HomeMy WebLinkAbout2017-07-13 CAC AGENDA PACKETCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Civic Center Council Chambers
100 Civic Center Drive, Newport Beach, CA 92660
Thursday, July 13, 2017 - 5:00 PM
City Arts Commission Members:
Lynn Selich, Chair
Miriam Baker, Commissioner
Michelle Bendetti, Commissioner
Judy Chang, Commissioner
Grace Divine, Commissioner
Arlene Greer, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Technician
The City Arts Commission special meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that
the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the
public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject
matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally
three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior ot
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.ELECTION OF OFFICERS
The City Arts Commission shall nominate and elect Commissioners to serve as Chair, Vice
Chair and Secretary for FY 2017/2018.
IV.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the City Arts Commission. If the
optional sign-in card has been completed, it should be placed in the tray provided at the Staff
table.
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
July 13, 2017
Page 2
City Arts Commission Meeting
V.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. City Arts Commissioners have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the City Arts Commission votes on the motion
unless members of the City Arts Commission request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Approval of Minutes of the June 8, 2017, City Arts Commission Meeting
Draft of 6/08/2017 Minutes1.
07-13-2017 - CAC - 01 Draft Minutes.pdf
B.Consent Calendar Items
Financial Report2.
Review of financial information.
07-13-2017 - CAC - 02 Financial Report.pdf
Cultural Arts Activities3.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
07-13-2017 - CAC - 03 Cultural Arts Activities for July 2017.pdf
VII.CURRENT BUSINESS
A.Items for Review and Possible Action
Ad Hoc Subcommittee Appointments4.
The Chair will appoint Ad Hoc Sub Committees of one or more members for such
specific purpose as the business of the Commission may require from time to
time.
Ronald Reagan Statue5.
Staff recommends that the Art in Public Places Ad Hoc Sub Committee determine
an appropriate site in Civic Center Park to place the Ronald Reagan sculpture.
07-13-2017 - CAC - 04 Staff Report Ronald Reagan Statue.pdf
July 13, 2017
Page 3
City Arts Commission Meeting
Clarification on the Newport Beach Arts Foundation Reorganization Staff
Report
6.
Staff will correct the record for factual errors stated in the June 8 staff report.
07-13-2017 - CAC - 05 Staff Report Clarification on NBAF Reorganization Staff
Report.pdf
B.Monthly Reports
Art in Public Places Ad Hoc Subcommittee7.
Commissioner Arlene Greer
Performing Arts Ad Hoc Subcommittee8.
Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner
Judy Chang
Marketing & Communications Ad Hoc Subcommittee9.
Commissioner Michelle Bendetti, Commissioner Lynn Selich
Government Relations Ad Hoc Subcommittee10.
Commissioner Lynn Selich
Finance Ad Hoc Subcommittee11.
Commissioner Lynn Selich
VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three
(3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The City Arts Commission has the discretion to extend or shorten the speakers’ time
limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
X.ADJOURNMENT
DRAFT
1
Newport Beach City Arts Commission Regular Meeting Minutes Thursday, June 8, 2017
Regular Meeting – 5:00 PM Newport Beach Central Library
1000 Avocado Avenue
Newport Beach, CA 92660 Teleconference Location: Ritz Carlton Tokyo
Tokyo Midtown, 9-7-1 Asakasa Minato Tokyo, Japan I. CALL MEETING TO ORDER – 5:02 P.M.
II. ROLL CALL
Commissioners Present: Lynn Selich, Chair Michelle Bendetti
Judy Chang (via teleconference)
Arlene Greer Caroline Logan
Commissioners Absent: Michael Kerr, Vice Chair Jennifer Van Bergh, Secretary
Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician
III. NOTICE TO THE PUBLIC
IV. PUBLIC COMMENTS K.C. Cramer questioned whether the City receives funds from Visit Newport Beach and
the Newport Beach Film Festival per the City Charter. She also asked if the Newport Beach Arts Foundation could provide management services to the City Arts Commission
for a fee.
Chair Selich advised that Visit Newport Beach does not fall within the City Arts
Commission's purview. The City Arts Commission and Arts Foundation are separate
entities. Library Services Director Hetherton added that the Arts Foundation raises funds to support arts programming in the City.
