HomeMy WebLinkAboutAgenda FEB 27 2018CITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library - Staff Conference Room
1000 Avocado Avenue, Newport Beach, CA 92660
Tuesday, February 27, 2018 - 5:00 PM
Board of Library Trustees Members:
Jill Johnson-Tucker, Chair
Janet Ray, Vice Chair
Paul Watkins, Secretary
Jerry King, Board Member
Douglas Coulter, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but
are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
February 27, 2018
Page 2
Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the January 16, 2018 Board of Library Trustees Meeting1.
DRAFT MINUTES
Customer Comments2.
Monthly review of evaluations of library services through suggestions and requests
received from customers.
CUSTOMER COMMENTS
Library Activities3.
Monthly update of library events, services and statistics.
LIB ACTIVITIES
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries and
benefits by department.
EXPENDITURE STATUS REPORT
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
BLT MONITORING LIST
VI.CURRENT BUSINESS
A.Items for Review
February 27, 2018
Page 3
Board of Library Trustees Meeting
Annual Budget Review6.
Staff requests that the Board review and approve the preliminary Library budget for
Fiscal Year 2018/2019.
ANNUAL BUDGET REVIEW
BUDGET REVIEW ATTACHMENT
Circulation Policy Review7.
Staff requests that the Board review and approve the Circulation policy as reviewed
and revised at the January 16, 2018 meeting.
CIRC POLICY REPORT
CIRC POLICY A
CIRC POLICY B
CIRC POLICY C
Corona del Mar Branch Project Update8.
Library Services Director Tim Hetherton will update the Board on the Corona del Mar
Branch Library replacement project.
CDM BRANCH UPDATE
Central Library and Mariners Branch Library Re-carpeting Project9.
Staff requests that the Board review and approve a plan for the re-carpeting of the
Central Library and Mariners Branch Library.
RECARPETING REPORT
Arts & Cultural Update10.
Staff will update the Board of Library Trustees on City Arts Commission activities.
ANNUAL CAC UPDATE
Donation to the Newport Beach Public Library11.
Staff requests that the Board accept a $25 donation made to the Newport Beach
Public Library.
DONATION NBPL
February 27, 2018
Page 4
Board of Library Trustees Meeting
Donation to the Newport Beach Library Adult Literacy Program12.
Staff requests that the Board accept a $23,459 donation made to the Newport
Beach Library Adult Literacy Program.
DONATION LITERACY
Lecture Hall Update13.
Chair Johnson-Tucker will provide an update on activities related to efforts to
integrate a lecture hall on the Central Library site.
Library Services14.
Report of Library issues regarding services, customers and satff.
B.Monthly Reports
Friends of the Library Liaison Report15.
Trustee update of the most recently attended Friends of the Library Board meeting.
Library Foundation Liaison Report16.
Trustee update of the most recently attended Library Foundation Board meeting.
Witte Lectures Committee Liaison Report17.
Trustee update of the most recently attended Witte Lectures Committee's meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
VIII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.ADJOURNMENT
DRAFT
CITY OF NEWPORT BEACH
Board of Library Trustees
Newport Beach Public Library 1000 Avocado Avenue, Newport Beach 92660 Meeting Minutes
January 16, 2018 - 5:00 p.m.
I.CALL MEETING TO ORDER – Chair Johnson-Tucker called the meeting to order at
5:00 p.m.
II.ROLL CALL - Roll call by Administrative Support Specialist Elaine McMillion
Trustees Present: Chair Jill Johnson-Tucker, Vice Chair Janet Ray, Secretary Paul
Watkins, Board Member Jerry King, Board Member Douglas
Coulter
Trustees Absent: None
Staff Present: Library Services Director Tim Hetherton
Administrative Support Specialist Elaine McMillion Assistant City Manager Carol Jacobs Library Services Manager Natalie Basmaciyan
Support Services Coordinator Melissa Kelly Branch & Youth Services Coordinator Debbie Walker Circulation & Technical Processing Coordinator Melissa Hartson
III.NOTICE TO THE PUBLIC
IV.PUBLIC COMMENTS
None.
V.CONSENT CALENDAR
A.Consent Calendar Items
1.Minutes of the November 20, 2017 Board of Library Trustees Meeting
Chair Johnson-Tucker corrected the spelling of Maira Kalman to Maira Calman on the final page.
