HomeMy WebLinkAbout12 - OASIS Senior Center Rebuild ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
January 11, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David Webb, Deputy Director of Public Works /City Engineer
949 - 644 -3328 or dawebb @newportbeachca.gov
SUBJECT: OASIS SENIOR CENTER REBUILD PROJECT- COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3888
ISSUE
Staff requests approval to accept the OASIS Senior Center Rebuild Project, Contract
No. 3888, at 801 Narcissus Avenue as complete.
RECOMMENDATIONS
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after this Council acceptance.
DISCUSSION
Summary of Completed Construction Contract
Awarded
Final Cost at
Benchmark
Actual
Contract
Time
Contract Amount
Completion
Target
Contract
Time
Under ( -) or
Change
(days)
Over ( +)
$11,254,000.00
$11, 563,484.00
Contract
+2.75%
377
-1
Plus 10%
On March 10, 2009, City Council authorized the award of the OASIS Senior Rebuild
Project contract to KPRS Construction Services, Inc. for a total contract cost of
$11,254,000.00 ($11,047,000.00 base, plus $207,000.00 for alternative bid item A3)
plus a 10% allowance for contingencies. The contract included complete demolition
and removal of the existing building and site improvements; installation of retaining wall
OASIS Senior Center Rebuild
Completion and Acceptance of Contract No. 3888
January 1 1, 2011
Page 2
and re- grading of the site; and construction of a new 43,232 sf Senior Center facility
with accompanying parking lot and site improvements.
The contract has now been completed to the satisfaction of the Public Works and
Recreation & Senior Services Departments. During the course of the project, a total of
13 change orders were approved over the twenty month construction period. The
changes orders included approximately 131 cost and time item changes associated with
unforeseen conditions, plan clarifications, incomplete or revised construction details or
methods, deleted or upgraded items, additional code requirements and weather delay
allowances. Additionally, the cost for alternative bid item A3 was renegotiated down
from $207,000.00 to $206,507.00 as a result of some design modifications. A summary
of the contract cost is as follows:
Original bid amount (including alternative bid item A3) $11,254,000.00
Change Orders $309,484.00
Final contract cost: $11,563,484.00
A summary of the project schedule is as follows:
Estimate Completion Date per July 2009 Schedule October 15, 2010
Project Award for Construction March10, 2009
Contract Completion Date per NTP & Approved Extensions September 20, 2010
Functional Completion -Staff in /Facility Ready to Open Date: September 17, 2010
ENVIRONMENTAL REVIEW
On December 9, 2009, the City Council approved Mitigated Negative Declaration
ND2008 -002 for the new OASIS Senior Center and the temporary trailer complex
constructed in the parking lot off 5th Street across from the site.
PUBLIC NOTICE
During the concept, design development, environmental document certification and
construction award phases, the City provided ample public notice and discussion on the
project at the various City Council meetings, community meetings, as well as in the City
Manager's Newsletter and on the City's website. Additionally two weeks prior to starting
work, a City prepared notice was distributed by the contractor to residents within 500
feet of the site. A project sign with contact information was also displayed on the corner
of 5t" and Marguerite during the entire project.
FUNDING AVAILABILITY
The total construction contract expenses paid to KPRS Construction Inc. for the OASIS
Senior Center Rebuild Project at 801 Narcissus Avenue, contract No. 3888, were as
follows:
OASIS Senior Center Rebuild
Completion and Acceptance of Contract No. 3888
January 1 1, 2011
Page 3
Original bid amount (including alternative bid item A3): $11,254,000.00
Change Orders $309,484.00
Final Construction Contract No. 3888 Cost: $11,563,484.00
In addition to the actual KPRS construction contract expenses, the rebuilding of the
OASIS Senior Center included many other project expenses such as design and
construction management consultant cost, geotechnical /special inspection and testing
cost, printing, temporary staff trailers, Builders Risk insurance, a storm damage
insurance claim, audio /visual /data installation contracts, new phone system, computer
and routers, FF &E for the new facility, and several other related items. The total
overall project cost is summarized as follow:
Conceptual Design & Development
$75,167
0.48%
Design, and Project Management
$1,873,361
12.03%
KPRS Construction Contract and other items
$11,762,413
75.51%
Construction Management, Testing /Inspection
$791,805
5.08%
FF &E, Gym Equipment, Telephones, Computers
$988,715
6.35%
Temporary Staff Quarters
$85,656
0.55%
Total Project Cost
$15,577,116
Funding for the entire project was expended from the following accounts:
Account Description
General Fund
General Fund
OASIS Senior Center Rebuild
Total Project Cost
Account Number Amount
4410 -8080 $51,460
4410 -8200 $11,866
7453- C1002007 $15,513,790
$15,577,116
The OASIS Senior Center Rebuild project also had several sources of offsetting
revenue /grants. These revenue sources were as follows:
Private Donations
Irvine Co. Park Dedication Fees
Interests
$4,043,683
$5,600,000
$226,727
SCE Savings By Design $43,178
Total Contribution $ 9,913,588
Prepared by: Submitted by:
142A,
David Webb S ep . Badum
Deputy Public Works Director /City Engineer i orks Director
Attachment: Location Map
LOCATION MAP
NOT TO SCALE
OASIS SENIOR CENTER
CONTRACT NO. 3888
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