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HomeMy WebLinkAboutAgenda PacketCITY OF NEWPORT BEACH CIVIL SERVICE BOARD AGENDA Council Chambers - 100 Civic Center Drive, Newport Beach 92660 Monday, May 1, 2017 - 5:00 PM Civil Service Board Members: Maiqual Talbot, Chair Roberta Fesler, Vice Chair Robyn Grant, Board Member Douglas Wood, Board Member Sharon Wood, Board Member Staff Members: Barbara J. Salvini, Human Resources Director/Secretary to the Board Andrew Maiorano, Deputy City Attorney Traci Mackinen, Administrative Assistant to the HR Director The Civil Service Board meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Civil Service Board agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but are within the subject matter jurisdiction of the Civil Service Board. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Barbara Salvini, Human Resources Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3256 or bsalvini@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Human Resources Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.FLAG SALUTE IV.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on agenda and non-agenda items generally considered to be within the subject matter jurisdiction of the Civil Service Board. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Civil Service Board has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. V.CONSENT CALENDAR APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTESA. 1.APPROVE MINUTES FOR THE APRIL 3, 2017, REGULAR MEETING. Waive reading of the subject Minutes, approve as written and order filed. File: Draft Minutes of April 3, 2017 VI.CURRENT BUSINESS ORAL REPORTSA. 1.CITY-WIDE AND HUMAN RESOURCES MATTERS - Barbara J. Salvini, May 1, 2017 Page 2 Civil Service Board Meeting Human Resources Director 2.FIRE DEPARTMENT MATTERS - Jeff Boyles, Acting Assistant Fire Chief 3.POLICE DEPARTMENT MATTERS - Damon Psaros, Police Lieutenant VII.CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII.ADJOURNMENT Draft CITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES Council Chambers 100 Civic Center Drive Monday, April 3, 2017 Regular Meeting 5:00 p.m. I. CALL MEETING TO ORDER Chair Talbot called the meeting to order at 5:00 p.m. II. ROLL CALL Civil Service Board Members: Maiqual Talbot, Chair Roberta Fesler, Vice Chair Robyn Grant, Board Member Douglas Wood, Board Member Sharon Wood, Board Member Staff Members: Rebecca Redyk, HR Manager Andrew Maiorano, Deputy City Attorney Traci Mackinen, Administrative Assistant to the HR Director III. FLAG SALUTE – Led by Vice Chair Fesler IV. PUBLIC COMMENTS None. V. CONSENT CALENDAR A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES 1. APPROVE MINUTES FOR THE MARCH 6, 2017, REGULAR MEETING. Motion made by Board Member D. Wood, seconded by Vice Chair Fesler, to approve the Minutes for the March 6, 2017, regular meeting as presented. Motion carried. AYES: Fesler, Grant, Talbot, D. Wood, S. Wood. NOES: None ABSTAIN: None ABSENT: None DraftApril 3, 2017, NB Civil Service Board Minutes Page 2 of 6 VI. CURRENT BUSINESS A. ORAL REPORTS 1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Rebecca Redyk, HR Manager HR Manager Rebecca Redyk reported:  Recruitment for the position of Fire Chief is open to City employees only until Monday, April 10.  Microsoft Outlook, Intermediate Word, Intermediate Excel, and Intermediate PowerPoint classes for City employees are scheduled for April 18 and May 2.  The City is accepting applications for the 2017 Ackerman Scholarship. Six $700 scholarships are available to children residing in Newport Beach and children of regular, full-time City employees. The deadline to apply is April 28.  The first Toastmasters meeting of the Employees of Newport Beach Charter Club will be held April 6. To become a member, employees must commit to attending two meetings per month on the first and third Thursdays of each month during the lunch hour.  On April 4, HR Director Barbara Salvini, HR Manager Sheri Anderson, Deputy City Attorney Andy Maiorano, Senior Analyst Maggie Williams-Dalgart, will attend an all-day workshop on Advanced Investigations of Workplace Complaints hosted by the City of Buena Park. In response to Board Member Grant's questions, Ms. Redyk advised that recruitment for Fire Chief opened a few hours prior to the meeting and only current City of Newport Beach employees can apply. In reply to Chair Talbot, Ms. Redyk noted she would relay his request for a summary report of the Investigations of Workplace Complaints workshop to Ms. Salvini. 2. FIRE DEPARTMENT MATTERS – Chip Duncan, Acting Fire Chief Acting Fire Chief Duncan reported:  Fire staff will begin wildland training soon which includes drills on different types of rope rescue, low angle rescue in brush or high angle rescue on high rises.  The First Annual Public Safety Challenge was held between the Newport Beach Fire, Lifeguards, and Police Department. The Police Department won the race, and the Lifeguards won the sand castle building contest. DraftApril 3, 2017, NB Civil Service Board Minutes Page 3 of 6  Two CERT classes were held with 32 participants completing the CERT training program. The next CERT classes are scheduled to begin in late September. Information is available on the City website.  Marilyn Broughton, a CERT volunteer, passed away unexpectedly. A memorial celebration is scheduled for April 28 at Calvary Chapel in Tustin. Ms. Broughton was very active in the community.  In March 2017, EMS responded to 949 dispatches, 546 of which were transports to the hospital. There have been 37 Trauma Intervention Program (TIP) activations since its inception in October 2016. The average response time is 22 minutes.  