HomeMy WebLinkAbout2017-07-13 - CAC - Approved Minutes1
Newport Beach City Arts Commission Special Meeting Minutes Thursday, July 13, 2017
Regular Meeting – 5:00 PM City Council Chambers
100 Civic Center Drive
Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:01 P.M.
II. ROLL CALL
Commissioners Present: Lynn Selich, Chair Miriam Baker
Judy Chang
Grace Divine Arlene Greer
Commissioners Absent: Michelle Bendetti
Staff Present: Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Technician
III. ELECTION OF OFFICERS The City Arts Commission shall nominate and elect Commissioners to serve as Chair, Vice Chair, and Secretary for FY 2017/2018.
Motion made by Chair Selich, seconded by Commissioner Baker, and failed (2-3-0-1) to postpone the election of officers until the vacant seat is filled and Commissioner Bendetti
is present. AYES: Selich, Baker
NOES: Greer, Chang, Divine ABSTENTIONS: None
ABSENT: Bendetti
Nomination made by Commissioner Chang, seconded by Commissioner Greer, and
carried (4-0-1-1) of herself for Chair.
AYES: Baker, Chang, Divine, Greer
NOES: None ABSTENTIONS: Selich ABSENT: Bendetti
Nomination made by Chair Chang, seconded by Commissioner Greer, and carried (4-0-1-1) of Commissioner Greer for Vice Chair.
AYES: Baker, Chang, Divine, Greer NOES: None
ABSTENTIONS: Selich ABSENT: Bendetti
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Nomination made by Vice Chair Greer, seconded by Chair Chang, and carried (4-0-1-1)
of Commissioner Bendetti for Secretary. AYES: Baker, Chang, Divine, Greer
NOES: None ABSTENTIONS: Selich ABSENT: Bendetti
IV. NOTICE TO THE PUBLIC
V. PUBLIC COMMENTS
Jim Mosher hoped the Chair would allow public comment during each agenda item.
VI. CONSENT CALENDAR
A. Approval of Minutes of the June 8, 2017 City Arts Commission Meeting
1. Draft of 06/08/2017 Minutes Motion made by Vice Chair Greer, seconded by Commissioner Baker, and carried (4-0-1-
1) to approve the draft Minutes for the meeting of June 8, 2017 with Mr. Mosher's correction to page 2, line 4.
AYES: Chang, Greer, Baker, Divine NOES: None ABSTENTIONS: Selich
ABSENT: Bendetti
B. Consent Calendar Items
2. Financial Report - Review of financial information.
Library Services Director Hetherton reported expenses for the Newport Beach Art Exhibition exceeded revenues by $678. Funds from the Library budget were transferred
to cover the deficit. 3. Cultural Arts Activities - Monthly review of cultural arts activities from the
Library Administrative Office for upcoming Library and City arts events and
services.
Library Services Director Hetherton reported the gallery space in Central Library is reserved through March 2019. The Memories in the Making exhibit will follow the John Wayne exhibit.
Motion made by Vice Chair Greer, seconded by Chair Chang, and carried (4-0-1-1) to
approve the Consent Calendar.
AYES: Chang, Greer, Baker, Divine
NOES: None
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ABSTENTIONS: Selich
ABSENT: Bendetti VII. CURRENT BUSINESS
A. Items for Review and Possible Action
4. Ad Hoc Subcommittee Appointments – The Chair will appoint Ad Hoc Subcommittees of one or more members for such specific purpose as the
business of the Commission may require from time to time.
Library Services Director Hetherton referred to Mr. Mosher's comments regarding
subcommittees and suggested the Chair appoint subcommittees as needed with each
subcommittee sunsetting when its work is complete. Staff recommends this item be deferred until a subcommittee is needed.
Vice Chair Greer suggested Chair Chang appoint an ad hoc subcommittee for the Sculpture Exhibition because selection of sculptures for the next phase is underway.
Library Services Director Hetherton concurred. Vice Chair Greer and Commissioners Baker and Divine volunteered to serve on the
subcommittee, and Chair Chang appointed them to the Sculpture Exhibition Ad Hoc Subcommittee. 5. Ronald Reagan Statue – Staff recommends that the Art in Public Places Ad Hoc Subcommittee determine an appropriate site in Civic Center Park
to place the Ronald Reagan sculpture.
Library Services Director Hetherton reviewed the staff recommendation, and requested
the City Arts Commission should take public comment after it discusses the issue.
Jim Mosher believed Commissioner Baker should recuse herself from this item. If she
does not, it could be seen as self-promotion in wanting a more prominent place for her
sculpture. In the past, Commissioners who had exhibited at the Library recused themselves from the discussion.
Commissioner Baker recused herself from this item.
Mr. Mosher felt there is more public interest in the statue than is evident from the sparse crowd attending the meeting. The City Arts Commission meeting had not been well publicized. Council Policy requires the City Arts Commission to confer with the Parks,
Beaches and Recreation Commission before issuing a recommendation. He suggested the subcommittee review the minutes from the February 2011 City Arts Commission
meeting and the February 22, 2011 City Council meeting. Making this statue part of the
Sculpture Exhibition is absurd because including it in the rotation is a political statement, not an artistic statement. The Arts Commission has a responsibility to communicate that
to the City Council. The statute's current location is appropriate.