Motion made by Vice Chair Ray, seconded by Board Member Watkins, and carried (4-0-1-0) to approve the Minutes of the November 20, 2017, meeting as amended.
AYES: Johnson-Tucker, Ray, Watkins, Coulter NOES:
4
Board of Library Trustees Meeting Minutes January 16, 2018
Page 2
ABSTENTIONS: King
ABSENCES:
2.Customer Comments
Monthly review of evaluations of library services through suggestions andrequests received from customers.
Library Services Director Hetherton reported an increase in the use of the Library's Wi-Fi since customers no longer have to login with their accounts. After receiving customer
comments, the Library purchased 40 additional licenses for a total of approximately 300
licenses. During peak times, all licenses may be in use, but he does not expect that to occur often.
Board Member Watkins advised that Library Services Director Hetherton's response to the comment about the men's bathroom was satisfactory.
Board Members and staff discussed handicapped visitors' ability to use parking spaces designated for electric vehicle charging, with clearer signage to be installed soon.
In response to the comment about lighting, staff reported they had added lamps to increase lighting. However, some customers do not want more light because it causes
glare on electronic devices. Chair Johnson-Tucker and Board Member Watkins suggested changing to LED bulbs, which provide better light, less heat, and longer useful lives at a significant utility cost reduction.
3.Library Activities
Monthly update of library events, services and statistics.
4.Expenditure Status Report
Monthly expenditure status of the library's operating expenses, services,
salaries and benefits by department.
5.Board of Library Trustees Monitoring ListList of agenda items and dates for monthly review of projects by the Boardof Library Trustees.
Chair Johnson-Tucker noted the discussion of the budget on the Monitoring List was moved to February.
Motion made by Board Member King, seconded by Board Member Coulter, and carried (5-0-0-0) to approve Items 2-5 of the Consent Calendar.
AYES: Johnson-Tucker, Ray, Watkins, King, Coulter
NOES:
ABSTENTIONS: ABSENCES:
5
Board of Library Trustees Meeting Minutes January 16, 2018
Page 3
VI.CURRENT BUSINESS
A.Items for Review
6.Review Holidays/Meeting Schedule
Staff requests that the Board of Library Trustees review the 2018 meetingschedule.
Chair Johnson-Tucker noted the dates of the Board of Library Trustees meetings are affected by holidays in January and February.
Motion made by Board Member Watkins, seconded by Board Member Coulter, and carried (5-0-0-0) to approve the Holidays and Meetings Schedule for 2018.
AYES: Johnson-Tucker, Ray, Watkins, King, Coulter NOES:
ABSTENTIONS:
ABSENCES:
7.Newport Beach Public Library eBranch and Database ReviewLibrary Services Manager Natalie Basmaciyan will give an update andreview of the Library eBranch and database services.
Chair Johnson-Tucker stated Kanopy is impressive and has a great library of movies.
Library Services Manager Natalie Basmaciyan introduced Flipster, a downloadable magazine service, and Kanopy, a streaming video service. In December, the cost for
Kanopy was $90. Staff has allocated $750 per month for Kanopy and reallocated funds
from the DVD budget for Kanopy. The fee is for Kanopy is based on usage. Data for Rosetta Stone shows strong usage. In general, staff tries to streamline and maintain a
clean website interface for customers.
8.Lucky Day Collection
Staff requests that the Board review and approve the proposal to replace
the Rental Book Collection with a new service called "The Lucky DayCollection." Approving this item would require updating the Circulation
Policy to incorporate the new collection.
Youth and Branch Services Coordinator Debbie Walker explained the Lucky Day
Collection. It will contain the newest, best-selling fiction and nonfiction print material. Later, staff may expand the Collection to DVDs. The circulation period for the Lucky Day Collection will be seven days with no renewals and a late fee of 25₵ per day. Material will
be marked with a "Lucky Day" shamrock sticker. Lucky Day materials will arrive at the Library ready for shelving. The Lucky Day Collection will be housed upstairs near other
new print materials in Central Library. Staff will prioritize re-shelving Lucky Day materials
so that they're constantly available to customers. Staff proposes to launch the Lucky Day Collection on March 12 in anticipation of St. Patrick's Day with extensive marketing. The
Circulation Policy will need to be amended to add the Lucky Day Collection and to delete
the rental book program. The Friends donated $5,000 for this collection. Staff is not concerned about the loss of revenue from the rental book program because it is small.
