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HomeMy WebLinkAboutMinutes of August 7, 2017CITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES Council Chambers 100 Civic Center Drive Monday, August 7, 2017 Regular Meeting 5:00 p.m. I. CALL MEETING TO ORDER Vice Chair Fesler called the meeting to order at 5:01 p.m. II. ROLL CALL -All Board Members present Civil Service Board Members Roberta Fesler, Vice Chair Jane Della Gretta, Board Member Robyn Grant, Board Member Howard Herzog, Board Member Sharon Wood, Board Member Staff Members: Barbara J. Salvini, Secretary to the Board/HR Director Andrew Maiorano, Deputy City Attorney Traci Mackinen, Administrative Assistant to the HR Director Vice Chair Fesler introduced new Board Members Howard Herzog and Jane Della Gretta. Ill. FLAG SALUTE -Led by Board Member Grant Board Members Della Gretta and Herzog shared general biographical information about themselves. IV. CHAIRNICE CHAIR ELECTIONS FOR 2017/2018 Board Member Grant nominated Board Member Fesler for Chair. There were no other nominations. The closing of nominations was moved by Board Member Wood and seconded by Board Member Grant. Board Member Grant advised that Board Member Fesler has had a long service with the Board. She is extremely capable and qualified to chair the Board. Board Member vote for nomination of Board Member Fesler to Chair: AYES: NOES: ABSTAIN: ABSENT: Fesler, Della Gretta, Grant, Herzog, Wood None None None Staff congratulated Board Member Fesler as the new Chair. August 7, 2017, NB Civil Service Board Minutes Page 2 of 7 Board Member Wood nominated Board Member Grant for Vice Chair. There were no other nominations. The closing of nominations was moved by Chair Fesler and seconded by Board Member Herzog. Board Member vote for nomination of Board Member Grant to Vice Chair: AYES: NOES: ABSTAIN: ABSENT: Fesler, Della Gretta, Grant, Herzog, Wood None None None Staff congratulated Board Member Grant as the new Vice Chair. The Board recessed at 5:07 p.m. and reconvened at 5: 12 p.m. V. PUBLIC COMMENTS Jim Mosher remarked that he had difficulty understanding why Civil Service Board hearings involving the review of discipline of City employees in the civil service system are shrouded in secrecy. With such hearings closed to the general public, it is difficult for the public to know if justice is being served. Mr. Mosher noted the Board is following the rules in holding a closed hearing; however, he did not necessarily agree with the rules. ~-CONSENTCALENDAR A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES 1. APPROVE MINUTES FOR THE JUNE 5, 2017, REGULAR MEETING. Chair Fesler and Board Member Wood confirmed they had listened to the recording of the June 5 meeting and are prepared to vote on the minutes of such meeting. Board Member Wood revised the last bullet under "Fire Department Matters" should reflect that the Fire Department purchased two drones, one of which will be used to search for missing swimmers. On page 4, the second bullet should begin "On June 1 ". Motion made by Board Member Grant, seconded by Board Member Wood, to approve the minutes as amended. Motion carried. AYES: NOES: ABSTAIN: ABSENT: Fesler, Grant, Wood None Della Gretta, Herzog None August 7, 2017, NB Civil Service Board Minutes Page 3 of 7 VI. CURRENT BUSINESS A. FIRE DEPARTMENT PRESENTATION OF PLAQUE TO FORMER 2016-2017 CSB CHAIR MAIQUAL TALBOT Acting Assistant Fire Chief Jeff Boyles appreciated Mr. Talbot's service to the City and his dedication and commitment to Public Safety and presented him with a plaque in recognition of his time served on the Civil Service Board. The leather shield on the plaque represents his attendance at Fire Ops 101. B. DISCUSS AND POSSIBLY TAKE ACTION ON THE SEPTEMBER 2017 REGULAR MEETING DATE DUE TO THE LABOR DAY HOLIDAY Human Resources Director Salvini noted the Labor Day holiday falls on September 4, 2017, which is the regular date for the Civil Service Board meeting. The Civil Service Rules and Regulations state the meeting shall be held on the next succeeding Wednesday or on a date and time agreed to by the Board. The next succeeding Wednesday is September 6. If the Board wishes to hold the meeting on the subsequent