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Home My WebLink About2017-05-11 CAC AGENDA PACKETCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Civic Center Council Chambers 100 Civic Center Drive, Newport Beach 92660 Thursday, May 11, 2017 - 5:00 PM City Arts Commission Members: Lynn Selich, Chair Michael Kerr, Vice Chair Jennifer Van Bergh, Secretary Michelle Bendetti, Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician The City Arts Commission special meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior ot the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided at the Staff table. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. May 11, 2017 Page 2 City Arts Commission Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the April 13, 2017, City Arts Commission Meeting Draft of 04/13/2027 Minutes1. 05-11-2017 - CAC - 01 Draft Minutes.pdf B.Consent Calendar Items Financial Report2. Review of financial information. 05-11-2017 - CAC - 02 Financial Report.pdf Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 05-11-2017 - CAC - 03 Cultural Arts Activities for April 2017.pdf VI.CURRENT BUSINESS Public comments are invited on agenda and non-agenda items generally considered to be within the subject matter jurisdiction of the [Board/Committee/Commission]. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The [Board/Committee/Commission] has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. A.Items for Review and Possible Action Timeline for 2017 Sculpture Exhibition in Civic Center Park4. Staff presents the timeline for Phase III developed by Arts Orange County for review. 05-11-2017 - CAC - 04 Staff Report Timeline for CNB Phase III Sculpture Exhibition.pdf May 11, 2017 Page 3 City Arts Commission Meeting Placement of Ronald Regan Statue5. Staff recommends that the Art in Public Places Ad Hoc Sub Committee, in collaboration with sculptor Miriam Baker, determine an appropriate site in Civic Center Park to place the Ronald Reagan Sculpture. 05-11-2017 - CAC - 05 Staff Report Placement of Ronald Reagan Statue.pdf 05-11-2017 - CAC - 06 ATTACHMENT A Map of Civic Center Park.pdf B.Monthly Reports Art in Public Places Ad Hoc Subcommittee6. Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Performing Arts Ad Hoc Subcommittee7. Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Marketing & Communications Ad Hoc Subcommittee8. Commissioner Michelle Bendetti, Commissioner Lynn Selich Government Relations Ad Hoc Subcommittee9. Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh Finance Ad Hoc Subcommittee10. Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT DRAFT 1 Newport Beach City Arts Commission Regular Meeting Minutes Thursday, April 13, 2017 Regular Meeting – 5:00 PM City Council Chambers 100 Civic Center Drive Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 PM II. ROLL CALL Commissioners Present: Lynn Selich, Chair Michael Kerr, Vice Chair Michelle Bendetti Judy Chang Arlene Greer Caroline Logan Commissioners Absent: Jennifer Van Bergh, Secretary Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None. V. CONSENT CALENDAR A. Approval of Minutes of the March 9, 2017 City Arts Commission Meeting 1. Draft of 03/09/2017 Minutes Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (5- 0-1-1), to approve the draft Minutes for the meeting of February 9, 2017 as presented. AYES: Selich, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: Kerr ABSENT: Van Bergh B. Consent Calendar Items 2. Financial Report - Review of financial information. Library Services Director Hetherton advised that funds were sufficient for anticipated expenses through the end of the fiscal year. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 2 2 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. This month's report includes the results from the Performing Arts Survey Library Services Director Hetherton reported the Festival Ballet Theatre performed an excerpt from Don Quixote before an audience of approximately 400 people. The Book, Reimagined, an exhibit of three-dimensional art, was on display at Central Library. The Central Library was also hosting an exhibition of Ron Yeo's work, Assemblages. