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Home My WebLink About11-07-2017 PBR Minutes CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting November 7, 2017 – 6:00 PM I. CONVENE MEETING OF THE PARKS BEACHES & RECREATION COMMISSION TO ORDER – 6:00 PM II. ROLL CALL Present: Laird Hayes, Vice Chair Tom Anderson Roy Englebrecht David Granoff Walt Howald Heather Ignatin Excused: Ron Cole Staff: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director - Maintenance Sean Levin, Recreation & Senior Services Deputy Director Dan Sereno, Landscape Manager Susie Craig, Administration Support Specialist Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist III. RECOGNITION OF MUNICIPAL OPERATIONS DEPARTMENT RETIREMENTS -- Parks Maintenance Supervisor, Paul Ramirez -- Parks Maintenance Crew Chief, Kim Pederson -- Groundsworker II, Marty Colver Manager Sereno introduced Groundsworker II Marty Colver who has been with the City since 1981. Manager Sereno remarked about his avid horticulturist skills, his influence on improvements to the City’s parks and his overall good character. Manager Sereno introduced Crew Chief Kim Pederson who has been with the City since 1988. Manager Sereno acknowledged Chief Pederson’s drive for education and involvement in the sports fields around the City. Chief Pederson suggested that the City recognize city vendor Walt Harper for his work with the City when he retires. Manager Sereno then introduced Supervisor Paul Ramirez who has worked for the City for 36 years. Manager Sereno discussed Supervisor Ramirez’s continuing education courses and his involvement in the shaping and maintenance of the City’s parks. Discussion among the Commissioners followed with congratulations and how each Commissioner is appreciative, for their dedication to the City’s parks. Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 2 Manager Sereno discussed how the department will rebuild after these individuals are gone. IV. NOTICE TO THE PUBLIC V. PUBLIC COMMENTS ON CONSENT CALENDAR None. VI. CONSENT CALENDAR A. Minutes of the September 5, 2017, PB&R Commission Meeting Recommendation: Waive reading of subject minutes, approve and order filed. B. Parks, Trees & Beach Maintenance Divisions Activity Report. Recommendation: Receive/file Activity Report. C. Recreation & Seniors Services Activity Report. Recommendation: Receive/file Activity Report of past and upcoming projects and events. D. Picnic Table Donation (5) – Newport Pier Plaza Picnic Area Recommendation: Approve the donation of five (5) picnic tables by Mary Guzman and family at the Newport Pier Plaza picnic area. The submitted verbiage for the plaques comply with City Council Policy B-17, and will read as follows: 1) Donated by the Guzman Family 2) Donated by Paul Hollands 3) Donated by Barbara Hollands 4) In Loving Memory of Papa 5) In Loving Memory of Ross D. Hollands The donation will replace five (5) existing picnic tables that are nearing the end of their life expectancy. Motion by Commissioner Anderson; second by Commissioner Howald to accept Consent Calendar Items VI-A through VI-D. Motion carried by unanimous vote; Commissioner Cole absent. VII. CURRENT BUSINESS A. Tree Reforestation – 1939 Port Edward Place Consider the reforestation request by Karick Brown of a City Carrotwood tree at 1939 Port Edward Place and replace with a 36” box Saint Mary’s Magnolia tree. City Arborist Kevin Pekar talked about the two trees that are on the site; one of the trees was in severe decline and that he had authorized the removal of that tree. The second tree was in good condition and Arborist Pekar declined the tree removal request but did suggest to the homeowner that they request a tree reforestation. Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 3 Arborist Pekar remarked that the Homeowners Association support the reforestation with a one for one replacement for a 36” box Saint Mary’s Magnolia tree. In response to Commission Anderson’s question, Arborist Pekar explains that the difference between a Little Gem Magnolia and a Saint Mary’s Magnolia is the Saint Mary’s grows taller and broader. He also explains that Carrotwood trees are listed as problem trees and there are a lot of them on Port Edward Place. Chair Hayes opened the public comment. Homeowner Rick Brown explains that the issue with the Carrotwood tree are the pods that drop and become a tripping hazard. Chair Hayes closed the public comment. Motion by Commissioner Howald; seconded by Commissioner Anderson to approve the reforestation request by Karick Brown of a City Carrotwood tree at 1939 Port Edward Place and replaced with a 36" box Saint Mary's Magnolia tree. Motion carried by unanimous vote; Commissioner Cole absent. B. Weather Station – Bonita Canyon Sports Park Consider the installation of a City-owned weather station, completely gated to assure security. The weather station will be located at 1990 Ford Road behind the batting cages between fields 1 and 2 at Bonita Canyon Sports Park. Shane Burckle, Public Works Water Conservation Coordinator discussed the location of the requested weather station at Bonita Canyon Sports Park (BCSP). He noted BCSP was selected because of its central location for average weather patterns in the City and it’s not visually impeding on neighbors. He went on to say that benefits for this weather station will provide accurate weather data to establish exterior watering needs. The data collected can also be pulled from a database via internet or app and used for public resources and landscapes. The weather station has to be on living grass to calculate evaporation in the grass and in an open area to measure the wind. The height will be approximately ten and a half feet and operates on solar power. In response to Commissioner Englebrecht’s question, Coordinator Burckle stated that he believes there will be a 20-25% savings of water based upon the more accurate data and to be utilized by the City and the public.. In response to Commissioner Anderson’s concerns about the location, Coordinator Burckle explained that the deciding factors for the placement were the concern for neighbor’s views, unobstructed areas where trees are not too close, and the fact that it has to be on grass. Parks, Beaches & Recreation Commission Minutes August 1, 2017 Page 4 Deputy Director Levin stated that the Youth Sports Organizations had been consulted and had no concerns about the weather station being placed in the park. Discussion followed about budget costs, the location of the station, and concerns about impacts to the sports activities that happen at the park. Chair Hayes opened the public comments; hearing none the public comments were closed. Motion by Commissioner Englebrecht, seconded by Commissioner Anderson to approve the installation of a City-owned weather station, completely gated to assure security. The weather station will be located at 1990 Ford Road behind the batting cages between fields 1 and 2 at Bonita Canyon Sports Park. Motion carried by unanimous vote; Commissioner Cole absent. C. Social Services at the OASIS Senior Center Presentation by Recreation Supervisor Susie Digiovanna Director Detweiler reminded the Commission that this presentation is part of the Parks Make Life Better Roadshow. Supervisor Susie Digiovanna presented a presentation on the social services and transportation that OASIS offers to the community. Commissioners expressed their gratitude to OASIS for their services and how they help the community. VIII. ANNOUNCEMENTS/FUTURE AGENDA ITEM Director Detweiler gave a brief overview of the Halloween Spooktacular event and the OASIS 40th Anniversary event that took place this past month. She noted that there will be a December PB&R Commission meeting but that we would go dark in January. Discussion ensued regarding doggie bag waste stations; it was noted that the City does not generally provide those stations and that they are usually donated by the neighbors or Homeowners Association. IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS None. X. ADJOURNMENT – 7:42 p.m. Submitted by: ________ Teri Craig, Admin Assistant Approved by: _____ Laird Hayes, Chair Teri Craig Laird Hayes