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HomeMy WebLinkAbout09-05-2017 PBR AGENDACITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION PB&R COMMISSION AGENDA Council Chambers - 100 Civic Center Drive Tuesday, September 5, 2017 - 6:00 PM Parks, Beaches and Recreation Commission Members: Laird Hayes, Chair Walt Howald, Vice Chair Tom Anderson, Commissioner Ron Cole, Commissioner Roy Englebrecht, Commissioner David Granoff, Commissioner Heather Ignatin, Commissioner Staff Members: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director Sean Levin, Recreation & Senior Services Deputy Director Dan Sereno, Landscape Manager Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist The Parks, Beaches and Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks, Beaches and Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Parks, Beaches and Recreation Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the Recreation Department at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3158 or recreation@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Recreation Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER OF THE PB&R COMMISSION II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Commission. If the optional sign-in card has been completed, it should be placed in the box provided at the podium. The Commission welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. September 5, 2017 Page 2 Parks, Beaches and Recreation Commission Meeting IV.PUBLIC COMMENTS ON CONSENT CALENDAR This is the time in which Commission Members may pull items from the Consent Calendar for discussion (ITEMS V-A through V-C). Public comments are invited on Consent Calendar from members of the audience. Speakers must limit comments to three (3) minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Commission Member, members of the public are invited to speak on each item for up to three (3) minutes per item. All matters listed under Consent are considered to be routine and will all be enacted by one motion in the form listed below. Commission Members have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the PB&R Commission votes on the motion unless members of the Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. V.CONSENT CALENDAR Minutes of the August 1, 2017 PB&R Commission MeetingA. Waive reading of subject minutes, approve and order filed. 08-01-2017 D R A F T Minutes Parks, Trees & Beach Maintenance Divisions Activity ReportB. Receive/file Activity Report of past and upcoming projects and events. MOD Activities Report Recreation & Senior Services Activity ReportC. Receive/file Activity Report of past and upcoming projects and events. RSS Activity Report VI.CURRENT BUSINESS Bench Donation - End of Orange StreetA. Consider a bench donation by Heather Stragier In Memory of Jason Lambert "Jaybird" installed at the street end of Orange Street. Staff Report Attachments A-E Tree Reforestation - 1026 Sandcastle DriveB. Consider the reforestation request by Steve Kelly of a City Eucalyptus tree located at 1026 Sandcastle Drive and replaced with a 36" box Magnolia "Little Gem" tree. Staff Report Attachments A-F September 5, 2017 Page 3 Parks, Beaches and Recreation Commission Meeting Tree Reforestation - Along Old Ford Road Near Newport HIlls DriveC. Consider the reforestation request by Harbor View Commnunity Association of 14 City Brazilian Pepper trees located along the Old Ford Road near Newport Hills Drive. Staff Report Attachment A-F Marina Park & Peninsula ProgrammingD. Presentation by Recreation Supervisor Jennifer Schulz VII ANNOUNCEMENTS / FUTURE AGENDA ITEMS PB&R Commission / staff announcements / Ad Hoc Committee updates or matters which Commission members would like placed on future agendas for further discussion (this is a non-discussion item). VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non agenda items generally considered to be within the subject matter jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Commission has the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit adjustment is applied equally to all speakers. IX.ADJOURNMENT CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting August 1, 2017 – 6:00 PM I. CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER – 6:00 PM II. ROLL CALL Present: Laird Hayes, Vice Chair Tom Anderson Ron Cole Roy Englebrecht David Granoff Walt Howald Heather Ignatin Staff: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director - Maintenance Sean Levin, Recreation & Senior Services Deputy Director Dan Sereno, Landscape Manager Jonathon Harmon, Recreation Manager Brian Cordeiro, Recreation Supervisor Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist III. ELECTIONS Secretary Teri Craig opened the nominations for the FY 2017/18 PB&R Chair. Commissioner Cole nominated Vice Chair Hayes. Motion by Commissioner