V. CONSENT CALENDAR
A. Approval of Minutes of the May 11, 2017 City Arts Commission Meeting
1. Draft of 05/11/2017 Minutes
Commissioner Greer requested the second sentence of paragraph 4 on page 2 be stricken from the record and the third sentence be corrected to "Commissioner Greer offered to
approach the Foundation and inquire if they would be interested in supporting the $450 cost for photographer..." With respect to paragraph 5 of page 2, she understood Library
Services Director Hetherton stated cheese, crackers, pretzels, and fruit platters would be
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 2
2
provided; however, wine, beer, and other alcoholic beverages are available for purchase
at a no-host bar. The first sentence of paragraph 4 on page 4 should be corrected to "Commissioner Greer provided an update for the Newport Beach Art Exhibit committee." Paragraph 7 of page 4 should state "Commissioner Greer requested members of the CAC
provide information about CAC programming at local meetings in the City of Newport Beach as opportunities are available to do so."
Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (5-0-0-2) to approve the draft Minutes for the meeting of May 11, 2017 as amended.
AYES: Greer, Logan, Bendetti, Selich, Chang NOES: None
ABSTENTIONS: None
ABSENT: Kerr, Van Bergh
B. Consent Calendar Items
2. Financial Report - Review of financial information.
Library Services Director Hetherton reported adequate funds are available for programming through the end of the fiscal year.
3. Cultural Arts Activities - Monthly review of cultural arts activities from the
Library Administrative Office for upcoming Library and City arts events and
services. Library Services Director Hetherton advised that the Wing Lam lecture was well attended.
The lecture tied in nicely with the John Wayne event. Mr. Lam's lecture was made possible by a City Arts Commission grant to the Balboa Island Museum and Historical Society.
Backhausdance's performance on the Green pleased attendees.
Chair Selich reported the Orange County Board of Supervisors recognized John Wayne
Day throughout the County and mentioned the Library exhibit and park dedication.
In response to Commissioner Chang's question, Library Services Director Hetherton
stated Library staff estimated 120 people attended the Backhausdance performance. Commissioner Chang remarked that the attendance for the performance was low compared to attendance at Concerts on the Green, especially in relation to the amount of
the Cultural Arts Grant. Library Services Director Hetherton advised that the City Arts Commission could review attendance when it receives the Completion Report in September.
Motion made by Commissioner Logan, seconded by Commissioner Greer, and carried (5-0-0-2) to approve the Consent Calendar.
AYES: Logan, Selich, Bendetti, Greer, Chang
NOES: None
ABSTENTIONS: None ABSENT: Kerr, Van Bergh
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 3
3
Chair Selich announced Items 9 and 10 will be heard next and the order of Items 6 and 7
will be reversed. VI. CURRENT BUSINESS
A. Items for Review and Possible Action
4. City Arts Commission Funding – Assistant City Manager Carol Jacobs provides an overview of City Arts Commission structure, authority, and
finances.
Assistant City Manager Carol Jacobs reported that the City Manager determined staffing
for the City Arts Commission. The Arts Foundation is a separate entity tasked with
supporting the City Arts Commission. Section 712 of the City Charter identifies the duties and roles of the City Arts Commission. Council Policies clarify the City Arts Commission's
responsibilities with respect to art in public places, financial support for cultural arts,
acquisition of art, and the Public Arts and Cultural Facilities Fund. The City Arts Commission is guaranteed minimum funding of $55,000 per year.
Chair Selich and Assistant City Manager Jacobs discussed the source of monies for the Public Arts and Cultural Facilities Fund, use of the monies for the Library, and expenditure
of the monies. Jim Mosher reported that the Minutes for the April 11 City Council meeting indicate the
Sculpture Garden contract with Arts Orange County calls for a recommendation of a location for the Reagan statue. However, the executed contract with Arts Orange County
does not mention a recommendation for the Reagan statue. The contract provides for
only nine sculptures in Phase III of the Sculpture Garden. The City Arts Commission can recommend to the City Council that the Reagan statue remain in its current location.