Monday, it needs to vote for Monday, September 11, 2017. Board Member Herzog indicated he could not be present on September 6 or September 11 so he did not have a preference for either date. Motion made by Vice Chair Grant, seconded by Board Member Wood, to hold the Civil Service Board meeting on Monday, September 11, 2017. Motion carried. AYES: NOES: ABSTAIN: ABSENT: Fesler, Della Gretta, Grant, Wood None Herzog None C. UPDATE AND POSSIBLE ACTION TO SET CLOSED HEARING DATES FOR DISCIPLINARY APPEAL HEARING (CIVIL SERVICE, POLICE EMPLOYEE) Deputy City Attorney Maiorano reported a Civil Service employee has requested an appeal hearing in a disciplinary matter. A legal advisor to the Board and attorneys for both the City and the employee will be present at the hearing. Staff suggests the Board reserve the dates of November 6, 7, 14, and 15 for the hearing. The hearing shall begin at 9:00 a.m., recess between noon and 1 :30 p.m., and continue from 1 :30 p.m. to 4:30 p.m. until completed. Motion made by Board Member Wood, seconded by Board Member Della Gretta, to set the hearing dates for November 6, 7, 14, and 15, 2017, beginning at 9:00 a.m. Motion carried. AYES: NOES: ABSTAIN: ABSENT: Fesler, Della Gretta, Grant, Herzog, Wood None None None D. ORAL REPORTS August 7, 2017, NB Civil Service Board Minutes Page 4 of 7 1. CITY-WIDE AND HUMAN RESOURCES MATTERS-Barbara J. Salvini, Human Resources (HR) Director HR Director Barbara Salvini reported: • The Employee Service Awards were held on June 15. Senior IT Apps Analyst Faz Kiatkwankul was named Employee of the Year. The Local Coastal Program Implementation Committee received the Team Work award. • Faz Kiatkwankul, Shaun Tormey, Rebecca Lightfoot, and Susie Digiovanna graduated from the Cal State Fullerton Leadership Development for Public Agencies Program in July. Staff will begin accepting nominations for the next class later in the month. • Human Resources is offering two sessions of Substance Abuse Awareness training to all employees on August 22. • The City's annual Health Fair is scheduled for September 20, from 10:00 a.m. to 1 :00 p.m. in the Community Room. • Recruitment for the Community Development Director position is coming to a close. City Manager Kiff has completed second interviews, and a decision should be made in the near future. • An agreement with the Association of Newport Beach Ocean Lifeguards (ANBOL) has been adopted by the City Council. The term of the Memorandum of Understanding (MOU) is July 1, 2017 through June 30, 2021. In response to Vice Chair Grant's questions, Director Salvini advised that funds are allocated for four employees to attend the Leadership Development program each fiscal year. Employees from any department can apply to attend the program. Vice Chair Grant felt it was important to have leadership training for employees. In reply to Chair Fesler's inquiries, Director Salvini indicated graduation from the Leadership Development program is acknowledged on the employment application and is factored into the applicant's complete package. A portion of the program is held during business hours, and a portion is completed outside of business hours. She had not heard of any complaints from applicants not selected for the program. 2. FIRE DEPARTMENT MATTERS -Justin Carr, Fire Battalion Chief Fire Battalion Chief Carr reported: • The Fire Department purchased two drones, one of which will be used in the Lifeguard Department. The Fire Department will use the second drone. A member of the Fire Department is a licensed drone operator and is interested in expanding opportunities to use the drone. • The Fire Department hired Erika Rivera as administrative assistant to the Chief. August 7, 2017, NB Civil Service Board Minutes Page 5 of 7 • Fire Chief Duncan will speak at the monthly Speak Up Newport meeting on August 9. • Fire personnel are assisting with fires active in San Luis Obispo, Santa Barbara, and Mariposa. Two Fire personnel are working as fire line medics. • Station 3 participated in Camp 911 at the Newport Beach Country Club. • On July 25, a car accident at San Miguel and Pacific View resulted in a fatality. • Five candidates passed the Captain's promotion exam. Two candidates