HomeMy WebLinkAboutRestaurant Association BID Agenda Packet 03/22/2017CITY OF NEWPORT BEACH
NEWPORT BEACH RESTAURANT BUSINESS
IMPROVEMENT DISTRICT AGENDA
Island Hotel, 690 Newport Center Drive
Wednesday, March 22, 2017 - 8:30 AM
Newport Beach Restaurant Business Improvement District Members:
Ronald Schwartz, President
Christopher Roman, Vice President
Dan Miller, Treasurer
Jordan Otterbein, Secretary
John DeFrenza, Director
Mario Marovic, Director
Bruno Massuger, Director
Matt Meddock, Director
Catherine Pavlos, Director
Brendon Salisbury, Director
Jim Walker, Director
The Newport Beach Restaurant Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things,
the Brown Act requires that the Newport Beach Restaurant Business Improvement District agenda be posted at least seventy-two
(72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Business
Improvement District and items not on the agenda but are within the subject matter jurisdiction of the Newport Beach Restaurant
Business Improvement District. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes
per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or
mlocey@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24
hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the [Board/Committee/Commission]. Speakers must
limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state
your name for the record. The [Board/Committee/Commission] has the discretion to extend or
shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set
them in the silent mode.
IV.CURRENT BUSINESS
1.Approval of Minutes (Schwartz)
Summary: Review the draft minutes from the January 25, 2017 meeting.
Recommended Action: Board to approve the January 25, 2017 meeting minutes.
Attachment - NBRA BID Draft Meeting Minutes-January 25, 2017
2.BID Financial Reports (Swain)
March 22, 2017
Page 2
Newport Beach Restaurant Business Improvement District Meeting
Summary:
a) Review the BID financials ending February 2017.
b) Update on BID assessment collections.
Recommended Action:
a) Board to accept and file the BID financials ending February 2017.
b) None
Attachment - NBRA BID February 2017 Financial Reports
3.President's Report (Schwartz)
Summary:
a) NBRA Year in Review Video
b) Applications for Fiscal Year 2017-18 NBRA BID Board of Directors
c) Special meeting scheduled for April 5, 2017
Recommended Action: None
4.Marketing Report (Dennis)
Summary:
a) Newport Beach Restaurant Week Recap
b) NBRA Year in Review
c) Spring marketing campaign
Recommended Action: None
5.Industry Update (Peak)
Summary: Industry and community events
Recommended Action: None
V.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
VI.ADJOURNMENT
Page 1 of 3
City of Newport Beach
Restaurant
Business Improvement District
Board Meeting Minutes – January 25, 2017
Newport Beach & Company
1600 Newport Center Drive, Suite 120
Newport Beach, CA 92660
I. CALL MEETING TO ORDER
The meeting was called to order at 9.35 a.m.
II. ROLL CALL
Directors Present:
Ronald Schwartz Muldoon’s Irish Pub
Christopher Roman CUCINA enoteca
Dan Miller The Village Inn
Jordan Otterbein A Restaurant & A Market
John DeFrenza Crocker’s The Well Dressed Frank
Matt Meddock Sessions West Coast Deli
Jim Walker The Bungalow Restaurant
Quorum Achieved
Directors Absent:
Mario Marovic Dory Deli, Malarky’s Irish Pub & Stag Bar + Kitchen
Bruno Massuger Back Bay Bistro
Catherine Pavlos Provenance
Brendon Salisbury The Cannery Restaurant & El Cholo
BID Administrator Present:
Polly Peak Newport Beach & Company
Guests Present:
Mary Locey City of Newport Beach
Michelle St. Amour Newport Beach & Company
Katy Dennis Newport Beach & Company
Lesley Swain Newport Beach & Company
Jim Mosher Newport Beach Resident
III. PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS
None
IV. CURRENT BUSINESS
President Walker noted that Director DeFrenza is not eligible to vote due to unpaid
assessment fee.
1. Approval of Minutes
President Schwartz requested a motion to approve the minutes from the
Page 2 of 3
November 16, 2016, meeting.
Motion: Director Otterbein moved to approve the November 16, 2016 meeting minutes.
Director Roman seconded the motion.
The motion carried by the following vote:
Ayes: Schwartz, Roman, Miller, Otterbein, Meddock & Walker
2. BID Financial Reports
Ms. Swain provided an overview of the BID financial reports ending December
2016 that were prepared by Newport Beach & Co.