Englebrecht; second by Commissioner Howald to close nominations and elect Vice Chair Hayes as PB&R Chair. Motion carried unanimously. Secretary Craig announced that Vice Chair Hayes will serve as the new FY 2017/18 PB&R Chair. Secretary Teri Craig opened the nominations for the FY 2017/18 PB&R Vice Chair. Commissioner Cole nominated Commissioner Howald. Motion by Commissioner Englebrecht; second by Commissioner Granoff to close nominations and elect Commissioner Howald as PB&R Vice Chair. Motion carried unanimously. Item V-A September 5, 2017 Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 2 Secretary Craig announced that Commissioner Howald will serve as the new FY 2017/18 PB&R Vice Chair. IV. NOTICE TO THE PUBLIC V. PUBLIC COMMENTS ON CONSENT CALENDAR Jim Mosher called attention to Item VI-G Tree Donation at Coastal Peak Park. He found it to be an unusual request because the person donating the tree was not seeking any recognition or signage for anyone else and that they live in the City of Orange. He wanted to note that this donation was an admirable and selfless act. VI. CONSENT CALENDAR A. Minutes of the June 6, 2017 meeting. Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks, Trees & Beach Maintenance Divisions Activity Report. Recommendation: Receive/file Activity Report. C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file Activity Report of past and upcoming projects and events. D. Request by Newport Mesa Soccer Club (NMSC) for Temporary Lights at Bonita Canyon Sports Park (BCSP) Field #5. Recommendation: Approve the request from the Newport Mesa Soccer Club to use temporary lights at Bonita Canyon Sports Park field #5 from September 25 to November 17, 2017 and January 2 to March 9, 2018 from dusk to 7:55 p.m. E. Bench Donation – Buffalo Hills Park. Recommendation: Approve the bench donation by Mary Pat Hastings with plaque stating “In Loving Memory of Harrison Phillips” at Buffalo Hills Park. The plaque verbiage complies with City Council Policy B-17 and will be a new addition to the location, requiring the noticing of adjacent residents. F. Bench Donations – Mariners Park Recommendation: Approve two (2) bench donations by Don Williams with plaques stating “In Memory of Mary Linn Baker” and “In Memory of Andy & Dorothy Thomas” at Mariners Park. The plaque verbiage complies with City Council Policy B-17 and will replace two existing benches that are nearing the end of their life expectancy. G. Tree Donation – Coastal Peak Park Recommendation: Approve the donation by Elmira Afshari of a Coastal Live Oak tree at Coastal Peak Park. The tree will be a new addition to the location, requiring the noticing of adjacent residents. Motion by Vice Chair Howald; second by Commissioner Cole to accept Consent Calendar Items VI-A through VI-G. Motion carried unanimously. Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 3 VII. CURRENT BUSINESS A. Changing the Name of Balboa Island Park to “Ralph Rodheim Park” or “The Ralph Rodheim Balboa Island Park” a) Consider/discuss the renaming of Balboa Island Park to "Ralph Rodheim Park" or "The Ralph Rodheim Balboa Island" Park and forward the recommended name change to City Council for final approval. OR b) Deny the request to rename Balboa Island Park to "Ralph Rodheim Park" or "The Ralph Rodheim Balboa Island Park" thus keeping the current name Balboa Island Park with no further action needed by the City Council. Recreation Manager Jon Harmon presented an overview of the request and introduced Larry Kallestad, the maker of the request. Chair Hayes stated that Mr. Kallestad would have six minutes to speak. Larry Kallestad, a resident of Balboa Island, spoke about what a great Newport Beach benefactor Ralph Rodheim was. He stressed that the name would only add recognition to the park. Mr. Kallestad noted that the Commission had received documentation on Mr. Rodheim’s accomplishments related to Newport Beach and summarized them aloud. During the past six years Mr. Rodheim had battled ALS as he continued to put on concerts at the Balboa Island Park and was involved in the Discovery Science Center but never sought gratitude. Since he lived on Balboa Island the renaming of that park is appropriate. The City’s position on naming things after individuals can be waived with a recommendation from the PB&R to City Council and would be helpful in seeking that waiver. There was Commissioner discussion regarding the City’s criteria for people who are honored and how they are recognized. There was concern that a Commission recommendation to rename would not be following the policy and they as a Commission are supposed to follow policy. The Commission is not supposed to name parks after people, but there are mechanisms to name other things after people that may be more appropriate. While touched by the letters regarding Mr. Rodheim, there was preference from the Commission to honor him while adhering to existing policy. Chair Hayes opened the public comments Jim Burns, a neighbor of Mr. Rodheim reiterated how important he was to the City. Mr. Burns noted that Mr. Rodheim devoted himself to his community and was active until his death and deserved the park renaming. He requested a reconsideration of the naming policy. Larry Weeshoff, a resident of Corona Del Mar, worked with Mr. Rodheim on a project and stated that the Island has not been the same since his passing and if residents want the park renamed then it should be done. Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 4 Jim Mosher indicated he understands death and grieving, but also understands the City’s policy of not naming parks after people. The staff report implies that this has been the City’s policy for the last 30 years, but in 1988 the original policy allowed for the naming of parks after people who died more than six months in the past. In the early 2000’s there were several requests, but in 2003 the PB&R Commission decided to avoid naming parks after people as there are more deserving people than there are parks. The May 13, 2003, City Council meeting reviews the items he mentioned. Naming of buildings is allowed, but only in association with a fundraising drive. Mr. Mosher agreed that Mr. Rodheim was an admirable person with a legacy that is already insured but the City should stick to its policy. Larry Weeshoff indicated that he thought a park had been named after “John Wayne” or “Duke Wayne” recently. Lee Pearl a resident of Balboa Island, met Mr. Rodheim five years ago. He stated that he had a presentation, but will forego it because he could tell the Commission’s sentiments. He noted that the first two public art pieces on Balboa Island were because of Mr. Rodheim. Those pieces include Mr. Rodheim’s name so he has been honored in that way. Chair Hayes closed the public comments Commissioner Englebrecht stated that he had discussed with Director Detweiler last week other ways to honor exceptional citizens. He suggested a sculpture or statute in Balboa Island Park organized by citizens and funded by a fundraiser. Motion by Commissioner Cole; second by Commissioner Anderson to deny the request to rename Balboa Island Park to "Ralph Rodheim Park" or "The Ralph Rodheim Balboa Island Park" thus keeping the current name Balboa Island Park with no further action needed by the City Council. Motion carried unanimously. B. Appeal of Denial for Special Tree Removal - 1515 Mariners Drive Consider the appeal by Whitney Mace to remove a Special City Jacaranda tree at 1515 Mariners Drive. Chair Hayes recused himself because he lives less than 500 feet from the address and left the dais. Manager Sereno provided an overview of the item and summary of the staff report. He stated that the remodel of the house depends on the removal of the Jacaranda tree, a special tree which is why the Commission has purview. Discussion ensued regarding what the tree looks like, the fact and that it is a special tree, and their preference to keep the same tree in its place. Vice Chair Howald opened the public comments Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 5 Ward Mace and his wife are the residents of 1515 Mariners and have lived there 25 years. They have been dreaming of building their home for many years, and added that this is not a remodel. He stated that their family have donated a large box Oak tree in the Castaways to benefit the community. He noted that he brought his architect tonight in case the Commission had any technical questions. Because of the City’s requirements to build his home the tree is in the way. Manager Sereno indicated that it would be expensive to move the Jacaranda tree and that survivability is less than 50%. The Maces have offered to put a 48 inch box tree on their property and that to remove and replace the Jacaranda will cost them over $2,000. William Cordeiro, architect reiterated that this will be a brand new home and not a remodel. He explained that in order to fit the City’s approach requirements and a 20x20 garage the tree has to be removed. Jim Mosher stated that he frequents Mariners Drive and enjoys the Jacaranda trees. He suggested that the Commission request that the replacement tree be a Jacaranda if approved. Further he asked how long it would take the new tree to contribute to the canopy. Manager Sereno said the Maces were interested in replacing the tree with a different species, but assumed that they would consider a 48 inch box Jacaranda. He noted that the tree would grow 10 to 15 feet with a 6 to 8 foot canopy and that it could take five to 10 years to reach the height of the current tree. He noted that the next size would be a 60 inch box, about 15 to 20 feet tall, and with a spread of 10 feet. If they were to move the tree, he agan stated that it would have