will be promoted soon. • Five probationary firefighters recently took the eight-month test and did well. • The Engineer probationary testing was held on July 7. • The C.E.R.T. team held a class for administrators, teachers, and staff at Sage Hill High School and Harbor Courts; staffed community booths at the summer concert series; and participated in the Police Department's National Night Out event. • For July 2017, Emergency Medical Services received 1,119 total dispatches, 942 of which were medical aid. Total medic transports to the hospital was 653. • The Fire Department hosted a Significant Other Survival (S.O.S.) workshop. • There has been a recent outbreak of Hepatitis A in San Diego and Santa Cruz Counties. • All recent customer satisfaction surveys have been positive. • July 2017 Marine Operations statistics: First Aid/Medical Calls Preventatives Rescues Total Calls 792 36,408 1,318 65,809 • The third anniversary of Lifeguard Ben Carlson's death occurred on July 6. • The Junior Lifeguard program hosted a hot dog dinner, participated in the California Surf Lifesaving Association Regional Junior Lifeguard competition, and held the Monster Mile. August 7, 2017, NB Civil Service Board Minutes Page 6 of 7 Board Member Della Gretta stated the Junior Lifeguard program is the best program in Newport Beach. The program helped her sons in many aspects of their lives. In reply to Board Member Herzog's question, Battalion Chief Carr indicated the Fire Department participates in the County's September 11 memorial service and observes a moment of silence in the morning. Station 8 sometimes places 343 flags on the lawn to signify the 343 firefighters who perished. In response to Chair Fesler's query, Battalion Chief Carr reported a busy July 4 weekend, but there were no significant calls for service. 3. POLICE DEPARTMENT MATTERS -Jonathan Stafford, Deputy Director of Police Services Deputy Director Jonathan Stafford reported: • He welcomed Board Members Herzog and Della Gretta on behalf of Chief Lewis and the Police Department. • Between 6:00 p.m. on July 3, and 6:00 a.m. on July 5, the Police Department made only 62 arrests. Most of the arrests were alcohol related. This is half the number of arrests made in 2013 and continues a five-year trend of decreasing arrests. • On August 4, Deputy Chief Dennis Birch graduated from the Executive Leadership Institute at the Drucker School of Management at Claremont Graduate University. • National Night Out was held August 1 at Bonita Canyon Sports Park with displays of vehicles and equipment, the Mounted Enforcement Unit and K-9 Unit, and games and activities for children. • Several hiring processes are nearly final. One Cadet has a start date with the Police Department. One Community Service Officer has an interview in the next week. Two part-time Dispatchers have received conditional job offers. • Two Recruits will graduate the Police Academy on August 24. A third Recruit has reached midterm, and two more have just begun the Academy. • In July, the Police Department had 10,810 CAD events, an increase from 8,977 in June 2017. July 2017 had an increase of 335 events over July 2016. • Through August 1, 2017, Part I crime is up 35 crimes. The two main drivers are residential burglary and theft/larceny. In response to Board Member Wood's inquiry, Deputy Director Stafford advised that most medical emergency calls are not included in CAD events. August 7, 2017, NB Civil Service Board Minutes Page 7 of 7 VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Vice Chair Grant reiterated the Fire Chief's attendance at the Speak Up Newport event on August 9 and urged the public and staff to attend. VIII. ADJOURNMENT There being no further business to come before the Civil Service Board, the meeting was adjourned at 5:48 p.m. The agenda for the Regular Meeting was posted on Thursday, August 3, 2017, before 5:00 p.m ., on the City's website , public counter in the Human Resources Department (Bay A2) and in the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic Center Drive. Prepared by: Traci Mackinen, Administrative Assistant to the HR Director City of Newport Beach Approved by: Roberta Fesler, Chair Civil Service Board 2017/2018