The second billing of assessment invoices plus late fees went out in
December, and over 77 percent of the annual fees have been collected to
date.
The final billing of assessment invoices is scheduled to go out in February.
Director Walker requested information on the breakdown of past due
restaurants by category.
President Schwartz requested a motion to approve the BID financial reports ending
December 2016.
Motion: Director Walker moved to accept and file the financial reports.
Director Miller seconded the motion.
The motion carried by the following vote:
Ayes: Schwartz, Roman, Miller, Otterbein, Meddock & Walker
3. President’s Report
President Schwartz opened a discussion on the latest technology available for
EMV chip readers, and provided information on how the chip reader law came
into effect for the restaurant industry.
Ms. Peak provided an update on the strategic planning process and the NBRA
stakeholder survey.
President Schwartz asked for feedback from the subcommittee on the Newport
Beach & Co. hospitality training program.
It was suggested that NBRA produce a series of videos for restaurant
employees about Newport Beach hospitality that can be viewed within the
restaurant environment as opposed to having staff going to a seminar.
President Schwartz suggested that NBRA offer educational seminars for
restaurant owners, operators and managers on restaurant specific topics
conducted by industry experts.
Director DeFrenza suggested that NBRA offer training videos and seminars as
benefits for stakeholders in good standing.
Ms. Peak reviewed the details for the next NBRA meeting which will be the
Annual Meeting of stakeholders on March 22, 2017, as well as key dates for
the upcoming months.
A special meeting of the NBRA BID Board of Directors is scheduled for
Wednesday, April 5, 2017, to review the NBRA annual plan, budget and board
member recommendations for FY 2017-2018.
Page 3 of 3
Ms. Locey confirmed that the NBRA BID renewal is scheduled to go to City
Council for review on May 23, 2017, and final approval and confirmation of the
BID on June 13, 2017.
President Schwartz asked that a communication go out to all board members
reminding them that they are required to attend the NBRA BID Board of
Directors meetings or they could be subject to removal from the board.
Director Roman provided information from the City on the mandatory recycling
law. If restaurants donate unused food they are not required to have the
recycling container. Chefs to End Hunger is a free option for restaurants to
donate unused food and comply with the law.
4. Marketing Report
Ms. St. Amour provided a brief recap on the Newport Beach Restaurant Week
Media Preview Event and media coverage of the event.
Ms. Dennis reviewed the media plan for Newport Beach Restaurant Week
which included radio, digital, print and social channels.
President Schwartz requested feedback from the Directors that participated in
Restaurant Week on the event. All reported a very good return on investment
for their restaurants as a marketing and promotional opportunity.
Ms. St. Amour reviewed the current metrics for December and January
newsletters and blogs, and the metrics for the DineNB.com website.
5. Industry Update
Ms. Peak provided information on upcoming industry and community events.
V. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS, WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEMS)
None
VIII. ADJOURNMENT
The meeting adjourned at 10:48 a.m.
The next meeting will be Wednesday, March 22, 2017, at 8:30 a.m. at the Island Hotel.
Year To Date
02/28/2017
Assets
Current Assets
Cash and Cash Equivalents
NBRA Checking 175,395.42
Undeposited Funds 650.00
Total Cash and Cash Equivalents 176,045.42
Accounts Receivable, Net
Accounts Receivable
Accounts Receivable 53,612.50