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Board of Library Trustees Meeting Minutes January 16, 2018
Page 4
In response to Board Members' questions, staff explained that the Lucky Day concept
originated in other libraries. After implementation of the Lucky Day Collection, wait lists for new materials in regular circulation will continue to be utilized. There will not be a limit on the number of Lucky Day books a customer can check out. The initial number of books
in the Collection will be about 200. Users of the rental book program probably will not be upset with the change. The amount of the fine is not a factor in whether customers return materials on time. A different late fee for the Lucky Day Collection will be confusing for
customers. Funds allocated for purchase of rental books will be reallocated to purchase Lucky Day books.
Motion made by Board Member Watkins, seconded by Vice Chair Ray, and carried (5-0-0-0) to approve the proposal to replace the Rental Book Collection with the Lucky Day
Collection.
AYES: Johnson-Tucker, Ray, Watkins, King, Coulter
NOES: ABSTENTIONS: ABSENCES:
9.Circulation Policy Review
Staff requests that the Board review and approve the Circulation Policy.
Circulation and Technical Processing Coordinator Melissa Hartson recommended the Library Board of Trustees approve a revised Circulation Policy in February.
Board Member Watkins suggested staff provide redline and clean copies for the Board to
address in February.
Board Members agreed to postpone this item to February.
10.Closure of Central Library and Mariners Branch Library for Re-carpeting
Staff requests that the Board approve the temporary closure of the CentralLibrary and Mariners Branch Library for re-carpeting.
Library Services Director Hetherton recommended this item be tabled until February in order for him to provide revised closure dates and costs.
In reply to inquiries from Board Members, staff reported the quality and color of the carpet is similar to that in Central Library and from the same manufacturer. The carpet has a rubber backing rather than a separate pad to prevent stains and to dampen sound.
11.Corona del Mar Branch Project Update
Library Services Director Tim Hetherton will update the Board on the
Corona del Mar Branch Library replacement project.
Library Services Director Hetherton announced Public Works will host a walk-through for
contractors interested in bidding on the project on January 18. The deadline for bids is February 8. Bids could be presented to the Council as early as the first meeting in March.
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Board of Library Trustees Meeting Minutes January 16, 2018
Page 5
Vice Chair Ray expressed concern that costs may be higher than expected.
Assistant City Manager Carol Jacobs reported that the Council is ready to move forward with the project, but it is concerned about costs.
12.Lecture Hall Update
Chair Johnson-Tucker will provide an update on activities related to efforts
to integrate a lecture hall on the Central Library site.
Chair Johnson-Tucker reported she, Vice Chair Ray, and Library Services Director
Hetherton plan to view architect Kathy Simon's recent projects in the Bay Area.
Board Member King requested Chair Johnson-Tucker take photos of the buildings.
13.Library Services
Report of Library issues regarding services, customers and staff.
Library Services Director Hetherton reported he had compared statistics for Newport
Beach Public Library with other libraries in the same budget class. The Library is in the middle of the range. Perhaps program attendance can be increased if staff reviews the events they count and how they count attendance. The number of fixed public computers
is not a good statistic for comparison because most Library customers bring their personal devices to the Library, have fast internet speeds at home, and are not limited to a set amount of time to use Library computers. The Library is serving customers well with the
number of public computers. He hopes to talk with Library Journal staff to see if they can tabulate Wi-Fi usage. The Library had a good year in 2017 with new programs and
services, facility updates, and software upgrades. Library Services Director Hetherton
presented Board Member Watkins' Wheelhouse Calendar. It would be good to have a Board presence at events listed in the calendar.
Board Member Watkins left the meeting at 5:57 p.m.
B.Monthly Reports
14.Friends of the Library Liaison Report
Trustee update of the most recently attended Friends of the Library Board
meeting.
Board Member Coulter reported the Friends did not hold a meeting in December 2017,
and the January 2018 meeting will be the following week. The Friends group continues to find new ways to increase revenue.
15.Library Foundation Liaison Report
Trustee update of the most recently attended Library Foundation Board
meeting.