Assistant City Manager Jacobs suggested the City Arts Commission provide the City Council with a recommendation regarding a location for the Reagan statue. She and
Library Services Director Hetherton will ensure an appropriate contractor moves the
statue. Expenses will not be taken from City Arts Commission funding. With respect to funding, Assistant City Manager Jacobs reported the City Council can change or waive
Council Policies at any time. The City Arts Commission's budget is based on a minimum of $55,000 from the General Fund. Public benefit fees are deposited into the Public Arts and Cultural Facilities Fund. Visit Newport Beach funds are deposited into the Arts and
Culture Reserve Fund. The Balboa Theater funds were also deposited into the Arts and Culture Reserve, and the City Arts Commission has not requested expenditure of the funds. Staff projects that the City Arts Commission will have a total of $1.2 million in the
Public Arts and Cultural Facilities Fund and the Arts and Culture Reserve Fund as of June 30, 2017. In Assistant City Manager Jacobs' opinion, the Public Arts and Cultural Facilities
Fund can be used for capital projects and the Arts and Culture Reserve Fund for
programming.
In response to Commissioner Greer's inquiry, Assistant City Manager Jacobs stated Policy
I-13 funds do not have time limits for expenditure.
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 4
4
In reply to Virginia Hayter's question, Assistant City Manager Jacobs indicated funds for
the Sculpture Garden will be taken from the Public Arts and Cultural Facilities Fund in the future with City Arts Commission recommendation and City Council authorization.
Ms. Hayter requested a weekly listing of free or low-cost programming be provided to the Oasis Senior Center. 5. Proposed Cultural Arts Budget for Fiscal Year 2017/18 – The Finance Ad Hoc Subcommittee recommends that the City Arts Commission approve
the proposed budget for fiscal year 2017/18.
Chair Selich recused herself from this item.
Library Services Director Hetherton advised that a funding plan and three recommendations were presented to the City Council at a study session in April. First, the
Council should approve Phase III of the Sculpture Exhibition, which can be used as a focal
point for private fundraising. Second, the Council should provide funding for the Pacific Symphony concert on the Civic Green in order to build community advocacy. Third, the
Council should fund a two-year contract for a fundraiser to work with a revamped Arts Foundation Board. The City Manager revised the proposed budget to include an additional $60,000 to fund a Pacific Symphony concert and an additional $100,000 for a
contract fundraiser. The City Arts Commission and the Arts Foundation can utilize these two events to promote targeted or designated gifts. He recommended the City Arts Commission approve the revised budget.
Ms. Cramer remarked that events held on the Civic Green sometimes result in damage to
the Green. The City Arts Commission should keep that in mind when planning events.
Commissioner Chang did not see the logic in the City hiring a fundraiser. The amount of
expenses and donations for the Pacific Symphony concert did not make sense, especially
when compared to the Art Exhibition where expenses are recouped through entrance fees. Commissioner Chang preferred spending the $100,000 for programming or hiring an arts
administrator who would develop programming that would attract sponsors.
Ms. Hayter explained that a new event typically does not raise sufficient funds the first or
second year to cover expenses. If fundraising does not cover expenses in the third year, then the event should be discontinued. Some events are valuable for the amount of attention and publicity they receive. The Council now requires City funding to be matched
by private funding. Commissioner Greer indicated an arts administrator position had been rejected. The
Council asked the City Arts Commission to raise money through the Foundation for programming.
Commissioner Bendetti agreed with concerns about hiring a fundraiser. If hiring a fundraiser is the only option, then the City Arts Commission should explore it. $60,000 is
a large amount for one event.
In reply to Commissioner Logan's inquiry, Library Services Director Hetherton advised that
the budget will be presented to the Council for approval on June 13. If the City Arts
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 5
5
Commission changes the budget, then staff can convey the changes verbally to the City
Manager and City Council. Commissioner Logan felt the City Arts Commission had no time to explore alternatives.
Commissioners had spent a great deal of time and effort to develop the budget, to present it to the Council, and to arrange the Pacific Symphony concert. Commissioners could approve the budget as proposed and over the next few months evaluate other
opportunities.
Library Services Director Hetherton noted the fundraiser position is a two-year
commitment.
In response to Commissioner Chang's question, Library Services Director Hetherton
clarified that the budget for programming is not large enough to warrant an administrator.
Commissioner Chang remarked that she had voiced her concerns several times. The
amount budgeted for the fundraiser was originally proposed as $75,000. One event, Pacific Symphony, is allocated 60 percent of the entire budget.
Commissioner Greer stated the City Arts Commission will not fulfill the Council's mandate to raise private funds if it does not approve the budget. In addition, the City Arts
Commission will lose the opportunity to continue the existing programming. Commissioner Logan indicated the budget would allow Commissioners to increase the
amount of fundraising and plan for more programming in the future.