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (6- 0-0-1), to approve the Consent Calendar. AYES: Selich, Kerr, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Van Bergh Chair Selich announced the City Arts Commission would hear agenda items in the following order: Item VI.A.8, VI.A.5, VI.A.6, and Items VI.A.7 and VI.A.4 concurrently. VI. CURRENT BUSINESS A. Items for Review and Possible Action 8. John Wayne Exhibition at Central Library – Staff requests the City Arts Commission approve a temporary exhibition of John Wayne photographs from the John R. Hamilton Collection for display in the Central Library. Taryn Palumbo, John Wayne Enterprises and John Wayne Cancer Foundation, offered a curated selection of John Hamilton's color and black-and-white photos of John Wayne for exhibition at the Newport Beach Public Library. She shared a history of Mr. Hamilton's work and Mr. Wayne's ties to Newport Beach. In celebration of Mr. Wayne's 110th birthday on May 26, numerous activities were planned around the community. The exhibit would showcase the John Hamilton collection, would be a wonderful way to bring back the image of John Wayne as a legend, and would tie into community events. In response to Chair Selich's questions, Ms. Palumbo reported the exhibit would be curated specifically for the Newport Beach Library. Between 15 and 25 images, depending on the size of images selected, would be displayed. Chair Selich and Vice Chair Kerr expressed appreciation for the exhibit. In response to Commissioner Greer's question, Ms. Palumbo advised that the event on June 11, the date of Mr. Wayne's death, would be a celebration of his life and feature a conversation with the two curators of the exhibit. The John Wayne Cancer Foundation was cohosting a showing of The Man Who Shot Liberty Valance during the Film Festival on April 22nd. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 3 3 Motion made by Commissioner Logan, seconded by Commissioner Greer, and carried (6- 0-0-1), to approve a temporary exhibition of John Wayne photographs from the John R. Hamilton Collection for display in the Central Library. AYES: Selich, Kerr, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Van Bergh 5. Approve Artists Exhibition at the Central Library – Under the recommendation of the Art in Public Places Ad Hoc Subcommittee, staff requests the City Arts Commission approve the work of Chip Fesko, James Strombotne, The Book, Reimagined exhibit, and Phyllis Paxton for display in the Central Library. Commissioner Greer waived reading of the staff report. The Art in Public Places Subcommittee recommended approval of artists Chip Fesko and James Strombotne, the exhibit The Book, Reimagined, and artist Phyllis Paxton for display in the Central Library in 2017. Commissioner Logan indicated the subcommittee was pleased with the artists who had applied to exhibit their work. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (6- 0-0-1), to approve the work of Chip Fesko, James Strombotne, The Book, Reimagined exhibit, and Phyllis Paxton for display in the Central Library in 2017-18. AYES: Selich, Kerr, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Van Bergh Chair Selich expressed appreciation for the proposed exhibits. Vice Chair Kerr indicated the artwork looked very good. 6. Sample McFadden Square Timeline Update Survey – Staff requests the City Arts Commission review and approve the McFadden Square Timeline public survey. Commissioner Logan explained the significance of the Centennial Monument and encircling labyrinth. In the past ten years, no significant events had been added to the timeline. She shared recommended criteria for events and suggested events for the years 2007-2017. The Historical Society had suggested including for 2017 the 50th anniversary celebration of the Newport Beach Historical Society. Residents could suggest events for the timeline as well. In reply to Chair Selich's question, Commissioner Logan agreed to investigate whether the Sister City program had already been included. Brave and lost residents were memorialized in a different way, such as Bob Henry Park and the Ben Carlson monument. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 4 4 Commissioner Greer reported Commissioner Logan and she spent a great deal of time at McFadden Square with Former Mayor Webb reviewing and vetting events for inclusion. The public was given sufficient time to offer their opinions. Library Services Director Hetherton advised that he could integrate suggested events into the survey and post it for public responses. Motion made by Commissioner Logan, seconded by Commissioner Greer, and carried (6- 0-0-1), to approve Library Services Director Hetherton integrating suggested events into the survey and posting the survey for responses. AYES: Selich, Kerr, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Van Bergh, 7. Report on City Council Presentation – Vice Chair Kerr will report on the recent presentation to City Council. Vice Chair Kerr reported he had met with five of the seven Council Members over six weeks to discuss projects and funding for the City Arts Commission. He had created a proposed budget and revised it following each meeting with a Council Member. The final iteration of the budget was presented to the Council during a study session. Council Members expressed broad support for arts in Newport Beach, support for a vibrant arts culture in the City, and desires for private funding matching public funding and public- private partnerships. He had met with the Arts Foundation also and developed a concept of a division of labor within the Arts Foundation. One group of the Arts Foundation would promote the arts, and a second would raise funds. The Arts Foundation was agreeable to the concept. During the Council study session, Chair Selich had reviewed progress, events, and successes of the City Arts Commission, and he had discussed funding for the next fiscal year and proposed the concept of two groups within the Arts Foundation. The Council had endorsed the concept and offered favorable feedback. The City Arts Commission's role in the concept was to recruit arts Foundation members who wanted to fundraise. He envisioned the fundraising group as self-organizing and both groups as equally valuable. The concept has not been implemented but is open for discussion. He reviewed the current fiscal year budget and the proposed fiscal year 2017-2018 budget presented to the City Council. The proposed NBAF administrative position would be lodged in the Arts Foundation as either an employee or contract labor, and would be assigned 80 percent to the Arts Foundation for fundraising and 20 percent to the City Arts Commission for arts coordination. He felt the Council would not allocate the full $384,000 in fiscal year 2017-2018 but would likely fund a good number of proposed projects. In response to Chair Selich's question, Library Services Director Hetherton felt the Council was considering Vice Chair Kerr's proposals, but the outcome not would be known until the budget was finalized. In response to Chair Selich's question, Vice Chair Kerr advised that after a year the administrative position should pay for itself and generate significant private funding. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 5 5 Commissioner Logan was pleased with Vice Chair Kerr's proposals and the logic of those proposals. Commissioner Greer congratulated Vice Chair Kerr on his progress with the City Council. Chair Selich stated the proposed projects showed the Council the potential expansion of arts in the community. Establishing a fundraising arm to support projects would be good. Vice Chair Kerr noted the Council approved funding for Phase III of the Sculpture Garden, discussed funding for Phase IV, and placed four conditions on approval of funding. The City Arts Commission would relocate the Reagan statue to Civic Center Park, raise private funds totaling $50,000 for honorariums in Phase IV, reduce project manager fees by 50 percent in Phase IV, and utilize City departments for the installation of Phase IV. Commissioner Logan understood the relocation was not to be permanent. Vice Chair Kerr suggested changing the rotation period of the Sculpture Garden from every year to every two years. Commissioner Logan was pleased with the City Arts Commission's direction. In response to Commissioner Chang's question, Chair Selich advised that the budget contained proposed amounts rather than allocated amounts. Commissioner Chang felt funds for