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HomeMy WebLinkAboutMinutes of May 1, 2017CITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES Council Chambers 100 Civic Center Drive Monday, May 1, 2017 Regular Meeting 5:00 p.m. I. CALL MEETING TO ORDER Chair Talbot called the meeting to order at 5:00 p.m. II. ROLL CALL Civil Service Board Members: Maiqual Talbot, Chair Roberta Fesler, Vice Chair (absent) Robyn Grant, Board Member Douglas Wood, Board Member Sharon Wood, Board Member Staff Members: Barbara Salvini, Human Resources Director Andrew Maiorano, Deputy City Attorney Traci Mackinen, Administrative Assistant to the HR. Director Ill. FLAG SALUTE -Led by Board Member Grant IV. PUBLIC COMMENTS None. V. CONSENT CALENDAR A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES 1. APPROVE MINUTES FOR THE APRIL 3, 2017, REGULAR MEETING. Chair Talbot corrected "Policy Academy" in the last bullet on page 4 to "Police Academy". Motion made by Board Member Sharon Wood, seconded by Board Member Doug Wood, to approve the Minutes for the April 3, 2017, regular meeting as amended. Motion carried 4-0. AYES: NOES: ABSTAIN: ABSENT: Grant, Talbot, D. Wood, S. Wood. None None Fesler VI. CURRENT BUSINESS A. ORAL REPORTS May 1, 2017, NB Civil Service Board Minutes Page 2 of 7 1. CITY-WIDE AND HUMAN RESOURCES MATTERS -Barbara Salvini, Human Resources Director HR Director Barbara Salvini reported: • Congratulations to Acting Fire Chief Chip Duncan as he has been selected as the new Fire Chief. • The City's negotiating team is meeting with the Association of Newport Beach Ocean Lifeguards and Police Officers Association, whose employment agreements expire in June. • The annual Employee Service Awards is scheduled for June 15, 2017. The top five candidates for the Dorothy Palen -Employee of the Year award are Roger Bartholow, Facilities Maintenance Worker II in Recreation and Senior Services; Anne Donnelly, Police Dispatcher in the Police Department; Joe Harrison, Fire Paramedic in the Fire Department; Faz Kiatkwankul, Senior IT Applications Analyst in the City Manager/IT Department; and Gregg Ramirez, Senior Planner in the Community Development Department • The HR Department has hired Tosha Sanchez as its full-time Department Assistant. She had been working part-time for the City. • An employee training on Effective Business Writing was just completed and focused on the writing of everyday items such as letters, emails, and memos; the mechanics of good writing; and correcting common grammatical errors. • The City of Newport Beach Scholarship program closed on Friday with 21 submissions. Six $700 scholarships will be awarded this year. In response to Board Member Grant's question, Ms. Salvini advised that the Employee Service Awards event begins at 11 :30 a.m. in the Community Room. 2. FIRE DEPARTMENT MATTERS -Jeff Boyles, Acting Assistant Fire Chief Acting Assistant Fire Chief Boyles reported: • Acting Fire Chief Chip Duncan was named Fire Chief and the department was very happy about this permanent placement. May 1, 2017, NB Civil Service Board Minutes Page 3 of 7 • Terrorism Liaison Officer (TLO) training for all firefighters in the county was held in Newport Beach. Board Member Grant attended and completed the training. • The Fire Department accepted delivery of a new ambulance for the Corona del Mar Fire Station. A resident donated $250,000 towards this purchase. • Wildland fire season has begun and to date there have been fires in San Bernardino and Riverside. Newport Beach firefighters are ready to assist with fires in the County. • Fire Captain recruitment is underway with 21 candidates. • On April 14, an MCI (Mass Casualty Incident) crash/rescue drill was held at John Wayne Airport. • A fire occurred off Vista Ridge on April 28. A County helicopter and fire engines from around the County provided assistance. Heavy vegetation growth and the recent rains are a concern for the coming dry season. • On April 29, Fire Engineer John Mollica, Fire Captain Dan Chapman, and Fire Paramedic Bryan Carter participated in the Donate Life 5K walk at Cal State Fullerton. • The Orange County Marathon is scheduled for Sunday, May 7. • On May 18, Board Member Grant is hosting Government Day at City Hall. • May 20 is Public Safety Day with events being held at the Police Department and behind Fire Station 3. • CERT spring training programs are completed with 42 participants completing the 24-hour programs and Drill the Skills. • The fourth annual Neighborhood Drill was held on April 29 with 12 neighborhoods participating. The CERT volunteers distributed 8,500 door hangers. • In April, the Fire Department responded to 981 total dispatches, 746 of which were medical calls. Of the 7 46 medical calls, 572 involved transportation via ambulance to the hospital. May 1, 2017, NB Civil Service Board Minutes Page 4 of 7 • The Newport Beach Fire Department is number one in Orange County for incidents of regaining a heartbeat in patients in full arrest. EMS personnel regained a pulse in 30.9% of arresting patients upon arrival at the hospital. • Marine Operations statistics for April: Public Assists/Preventative Actions Boat Calls Medical Aids Rescues Estimated Beach Population 9,921 184 249 154 970,000 • On April 12, Human Resources conducted interviews and background checks for 25 candidates to begin the Basic Lifeguard Academy. • On April 20, Lifeguards learned of a 55-foot whale carcass off the Newport Pier. The following day, Lifeguards