Vice Chair Greer suggested the Chair appoint a subcommittee to recommend a site for
the Ronald Reagan statue.
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In response to Vice Chair Greer's request, Library Services Director Hetherton agreed to look into the comments and sort them out for the Commission.
Chair Chang appointed herself, Vice Chair Greer, and Commissioner Divine to a Ronald Reagan Statue Ad Hoc Subcommittee. 6. Clarification on the Newport Beach Arts Foundation Reorganization Staff Report – Staff will correct the record for factual errors stated in the
June 8 staff report.
Library Services Director Hetherton wished to correct the record because he relayed the
subcommittee's report to the City Arts Commission incorrectly. The City Council did not
direct development of the reorganization plan for the Newport Beach Arts Foundation. The staff report for this item correctly relays the subcommittee's report.
B. Monthly Reports
7. Art in Public Places Ad Hoc Subcommittee – Commissioner Arlene
Greer
Rick Stein, Arts OC, reported that the deadline for artist submissions for the Sculpture Exhibition passed on July 9. He received 53 submissions, six of which were deemed ineligible for a variety of reasons. In most cases of ineligibility, the works are not complete
but only conceptual drawings. The City Council requested an online voting process, and voting through the website will open on July 17 at noon and end at noon on July 30. Members of the public will be able to view each work of art and vote only once for only
one work of art. The voting public will be required to enter their email address and ZIP Code. Voting results will be submitted to the judging panel, and judges are required to
take the vote into consideration. Outside judges are Bob Nicoll of Blizzard Entertainment
and Pat Gomez of the City of Irvine. At the close of public voting, the jury will meet. On August 10 at a City Arts Commission study session, he will present all submissions, and
the public will have an opportunity to provide feedback. During the week of August 21,
the judging panel will meet and obtain public comment. At its September 14 meeting, the City Arts Commission will decide on nine works and two or three alternates to recommend
to the City Council. During the September 26 City Council meeting, the public can provide comments, and the City Council will approve the works for installation. The goal is to install works during the second and third weeks of October. October 28 is the scheduled
date for a dedication ceremony and reception. Staff is working with the City Attorney to determine whether prizes can be used to encourage people to vote. He encouraged the City to promote voting in its communications as well. The submissions represent a range
of styles. Vice Chair Greer reported that the Newport Beach Art Exhibition was held June 17th. One
hundred thirty-nine artists participated and provided 238 works of art. Thirteen works of art were sold, an all-time record. She read the list of award winners. Vice Chair Greer
estimated 2,000 people attended and thanked all those who made the Art Exhibition a
success.
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8. Performing Arts Ad Hoc Subcommittee – Commissioner Michelle
Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Library Services Director Hetherton reported the Flashback Heart Attack concert was well
attended and good entertainment. The food trucks were busy and provided good food. In response to Chair Chang's inquiry, Library Services Director Hetherton estimated
2,500-3,000 people attended the concert. There didn't appear to be any parking issues or unruly behavior.
Vice Chair Greer stated it was difficult to find a seat, but it was a wonderful family concert.
Commissioner Selich reported the Pacific Symphony concert is scheduled for Sunday with
a musical playground for children before the concert.
9. Marketing & Communications Ad Hoc Subcommittee - Commissioner
Michelle Bendetti, Commissioner Lynn Selich
Commissioner Selich had no report. 10. Government Relations Ad Hoc Subcommittee - Commissioner Lynn
Selich Commissioner Selich had no report.
11. Finance Ad Hoc Subcommittee - Commissioner Lynn Selich
Commissioner Selich had no report.
VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
Library Services Director Hetherton noted two subcommittees had been appointed and previous subcommittees were disbanded.
In response to Vice Chair Greer's question, Library Services Director Hetherton indicated there would not be a marketing and communications subcommittee. Marketing will be
handled by each subcommittee and staff.
In reply to Chair Chang's queries, Library Services Director Hetherton advised that the
Arts Foundation had donated $1,000 for the Pacific Symphony concert. The donation will be used to defray the cost of the concert.
Vice Chair Greer requested a future agenda item for the 2017-2018 Cultural Arts Grants.
IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS
In reply to Jim Mosher's question, Rick Stein reported Display, Inc., will review all works
to determine any installation issues and whether works are suitable for displaying
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outdoors. There will be several layers of review with consultants, the City Arts
Commission, and the City Council. All submissions will be shared with the City Arts Commission, including those deemed ineligible.
Mr. Mosher noted the City Council allocated $50,000 of Visit Newport Beach funds to the Christmas Boat Parade. Policy I-9 refers to funding for public art coming from the City Art in Public Places Reserve Fund, which was not mentioned in Assistant City Manager
Jacobs' presentation. Perhaps the City Arts Commission should look into this fund.
X. ADJOURNMENT – 5:47 P.M.
Chair Chang adjourned the meeting at 5:47 p.m.
Approved by: Judy Chang