only a 50% chance of survival and that it would cost approximately $15,000 to do that. Ward Mace appreciated the suggestions made tonight and said they would consider relocating the tree, but thought it would make more sense to replace it and that they preferred a mature Magnolia. But if the decision is to replace it with a 48 or 60 inch box Jacaranda tree then they would be amicable to that as well in order to move forward Vice Chair Howald closed the public comments Motion by Commissioner Cole; seconded by Commissioner Granoff to approve the appeal by Whitney & Ward Mace to remove the special Jacaranda tree at 1515 Mariners Drive and replace with at least a 60" box Jacaranda tree at a location of the applicant's and city staff's choice with their guarantee that the tree remain alive; if not that it be replaced again at the homeowners expense. The motion carried by the following vote: Ayes: Cole, Englebrecht; Howald, Granoff Noes: Anderson; Ignatin Recuse: Hayes Chair Hayes returned to the dais. Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 6 C. Tree Reforestation – 311 Crystal Avenue Consider the reforestation request by Sue Brakovich of three (3) City Orchid trees to three (3) Little Gem Magnolia trees located at 311 Crystal Avenue. The applicant has met the procedural requirements for reforestation established in City Council Policy G 1. Manager Sereno provided an overview of the item and indicated Ms. Brakovich had obtained the necessary signatures for her request. He went on to say that the request for removal had been denied because the trees are healthy and not currently causing significant infrastructure damage, but did agree that they would eventually and that they are the wrong trees for that location. He stated that the trees are valued at $3,500 and to remove and replace them is about $1,000 per tree so it is close to a wash. He also noted that homeowner preferred the Magnolia tree as the replacement and that homeowner received 60% of her neighbors’ signatures which complies with City policy. He stated the arborist believes the trees are out of place and that the parkway width is too small for the Orchid trees. The City will have to replace the Orchid trees at its own expense in a few years and that Ms. Brakovich has followed all procedures and staff agrees with the Magnolia tree as the replacement. Chair Hayes opened the public comments Sue Brakovich explained that there were four orchid trees, but that one fell down. All the neighbors hate the trees so she got the signatures from them. Initially she wanted Magnolia trees, but now prefers a Strawberry tree because it will stay green year round. All the neighbors agree with that as well and it’s on the City’s list. Manager Sereno said the Strawberry tree was acceptable and a fine substitute for the Magnolia. He advised the Commissioners of the locations of other Strawberry trees in the City. He stated that the homeowners would pay the cost to remove and replace the trees. Jim Mosher noted that the petition process was unusual in the way it was included in the staff report. He thought there should be more information about the petition gathering. Chair Hayes closed the public comments Manager Sereno explained that staff verified the signatures by address; and that Per Director Pisani they do not include petitions in the staff reports anymore because of complaints about releasing signatures and addresses. Motion by Commissioner Granoff; seconded by Commissioner Howald, to approve the request by Sue Brakovich to reforest three (3) City Orchid trees with three (3) Strawberry trees located at 311 Crystal Avenue. The motion carried unanimously. Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 7 D. Tree Reforestation – 1420/1426 and 1421 Outrigger Drive Consider the reforestation request by Bob and Diane Meyer of five City Magnolia trees located at 1420/1426, and 1421 Outrigger Drive and replaced with Little Gem Magnolia trees. The applicant has met the procedural requirements for reforestation established in City Council Policy G 1. City Arborist Pekar provided an overview of the reforestation request. He noted that they had met all the requirements including the HOA. All replacement costs will be borne by the applicant and HOA. The reason for the request is their view. The value of the trees is $4,800 and the replacement cost is approximately $3,500, but the removal fees would make it a wash. The Magnolia Little Gem is the street tree for the whole community and grows to about 15 feet. The Standard Magnolias in place are a little over 15 feet now and have been topped several times, which is not healthy. The replacement trees would be 7 to 8 feet tall and will take five to 10 years to reach full height. A 48 inch box might be 10 feet tall and cost $1,800 per tree. Commissioner Englebrecht said the Commission might want to consider a