HomeMy WebLinkAboutAgenda JAN 16 2018CITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Tuesday, January 16, 2018 - 5:00 PM
Board of Library Trustees Members:
Jill Johnson-Tucker, Chair
Janet Ray, Vice Chair
Paul Watkins, Secretary
Jerry King, Board Member
Douglas Coulter, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but
are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the [Board/Committee/Commission].
If the optional sign-in card has been completed, it should be placed in the box provided at the
podium.
The [Board/Committee/Commission] of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The
[Board/Committee/Commission] has the discretion to extend or shorten the time limit on
agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent
mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The [Board/Committee/Commission] has the discretion to extend or shorten the speakers’ time
limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As
a courtesy, please turn cell phones off or set them in the silent mode.
January 16, 2018
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Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the November 20, 2017 Board of Library Trustees Meeting1.
DRAFT MINUTES
Customer Comments2.
Monthly review of evaluations of library services through suggestions and requests
received from customers.
CUSTOMER COMMENTS
Library Activities3.
Monthly update of library events, services and statistics.
LIBRARY ACTIVITIES
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries and
benefits by department.
EXPENDITURES
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
MONITORING LIST
VI.CURRENT BUSINESS
A.Items for Review
January 16, 2018
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Board of Library Trustees Meeting
Review Holidays/Meeting Schedule6.
Staff requests that the Board of Library Trustees review the 2018 meeting schedule.
REVIEW HOLIDAYS
Newport Beach Public Library eBranch and Database Review7.
Library Services Manager Natalie Basmaciyan will give an update and review of the
Library eBranch and database services.
EBRANCH DATABASE
Luck Day Collection8.
Staff requests that the Board review and approve the proposal to replace the Rental
Book Collection with a new service called "The Lucky Day Collection." Approving
this item would require updating the Circulation Policy to incorporate the new
collection.
LUCKY DAY
Circulation Policy Review9.
Staff requests that the Board review and approve the Circulation policy.
CIRCULATION
Closure of Central Library and Mariners Branch Library for re-carpeting10.
Staff requests that the Board approve a temporary closure of the Central Library and
Mariners Branch Library for re-carpeting.
RECARPETING
Corona del Mar Branch Project Update11.
Library Services Director Tim Hetherton will update the Board on the Corona del Mar
Branch Library replacement project.
CDM
Lecture Hall Update12.
Chair Johnson-Tucker will provide an update on activities related to efforts to
integrate a lecture hall on the Central Library site.
January 16, 2018
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Board of Library Trustees Meeting
Library Services13.
Report of Library issues regarding services, customers and staff.
B.Monthly Reports
Friends of the Library Liaison Report14.
Trustee update of the most recently attended Friends of the Library Board meeting.
Library Foundation Liaison Report15.
Trustee update of the most recently attended Library Foundation Board meeting.
Witte Lectures Committee Liaison Report16.
Trustee update of the most recently attended Witte Lectures Committee's monthly
meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
VIII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
X.ADJOURNMENT