Motion made by Commissioner Logan, seconded by Commissioner Bendetti, and carried
(3-0-1-2) to approve the 2017/18 budget as presented by staff.
Ms. Cramer concurred with Commissioner Chang's concerns.
Commissioners discussed Chair Selich's potential conflict of interest.
AYES: Logan, Bendetti, Greer NOES: None
ABSTENTIONS: Chang ABSENT: Kerr, Van Bergh 6. Newport Beach Arts Foundation Reorganization – The Finance Ad Hoc
Subcommittee requests that the City Arts Commission approve a proposal to assist the Newport Beach Arts Foundation with reorganization.
Library Services Director Hetherton reported on the plan for the City Arts Commission to
assist the Arts Foundation. The Arts Foundation would be split into two groups. The
existing Board would become an arts in action committee. The new Board of Trustees would formulate plans for programming and jumpstart fundraising. If approved, the plan
would be presented to the Arts Foundation on June 20.
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 6
6
Carmen Smith, Newport Beach Arts Foundation, advised that the Arts Foundation does
need assistance. The plan had not been presented to the Arts Foundation, but she felt members would support it.
Ms. Hayter indicated Arts Foundation members are willing to work for the arts. Arts Foundation officers sent letters to members advising them of possible changes to membership. The Arts Foundation is working on an update of its Bylaws to facilitate
changes.
Chair Selich reported she and Vice Chair Kerr had met with several potential candidates
for the Board of Trustees. Commissioners and members of the Arts Foundation are welcome to offer candidates' names.
Ms. Cramer noted the Arts Foundation is separate from the City Arts Commission; yet, the City Arts Commission is planning and shaping the Arts Foundation Board of Trustees.
Chair Selich explained that the City Council tasked the Arts Foundation with raising significant funds. Because the City Arts Commission is not allowed to fundraise, it is
assisting the Arts Foundation by putting together a Board of Trustees who will raise funds. Ms. Hayter added that the existing Arts Foundation members do not have the contacts or
personal wealth to fundraise at the level the City Council wants. Commissioner Greer hoped the full City Arts Commission is made aware of future
meetings with Trustees.
Motion made by Commissioner Logan, seconded by Commissioner Bendetti, and carried
(5-0-0-2) to approve the proposal to assist the Newport Beach Arts Foundation with reorganization.
AYES: Logan, Selich, Bendetti, Greer, Chang NOES: None
ABSTENTIONS: None
ABSENT: Kerr, Van Bergh
7. Pacific Symphony Concert on the Civic Green – Staff recommends that
the City Arts Commission approve a concert by the Pacific Symphony on the Civic Green to be held on Sunday, July 16, 2017.
Chair Selich recused herself from this item.
Library Services Director Hetherton reported staff worked with the City Arts Commission to stage the 2016 Pacific Symphony concert and initiated a fundraising campaign through
an online donation form. A total of $18,300 was raised, including City National Bank's
$10,000 sponsorship of a two-year event. Because of an error with the Cultural Arts Grant to the Pacific Symphony, the amount of funds raised is $18,300 rather than $23,800. The
concert did not exceed the budget, was well attended, and generated favorable reactions.
He recommended the City Arts Commission move forward with the concert.
Ms. Kramer noted the community supported the concert.
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 7
7
Commissioner Bendetti agreed that the concert was successful, but she has some concerns around the cost.
Commissioner Chang voiced her support for Pacific Symphony but felt taxpayer dollars should not be used for the donor party.
Commissioner Greer clarified that Commissioners are being asked to approve the concert. Commissioners approved funding for the concert in the prior item.
Motion made by Commissioner Logan, seconded by Commissioner Bendetti, and carried (3-0-1-2) to approve the Pacific Symphony concert to be held on the Civic Green.
Commissioner Greer concurred with many of the concerns raised in the discussion. She wanted an opportunity for more people to attend the concert.
AYES: Logan, Bendetti, Greer NOES: None
ABSTENTIONS: Chang ABSENT: Kerr, Van Bergh
Chair Selich reported her conflict of interest stemmed from a potential contract to provide services to Pacific Symphony. 8. Disbursement of Cultural Arts Grant Funds and Return on Investment – Staff provides an overview of the Cultural Arts Grant process.