policy whereby trees are replaced with trees of similar height and size without consideration to cost, but Director Pisani said the Commission is allowed to approve reforestations for view and in that case it wouldn’t make sense to use the same size tree. Chair Hayes opened the public comments Paul Alvarez, resident of Harbor View Hill South and Chairman of the Tree View Committee stated that the view is what this community is all about and that the Little Gems are important to the community. He viewed the reforestation request as an opportunity to end a dispute that has been going on for several years and urged the Commission to support the request. Larry Weeshoff resident of Harbor View Hill South since 1976 stated that he has held several elected positions in the community since that time. He noted that that property in question was not sold as a view property and that the homeowners have had issues for 20 years. The Meyers moved in, changed their property and trimmed the trees. In 1994 or 1996 many Eucalyptus trees were removed and that in October 2013 the board declared that it was not a view protected property. The City worked with the board and planted the trees; therefore, if the homeowner wants the trees removed then replacements should be planted in the same location. He stressed that the parkways be re-planted. Jim Mosher stated that he has no opinion on the request, but noted that he believes there is an obvious problem with the values that City staff places on existing trees. Dick Fyke, 1421 Outrigger stated that this tree issue has been ongoing for 20 years. He requested that the new trees not be planted in the two parkways in front of his house. Chair Hayes closed the public comments Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 8 Commissioner Anderson thought the placement of the trees would be up to the homeowner’s association, but the Commission’s charter is to replace trees. The Commission has discussed replacing trees with similar size, but it’s not always feasible or available. Motion by Commissioner Anderson; second by Commissioner Ignatin to approve request by Bob and Diane Meyer to reforest five (5) City Magnolia trees located at 1420/1426, and 1421 Outrigger Drive and replace them with Little Gem Magnolia trees. The motion carried unanimously. E. Newport Coast Community Center & Aquatics Programs Recreation Supervisor Brian Cordeiro provided a presentation of services and programs at Newport Coast Community Center, Aquatics and Movies in the Park as part of the Parks Make Life Better Roadshow along with a short aquatics video and took questions from Commissioners. VIII. FY 2017/18 Ad Hoc Committee / Liaison Appointments Discuss, reaffirm, appoint or sunset the following FY 2017/18 Ad Hoc Committee appointments. (See full agenda) Director Detweiler indicated that the item is on the Commission’s agenda annually. She provided a summary of each Ad Hoc Committee and explained their purpose and time commitments. Motion by Commissioner Granoff; second by Commissioner Englebrecht to: • Appoint - Commissioners Cole, Englebrecht & Ignatin to the Community Service Award Ad Hoc Committee • Appoint - Chair Hayes, Commissioners Granoff & Ignatin to the Sunset View Park Ad Hoc Committee • Sunset - West Newport Community Center Ad Hoc Committee • Appoint - Chair Hayes, Commissioners Anderson & Howald to the Youth Sports Commission Liaison Motion carries unanimously. IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher questioned the omission of Future Agenda Items from the agenda. His second comment was related to the Ad Hoc Committee item where the public was not allowed to comment. Additionally, he thought there might be an issue with the Community Service Award Committee since it only meets when they have business and believes that would be what the Brown Act calls a standing committee, not an ad hoc committee; therefore, it requires a public notice. If it’s to be an ad hoc committee then it should be appointed when necessary and disbanded after the business is handled. Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 9 Commissioner Cole stated that he had received a call from a citizen about the pickleball court, who was concerned about when the sound barriers would be installed. Deputy Director Levin stated that staff had met with the community and explained that the landscaping was approved by the Commission, and that the fence around the courts had been increased to 10 feet to accommodate soundproofing if it proves necessary. He went on to say that the pickleball rules will be posted regarding play and approved pickleball equipment. X. ADJOURNMENT IN MEMORY OF DAYLE LUSK – 7:28 p.m. Chair Hayes read the following biography of Contract Instructor Dayle Lusk, Owner / Director of Tumble-N-Kids, Inc. Gymnastics Seldom do you encounter that special person who leaves a