HomeMy WebLinkAboutAgenda PacketCITY OF NEWPORT BEACH
CIVIL SERVICE BOARD AGENDA
Council Chambers - 100 Civic Center Drive, Newport Beach
Monday, November 6, 2017 - 5:00 PM
Civil Service Board Members:
Roberta Fesler, Chair
Robyn Grant, Vice Chair
Jane Della Grotta, Board Member
Howard Herzog, Board Member
Sharon Wood, Board Member
Staff Members:
Barbara J. Salvini, Human Resources Director/Secretary to the Board
Andrew Maiorano, Deputy City Attorney
Traci Mackinen, Administrative Assistant to the HR Director
The Civil Service Board meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that
the Civil Service Board agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the
public be allowed to comment on agenda items before the Board and items not on the agenda but are within the subject
matter jurisdiction of the Civil Service Board. The Chair may limit public comments to a reasonable amount of time,
generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Barbara Salvini, Human Resources Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 644-3256 or bsalvini@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Human
Resources Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.FLAG SALUTE
IV.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Civil Service Board. Speakers must limit comments
to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for
the record. The Civil Service Board has the discretion to extend or shorten the speakers’ time
limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
V.CONSENT CALENDAR
APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTESA.
1.APPROVE MINUTES FOR THE OCTOBER 2, 2017, REGULAR MEETING
Waive reading of the subject Minutes, approve as written and order filed.
File: Draft Minutes of 10-02-2017
VI.CURRENT BUSINESS
ORAL REPORTSA.
November 6, 2017
Page 2
Civil Service Board Meeting
1.CITY-WIDE AND HUMAN RESOURCES MATTERS - Barbara J. Salvini, Human
Resources Director
2.FIRE DEPARTMENT MATTERS - Jeff Boyles, Assistant Fire Chief
3.POLICE DEPARTMENT MATTERS - Jonathan Stafford, Deputy Director of
Police Services
VII.CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII.ADJOURNMENT
DraftCITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
Council Chambers
100 Civic Center Drive
Monday, October 2, 2017
Regular Meeting
5:00 p.m.
I.CALL MEETING TO ORDER
Chair Fesler called the meeting to order at 5:03 p.m.
II.ROLL CALL
Civil Service Board Members
Roberta Fesler, Chair Robyn Grant, Vice Chair Jane Della Grotta, Board Member
Howard Herzog, Board Member Sharon Wood, Board Member
Staff Members
Rebecca Redyk, Human Resources Manager
Andrew Maiorano, Deputy City Attorney Traci Mackinen, Administrative Assistant to the HR Director
III.FLAG SALUTE – Led by Board Member Wood
The Civil Service Board observed a moment of silence in memory of victims and inthanks for first responders at the Las Vegas shooting incident.
IV.PUBLIC COMMENTS
Jim Mosher suggested the admonition for this public comments item be stated as an
invitation for public comments by the Chair, as it is not realistically an admonition. Mr.Mosher then commented that he had recently witnessed the Fire Department rendering
emergency medical services in a caring and professional manner and further stated he
assumed the Fire Department is equally competent in fighting fires. Mr. Mosher notedthat it was rather disturbing that the public received only five days' notice of the relocating
of the Lido fire station. He further stated the City Council deciding whether to relocate the
Corona del Mar fire station prior to receiving public comment is odd.
V.CONSENT CALENDAR
A.APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
1.APPROVE MINUTES FOR THE SEPTEMBER 11, 2017, REGULAR MEETING.
Motion made by Board Member Wood, seconded by Board Member Della Grotta, to
approve the minutes as written. Motion carried.
AYES: Fesler, Grant, Della Grotta, Wood NOES: None
DraftOctober 2, 2017, NB Civil Service Board Minutes Page 2 of 5
ABSTAIN: Herzog ABSENT: None
VI. CURRENT BUSINESS
A. ORAL REPORTS
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Rebecca Redyk, Human
Resources (HR) Manager HR Manager Rebecca Redyk reported:
The Employee Health Fair was held on September 20, with 51 vendors present.
TK Burgers served lunch to approximately 380 employees. Flu shots were administered to 95 employees.
Open enrollment ends October 6. Risk Management staff have been visiting various locations to assist employees with the online process and to answer
questions.