Chair Johnson-Tucker advised that the Library Foundation's meeting is scheduled for the
following week.
16.Witte Lectures Committee Liaison Report
8
Board of Library Trustees Meeting Minutes January 16, 2018
Page 6
Trustee update of the most recently attended Witte Lectures Committee's
monthly meeting.
Vice Chair Ray understood some of the lectures had sold out. The next lecture is February
9-10.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Chair Johnson-Tucker appreciated some points from Mr. Mosher's comments and
requested staff investigate Daily Pilot digitization.
Jim Mosher remarked that trash pickup at Mariners Branch is not good and suggested
Library staff provide feedback to the City Council.
Support Services Coordinator Melissa Kelly reported that two of the five trash containers
may be located in the park. The bulk of the Library trash placed in the containers is
bagged.
VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICHMEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
Vice Chair Ray and Board Member Coulter indicated they would not be present at theFebruary 20 meeting.
Board Members discussed moving the February 20 meeting date to February 27 andattendance at Wheelhouse Calendar events.
IX.ADJOURNMENT – 6:08 p.m.
9
1
COMMENT #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
2
1/11/2018
Email
Natalie Basmaciyan
Library Services Manager
1/12/2018
3
1/18/2018
Email
Melissa Hartson
Circ & Tech Processing Coord.
1/18/2018
Hi, I saw in your recent newsletter that you'd start offering a free movie
service, and wondered when it starts. I'm excited about it. Thanks!
*************************************************************
Thanks so much Natalie, that sounds great. Is the Overdrive platform
also on your website?
*************************************************************
Got it, great. Thanks for your help, and thanks to the library for offering
these!
Thank you for contacting the Newport Beach Public Library regarding the
new streaming movie service. Kanopy offers over 30,000 films and the
service is free with any valid NBPL library card. To use the service, please
click on the eBranch tab, then select the “Streaming Video” option. You will
need to register with Kanopy via the NBPL link. Once you are registered,
you may stream up to 5 movies per month. We also have a streaming video
collection via the Overdrive platform. Please let me know if we may be of
further assistance.
*************************************************************
Yes, you may access the Overdrive collection via the eBranch. When you
click on the “Streaming Video” tab, you will see both services listed with their
logos.
1
1/9/2018
Email
Natalie Basmaciyan
Library Services Manager
1/10/2018
I'm a Library Science student at San Jose State University, and I had a
few questions about your video game collection from a circulation and
cataloging standpoint. Is there someone I can ask a few questions about
this subject? Thanks for your time!
*************************************************************
I was curious about what your process for processing and circulating
video games, how it might differ from DVD videos, if at all? Also, what
kind of catalog metadata scheme are you using to create records for
your video game collection? Are you using a standard, or something that
you developed in house?
Finally, are you aware of any other nearby libraries that have video
games as part of their circulating collection? WorldCat lists some
libraries if you search for a video game, but the records don't match up
very well so each game seems to end up in a different media category in
each state and system.
Thanks for your help!
As the Circulation and Technical Processing Coordinator for the Library, I
would be glad to assist you with your questions. You may e-mail or call me
directly.
*************************************************************
Circulation for our video games is very similar to our non-rental DVD/Blu-ray
collection. The video game loan period is for 7 days and they may be
renewed for two additional 7-day periods if the item is not reserved. This is
the same for our non-rental DVD/Blu-ray collection. What’s different for
video games is the overdue fine is $1.00 per day versus $0.25 for non-rental
DVDs and Blu-rays. A patron can have a maximum of 10 video games,
DVDs, or Blu-rays on their account.This is a combined total of 10 for all
three formats.We order our video games from Ingram. They catalog and
physically process them so they are shelf ready when we receive them.
Ingram does not do original cataloging for us. Rather, they use OCLC and
do copy cataloging for our video games. The only unique piece we add to
our records is the video game platform in the 245|h tag.
I am not familiar with any other libraries in Orange County that circulate
video games.
Please let me know if you have additional questions.
NEWPORT BEACH PUBLIC LIBRARY CUSTOMER COMMENTS
JANUARY 2018
COMMENT RESPONSE
Good morning, and thank you for contacting the Newport Beach Public
Library regarding the website. I checked the library’s website and everything
is working as intended. Is there a specific search you attempted where the
website did not respond? Please let me know if you experience any other
issues with the website.