lasting, positive impact on so many within a community. Dayle Lusk was one of those people. Starting with a couple of contracted classes for the City of Huntington Beach in 1985, Dayle launched her Tumble-N-Kids recreational gymnastics program for students from 8 months to 14 years old. With a combination of fun, positive reinforcement, and lively classroom curriculum, the Tumble-N-Kids program grew its success across the Orange County area. The City of Newport Beach contracted Dayle in 2007 with the opening of the Newport Coast Community Center. The Tumble-N-Kids program has become one of the Recreation Departments flagship contract classes and is now offered in four Newport Beach Community Centers. Dayle’s program continues to spread the “Tumble-N-Love” that has already reached thousands of kids and parents in Newport Beach. Dayle lost her courageous battle with cancer on May 3, 2017. She is survived by her husband Bob, and three sons. Her infectious energy, charismatic personality and love for her students will be missed, but will always be reflected in the staff of Tumble-N-Kids. Submitted by: ________ Teri Craig, Admin Assistant Approved by: _____ Laird Hayes, Chair NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Item V-B September 5, 2017 PARKS MAINTENANCE: Restoration of Ronald Reagan Statue and Plaques In August, the bronze statue of Ronald Reagan and plaques at the Bonita Canyon Sports Park were serviced on-site by contract staff which included its annual washing and re-waxing, due to Mother Nature’s harsh coastal/marine environment. Restoration Artechs is one of a few elite nationally acclaimed businesses qualified to service national and historical monuments in the United States. Appreciation From: Donna Bussey Sent: Tuesday, August 15, 2017 4:05 PM To: Trevino, Ricardo Subject: RE: Pictures of bench install Good afternoon Rich, Thank you for your compassion and help with this. It is just beautiful and we are so grateful to you and the city for allowing us this permanent remembrance. We will be hosting an open house and dedication on Sunday September 24 starting around 4. You are most welcome to join us. With appreciation and gratitude, Duke and Donna TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Parks, Trees & Beach Maintenance Divisions Activities Report Parks, Trees & Beach Maintenance Divisions Activities Report September 5, 2017 Page 2 BEACH MAINTENANCE: New Plan – Plan 17 There is a new plan for Corona del Mar State Beach: changing from 25 fire rings (12 charcoal and 13 wood burning) to 24 (8 charcoal and 16 wood burning). Field Maintenance crews utilized heavy equipment to rearrange the fire rings to their new location, and a beach cleaner to clean where the fire rings came from. As part of the 16 wood burning fire rings, the new plan designates four (4) fire rings for ADA access. The plan also includes adding three (3) fire rings to the Dunes, which will bring its total to eight (8) wood burning fire rings. New signage will be posted in the coming weeks at the Dunes, Balboa, and Corona del Mar. TREES: As part of the City’s overall grid and annual trimming schedule, in July, the City’s tree service contractor pruned trees in Newport Heights, as well as responded to service requests citywide. Month of: # of Trees Trimmed: # of Trees Removed: # of Trees Planted: July 718 26 22 Annual Palm Pruning Over the past couple of months the Landscape Division’s tree maintenance contractor, Great Scott Tree Service, has continued the annual palm tree trimming program. They have pruned a variety of palms in the Airport-area, Eastbluff, Fashion Island, Corona del Mar, and other City areas. The pictures below show them in action in Fashion Island. Prepared by: Dan Sereno, Landscape Manager John Salazar, Manager Parks and Trees Division Field Maintenance Division NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF To: PB&R Commission From: Laura Detweiler, RSS Director Sean Levin, RSS Deputy Director Celeste Jardine-Haug, Senior Services Manager Re: Recreation & Senior Services Department Monthly Activities Report Fall 2017 Registration Leaves may not be falling, but autumn is calling! The newest edition of the Newport Navigator has hit resident’s doors and registration for the fall 2017 season of classes and programs is off to a fast start. Registration began August 3rd at 8a.m. and within an hour the Department had over 500 registrations processed. With all the great programs and classes in store this season, you’ll want to join the crowd and sign up before classes fill! This season we have some great low commitment options like one-day workshops for all ages and interests, a new Halloween event, and a slew of fresh class offerings. Try the first-ever 7v7 adult soccer league or discover the sport of horse vaulting, learn to dance or express yourself artistically. Don’t miss your chance to