Fire staff are participating in the Senior Housing Assistance Repair Program through the OASIS Senior Center. The program provides assistance to low- income seniors needing home repairs and modifications related to access and safety issues.  A Critical Incident Stress Management (CISM) Program was developed to address mental well-being of our public safety personnel. Some of our Fire staff received peer counselor training. Professionals are called in as needed. EMS Division Chief Thompson has been instrumental in starting the program.  On March 9, two off-duty lifeguards, Alexander Brandt and Dan Moody, responded to a surfer floating face down in the water. They began CPR while awaiting Fire and Police aid. The patient was awake and breathing on his own when transported to the hospital.  Newport Beach paramedics are training to be certified instructors and will offer American Heart Association CPR classes for all City employees in the coming months.  The Federal Court dismissed AmeriCare's lawsuit against the City. AmeriCare challenged the City's right to be the exclusive provider of ambulance services in the City.  The annual Newport Beach Seasonal Lifeguard tryouts were held on March 4, with 60 applicants participating in a 1,000-meter swim and a 1,000-meter run- swim-run exercise. After interviews and background checks, 25 candidates have been invited to participate in the Basic Lifeguard Academy that begins on April 12. DraftApril 3, 2017, NB Civil Service Board Minutes Page 4 of 6  March 19 was the last swim test for the Junior Lifeguard program, and 1,430 participants passed the test. In reply to Board Member S. Wood's questions, Acting Fire Chief Duncan explained that Fire personnel identify problems applicable to the Senior Housing Assistance Repair Program while responding to calls and report them to OASIS staff, who assigns someone to address concerns. Services are provided at no cost to senior homeowners. In response to Vice Chair Fesler's inquiries, EMS Division Chief Kristin Thompson advised that CISM peer counseling contractors are professional behavioral health specialists. Contractors provided peer support training for police, fire, and lifeguard personnel from seven jurisdictions over a three-day period in March. Board Member Grant recognized the City Attorney's Office for its work in obtaining the dismissal of AmeriCare's lawsuit. 3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of Police Services Deputy Director Jonathan Stafford reported:  Many Board Members and City staff attended the Police Appreciation Breakfast held on Wednesday, March 29. The Police Department is very proud of all the officers recognized at the breakfast. A video of the event is available through the Police Department's website and Facebook page.  The Police Department's Baker to Vegas running team recorded its 13th consecutive win in the 150 Division and placed 16th out of 250-plus teams.  Sandy Meadows, a founding volunteer, reached 8,000 hours of service, and Joel Gerson reached 4,000 hours of service.  Volunteer Dotty McDonald received an award for public service from the County of Orange at the Women in Newport Networking event.  Police officers are using focused patrols to apprehend burglars. Keys to success are data-driven policing, beat knowledge, and information sharing.  Two recruits are currently in the Policy Academy and doing well. Two additional recruits were given conditional job offers and are in the final stages of the hiring process. DraftApril 3, 2017, NB Civil Service Board Minutes Page 5 of 6  One Community Service Officer (CSO) recently retired, and one will be going to the Police Academy.  Calls for service in March 2017 totaled 8,322, an increase over February 2017 and a decrease over March 2016.  Part I crime decreased by 38 crimes through March 28, 2017. Drivers are decreases in auto burglaries, bike thefts, and petty thefts.  The in-car computer project is mostly complete and receiving positive reviews.  The Police Department's next technology project is a Mobile Video System (MVS), which will provide significant improvements over the existing system including increased field of view, crisp HD video, HD audio with noise cancellation, and its smaller size. The video can be shared with the District Attorney’s office and therefore DVDs will no longer be needed. In reply to Vice Chair Fesler's question regarding issues with the new parking payment stands, Deputy Director Stafford will contact the Revenue Division staff, which handle the parking garage payment system, and report back via email. Board Member Grant commended the recent Neighborhood Watch information event and noted the turnout was excellent. She noted the recent death of K-9 Officer Elko and offered condolences to his handler, Officer Roland Stucken. She further commented that the Chamber of Commerce did an amazing job hosting the Police Appreciation Breakfast. In response to Chair Talbot's inquiry, Deputy Director Stafford reported the National Highway Traffic Safety Administration provided education and funds for patrols during Distracted Driver Awareness Month. VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) None. VIII. ADJOURNMENT There being no further business to come before the Civil Service Board, the meeting was adjourned at 5:31 p.m. The agenda for the Regular Meeting was posted on Thursday, March 30, 2017, before 5:00 p.m., on the City’s website, public counter in the Human Resources Department (Bay A2) and DraftApril 3, 2017, NB Civil Service Board Minutes Page 6 of 6 in the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic Center Drive. Prepared by: Traci Mackinen, Administrative Assistant to the HR Director City of Newport Beach Approved by: Maiqual Talbot, Chairperson Civil Service Board 2016/2017