On September 12, the City Council approved a holiday closure schedule for City Hall and off-site facilities during the holidays. The City, except for public safety services and emergency on-call functions, will be closed beginning Monday,
December 25, 2017, through Monday, January 1, 2018 , and reopen on Tuesday, January 2, 2018. Because employees use accrued leave during the closure, the City's paid leave liability is reduced. The Public Information Manager and City
Clerk's Office will coordinate communication of the holiday closure to the public.
Two half-day workshops regarding Constructive Conflict were held on September 13. Fifty-eight employees attended the workshops and learned about the different types of conflict and how best to handle each type.
Two half-day training sessions entitled Leading Generations are scheduled for
October 12.
In response to Chair Fesler's questions, HR Manager Redyk advised that training sessions
are not mandatory. All employees are welcome to sign-up; however, they do need
supervisor approval to attend.
2. FIRE DEPARTMENT MATTERS – Jeff Boyles, Assistant Fire Chief
Assistant Fire Chief Boyles reported:
A Fire Department employee had a family member present at the Las Vegas
incident, but she was not injured.
On September 21, the Fire Department held its 20th Annual Fire and Lifeguard
Appreciation Dinner.
DraftOctober 2, 2017, NB Civil Service Board Minutes Page 3 of 5
The Fire Department sent three fire engines to assist with the Canyon Fire in
Corona.
The Fire Department Open House is scheduled for October 8 at Fire Station
Number 7.
The date of the Fire Department Badge Pinning Ceremony has been confirmed for
October 24.
Fire Ops 101 was held on September 16 and went well.
The Community Emergency Response Team (C.E.R.T.) held a Disaster
Preparedness Expo in conjunction with the Green-on-Green Expo on
September 9. Nine C.E.R.T. volunteers have been certified as CPR/AED
instructors. Fall C.E.R.T. classes are scheduled during the evenings on Tuesdays
and Thursdays and all-day on Saturdays. Drill the Skills is scheduled for
November 4.
Marine Operations estimated a beach population of 716,000 in September and
performed 133 ocean rescues.
On September 22, Lifeguard Assistant Chief Rob Williams participated in a press
conference regarding a pilot program to detect sharks. In addition, Assistant Chief
Williams attended the Governor's Public Safety Medal of Valor Ceremony on
September 25.
On September 10, the Fire Department and members of the community
participated in the 5K Tunnel to Towers run. Every year firefighters participate in
the race while wearing their turnout gear.
In response to Board Members' inquiries, Fire Assistant Chief Boyles reiterated that the
Open House would be held at Fire Station Number 7 on Acacia from 11:00 a.m. to 2:00
p.m. on October 8. The Badge Pinning Ceremony is planned for October 24 at 8:30 a.m.
in City Council Chambers.
Board Member Wood shared her observations of the Marine Supervisor of the Year Award
winner and his family from the Appreciation Dinner. She appreciated the opportunity for
the family to celebrate the award and for the winner's son to be proud of his father.
In reply to Chair Fesler's question, Fire Assistant Chief Boyles suggested groups
interested in receiving CPR/AED training contact Life Safety Specialist Matt Brisbois.
a. YOUR NEWPORT BEACH FIRE DEPARTMENT – Presentation by Chip
Duncan, Fire Chief
DraftOctober 2, 2017, NB Civil Service Board Minutes Page 4 of 5
Fire Chief Duncan gave a presentation to the Board on the Fire Department’s services,
resources, statistics, and other historical information regarding the department.
In response to Board Member Wood's question, Chief Duncan clarified that patients may
sign out against medical advice of being transported to a medical facility.
In reply to Board Member Herzog's queries, Chief Duncan advised that the Fire
Department does consider the impact of large developments on the Department. In
Environmental Impact Reports (EIR) for large developments, the Fire Department has
requested an additional paramedic transport. Increased population and population
density affect the Department. Large apartment buildings do have different types of
service calls.
In answer to Chair Fesler's inquiries, Chief Duncan felt the increase in medical calls results
from an aging population and from greater access to the EMS system. Unfortunately,
some medical calls are not urgent. The Community Development Department works with
developers regarding fees for the impact that new development will have on City services.
Deputy City Attorney Maiorano added that the Community Development Department
determines applicable fees and consults with City departments regarding conditions
placed on development projects. Developers mitigate the impacts resulting from new
developments by a process.