join your neighbors in the fun. With all these options available, there is something that will fit into YOUR schedule! Pick up a copy of the Newport Navigator at any of your community centers today or view the interactive version online at www.newportbeachca.gov/recreation. OASIS Concerts in the Courtyards OASIS held the second of a three-part Concert in the Courtyard series. On July 22, ABBA FAB performed the upbeat dance hits of ABBA. The event included dinner from Gina’s Pizza and sold out at 300 tickets. Everyone sang along, danced and wowed at the sparkly costumes. The band even took some time after the event to take photos with the crowd. The night was a success and attendees are excited for the next concert. Item V-C September 5, 2017 2 Fall 2017 Adult Sports Leagues The fall Adult Sports leagues are ready to kick off! If you are looking for a fun way to compete with your friends or co-workers, the adult sports leagues are the perfect activities for you! Registration for our leagues are on a team basis but a free agent list is available for individuals to find a team. You can find more information about our leagues on our website www.newportbeachca.gov/sports or email sports@newportbeachca.gov. Fall season start dates, registration deadlines, and nights the leagues play are the following: Coed 11v11 Soccer:  Registration deadline was August 7th  Season began Week of August 21st Softball  Registration deadline was August 14th  Season began Week of September 5th Basketball  Registration deadline was August 21st  Season began Week of September 18th Park Patrol The following patrol checks/public contact numbers reflect the Park Patrol daily calls for service as well as issues discovered during normal patrol activities. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the month of July Park Patrol had the following number of contacts: 1. PATROL CHECKS  87 with Youth Sports Groups  448 Field related issues/checks  56 Park/Picnic/reservation issues/checks  227 Community Center issues/checks  457 Playground checks  Other 2. PUBLIC CONTACTS  257 Education  18 Alcohol  183 Dog related Written Warnings Issued – 5; 3 for parking; 1 dog off leash and 1 for smoking Citations Issued – 2; 1 for parking; 1 dog off leash Facility Rentals During the period of July 16 – August 15, 2017 there were:  12 Picnic/Park Area Rentals  4 Room Rentals  2 Field Rentals  4 Gym Rentals  10 OASIS Classroom Rentals  3 OASIS Event Center Rentals  2 OASIS Internal Rentals  31 Civic Center Community Room Rentals  15 Marina Park Picnic/Park Area Rentals  9 Marina Park Event Room Rentals  13 Marina Park Classroom Rentals  2 CYC Facility Rentals  10 NCCC Gym Rentals  13 NCCC Classroom Rentals  17 NCCC HOA Rentals SPECIAL EVENT PERMITS (SEP) Total SEP’s processed for 2016 – 262 Total SEP’s processed for 2017 – 202 (as of August 15, 2017)  NB Breakers Tennis- July 17-Aug 2, 2017, Palisades Tennis Club, Attendance: 700 per day  National Night Out- Aug 1, 2017, Bonita Canyon Sports Park/Spyglass Hill Park, Attendance: 600  Concert on the Green- NB Civic Center, Aug 6, 2017, NB Civic Center, Attendance: 1200 3 NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Item VI-A September 5, 2017 RECOMMENDATION: Staff recommends that the PB&R Commission consider a bench donation by Heather Stragier installed at the street end of Orange Street. The submitted plaque verbiage In Memory of Jason Lambert “Jaybird” complies with City Council Policy B-17. The bench will be a new addition to the location, requiring noticing of adjacent residents. DISCUSSION: City Council Policy B-17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a donation request from Heather Stragier to donate a Santa Monica Style bench at the street end of Orange Street. The cost of the donation will include the 10% maintenance fee required by Council Policy B-17. The donation request and proposed location will include an additional concrete pad for the installation of the bench. Since the value of the bench donation is greater than $1,000, the donation is eligible to receive dedicatory plaque. Dedication information is provided. NOTICING: Heather Stragier, Council Member Diane Dixon, and the Far West Newport Residents Association have received a copy of this report. Surrounding residents were notified of the Commission Meeting via postcard. Attachments: A. Donation Request Form and bench photo B. Bench donation location photos C. Map highlighting surrounding residents notified D. Postcard Notification E. Dedicatory Information TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Director 949-644-3055, mpisani@newportbeachca.gov TITLE: Bench Donation – End of Orange Street NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Item VI-B September 5, 2017 RECOMMENDATION: Staff recommends that the PB&R Commission consider the reforestation request by Steve Kelly of a City