HomeMy WebLinkAboutCorona del Mar BID Agenda Packet 07/27/2017CITY OF NEWPORT BEACH
CORONA DEL MAR BUSINESS IMPROVEMENT
DISTRICT BOARD AGENDA
100 Civic Center Drive, Corona del Mar Conference Room, Bay 1E
Thursday, July 27, 2017 - 7:30 AM
Corona del Mar Business Improvement District Board Members:
Bernie Svalstad, Chair
Scott Laidlaw, Vice Chair
Keith Dawson, Treasurer
Edward Hanley, Director
Hamid Kianipur, Director
Scott LaFleur, Director
Shawn Lim, Director
Ernie Caponera, Director
Vacant, Director
Staff Members:
Mary Locey, Management Analyst
The Corona del Mar Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things, the Brown
Act requires that the Corona del Mar Business Improvement District agenda be posted at least seventy-two (72) hours in advance
of each regular meeting and that the public be allowed to comment on agenda items before the Business Improvement District
and items not on the agenda but are within the subject matter jurisdiction of the Corona del Mar Business Improvement District.
The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or
mlocey@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24
hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Corona del Mar Business Improvement District
(CdM BID) Advisory Board of Directors (Board). Speakers must limit comments to three
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The CdM BID Board has the discretion to extend or shorten the speakers’ time limit on agenda
or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.CURRENT BUSINESS
A.Approval of Minutes
Summary: Board to review the draft meeting minutes from previous meeting(s).
Recommended Action: Board to approve the draft meeting minutes.
Attachment - Draft Meeting Minutes
B.Election of Officers
July 27, 2017
Page 2
Corona del Mar Business Improvement District Board Meeting
Summary:
1) Board to welcome new Advisory Board Member Ernie Caponera.
2) Board to review and nominate officers (Chair, Vice Chair, Treasurer and
Secretary) for the FY 2017-2018 term.
Recommended Action:
1) None
2) Board to approve the elected officers to serve the FY 2017-2018 term.
C.City Council Report(s)
Summary: Oral reports from present City Council members.
Recommended Action: None
D.Parking Subcommittee Report
Summary: Update from the Parking Subcommittee
Recommended Action: None
E.South Entry Improvements
Summary: Board to review the subcommittee's recommended concepts for
proposed improvements to the business district's south entry.
Recommended Action: None
F.Flower Street Sign Project
Summary: Project status report
Recommended Action: None
G.Landscaping
Summary:
1) Update on the tree-well landscaping
2) Board to review a proposal and funding for tree-well irrigation repairs.
Recommended Action:
1) None
2) Board to approve funding for the irrigation repairs and recommend approval of
the proposal by the City.
H.Gateway Median Electrical
Summary: Project status report
Recommended Action: None
I.Bench Removal
Summary: Board to review a request from BID member Recycled Rags to remove
and/or relocate the bench in front of its business.
Recommended Action: Board to approve the removal of the bench in front of
July 27, 2017
Page 3
Corona del Mar Business Improvement District Board Meeting
Recycled Rags upon City approval of a new location for the bench.
J.Financial Reports
Summary: Board to review the current BID financial reports.
Recommended Action: Review and file.
Attachment - June 2017 Financial Reports
K.Marketing and Administration Report
Summary:
1) Explore CdM shop local campaign updates
2) BID tri-fold brochure
3) Member window decals
4) Website updated
5) Dolphin decor program update
6) Options for old street signs
Recommended Actions:
None
L.Corona del Mar Chamber of Commerce Report
Summary: Chamber and community updates
Recommended Action: None
V.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
VI.ADJOURNMENT
Next meeting August 24, 2017
1
Corona del Mar Business Improvement District
Board Meeting Minutes – June 22, 2017
City of Newport Beach Civic Center
Corona del Mar Conference Room, 1st Floor, Bay E, 100 Civic Center Drive, Newport Beach, CA
I. Call to Order
Chairman Svalstad called the meeting to order at 7:35 a.m.
II. Roll Call
Chairman Svalstad called the roll, and everyone in the room introduced themselves.
Board Members Present: Director Dawson, Director Hanley, Director Laidlaw, Director
Kianipur
Not Present: Director Lim, Director LaFleur, Director Walker
BID Consultants: Linda Leonhard, BID Marketing and Administrative Services Consultant
(Corona del Mar Chamber of Commerce).
Guests: City Council Member Scott Peotter; Laura Curran CdMRA; Jim Moser, resident
III. Public Comments on Agenda Items – Director Svalstad announced the BID was renewed for
FY 2018 by the City Council. Recycled Rags has requested the removal or relocation of the
bench in front of their business.
IV. CURRENT BUSINESS
A. Approval of Minutes
MOTION: Director Hamid made a motion to approve the May 25, 2017 minutes. Director
Lim seconded the motion and the motion carried by the roll call vote.