Library Services Director Hetherton shared an overview of the Cultural Arts Grant process. At the end of the grant period, grantees must submit Completion Reports in order to be
eligible for future grants. When evaluating grant proposals, Commissioners can review
the Completion Reports to determine return on investment.
In response to Commissioner Chang's questions, Library Services Director Hetherton
advised that Pacific Symphony used the Cultural Arts Grant to fund its school program for Newport Beach elementary schools.
Commissioner Greer suggested the Completion Report include documentation of attendance at programs. Commissioner Chang requested grantees include photos or
videos of programs. Mr. Mosher inquired about the percentage of the OCMA Free Friday program funded by
the Cultural Arts Grant. Library Services Director Hetherton will provide the information at a later time.
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 8
8
9. McFadden Square Timeline Update – Staff recommends that the City
Arts Commission approve the proposed updates to the McFadden Square
timeline.
Library Services Director Hetherton reported the survey received few responses, and most responses were not pertinent. He recommended the City Arts Commission approve the events proposed by the Historical Society and Former Mayor Webb.
Chair Selich agreed that events should be relevant.
Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (5-0-0-2) to approve the proposal for the McFadden Square Timeline as presented by staff.
AYES: Greer, Logan, Bendetti, Selich, Chang NOES: None
ABSTENTIONS: None
ABSENT: Kerr, Van Bergh
B. Monthly Reports 10. Art in Public Places Ad Hoc Subcommittee – Commissioner Arlene
Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh
Commissioner Greer introduced Rick Stein of Arts Orange County.
Mr. Stein provided copies of the timeline for the project. The call for artists was issued on May 22. Eleven artist applications have been received. Mr. Stein believed more than
150,000 artists have been notified of the call for artists. At the request of the Council, public voting for sculptures has been included in the selection process. He and Mr. Lewis
discussed ways to approach public voting with the subcommittee. There will be a website
containing every submission for public viewing and voting. The public can comment at all public meetings. He will return to the City Arts Commission in August for a study session
and presentation.
In reply to Chair Selich's inquiry, Mr. Stein reported he recommended a separate
installation and ceremony for the Ronald Reagan statue. Chair Selich stated Mayor Dixon had indicated to her that funds for the Reagan statue installation will not be taken from City Arts Commission funds. Chair Selich expressed concern about installation of the
Reagan statue setting a precedent for installation of future exhibits in the Sculpture Garden. Ms. Hayter suggested the Reagan statue be installed at John Wayne Airport, as Mr. Reagan and Mr. Wayne were friends during their lifetimes. Mr. Stein recommended
the statue not be placed along Avocado Avenue because of limited space and the cactus garden.
Joe Lewis reported the call for artists, which was issued through various outlets, could reach potentially 200,000 artists around the world. Anyone can submit applications. Mr.
Lewis shared information about two art professionals Pat Gomez, Director at Irvine Fine
Arts Center, Bob Nicoll, Creative Director at Blizzard Entertainment, who will judge submissions.
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 9
9
Ms. Hayter suggested a panel discussion as a promotional event. The discussion could
be recorded and shown on NBTV. She also suggested a coloring book of exhibits be developed as a promotional material.
Mr. Stein offered to incorporate a give-away into public voting to encourage participation. The Request for Proposals (RFP) addressed the need for artists to use materials appropriate to outdoor weather conditions.
Commissioners discussed the length of Phase III and Phase IV installations.
Chair Greer reported on the need for volunteers to assist with check-in at the Art Exhibition on Friday afternoon. The juror is Professor David Kiddie of Chapman University. She
requested Chair Selich conduct interviews with artists. The Mayor will present artist
awards. She requested the Arts Foundation provide financial assistance for the photographer and music.
Library Services Director Hetherton related information about the Cows4Camp walking tour and silent auction.
11. Performing Arts Ad Hoc Subcommittee – Commissioner Michelle
Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang
Commissioner Bendetti had no information to report. 12. Marketing & Communications Ad Hoc Subcommittee - Commissioner
Michelle Bendetti, Commissioner Lynn Selich
Chair Selich reported the subcommittee will develop a comprehensive marketing plan once the City Arts Commission's budget is approved by the City Council.
Commissioner Chang left the meeting at 8:00 p.m.