Website not working for two days in a row.
10
2
COMMENT #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
COMMENT RESPONSE
4
1/18/2018
Email
Jana Colver & Hannah Carrier
Reference Librarians
1/18/2018
5
1/21/2018
Email
Natalie Basmaciyan
Library Services Manager
1/22/2018
Good morning, and thank you for contacting the Newport Beach Public
Library regarding the Book Club in a Bag. Unfortunately, NBPL no longer
maintains that collection due to low usage of the resource. Some of our
neighboring libraries, like the Yorba Linda Public Library, still circulate the
Book Club in a Bag. Our staff can still assist you with selecting book club
titles, researching book club questions, and locating title and author
resources. The Novelist Plus and Literature Resource Center databases,
located in the eBranch tab of the website, offer numerous resources for
supporting a book club. Please let me know if we may be of further
assistance.
I am not sure that you’re the right person to ask about this, but I couldn’t
resist reaching out to you instead of calling the general information line.
I have a bit of an odd project. We have a crime scene photo from the
1950s that we’re trying to research. It’s from a homicide where a body
was found in the trunk of a car here in town on June 2, 1952. The
victim’s name was Samuel Davis. We have microfilm and microfiche on
our cases going back to 1943, but there are large gaps in our timeline…
including the time of this homicide.
We’re just trying to figure out if there was ever an arrest, if it went to trial,
etc. Is there a resource at the library to look up old newspaper articles?
I should probably know the answer to this, but I haven’t done any
research outside of our Records Section since college (and my thesis
was on Shakespeare, so no periodicals were involved).
If you could help me out or point me in the right direction, I’d appreciate
it!
*************************************************************
Thank you SO MUCH. This information is perfect and answers all of our
questions about what happened with this case. When I first emailed
Natalie, I was not expecting that you would be able to help us out so
quickly and thoroughly – but I really should not be surprised *at all* that
you would exceed expectations… It’s what you do for this community
every day. Many thanks for your assistance!
JANA: I found an article entitled“Trunk Slayer Found Guilty at Riverside”
from the Newport Bay Post and Shopping News, October 8th, 1952. Henry
Robert Sutter, 44. was the murderer. Friday, October 3rd, 1952, a Riverside
jury found him guilty of the slaying of Samuel Davis, a Desert Hot Springs
motel owner. Newport Beach police “broke the case in May when officers in
a squad car located a Buick sedan in whose trunk the body of Davis was
found. The car had been abandoned by Sutter near Norm’s Landing.” See
the attached article on page 4 of the PDF.
HANNAH: Here is another article that was published 2 days after Mr. Davis’
body was first found, on Thursday May 29, 1952. It was published in the
Newport Balboa Press. It is a front-page story, “Police Locate Slain Hotel
Owner by Blood Dripping From Trunk,” and it also includes a photo of NBPD
officers showing where the blood was dripping out of the car. I’ve attached it
to this email. Hope these two articles help!
I have seen the book club bags with discussion guides in your great
library. Can I find more info abt this online—-what titles available,lending
period, how many..,, thanks.
****************************************************************************
Thank you!
11
3
COMMENT #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
COMMENT RESPONSE
8
1/31/2018
Email
Jana Colver
Reference Librarian
1/31/2018
Thank you for contacting the Newport Beach Public Library. We do not
have CD players available for checkout. I conducted a search of nearby
libraries and could not find any that check out CD players. Please let me
know if we may be of further assistance.
7
1/23/2018
Comment Card
Melissa Kelly
Library Support Services
1/25/2018
6
1/23/2018
Email
Natalie Basmaciyan
Library Services Manager
1/23/2018
we are half way thru a long audio book and our only CD player is in the
car. Does the library have cd players to check out? Thank you.
Do you happen to know the full first name of “Busby?”
*************************************************************
Thank you for that information. We have a database available on our
library’s homepage called Reference USA that is a National bank of phone
numbers of listed phone numbers and addresses. There is not a listing in
Newport Beach for a “James Steele Busby.” However, when I broaden the
search to California, there are 11 listings of “James Busby” in California.
Only one of them has a telephone number while the other 10 give listings of
just the addresses. The listing for the one with the telephone number and
address is: ....