B. City Council Report(s)
Councilmember Scott Peotter discussed the following:
The City Council took the following actions:
1) Approved the City’s FY 2018 Budget, which included the BID’s request for staff
assistance with a Parking Study;
2) Approved the contract for the Newport Heights alley replacement project;
3) Approved a contract for the Fire Station #6 improvements;
4) Appointed Doug Wood to the Visit Newport Beach Executive Committee;
5) Approved the median turf replacement along San Joaquin Hills Road; and
6) Purchased Edison Rule 28 credits from Mission Viejo to underground major
transmission lines.
Councilmember Peotter also noted that the Balboa Peninsula Trolley summer service
started.
C. Board of Directors Nominations for Fiscal Year FY 2017-18
Director Dawson made a motion to approve the nomination of Ernie Caponera as a BID
Advisory Board Director. Director Kianipur seconded the motion.
MOTION: The motion carried by the roll vote
2
D. Financial Reports
Director Laidlaw made a motion to receive and file the financial reports, Director Hanley
seconded the motion.
MOTION: The motion carried by the roll call vote
E. South Entry
Board reviewed an update from the South Entry Sub-committee comprised of Directors
LaFleur, Hanley and Svalstad. Ron Yeo was invited to attend the inspection and
evaluation of the median area to gather information for potential physical
improvements.
F. Flower Street Sign Project
The project costs were discussed and Laura Curran mentioned it might be a good idea to
auction the old signs at the annual meeting, as there is interest from residents.
Director Dawson made the motion to approve the revised sign design dated 6/6/17
order #2074 and update project costs not to exceed $10,000. Director Kianipur
seconded the motion.
MOTION: The motion carried by the roll call vote.
G. Parking
The Parking Sub-committee meeting date was set for the second Tuesday of each month
at 10 a.m. and members of the CdMRA will be invited. Councilman Peotter
recommended to include Community Development Director Kim Brandt.
H. Landscaping
Director Laidlaw made a motion to recommend the City enter into an agreement with
Mariposa for the tree-well landscape maintenance for a fixed monthly fee of $1,990 per
month plus a $6,000 contingency per year, for a two-year total contract amount not to
exceed $59,760 which includes maintenance of the Centennial Plaza. Director Hanley
seconded the motion.
MOTION: The motion carried by the roll call vote.
I. Gateway Median Electrical
Director Laidlaw made a motion that the City provide two up-lights on the monument
sign and one exterior 110-line voltage outlet on the back of the monument sign, BID to
pay for this work. Director Kianipur seconded the motion.
MOTION: The motion carried by the roll call vote.
J. Marketing and Administration Report
1. Ms. Leonhard announced that the direct mail pieces for the Shop Local Program
were almost complete and recommended the newspaper ads run
simultaneously. Director Hanley made the motion to approve the $7,000 from
the marketing budget for the Explore CdM Campaign newspaper ads. Director
Laidlaw seconded the motion.
MOTION: The motion carried by the roll call vote.
3
2. Ms. Leonhard announced that the BID’s tri-fold brochures are scheduled for
revisions and printing to accompany the BID’s upcoming billing. The BID
discussed revisions to be made.
Director Dawson made a motion to approve the recommended changes to the
BID’s tri-fold brochure.
MOTION: The motion passed by the roll call vote.
K. Corona del Mar Chamber of Commerce Report
Ms. Leonhard noted that the CdM Scenic 5k went well and ran smoothly with 1,677
participants. This will be the last year that City staff will be involved with the event.
Networking Luncheon was discussed with featured speaker from the Crystal Cove
Conservancy with updates on the historic district’s master plan.
V. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-
DISCUSSION ITEM)
VI. ADJOURNMENT
Meeting Adjourned at 9:10 a.m. Motion to adjourn was made by Director Dawson and
seconded by Director Hanley.