existing programs should be increased rather than decreased. In response to Commissioner Chang's questions, Vice Chair Kerr indicated the proposed administrative person should have one year in the position before he was expected to raise funds for his own salary and for projects. He did not know the correct amount to assign to that position in the first year. Library Services Director Hetherton reported the City would issue a Request for Proposals (RFP) to fill the position, and the Cultural Arts Division would oversee the position. An earlier RFP for a similar position did not offer a salary comparable to the duties of the position. Vice Chair Kerr reiterated the Council's expectations for a significant amount of private funds. The Council expected $50,000 of private funds for Phase IV of the Sculpture Garden. Chair Selich summarized fundraising efforts for the Pacific Symphony concert in 2016. The City Arts Commission's role was not fundraising. If the City Arts Commission wished to expand programming beyond funds provided by the City Council, then the Arts Foundation had to raise funds. Commissioner Greer suggested the donor form be placed on the Newport Beach Arts Foundation webpage so that fundraising could continue. She requested a timeline for programming to occur. Chair Selich reiterated the City Arts Commission's role of building a fundraising arm of the Arts Foundation. Fundraising was the role of the Arts Foundation. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 6 6 Commissioner Greer clarified her hopes that programming could occur quickly with a specific timeline. Assistant City Manager Jacobs suggested forming a subcommittee to identify fundraising members for the Arts Foundation, marketing for new members, and fundraising efforts. She offered to assist such a subcommittee. Commissioner Logan suggested Commissioner Greer and Chair Selich for a subcommittee. Chair Selich appointed Vice Chair Kerr, Assistant City Manager Jacobs, Commissioner Chang, and herself to the subcommittee. Vice Chair Kerr requested a member of the Arts Foundation be appointed to the subcommittee. 4. Newport Beach Arts Foundation Discussion – Staff requests the City Arts Commission review the proposal Vice Chair Kerr has made to establish a new structure for the Newport Beach Arts Foundation. A formal actionable item will then be brought back to the Arts Commission for approval. [The City Arts Commission discussed this item with Item VI.A.7.] B. Monthly Reports 9. Art in Public Places Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Commissioner Greer reported the subcommittee discussed progress of marketing, publicity, and the artist call for the Art Exhibition and a plan for the reception. Plans were well underway. The Art Exhibition would be held from 1:00-6:00 p.m. on June 17th at the Civic Center Community Room. The Sculpture Garden, the Cows4Camp exhibit, and the Central Library gallery would be open to attendees of the Art Exhibition. At 4:30, Mayor Muldoon would honor winning artists of the Art Exhibition. 20 percent of art sales would be contributed to the Newport Beach Arts Foundation and then to City Arts Commission programming. Currently, 26 artists had registered for the Art Exhibition. Chair Selich added that one or two of the Cows4Camp cows would be auctioned. 10. Performing Arts Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Commissioner Bendetti indicated dates for Concerts on the Green had been determined and contracts sent to the bands. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 7 7 11. Marketing & Communications Ad Hoc Subcommittee - Commissioner Michelle Bendetti, Commissioner Lynn Selich Chair Selich advised that marketing strategies would be discussed once the 2017-2018 budget was set. 12. Government Relations Ad Hoc Subcommittee - Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh None. 13. Finance Ad Hoc Subcommittee - Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich None. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Library Services Director Hetherton indicated the Art in Public Places Ad Hoc Subcommittee would have a report on the Sculpture Exhibition. The consultant would be meeting with the subcommittee and reporting monthly to the City Arts Commission regarding progress of the show. In response to Commissioner Logan's inquiry, Library Services Director Hetherton suggested the City Arts Commission could discuss the Council's directive regarding the Reagan statue. Vice Chair Kerr requested a site plan for sculpture be provided to Commissioners for this discussion. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Michael Magrutsche believed Commissioners had progressed with organization and planning. Commissioners needed to create value by developing a cultural vision. Chair Selich felt building a brand for arts in Newport Beach would facilitate Council funding of projects. Jim Mosher remarked that the Council's directive regarding the Reagan statue was inappropriate. He felt the Council allocated arts funding grudgingly to fulfill past Council promises. The City Arts Commission needed to resuscitate the Arts Master Plan. Commissioner Greer thanked Library Services Director Hetherton, Chair Selich, Vice Chair Kerr for their work in preparing for and meeting with the City Council. At the retreat in 2016, Commissioners had defined a vision for the arts. Chair Selich suggested revisiting the vision discussed at the retreat. Commissioner Greer felt the City Arts Commission had made progress over the year, and a path forward was visible. Newport Beach City Arts Commission Regular Meeting Minutes April 13, 2017 Page 8 8 Commissioner Chang clarified her comments at the March meeting regarding the email blast. IX. ADJOURNMENT – 6:45 PM Chair Selich adjourned the meeting at 6:45 p.m. ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 95,000 including Pacific 07/06 Alliant Insurance 1,358 93,642 Concert Series Symphony funding 07/06 Triskelion Event 2,559 91,083 July Concert 07/06 Rettich David 3,250 87,833 July Concert 07/27 Rumors 3,250 84,583 August Concert 07/27 Triskelion Event 2,559 82,024 August Concert 08/10 Triskelion Event 2,559 79,465 September Concert 08/10 Joshua Schreiber 3,250 76,215 September Concert 08/16 Billy Mitchell 250 75,965 Symphony Concert 08/16 Alliant Insurance 489 75,476 Symphony Concert 08/16 ABM Janitorial 240 75,236 July Concert 08/12 Staff Overtime 345 74,891 July Concert 08/26 Staff Overtime 580 74,311 Symphony Concert 08/31 Suzannes Catering 2,402 71,909 Symphony Concert 08/31 Signature Party Rental 20 71,889 Symphony Concert 08/31 Signature Party Rental 864 71,025 Symphony Concert 08/31 ABM Janitorial 480 70,545 Symphony & Aug.Concert 09/06 Office Depot 34 70,511 Symphony Concert 09/06 Pacific Symphomy 50,000 20,511 Symphony Concert 09/14 Firebrand Media 160 20,351 July Concert 09/26 Firebrand Media 160 20,191 August Concert 09/26 Firebrand Media 160 20,031 September Concert 09/26 Smart Levels Media 886 19,145 Concert Series 09/26 4Imprint 241 18,904 Symphony Concert 09/09 Staff Overtime 464 18,440 August Concert 09/23 Staff Overtime 464 17,976 September Concert 10/04 ABM Janitorial 240 17,736 September Concert 10/10 CNB - Police 598 17,138 Concert Series 10/10 CNB - Police 523 16,615 Concert Series 10/04 Balboa Island Assc 200 16,415 Centenial Concert 10/25 Petty Cash 28 16,387 Concert Series 10/27 Alliant Insurance 1,213 15,174 Event Insurance 11/15 Los Angeles Times 342 14,832 Advertisement Misc. Credit Card 363 14,469 12/09 Petty Cash 11 14,458 01/03 Display 8,495 5,963 Delivery & Installation 2,400 03/28 Transfer from NMUSD 8,363 TOTAL 8,363 Professional Services 40,000 07/14 Alan Scott 288 39,712 Real Heroes Installation 07/14 AnnChatillon 410 39,302 Photo Service Symphony Concert 08/08 Dinnwiddie Events 600 38,702 Symphony Concert 08/15 Executive Events 525 38,177 Symphony Concert 08/16 TAVD Visual 297 37,880 Transcription Serivce 09/09 Sterling OC Enterprise 410 37,470 Symphony Concert - Light 09/06 TAVD Visual 605 36,865 09/06 Dinnwiddie Events 610 36,255 Sympohony Concert 09/14 Sound Fusion 1,000 35,255 Concerts 09/06 Loren Lillestrand 4,647 30,608 Consulting Serivce 10/06 Crown Building Serv 1,968 28,640 Statue Cleaning (Ben Carlson) 10/10 Pacific Symphony 1,997 26,643 Symphony Concert 10/04 TAVD Visual 338 26,305 Transcription Serivce 10/12 Arts OC 21,582 4,723 Sculpture De-Installation 11/15 TAVD Visual 266 4,457 Transcription Serivce 11/17 Crown Building Serv 656 