13. Government Relations Ad Hoc Subcommittee - Commissioner Lynn
Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh
None. 14. Finance Ad Hoc Subcommittee - Commissioner Michael Kerr,
Commissioner Jennifer Van Bergh, Commissioner Lynn Selich
None.
VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
Chair Selich indicated agenda items for July include the Ronald Reagan statue and
funding, protocol for donation of statues; and Newport Beach Arts Foundation reorganization.
Newport Beach City Arts Commission Regular Meeting Minutes June 8, 2017
Page 10
10
VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
As her term ends, Commissioner Logan shared her gratitude for the privilege of working with the City Arts Commission.
Library Services Director Hetherton presented Commissioner Logan with a parting gift. IX. ADJOURNMENT – 8:17 P.M.
Chair Selich adjourned the meeting at 8:17 p.m.
7/5/2017 1 of 2
ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 95,000
including Pacific 07/06 Alliant Insurance 1,358 93,642 Concert Series
Symphony funding 07/06 Triskelion Event 2,559 91,083 July Concert
07/06 Rettich David 3,250 87,833 July Concert
07/27 Rumors 3,250 84,583 August Concert
07/27 Triskelion Event 2,559 82,024 August Concert
08/10 Triskelion Event 2,559 79,465 September Concert
08/10 Joshua Schreiber 3,250 76,215 September Concert
08/16 Billy Mitchell 250 75,965 Symphony Concert
08/16 Alliant Insurance 489 75,476 Symphony Concert
08/16 ABM Janitorial 240 75,236 July Concert
08/12 Staff Overtime 345 74,891 July Concert
08/26 Staff Overtime 580 74,311 Symphony Concert
08/31 Suzanne's Catering 2,402 71,909 Symphony Concert
08/31 Signature Party Rental 20 71,889 Symphony Concert
08/31 Signature Party Rental 864 71,025 Symphony Concert
08/31 ABM Janitorial 480 70,545 Symphony & Aug. Concert
09/06 Office Depot 34 70,511 Symphony Concert
09/06 Pacific Symphony 50,000 20,511 Symphony Concert
09/14 Firebrand Media 160 20,351 July Concert
09/26 Firebrand Media 160 20,191 August Concert
09/26 Firebrand Media 160 20,031 September Concert
09/26 Smart Levels Media 886 19,145 Concert Series
09/26 4Imprint 241 18,904 Symphony Concert
09/09 Staff Overtime 464 18,440 August Concert
09/23 Staff Overtime 464 17,976 September Concert
10/04 ABM Janitorial 240 17,736 September Concert
10/10 CNB - Police 598 17,138 Concert Series
10/10 CNB - Police 523 16,615 Concert Series
10/04 Balboa Island Assoc 200 16,415 Centennial Concert
10/25 Petty Cash 28 16,387 Concert Series
10/27 Alliant Insurance 1,213 15,174 Event Insurance
11/15 Los Angeles Times 342 14,832 Advertisement
Misc. Credit Card 363 14,469
12/09 Petty Cash 11 14,458
01/03 Display 8,495 5,963 Delivery & Installation
2,400 03/28 Transfer from NMUSD 8,363
PayPal 525 7,838 Art Show entries
Smart Levels Media 222 7,616
05/01 Alliant Insurance 1,165 6,451
06/06 Signature Party Rental 1,881 4,570 Art Exhibition
06/06 A Orchard 100 4,470 Art Exhibition winner
06/06 F Reza 100 4,370 Art Exhibition winner
06/06 D Charles 100 4,270 Art Exhibition winner
Got Print 200 4,070
TOTAL 4,070$