Next meeting scheduled for July 27, 2017
Jun 30, 17
ASSETS
Current Assets
Checking/Savings
Bill.com Money Out Clearing 30.00
Bank Balance 115,755.61
Total Checking/Savings 115,785.61
Accounts Receivable
1200 · Accounts Receivable -681.99
Total Accounts Receivable -681.99
Total Current Assets 115,103.62
TOTAL ASSETS 115,103.62
LIABILITIES & EQUITY
Equity
3900 · Retained Earnings 85,599.56
Net Income 29,504.06
Total Equity 115,103.62
TOTAL LIABILITIES & EQUITY 115,103.62
5:11 PM Corona del Mar Business Improvement District
07/13/17 Balance Sheet
Cash Basis As of June 30, 2017
Page 1
3:45 PM
07/13/17
Cash Basis
Corona del Mar Business Improvement District
FY 2017-2018 Budget vs. Actual
July 2017 through June 2017
Jul '16 - Jun 17 Budget $ Over Budget
Ordinary Income/Expense
Income
City Matching Funds 40,000.00 40,000.00 0.00
Late Fees 3,719.76 0.00 3,719.76
Member Assessment 94,979.25 107,000.00 -12,020.75
Reimbursed Expenses 75.00 0.00 75.00
Total Income 138,774.01 147,000.00 -8,225.99
Expense
Highway Decor - Dekralite
Contigency 0.00 3,000.00 -3,000.00
Holiday Decor (Contract)23,721.70 21,000.00 2,721.70
Banner Program (Lite Pole)2,588.35 5,178.00 -2,589.65
Total Highway Decor - Dekralite 26,310.05 29,178.00 -2,867.95
Website - Development
Contingency 0.00 1,000.00 -1,000.00
Website - Dev. & Project Mgmt.5,000.00 9,100.00 -4,100.00
Website - Developer 5,000.00 0.00 5,000.00
Total Website - Development 10,000.00 10,100.00 -100.00
Marketing & Administration
Website - Maintenance 1,850.00 7,200.00 -5,350.00
Contingency 0.00 5,000.00 -5,000.00
Consulting (Reporting)12,295.94 23,000.00 -10,704.06
Website - Hosting/Tech Support 1,500.00 1,500.00 0.00
Membership decals 724.56 1,200.00 -475.44
Annual Meeting 1,104.21 1,000.00 104.21
Social Media/Communications 625.00 1,200.00 -575.00
Office Facilities/Storage/Phone 3,900.00 3,500.00 400.00
Beautification Award Program 367.50 1,000.00 -632.50
Dolphins 233.75 1,000.00 -766.25
Christmas Walk 4,000.00 4,000.00 0.00
Directory 7,500.00 7,500.00 0.00
Collateral/Brochures 1,131.60 1,600.00 -468.40
Marketing Campaigns & Programs 8,882.33 15,000.00 -6,117.67
Total Marketing & Administration 44,114.89 73,700.00 -29,585.11
Streetscape
Street Furniture (Benches)0.00 5,000.00 -5,000.00
Street Furniture (Maintenance)0.00 1,000.00 -1,000.00
Total Streetscape 0.00 6,000.00 -6,000.00
Landscaping
Landscaping Contingency 2,116.31 6,000.00 -3,883.69
Landscaping/Tree Wells - Pinn.12,480.00 12,480.00 0.00
Backflow Valve 0.00 2,000.00 -2,000.00
Total Landscaping 14,596.31 20,480.00 -5,883.69
6100 · Administration
Page 1 of 2 Management use only. Not prepared according to GAAP.
3:45 PM
07/13/17
Cash Basis
Corona del Mar Business Improvement District
FY 2017-2018 Budget vs. Actual
July 2017 through June 2017
Jul '16 - Jun 17 Budget $ Over Budget
Acctng service fee (bill.com)1,081.17 0.00 1,081.17
Admin Bank Service Charge 196.60 0.00 196.60
Account. & Fin. Reporting Svcs.11,700.00 15,600.00 -3,900.00
Mailings 496.54 1,400.00 -903.46
Total 6100 · Administration 13,474.31 17,000.00 -3,525.69
Improvements
News Racks 0.00 20,000.00 -20,000.00
Gateway Electrical Maintenance 0.00 1,000.00 -1,000.00
Consulting / Studies 0.00 2,800.00 -2,800.00
Parking 0.00 3,000.00 -3,000.00
Marguerite Project (Landscape)0.00 22,000.00 -22,000.00
Total Improvements 0.00 48,800.00 -48,800.00
Outreach
Community Workshops 774.39 842.00 -67.61
Contributions (Sherman Gardens)0.00 500.00 -500.00
Total Outreach 774.39 1,342.00 -567.61
Total Expense 109,269.95 206,600.00 -97,330.05
Net Ordinary Income 29,504.06 -59,600.00 89,104.06
Other Sources/Uses
Other Sources
Retained Earnings (Carry over from prior years)85,599.56 64,000.00 21,599.56
Total Other Sources 85,599.56 64,000.00 21,599.56
Net Other Sources 85,599.56 64,000.00 21,599.56
Total Equity 115,103.62 4,400.00 110,703.62
Page 2 of 2 Management use only. Not prepared according to GAAP.
Register: Bank Balance
From 06/01/2017 through 07/31/2017
Sorted by: Date, Type, Number/Ref
Date Number Payee Account Memo Payment C Deposit Balance
06/22/2017 -split- Deposit X 1,011.00 119,894.10
06/26/2017 bill.com Community Business... 2000 · Accounts Payable 1,466.43 X 118,427.67
06/26/2017 bill.com Corona Del Mar Cha... 2000 · Accounts Payable Inv#17063- Ma... 1,516.25 X 116,911.42
06/26/2017 bill.com Pinnacle 2000 · Accounts Payable NEW9265 1,040.00 X 115,871.42
06/30/2017 CitiBank 6100 · Administration:... 115.81 X 115,755.61
Corona del Mar Business Improvement District 7/13/2017 5:14 PM
Page 1