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HomeMy WebLinkAbout04-13-2017 - CAC - Approved Minutes1 Newport Beach City Arts Commission Regular Meeting Minutes Thursday, April 13, 2017 Regular Meeting – 5:00 PM City Council Chambers 100 Civic Center Drive Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 PM II. ROLL CALL Commissioners Present: Lynn Selich, Chair Michael Kerr, Vice Chair Michelle Bendetti Judy Chang Arlene Greer Caroline Logan Commissioners Absent: Jennifer Van Bergh, Secretary Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None. V. CONSENT CALENDAR A. Approval of Minutes of the March 9, 2017 City Arts Commission Meeting 1. Draft of 03/09/2017 Minutes Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (5- 0-1-1), to approve the draft Minutes for the meeting of February 9, 2017 as presented. AYES: Selich, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: Kerr ABSENT: Van Bergh B. Consent Calendar Items 2. Financial Report - Review of financial information. Library Services Director Hetherton advised that funds were sufficient for anticipated expenses through the end of the fiscal year. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 2 2 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. This month's report includes the results from the Performing Arts Survey Library Services Director Hetherton reported the Festival Ballet Theatre performed an excerpt from Don Quixote before an audience of approximately 400 people. The Book, Reimagined, an exhibit of three-dimensional art, was on display at Central Library. The Central Library was also hosting an exhibition of Ron Yeo's work, Assemblages. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (6- 0-0-1), to approve the Consent Calendar. AYES: Selich, Kerr, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Van Bergh Chair Selich announced the City Arts Commission would hear agenda items in the following order: Item VI.A.8, VI.A.5, VI.A.6, and Items VI.A.7 and VI.A.4 concurrently. VI. CURRENT BUSINESS A. Items for Review and Possible Action 8. John Wayne Exhibition at Central Library – Staff requests the City Arts Commission approve a temporary exhibition of John Wayne photographs from the John R. Hamilton Collection for display in the Central Library. Taryn Palumbo, John Wayne Enterprises and John Wayne Cancer Foundation, offered a curated selection of John Hamilton's color and black-and-white photos of John Wayne for exhibition at the Newport Beach Public Library. She shared a history of Mr. Hamilton's work and Mr. Wayne's ties to Newport Beach. In celebration of Mr. Wayne's 110th birthday on May 26, numerous activities were planned around the community. The exhibit would showcase the John Hamilton collection, would be a wonderful way to bring back the image of John Wayne as a legend, and would tie into community events. In response to Chair Selich's questions, Ms. Palumbo reported the exhibit would be curated specifically for the Newport Beach Library. Between 15 and 25 images, depending on the size of images selected, would be displayed. Chair Selich and Vice Chair Kerr expressed appreciation for the exhibit. In response to Commissioner Greer's question, Ms. Palumbo advised that the event on June 11, the date of Mr. Wayne's death, would be a celebration of his life and feature a conversation with the two curators of the exhibit. The John Wayne Cancer Foundation was cohosting a showing of The Man Who Shot Liberty Valance during the Film Festival on April 22nd. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 3 3 Motion made by Commissioner Logan, seconded by Commissioner Greer, and carried (6- 0-0-1), to approve a temporary exhibition of John Wayne photographs from the John R. Hamilton Collection for display in the Central Library. AYES: Selich, Kerr, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Van Bergh 5. Approve Artists Exhibition at the Central Library – Under the recommendation of the Art in Public Places Ad Hoc Subcommittee, staff requests the City Arts Commission approve the work of Chip Fesko, James Strombotne, The Book, Reimagined exhibit, and Phyllis Paxton for display in the Central Library. Commissioner Greer waived reading of the staff report. The Art in Public Places Subcommittee recommended approval of artists Chip Fesko and James Strombotne, the exhibit The Book, Reimagined, and artist Phyllis Paxton for display in the Central Library in 2017. Commissioner Logan indicated the subcommittee was pleased with the artists who had applied to exhibit their work. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (6- 0-0-1), to approve the work of Chip Fesko, James Strombotne, The Book, Reimagined exhibit, and Phyllis Paxton for display in the Central Library in 2017-18. AYES: Selich, Kerr, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Van Bergh Chair Selich expressed appreciation for the proposed exhibits. Vice Chair Kerr indicated the artwork looked very good. 6. Sample McFadden Square Timeline Update Survey – Staff requests the City Arts Commission review and approve the McFadden Square Timeline public survey. Commissioner Logan explained the significance of the Centennial Monument and encircling labyrinth. In the past ten years, no significant events had been added to the timeline. She shared recommended criteria for events and suggested events for the years 2007-2017. The Historical Society had suggested including for 2017 the 50th anniversary celebration of the Newport Beach Historical Society. Residents could suggest events for the timeline as well. In reply to Chair Selich's question, Commissioner Logan agreed to investigate whether the Sister City program had already been included. Brave and lost residents were memorialized in a different way, such as Bob Henry Park and the Ben Carlson monument. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 4 4 Commissioner Greer reported Commissioner Logan and she spent a great deal of time at McFadden Square with Former Mayor Webb reviewing and vetting events for inclusion. The public was given sufficient time to offer their opinions. Library Services Director Hetherton advised that he could integrate suggested events into the survey and post it for public responses. Motion made by Commissioner Logan, seconded by Commissioner Greer, and carried (6- 0-0-1), to approve Library Services Director Hetherton integrating suggested events into the survey and posting the survey for responses. AYES: Selich, Kerr, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Van Bergh, 7. Report on City Council Presentation – Vice Chair Kerr will report on the recent presentation to City Council. Vice Chair Kerr reported he had met with five of the seven Council Members over six weeks to discuss projects and funding for the City Arts Commission. He had created a proposed budget and revised it following each meeting with a Council Member. The final iteration of the budget was presented to the Council during a study session. Council Members expressed broad support for arts in Newport Beach, support for a vibrant arts culture in the City, and desires for private funding matching public funding and public- private partnerships. He had met with the Arts Foundation also and developed a concept of a division of labor within the Arts Foundation. One group of the Arts Foundation would promote the arts, and a second would raise funds. The Arts Foundation was agreeable to the concept. During the Council study session, Chair Selich had reviewed progress, events, and successes of the City Arts Commission, and he had discussed funding for the next fiscal year and proposed the concept of two groups within the Arts Foundation. The Council had endorsed the concept and offered favorable feedback. The City Arts Commission's role in the concept was to recruit arts Foundation members who wanted to fundraise. He envisioned the fundraising group as self-organizing and both groups as equally valuable. The concept has not been implemented but is open for discussion. He reviewed the current fiscal year budget and the proposed fiscal year 2017-2018 budget presented to the City Council. The proposed NBAF administrative position would be lodged in the Arts Foundation as either an employee or contract labor, and would be assigned 80 percent to the Arts Foundation for fundraising and 20 percent to the City Arts Commission for arts coordination. He felt the Council would not allocate the full $384,000 in fiscal year 2017-2018 but would likely fund a good number of proposed projects. In response to Chair Selich's question, Library Services Director Hetherton felt the Council was considering Vice Chair Kerr's proposals, but the outcome not would be known until the budget was finalized. In response to Chair Selich's question, Vice Chair Kerr advised that after a year the administrative position should pay for itself and generate significant private funding. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 5 5 Commissioner Logan thanked Vice Chair Kerr for his proposals and the logic of those proposals. Commissioner Greer congratulated Vice Chair Kerr on his progress with the City Council. Chair Selich stated the proposed projects showed the Council the potential expansion of arts in the community. Establishing a fundraising arm to support projects would be good. Vice Chair Kerr noted the Council approved funding for Phase III of the Sculpture Garden, discussed funding for Phase IV, and placed four conditions on approval of funding. The City Arts Commission would relocate the Reagan statue to Civic Center Park, raise private funds totaling $50,000 for honorariums in Phase IV, reduce project manager fees by 50 percent in Phase IV, and utilize City departments for the installation of Phase IV. Vice Chair Kerr suggested changing the rotation period of the Sculpture Garden from every year to every two years. Commissioner Logan was pleased with the City Arts Commission's direction. In response to Commissioner Chang's question, Chair Selich advised that the budget contained proposed amounts rather than allocated amounts. Commissioner Chang felt funds for existing programs should be increased rather than decreased. In response to Commissioner Chang's questions, Vice Chair Kerr indicated the proposed administrative person should have one year in the position before he was expected to raise funds for his own salary and for projects. He did not know the correct amount to assign to that position in the first year. Library Services Director Hetherton reported the City would issue a Request for Proposals (RFP) to fill the position, and the Cultural Arts Division would oversee the position. An earlier RFP for a similar