Professional Services 40,000
07/14 Alan Scott 288 39,712 Real Heroes Installation
07/14 Ann Chatillon 410 39,302 Photo Service Symphony Concert
08/08 Dinwiddie Events 600 38,702 Symphony Concert
08/15 Executive Events 525 38,177 Symphony Concert
08/16 TAVD Visual 297 37,880 Transcription Service
09/09 Sterling OC Enterprise 410 37,470 Symphony Concert - Light
09/06 TAVD Visual 605 36,865
09/06 Dinwiddie Events 610 36,255 Symphony Concert
2016-2017Cultural Arts Division
As of July 3, 2017
7/5/2017 2 of 2
ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES
2016-2017Cultural Arts Division
As of July 3, 2017
Professional Services (cont.)09/14 Sound Fusion 1,000 35,255 Concerts
09/06 Loren Lillestrand 4,647 30,608 Consulting Service
10/06 Crown Building Service 1,968 28,640 Statue Cleaning (Ben Carlson)
10/10 City of Newport Beach 1,997 26,643 Symphony Concert - Security
10/04 TAVD Visual 338 26,305 Transcription Service
10/12 Arts OC 21,582 4,723 Sculpture De-Installation
11/15 TAVD Visual 266 4,457 Transcription Service
11/17 Crown Building Service 656 3,801 Statue Cleaning (Ben Carlson)
12/05 Alan Scott 350 3,451 Mark Leysen Installation
12/05 TAVD Visual 194 3,257 Transcription Service
01/03 TAVD Visual 169 3,088 Transcription Service
02/01 TAVD Visual 160 2,928 Transcription Service
02/14 Alan Scott 303 2,625 Scott Amling Installation
03/01 TAVD Visual 101 2,524 Transcription Service
04/03 Crown Building Service 656 1,868 Statue Cleaning (Ben Carlson)
04/03 TAVD Visual 295 1,573 Transcription Service
04/13 Dinwiddie Events 750 823 Art Exhibition
04/03 Alan Scott 269 554 Assemblages by Ron Yeo
05/11 TAVD Visual 236 318 Transcription Service
06/05 TAVD Visual 216 102 Transcription Service
06/05 Dinwiddie Events 80 22 Art Exhibition
06/30 Ross Brian Lloyd 700 (678)Monthly Storage Nov 16 - May 17
TOTAL (678)$
City Grants 40,000
12/09 Balboa Island Museum 1,500 38,500
N.B. Film Festival 8,000 30,500
Baroque Music Festival 2,500 28,000
S. Coast Rep Theater 3,000 25,000
Festival Ballet 5,500 19,500
OC Museum of Art 10,000 9,500
Balboa Isl Improve Assn 1,000 8,500
Pacific Symphony 4,500 4,000
Backhausdance 4,000 0
TOTAL -$
Sculpture Garden 24,661
09/06 Matthew Babcock 1,845 22,816 Contract Payment
09/06 Curt Brill 2,400 20,416 Contract Payment
09/06 David Buckingham 1,250 19,166 Contract Payment
09/06 Nadler Arnold 3,113 16,053 Contract Payment
09/06 Ray Katz 2,855 13,198 Contract Payment
09/06 Jonathan Prince 3,000 10,198 Contract Payment
09/06 Jennifer Cecere 3,000 7,198 Contract Payment
09/06 Gerardo Martinez 3,000 4,198 Contract Payment
09/06 Rench Christopher 2,948 1,250 Contract Payment
09/06 Ivan McClean 1,250 0 Contract Payment
TOTAL -$
1 of 2
TO: Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Cultural Arts Activities for June 2017
53rd Annual Newport Beach Arts Exhibition: The Newport Beach City Arts Commission would like to
thank the over 140 participating artists and congratulate the award winners in the 53rd Annual Newport
Beach Art Exhibition that was held on Saturday, June 17, 2017 at the Newport Beach Civic Center.