3,801 Statue Cleaning (Ben Carlson) 2016-2017Cultural Arts Division As of May 1, 2017 5/1/2017 1 of 2 ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES 2016-2017Cultural Arts Division As of May 1, 2017 12/05 Alan Scott 350 3,451 Mark Leysen Installation 12/05 TAVD Visual 194 3,257 Transcription Serivce 01/03 TAVD Visual 169 3,088 Transcription Serivce 02/01 TAVD Visual 160 2,928 Transcription Serivce 02/14 Alan Scott 303 2,625 Scott Amling Installation 03/01 TAVD Visual 101 2,524 Transcription Serivce 04/03 Crown Building Serv 656 1,868 Statue Cleaning (Ben Carlson) 04/03 TAVD Visual 295 1,573 Transcription Serivce 04/13 Dinnwiddie Events 750 823 Art Exhibition TOTAL 823 City Grants 40,000 12/09 Balboa Island Museum 1,500 38,500 N.B. Film Festival 8,000 30,500 Baroque Music Festival 2,500 28,000 S. Coast Rep Theater 3,000 25,000 Festival Ballet 5,500 19,500 OC Museum of Art 10,000 9,500 Balboa Isl Improve Assn 1,000 8,500 Pacific Symphony 4,500 4,000 Backhausdance 4,000 0 TOTAL 0 Scuplture Garden 24,661 09/06 Matthew Babcock 1,845 22,816 Contract Payment 09/06 Curt Brill 2,400 20,416 Contract Payment 09/06 David Buckingham 1,250 19,166 Contract Payment 09/06 Nadler Arnold 3,113 16,053 Contract Payment 09/06 Ray Katz 2,855 13,198 Contract Payment 09/06 Jonathan Prince 3,000 10,198 Contract Payment 09/06 Jennifer Cecere 3,000 7,198 Contract Payment 09/06 Gerardo Martinez 3,000 4,198 Contract Payment 09/06 Rench Christopher 2,948 1,250 Contract Payment 09/06 Ivan McClean 1,250 0 Contract Payment TOTAL 0 5/1/2017 2 of 2 1 of 2 TO: Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949‐717‐3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Cultural Arts Activities for April 2017 Newport Beach Art Exhibition The Art in Public Places Ad Hoc Subcommittee of the City Arts Commission and staff are busy planning for the 53rd Annual Newport Beach Art Exhibition. The group met on April 26 to plan the layout of the Civic Center Community Room. Event Coordinator Janis Dinwiddie was hired to oversee the reception. Newport Beach Film Festival The City Arts Commission hosted the Newport Beach Film Festival seminars, featuring an array of speakers on various topics on the filmmaking process. All events were free and open to the public. On Saturday, April 22 the seminars presented the following topics and speakers: 11:00 a.m. Variety Top Cinematographers to Watch Panelists: Toby Oliver (Get Out), Kira Kelly (13th), John Conroy (Penny Dreadful, Broadchurch), Matthew Jensen (Wonderwoman, Fantastic Four), Jaron Presant (HitRECord on TV), Mike Gioulakis (IT follows, Split), Alexis Zabe (Zhai) 1:00 p.m. Screenwriters Discuss Adaptations for Film and TV Panelists: Kirk Ellis (HBO's John Adams) Bryce Zabel (The Last Battle) Jackie Zabel (The Last Battle) 2 of 2 3:00 p.m. Youth Showcase Presented by ShieferChopShop 4:30 p.m. Visual Effects for Movies Panelists: Arthur Jeppe (Big Hero 6, Frozen) and Dave Schneipp (NBFF) On Sunday, April 23, the following seminars were held: 1:00 p.m. Music Panel presented by Costa Communications 3:00 pm Acting/Directing Panel Panelists: Aisha Tyler (Axis, Friends, The Talk) and Michael Bofshever (Echo Park Blues, Breaking Bad) 4:30 pm Editing Panel Panelists: Carsten Kurpanek (Co‐Director of ACE Internship Program, Fort Bliss, Earth to Echo) and Nat Sanders (Moonlight, Girls) The series was made possible through a Cultural Arts grant from the City Arts Commission. For more information about the festival go to www.newportbeachfilmfest.com. Backhausdance On Saturday, May 20 on the Civic Green at 2 p.m., Backhausdance will present an engaging, athletic and entertaining outdoor performance for the community to enjoy. In addition to two repertory works, this critically‐acclaimed Orange County contemporary dance company will introduce a new dance specifically created for the Civic Center venue by Artistic Director Jennifer Backhaus. Dance lovers from around Orange County are invited to dress comfortably and enjoy this unique interactive dance experience. It’s a family afternoon of dance suitable for audiences of all ages. Admission and parking are free. Funding provided by the City Arts Commission through a Cultural Arts grant. 