Board Member Wood explained that environmental documentation such as an
Environmental Impact Report (EIR) is the initial step in determining the impact of a
development project. Mitigation measures for such impacts are written into the EIR and
become conditions of approval. A developer may have to contribute funds to expand
facilities or to add equipment.
3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of
Police Services
Deputy Director Jonathan Stafford reported:
National Coffee with a Cop Day will be October 4 at the Lido Village Starbucks from 4:00 p.m. to 6:00 p.m.
On September 29, Press Information Officer Jennifer Manzella rode with Officer
Preasmyer and K9 Hondo and tweeted about their activities. Her tweets received 92,000 impressions, an increase of 24.3 percent over 2016. All her tweets can be viewed via a link on the Police Department's Facebook page.
Two part-time Dispatchers and a part-time Community Service Officer (CSO) were
sworn in on September 18. In addition, two newly graduated Police Officers were welcomed to the Department.
A new CSO will join the Department at the end of October. One Dispatcher is in the final stages of the recruitment process.
DraftOctober 2, 2017, NB Civil Service Board Minutes Page 5 of 5
Two lateral hires and one academy graduate are in the background review phase of recruitment. One recruit began the pre-academy today.
Three recruits are progressing well at the academy, and one of them will graduate
this month.
In September 2017, there were 8,506 computer-aided dispatch (CAD) events, a decrease from 8,854 events in August 2017. Compared to September 2016, which had 8,205 CAD events, there was an increase of 301 events.
Part 1 crime has a slight increase of only three crimes compared to 2016 year-to-
date crimes. Significant drivers are auto burglary, which is up 23 crimes, and theft/larceny, which is up 23 crimes.
In response to Chair Fesler's query regarding a recent police chase, Deputy Director Stafford indicated the Department received multiple calls of a vehicle traveling westbound
on Coast Highway at a high rate of speed and driving recklessly. Subsequent to the
vehicle crashing, police apprehended the driver and arrested him for driving under the influence and reckless driving.
VII. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
None.
VIII. ADJOURNMENT
There being no further business to come before the Civil Service Board, the meeting was adjourned at 5:59 p.m.
The agenda for the Regular Meeting was posted on Thursday, September 28, 2017, before 5:00
p.m., on the City’s website, public counter in the Human Resources Department (Bay A2) and in
the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic
Center Drive.
Prepared by:
Traci Mackinen, Administrative Assistant to the HR Director
City of Newport Beach
Approved by:
Roberta Fesler, Chair Civil Service Board 2017/2018
From:Jim Mosher
To:Mackinen, Traci
Subject:CSB draft minutes
Date:Monday, November 06, 2017 12:59:27 PM
Traci,
I do not expect to be able to attend this evening's meeting of the Civil Service Board,
but I wanted to note the Draft Minutes contain a material error on page 2 of 5,
where HR Manager Rebecca Redyk is quoted as saying: "The City, except for public
safety services and emergency on-call functions, will be closed beginning Monday,
December 25, 2017, through Monday, January 1, 2018 , and reopen on Tuesday,
January 2, 2018." In fact, the City's libraries will be open to the public on all those
days (except Dec. 25 and 31 and Jan. 1) and I believe I heard some other non-safety
people may be working as well, even in the absence of an emergency:
http://www.newportbeachca.gov/Home/Components/Calendar/Event/40933/2592?
curm=12&cury=2017
If Ms. Redyk did not mention the libraries, the minutes should be left as is. But if she
did, the Board may wish considering correcting them to read: "The City, except for
libraries, public safety services and emergency on-call functions, will be closed ..."
Also, under "Public Comments" on page 1, in addition to what is reported, I seem to
recall I intended to mention that despite the Fire Department's otherwise exemplary
service, disgruntled storage unit tenants have repeatedly come to our City Council
meetings to criticize what they feel was the City's inadequate response to the
Production Place fire last year:
http://www.ocregister.com/2016/11/12/three-injured-including-firefighter-in-4-alarm-
fire-in-newport-beach-industrial-complex/
as well as the inadequate inspections and regulations they believe contributed to the
losses.
But I often forget to say what I stand up to say, so, in the absence of access to the
audio I don't know if I actually said that on Oct. 2, or not.
Yours sincerely,
Jim Mosher
Civil Service Board - November 6, 2017
Additional Materials Received_Mosher
Approval of Minutes of October 2, 2017