For over 50 years, the Newport Beach City Arts Commission has recognized the talent and contributions
of local and regional artists by hosting this juried art exhibition that gives the community the
opportunity to view and purchase the art on display, mingle with the artists and enjoy a festive
atmosphere of music, wine and food. Congratulations to the award winners in this year's exhibition:
3-D ART
First Place: Gail Glikmann, The Mind Master
Second Place: Grace Park, Café de Flore
Third Place: Mark Hackstedde, Patchwork
PHOTOGRAPHY
First Place: Scott Amling, Otaru Seawall
Second Place: Eric Stampfli, Calla Lily
Third Place: Carol Cohn, Lacy Umbrella
Honorable Mention: Laurie Allread, Under the Boardwalk
Honorable Mention: Peter Pham, Cow Racing
PAINTING: WATERCOLORS
First Place: Judith Jacob-Schram, Little Corona
Second Place: Chip Fesko, Fire
Third Place: Julia Martinez, Friends at the Beach
Honorable Mention: Brian Norkaitis, Two Shore Boats
PAINTING: OILS & ACRYLICS
First Place: Jeongmyo Kim, The Corner
Second Place: Evgenia Espinoza, Mother of Stars
Third Place: Glenn Davis, Figure #7
Honorable Mention: Gege Xu, Some Homemade Chinese Food
JUDGES CHOICE:
Alexandra Orchard, Transformation
PEOPLE'S CHOICE:
Reza Safa, A Perfect Day
2 of 2
Central Library Gallery Exhibitions: the following artists have been approved by the City Arts
Commission to display their work in the Central Library gallery space:
INSTALL DE-INSTALL ARTIST
09/06/2017 11/03/2017 Memories In The Making (Alzheimer’s)
11/06/2017 01/05/2018 Chip Fesko
01/08/2018 03/02/2018 Phyllis Paxton
03/05/2018 05/04/2018 Jane Kelly
05/07/2018 07/06/2018 James Strombotne
07/09/2018 09/07/2018 Diana Blaisure
09/10/2018 11/02/2018 Iriet Peshkess
11/05/2018 01/04/2019 Diana Ghoukassian
01/07/2019 03/04/2019 Gianne De Genevraye
Sculpture Exhibition in Civic Center Park: In June, Arts OC issued a call for entries for the Newport
Beach Sculpture Exhibition in Civic Center Park Invitational Sculpture Exhibition. Artists, private
collectors, galleries, and museums/non-profit institutions were invited to submit artworks for
consideration for a temporary exhibition at the site. This is a unique exhibition opportunity to display
artworks in a serene, ocean view site that is a popular attraction for Newport Beach residents and
tourists from around the world. The call closed on July 9.
TO: Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Ronald Regan Statue
RECOMMENDATION:
Staff recommends that the Art in Public Places Ad Hoc Sub Committee determine an appropriate site in
Civic Center Park to place the Ronald Reagan sculpture.
DISCUSSION:
At the April 11 Regular Meeting, City Council approved Phase III of the Sculpture Exhibition in Civic Center
Park. As part of the approval, Council directed that the sculpture of Ronald Reagan that is currently sited
in Bonita Canyon Sports Park be relocated to Civic Center Park.
This sculpture, by artist Miriam Baker, was created in 2011 in honor of President Ronald Reagan’s
Centennial Birthday. The sculpture is currently located at the northwest section of Bonita Canyon Sports
Park on Ford Road.
The Reagan statue will be permanently sited in the park. As such, the piece will require a more permanent
installation than the simple concrete pads that are used for the temporary installations.
Arts OC has not been contracted to install the piece. The contract with Arts OC is for the temporary
installation of 9 pieces, which will be de-installed in 2019. It is possible that a separate contract will be
made for the installation project, or that the work will be performed by city staff in the Public Works or
Municipal Operations Departments.
Funding for the installation of the piece has not yet been determined. At this stage of the project, City
Council is looking for a recommendation from the City Arts Commission, as Section 712 of the City Charter
states:
“Act in an advisory capacity to the City Council in all matters pertaining to artistic, aesthetic and
cultural aspects of the City.”
Per Council Policy I-9, it is the City Arts Commission’s responsibility to recommend sites for public art.
Staff will arrange a meeting and a site walk with the Art in Public Places Ad Hoc Sub Committee to
determine a site to submit to City Council for final approval.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
TO: Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Clarification on the Newport Beach Arts Foundation Reorganization
Staff Report
DISCUSSION:
After last month’s City Arts Commission meeting on June 8, Assistant City Attorney Michael Torres
contacted me with some concerns about the staff report discussing the proposed restructuring of the
Newport Beach Arts Foundation. His concern is that the restructuring as proposed in the staff report
would interfere with the independence of the Newport Beach Arts Foundation and make it a part of the
City (and subject it to rules applicable to the City, such as the Brown Act).
He recommended that at the July City Arts Commission meeting that staff should:
Correct the record to remove the misstatement in the staff report that, “…to assist the
Foundation in this task, the Newport Beach City Council and the Arts Commission propose
establishing a Board of Trustees for the Foundation.;” and;
Reiterate that no member of the City Council or City Arts Commission should be appointed as a
full voting member of the NBAF Board of Trustees.
The proposal was made by an ad hoc subcommittee of the City Arts Commission, not City Council. For
clarification, Newport Beach Arts Foundation current bylaws allow 2 members of the City Arts
Commission to serve on the Foundation Board in a non-voting capacity.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).