position did not offer a salary comparable to the duties of the position. Vice Chair Kerr reiterated the Council's expectations for a significant amount of private funds. The Council expected $50,000 of private funds for Phase IV of the Sculpture Garden. Chair Selich summarized fundraising efforts for the Pacific Symphony concert in 2016. The City Arts Commission's role was not fundraising. If the City Arts Commission wished to expand programming beyond funds provided by the City Council, then the Arts Foundation had to raise funds. Commissioner Greer suggested the donor form be placed on the Newport Beach Arts Foundation webpage once it has been adopted by the Arts Foundation so that fundraising could continue. She requested a timeline for programming to occur. Chair Selich reiterated the City Arts Commission's role of building a fundraising arm of the Arts Foundation. Fundraising was the role of the Arts Foundation. Commissioner Greer clarified her hopes that programming could occur quickly with a specific timeline once the timeline is adopted by the Arts Foundation. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 6 6 Assistant City Manager Jacobs suggested forming a subcommittee to identify fundraising members for the Arts Foundation, marketing for new members, and fundraising efforts. She offered to assist such a subcommittee. Commissioner Logan suggested Commissioner Greer and Chair Selich for a subcommittee. Chair Selich appointed Vice Chair Kerr, Assistant City Manager Jacobs, Commissioner Chang, and herself to the subcommittee. Vice Chair Kerr requested a member of the Arts Foundation be appointed to the subcommittee. 4. Newport Beach Arts Foundation Discussion – Staff requests the City Arts Commission review the proposal Vice Chair Kerr has made to establish a new structure for the Newport Beach Arts Foundation. A formal actionable item will then be brought back to the Arts Commission for approval. [The City Arts Commission discussed this item with Item VI.A.7.] B. Monthly Reports 9. Art in Public Places Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Commissioner Greer reported the subcommittee discussed progress of marketing, publicity, and the artist call for the Art Exhibition and a plan for the reception. Plans were well underway. The Art Exhibition would be held from 1:00-6:00 p.m. on June 17th at the Civic Center Community Room. The Sculpture Garden, the Cows4Camp exhibit, and the Central Library gallery would be open to attendees of the Art Exhibition. At 4:30, Mayor Muldoon would honor winning artists of the Art Exhibition. 20 percent of art sales would be contributed to the Newport Beach Arts Foundation and then to City Arts Commission programming. Currently, 26 artists had registered for the Art Exhibition. Chair Selich added that one or two of the Cows4Camp cows would be auctioned. 10. Performing Arts Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Commissioner Bendetti indicated dates for Concerts on the Green had been determined and contracts sent to the bands. 11. Marketing & Communications Ad Hoc Subcommittee - Commissioner Michelle Bendetti, Commissioner Lynn Selich Chair Selich advised that marketing strategies would be discussed once the 2017-2018 budget was set. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 7 7 12. Government Relations Ad Hoc Subcommittee - Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh None. 13. Finance Ad Hoc Subcommittee - Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich None. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Library Services Director Hetherton indicated the Art in Public Places Ad Hoc Subcommittee would have a report on the Sculpture Exhibition. The consultant would be meeting with the subcommittee and reporting monthly to the City Arts Commission regarding progress of the show. In response to Commissioner Logan's inquiry, Library Services Director Hetherton suggested the City Arts Commission could discuss the Council's directive regarding the Reagan statue. Vice Chair Kerr requested a site plan for sculpture be provided to Commissioners for this discussion. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Michael Magrutsche believed Commissioners had progressed with organization and planning. Commissioners needed to create value by developing a cultural vision. Chair Selich felt building a brand for arts in Newport Beach would facilitate Council funding of projects. Jim Mosher remarked that the Council's directive regarding the Reagan statue was inappropriate. He felt the Council allocated arts funding grudgingly to fulfill past Council promises. The City Arts Commission needed to resuscitate the Arts Master Plan. Commissioner Greer thanked Library Services Director Hetherton, Chair Selich, Vice Chair Kerr for their work in preparing for and meeting with the City Council. At the retreat in 2016, Commissioners had defined a vision for the arts. Chair Selich suggested revisiting the vision discussed at the retreat. Commissioner Greer felt the City Arts Commission had made progress over the year, and a path forward was visible. Commissioner Chang clarified her comments at the March meeting regarding the email blast. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 8 8 IX. ADJOURNMENT – 6:45 PM Chair Selich adjourned the meeting at 6:45 p.m. Approved by: Lynn Selich