Eucalyptus tree located at 1026 Sandcastle Drive and replaced with a 36” box Magnolia “Little Gem” tree. The applicant has met the procedural requirements for reforestation established in City Council Policy G-1. DISCUSSION: On August 17, 2017, the City Arborist inspected the City Eucalyptus tree as a result of a removal request from property owner Steve Kelley. Theremoval request was denied and the applicant/property owner was informed of the City’s reforestation request process. Steve Kelley and the Association met the procedural requirements for the reforestation request of the City tree at 1026 Sandcastle Drive. Staff recommends reforestation as an option for the property owner to remove and replace the tree per the criteria of past and impending hardscape damage, incorrect tree species, and view obstruction. Additionally, the Board of Directors of the community association, Harbor View Hills South, provided the attached resolution in support of the request. If approved by the Commission, there will be a one-for-one replacement of a 36” box Magnolia “Little Gem” tree, installed at the applicant’s costs. NOTICING: Steve Kelley, Council Member Scott Peotter, and the Harbor View Hills South Homeowners Association have received a copy of this staff report. Attachments: A. Reforestation Application, with HOA Board Meeting Minutes in support of the request B. Information/photo, proposed replacement tree – Magnolia “Little Gem” tree C. Tree Removal Report/Review D. Reforestation Check List E. City Council Policy G-1, Section V. Reforestation of City Trees F. Tree Poster TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Tree Reforestation – 1026 Sandcastle Drive Municipal Operations Department Reforestation Check List City Arhorist �Legally Established Homeowners Association Vel'ified by: �y D Individual Private Property Owner( s) ·D � Reforestation Application � [!a/ (90) days Reforestation Request Compliance � Resolution of the Board of Directors, Minutes, Notices @? (Legally Established Homeowners Association) Damage/Impact B/ Blue Water View Impact � Incorrect Tree Species � Hardscape Damage: Ocurb/Gutter G3Si<fewalk 0Utility Individual Private Property Owner(s) ONLY City A1·borist Verified by: Written Agreement by Individual Property Owner(s)D D Staff Approved Petition D D Property Owners Signatures Verified D D Meets 60% Reforestation Criteria:D # Property owners notified % Agreed with removal © NO� D / \ Meets Minimum Reforestation Requirements: /1 Department Signature: __ ....,\�\--'' ,1 ..... �_L--_______ _ Landscape Municipal � Operations Director D D !}/ 0 '/ � [:zY EZI Landscape Municipal Manager Operations Director D D D D D D D D Date:_x,_· _(_Z_(_J __ _ ATTACHMENT D NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Item VI-C September 5, 2017 RECOMMENDATION: Staff recommends that the PB&R Commission consider the reforestation request by Harbor View Community Association of 14 City Brazilian Pepper trees located along Old Ford Road near Newport Hills Drive, at the entrance to the Association and replaced with 14 Magnolia “Little Gem” trees. The applicant has met the procedural requirements for reforestation established in City Council Policy G-1. DISCUSSION: On August 22, 2017, the City Arborist inspected the 14 City Brazilian Pepper trees as a result of removal request from the Harbor View Community (HVC) Association. The Association claims the tree species is incorrect for the tree locations. Most of the trees do not meet the criteria for removal of standard trees referenced in the G-1 Policy. The applicant/Association was informed of the City’s reforestation process as an option to remove and replace the trees, per the criteria of incorrect species for the current locations, and due to the fact the tree species is listed as “Problem Trees” in the G-1 Policy. Steve Humphrey representing the HVC Association stated that they have met the procedural requirements for the reforestation request of the City trees. Additionally, the Association Board of Directors provided the attached minutes in support of the request. The Association installed 14 Magnolia “Little Gem” trees along this roadside area in advance of the reforestation request, with the intent of installing 24 additional 36” box Magnolia “Little Gem” trees along the same area at their cost. NOTICING: Harbor View Community Association and Council Member Jeff Herdman have received a copy of this report. Attachments: A. Reforestation Application, with HOA Board Meeting Minutes in support of the request B. Information/photo, proposed replacement tree – Magnolia “Little Gem” tree C. Tree Removal Report/Review D. Reforestation Check List E. City Council Policy G-1, Section V. Reforestation of City Trees F. Tree Poster TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Reforestation Request – Along Old Ford Road, near Newport Hills Drive