1 of 2 TO: Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949‐717‐3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Timeline for 2017 Sculpture Exhibition in Civic Center Park – Phase III DISCUSSION: On April 11, the Newport Beach City Council approved Phase III of the Sculpture Exhibition in Civic Center Park. The project management contract was awarded to Arts Orange County. Arts OC has developed the following timeline: DATE TASK APRIL 2017  Schedule kick‐off meeting with City Arts Commission Subcommittee  Prepare for kick‐off meeting  Draft basic RFP for the artist’s call  Draft revisions to existing artist contract form MAY 2017 May 19 – 2 pm Mid‐May May 22  Facilitate kick‐off meeting to establish goals & expectations  Confirm artist selection panel  Set up artist submission forms on CaFE (Call for Entries) website (used by artists for submissions and by judges for ranking)  Conduct site analysis to identify preferred sites for Round 3 sculptures  Issue RFP to artists with CaFE link  Disseminate RFP (PAN, CAC, LA Culture Net, PACSOCAL, Local Media, SparkOC, Personal Invitations) JUNE 2017  Monitor submissions for completeness as they arrive JULY 2017 July 9 (Sunday) July 10‐14 July 17 July 30  Close the artists call  Final review of applications for completeness  Upload submissions to public voting webpage  Open online viewing of submissions by judges  Open public voting  Close public voting  Close online judging panel voting 2 of 2 AUGUST 2017 August 10 Week of August 21  City Arts Commission Study Session – Public comments on art submissions (judges invited to attend) [date of regular CAC monthly meeting.]  Artist selection panel meeting (4 hours) – public comments period offered during meeting, panel approves its recommended selections  Site selection  De‐install Phase II sculptures SEPTEMBER 2017 September 14 September 26 September 27 Present recommended artworks to City Arts Commission at regular monthly meeting for public input, Commission review and approval Advise selected artists of their status to determine continued availability of their work, their availability for the installation window of time, and remind them that selection is subject to City Council Approval Present City Arts Commission‐approved recommendation at City Council Contracting artists Scheduling art installation dates Confirm that artists submit all required information Collect media from artists & begin developing docent materials Meet with Public Works to confirm designs and location for sculpture foundations OCTOBER 2017 October 16‐27 October 28 Installation of art work Exhibition Opening Event NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). TO: Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949‐717‐3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Placement of Ronald Regan Statue RECOMMENDATION: Staff recommends that the Art in Public Places Ad Hoc Sub Committee, in collaboration with sculptor Miriam Baker, determine an appropriate site in Civic Center Park to place the Ronald Reagan Sculpture. DISCUSSION: On Tuesday, April 11, City Council approved Phase III of the Sculpture Exhibition in Civic Center Park. In addition, as part of the approval, Council directed that the sculpture of Ronald Reagan that is currently sited in Bonita Canyon Sports Park be relocated to Civic Center Park as one of the 10 pieces slated for installation. This sculpture, by artist Miriam Baker, was created in 2011 in honor of President Ronald Reagan’s Centennial Birthday. The sculpture is currently located at the northwest section of Bonita Canyon Sports Park on Ford Road. While the ten sculptures in each phase are rotated through the exhibition every two years, the Reagan statue will be permanently sited in the park. As such, the piece will require a more permanent installation than the simple concrete pads used for the temporary installations. Cultural Arts staff will work Arts Orange County and City staff to arrange and complete a suitable permanent installation. Staff will arrange a meeting and a site walk with Mrs. Baker and the Art in Public Places Ad Hoc Sub Committee to determine a site to submit to City Council for final approval. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENT A: Map of Civic Center Park $77$&+0(17$