Total Accounts Receivable 53,612.50
Total Accounts Receivable, Net 53,612.50
Total Current Assets 229,657.92
Total Assets 229,657.92
Liabilities and Net Assets
Liabilities
Short-term Liabilities
Accounts Payable
Accounts Payable 16,200.00
Total Accounts Payable 16,200.00
Total Short-term Liabilities 16,200.00
Total Liabilities 16,200.00
Net Assets
Net Assets
General Fund Balance 34,814.75
Total Net Assets 34,814.75
Net Income 178,643.17
Total Net Assets 213,457.92
Total Liabilities and Net Assets 229,657.92
Newport Beach Restaurant Association
Statement of Financial Summary
Year To Date
02/28/2017
Actual
Cash flows from operating activities
Net Income 178,643.17
Change in Cash from Operating Activities
Depreciation 0.00
Amortization 0.00
Accounts Receivable (53,612.50)
Grants Receivable 0.00
Prepaid Expenses 0.00
Inventory 0.00
Other Assets 0.00
Accounts Payable 16,200.00
Deferred Revenue 0.00
Other Liabilities 0.00
Intercompany 0.00
Net cash used by Operating Activities (37,412.50)
Cash flows from investing activities
Capital Expenditures 0.00
Purchase of long term investments and other assets 0.00
Investment in Subsidiary 0.00
Net cash used by investing activities 0.00
Cash flows from financing activities
Debt Proceeds 0.00
Net cash used by financing activities 0.00
Increase (Decrease) in Cash 141,230.67
Cash, Beginning Period 0.00
Cash, End of Period 176,045.42
Newport Beach Restaurant Association
Statement of Cash Flows
Year To Date
02/28/2017
FY2017 Budget Remaining Amount
Operating Revenue
Program Revenue
Restaurant Association Fees 198,100.00 189,000.00 9,100.00
Restaurant Association Late Fees 27,621.50 6,500.00 21,121.50
Restaurant Association Special Events 28,700.00 25,000.00 3,700.00
City of Newport Beach Matching Funds 40,000.00 40,000.00 0.00
City of Newport Beach Grant Funds 9,000.00 10,000.00 (1,000.00)
Total Program Revenue 303,421.50 270,500.00 32,921.50
Total Operating Revenue 303,421.50 270,500.00 32,921.50
Expenses
General and Administrative Expenses
Operating Expenses
Operating Expenses
Office Supplies 878.40 0.00 878.40
Postage 310.20 0.00 310.20
Bank Fees 1,760.61 0.00 1,760.61
Membership Dues 300.00 500.00 (200.00)
Governance Meeting Expenses 0.00 2,000.00 (2,000.00)
Total Operating Expenses 3,249.21 2,500.00 749.21
Total Operating Expenses 3,249.21 2,500.00 749.21
Professional Fees
Independent Contractors 0.00 8,000.00 (8,000.00)
Bloggers 5,250.00 12,000.00 (6,750.00)
Marketing Consultant Fees 41,000.00 60,000.00 (19,000.00)
BID Administration Fees 11,000.00 18,000.00 (7,000.00)
Financial Services Fees 6,000.00 18,000.00 (12,000.00)
Consultant Operational Reimbursement 9,486.00 12,000.00 (2,514.00)
Total Professional Fees 72,736.00 128,000.00 (55,264.00)
Total General and Administrative 75,985.21 130,500.00 (54,514.79)
Advertising Expenses
Advertising - Consumer 31,951.82 50,000.00 (18,048.18)
Total Advertising Expenses 31,951.82 50,000.00 (18,048.18)
Marketing Expenses
Community Relations
Community Partner Events 2,075.00 2,500.00 (425.00)
Event Marketing Expenses 5,243.62 55,000.00 (49,756.38)
Event Operating Expenses 4,822.68 5,000.00 (177.32)
Research 4,700.00 4,000.00 700.00
Total Community Relations 16,841.30 66,500.00 (49,658.70)
Marketing Collateral
Collateral Production Expenses 0.00 6,500.00 (6,500.00)
Total Marketing Collateral 0.00 6,500.00 (6,500.00)
Digital Marketing
Social Media 0.00 2,000.00 (2,000.00)
Website Maintenance 0.00 5,000.00 (5,000.00)
Digital Advertising 0.00 7,000.00 (7,000.00)
Total Digital Marketing 0.00 14,000.00 (14,000.00)
Communications/Public Relations
Media Relations 0.00 3,000.00 (3,000.00)
Total Communications/Public Relations 0.00 3,000.00 (3,000.00)
Total Marketing Expenses 16,841.30 90,000.00 (73,158.70)
Total Expenses 124,778.33 270,500.00 (145,721.67)