towed the carcass 7 miles out to sea, but then the carcass drifted back in near Laguna Beach. Lifeguards then towed the carcass 14 miles out to sea. Municipal agencies have a federal EPA permit allowing the transport of marine carcasses for disposal at sea. • Junior Lifeguards have ordered a Viking all-terrain vehicle to transport kids, instructors, and equipment. In response to Board Member Grant's questions, Acting Assistant Fire Chief Boyles advised that the donors for the ambulance are open to some public recognition of their donation and to having their donation noted on the ambulance but declined to announce their identity at that time. He will coordinate with the donors with respect to publication of their information. Battalion Chief Brian McDonough reported a high-angle rescue exercise was held at Bonita Canyon on Sunday. In reply to Board Member Sharon Wood's inquiry, EMS Division Chief Kristin Thompson stated staff is now studying administration of CPR by individuals. During January, February, and March, about 3% of the population received CPR prior to EMS arrival. Staff is now tracking the numbers for administration of CPR and use of AEDs prior to EMS arrival. To date, the Fire Department has trained 340 civilians in CPR and will continue training during the year. 3. POLICE DEPARTMENT MATTERS -Damon Psaros, Police Lieutenant Lieutenant Psaros reported: May 1, 2017, NB Civil Service Board Minutes Page 5 of 7 • He acknowledged Board Member Grant for hosting Government Day, congratulated Fire Chief Duncan on his promotion, and thanked the Fire Department for its response to a recent officer-involved shooting (018). • On April 15, 2017, the Dispatch Center received a 911 call regarding a domestic violence incident. On arriving at the scene, the police officer determined the suspect had a knife. In compliance with instructions, the suspect dropped the knife but picked it up again. Fearing for his safety, the officer fired at the suspect. The suspect was pronounced deceased on arrival at the hospital. • The California Public Radio Association named Anne Donnelly as runner up for Dispatcher of the Year on April 13, 2017. • During Volunteer Appreciation Week, the Police Department celebrated 30 volunteers with notes, gifts, and an awards dinner. OneOC, an Orange County nonprofit resource center, distributed Presidential Service awards to volunteers for their work in 2016. • Two of the 30 Police Department volunteers will be retiring from the program. Four applicants are undergoing background checks, and four additional applicants are on a wait list. • Officers have been using focused patrols to fight burglaries and other property crimes. The Police Department is moving to a DDACTS (data-driven approach to crime and traffic safety) model for policing. • Two recruits are in the Police Academy and doing well. Two additional recruits received conditional job offers and began the Costa Mesa pre-academy. Unfortunately, one recruit in the pre-academy resigned his position. • A probationary officer has resigned his position. • In April, the Police Department received 6,668 calls for service, an increase over the 6,106 calls in April 2016. • As of April 26, 2017, Part I crime has decreased 1.1 % due to 5 fewer auto burglaries, 11 fewer bike thefts, and 10 fewer petty thefts. May 1, 2017, NB Civil Service Board Minutes Page 6 of 7 • Police officers are now using their mobile data computers (MDC) inside the station rather than using desktop computers. As a result, the Police Department will provide docking stations for MDCs in the station. • A contract for the Mobile Video System (MVS) project and a dispatch console project will be presented to the City Council on May 9. The dispatch console project will replace all six positions in dispatch and create more interoperability with agencies in different counties. • Public Safety Day is scheduled for May 20, 2017. Chair Talbot requested statistics from the Police Department's focus on distracted drivers. In reply to Board Member Grant's question, Lieutenant Psaros advised that only a few mounts for MDC docking stations will be needed. The cost will be minimal and allocated from the current IT budget for the Police Department. The Police Department is requesting funds for the dispatch console project in order to take advantage of a substantial price discount currently being offered now. In response to Board Member Doug Wood's inquiry, Lieutenant Psaros indicated Public Safety Day will be held in the Police Department parking lot. VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Board Member Sharon Wood announced she would not be present for the June Civil Service Board meeting. Chair Talbot, on behalf of the Board, congratulated Chief Duncan on his promotion. Fire Chief Duncan thanked Chair Talbot and the Civil Service Board for their support. VIII. ADJOURNMENT - There being no further business to come before the Civil Service Board, the meeting was adjourned at 5:38 p.m. The agenda for the Regular Meeting was posted on Thursday, March 30, 2017, before 5:00 p.m., on the City's website, public counter in the Human Resources Department (Bay A2) and in the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic Center Drive. Prepared by: Juv;~ May 1, 2017, NB Civil Service Board Minutes Page 7 of 7 Traci Mackinen, Administrative Assistant to the HR Director City of Newport Beach Approved by: ~W~'i"e-&f- Maiqual Talbot, Chairperson Civil Service Board 2016/2017