Net Income 178,643.17 0.00 178,643.17
Newport Beach Restaurant Association
Statement of Activities
Year Ending
06/30/2017
$ 191,395.42
$ -
$ (16,000.00)
175,395.42$
$ 175,395.42
$ -
175,395.42$
Total Checks and Charges Cleared 20,923.23 $ 6,775.00
Name Memo Date Doc No Cleared In Transit
NBRA Bank Deposit 02/07/17 02/07/2017 NBRA Deposit Slip
02/07/2
$ 1,750.00
NBRA 02/10/17 CC Deposit 02/10/2017 NBRA 02/10/17 CC
Deposit
$ 225.00
NBRA 02/13/17 CC Deposit 02/13/2017 NBRA 02/13/17 CC
Deposit
$ 750.00
02/16/17 NBRA Check Deposit 02/16/2017 NBRA Deposit Slip
02/16/2
$ 4,050.00
6,775.00$ -$
Name Memo Date Check No Cleared Outstanding
Southern California Media Group 11/22/2016 5006 $ 6,200.00
Richard J. Manning, Jr.11/22/2016 5007 $ 500.00
Richard J. Manning, Jr.01/27/2017 5021 $ 250.00
Richard J. Manning, Jr.01/27/2017 5022 $ 500.00
Wendy Dougan 01/27/2017 5023 $ 2,450.00
Southern California Media Group 01/27/2017 5024 $ 6,500.00
Newport Beach and Company 01/27/2017 5025 $ 9,000.00
City of Newport Beach {Revenue Division}01/27/2017 5026 $ 202.62
100eats, LLC 01/27/2017 5027 $ 750.00
MHW Strategies 01/27/2017 5028 $ 250.00
02/17 2CP Merchant Account Fees 02/02/2017 $ 390.61
Live Event Partners 02/17/2017 5029 $ 630.00
Sean Clark 02/17/2017 5030 $ 150.00
J. Brett Thompson 02/17/2017 5031 $ 150.00
Newport Beach and Company 02/17/2017 5032 $ 9,000.00
Richard J. Manning, Jr.Check not received 02/23/2017 Voided - 5007 $ (500.00)
Southern California Media Group Re-issued payment 02/27/2017 5033 $ 6,200.00
Richard J. Manning, Jr.Re-issued payment 02/27/2017 5034 $ 500.00
Southern California Media Group Check not received 02/27/2017 Voided - 5006 $ (6,200.00)
20,923.23$ 16,000.00$
Total Deposits
Checks and Charges
Total Checks and Charges
Total Deposits Cleared
Deposits
Outstanding Checks and Charges
Adjusted Bank Balance
Book Balance
Adjustments*
Adjusted Book Balance
Newport Beach Restaurant Association BID
Reconciliation Report
As Of 02/28/2017
Account: NBRA CheckingStatement Ending Balance
Deposits in Transit
Account Summary Account Activity
Date Description CreditsReference
Date Description Credits
Number Date Amount
Date Description Debits
Number Date Amount Number Date Amount Number Date Amount
Beginning balance (1/31/2017)
Credits
Total credits
Debits
Total debits
Ending balance (2/28/2017)
Contact us:
Analyzed Business Checking
Account #:
DEPOSITS
ELECTRONIC CREDITS
CHECKS PAID
ELECTRONIC DEBITS
023 0830L
2CPROCESSR FEES SEP 84870014392254 CITY OF NEWPORT BE CCD
2CPROCESSR PYMT PROC 84870014392254 CITY OF NEWPORT BE
CCD
2CPROCESSR PYMT PROC 84870014392254 CITY OF NEWPORT BE
CCD
Account number
Minimum balance $189,700.42
Average balance $195,883.32
Avg. collected balance $195,679.00
2-2 Preauthorized Debit 390.61
2-7 Deposit 1,750.00
2-10 Preauthorized Credit
225.00
2-13 Preauthorized Credit
750.00
2-16 Deposit 4,050.00
5021 2-7 250.00
5022 2-7 500.00
5023 2-27 2,450.00
5024 2-9 6,500.00
5025 2-8 9,000.00
5026 2-7 202.62
5027 2-6 750.00
5028 2-13 250.00
5029 2-27 630.00
$205,543.65
Deposits (2)+ 5,800.00
Electronic cr (2)+ 975.00
Other credits (0)+ 0.00
+$6,775.00
Checks paid (9)- 20,532.62
Electronic db (1)- 390.61
Other debits (0)- 0.00
- $20,923.23
$191,395.42
800 773-7100
Orange CO Airport Office
18111 Von Karman Ave., Ste. 100
Irvine CA 92612
cnb.com
Page 1 (9)
This statement: February 28, 2017
Last statement: January 31, 2017
CITY OF NEWPORT BEACH
(RESTAURANT ASSOCIATION)
100 CIVIC CENTER DR
NEWPORT BEACH CA 92660
CITY OF NEWPORT BEACH
Date Amount Date Amount Date Amount Date Amount
Account #:
DAILY BALANCES
1-31 205,543.65
2-2 205,153.04
2-6 204,403.04
2-7 205,200.42
2-8 196,200.42
2-9 189,700.42
2-10 189,925.42
2-13 190,425.42
2-16 194,475.42
2-27 191,395.42
Page 2
February 28, 2017
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