Let us know if you would like the other 10 listings and their addresses.
Dears Sir/Madame, I am contacting yourselves as I am trying to find out
the best way of locating a previous owner of a very old historic motor car
that I am currently restoring. From my own research I believe they lived
in Newport Beach in the 1960's and go by the name J Busby. Is it
possible to access any public records through the library that list
residents with that name in the area? I would be very grateful for any
help you may have or perhaps direct me somewhere else that could
help me. Kind Regards
*************************************************************
Thank you for getting back to me.
I believe it could have been James Steele Busby as his full name.
I like the easy checkout and computer catalog. I would like a book return
- need street dropp off again. Too much traffic with shopping center
entrance. Also indigents hang out at the book return in p.m.
We appreciate your positive comments about the Library and understand
your concern about the book return placement. The addition of the bike lane
on Avocado forced the Library to abandon the street side location of our
book return. The City’s Traffic Engineer surveyed the situation and
concluded that it was safety risk to have it at the curb. We did explore other
options, but the current location seemed to be the best solution at the time.
12
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Tim Hetherton, Library Services Director
Re: Report of Library Activities – February 27, 2018 Meeting
_________________________________________________________________________________
TIM HETHERTON, LIBRARY SERVICES DIRECTOR
"The instruction we find in books is like fire. We fetch if from our neighbors, kindle it at home, communicate it to others, and it becomes the property of all." --Voltaire
Newport Beach Chamber of Commerce Governmental Affairs Meeting
On February 15, 2018, I was invited to speak at the monthly Governmental Affairs meeting,
hosted by the Newport Beach Chamber of Commerce. My topic was, “How do public libraries
remain relevant in the Internet Age?” Essentially, I focused on responsiveness to customers
rather than emphasizing new technologies into library services. In my opinion, technology and online services are just another facet of the much larger issue of cultivating the support of the
public.
In reality, public libraries have always integrated technology into resource and service provision,
but have not always focused on the customer experience. As Support Services Coordinator
Melissa Kelly reminds me, the Library was the first City department to provide computers to staff, and the first City department to offer online services. I also feel that we lead the way in
terms of enhancing the customer experience. For many residents and guests, their only contact
with City staff is through the Library. It is important for staff to make an excellent impression on
our customers, as these interactions will truly color their perception of the City and its services.
In preparation for my presentation, I came across an interesting tool to calculate return on
investment, or ROI, for public libraries. If you divide NBPL’s annual budget by the number of residents in the city, you derive a per capita expenditure of $87.28. If you attach a dollar
amount to the value of each library service, you can determine how much value each resident
gets for his per capita investment. In the simplest terms, Library customers break even after
checking out roughly five adult books. Children, on the other hand, must attend 13 story times
to break even, but hopefully, they will leave each program with a stack of books tucked under the arm.
The calculator does not account for the public’s use of our spaces, or the cost of our Wi-Fi.
Moreover, it cannot put a price on the satisfaction our customers feel after savoring a good read,
attending an engaging program, or the sheer joy of reading a book with a child or grandchild.
The ROI calculator also does not take into account non-resident use of Library services, but it is
a good indicator of how cost effective our services are, and how much value the public receives
from us.
Here is a breakdown of typical library services, the value of the services, and what dollar
amount we are basing these conclusions on:
Wheelhouse List (events of particular interest to the Board of Library Trustees):
City Council Regular Meeting
Date: 02/27/2018 7:00 p.m. Location: City Council Chambers
(note: Public Works will request that City Council award a contract for the Corona Del Mar Fire
Station No. 5 / Library Replacement Project at this meeting)
The Witte Lectures Presents Dr. R. David Edelman Artificial Intelligence: How Technology is Changing our Economy, National Security & Daily
Lives
Date: 03/02/2018 7:00 p.m. - 8:30 p.m.
Location: Central Library Friends Room
The Witte Lectures Presents Dr. R. David Edelman
Artificial Intelligence: How Technology is Changing our Economy, National Security & Daily
Lives
Date: 03/03/2018 2:00 p.m. - 3:30 p.m.
Location: Central Library Friends Room
NATALIE BASMACIYAN, LIBRARY SERVICES MANAGER
Staff Development
Several staff members attended City-sponsored training classes. Topics included Leading
Generations and Critical, Difficult, and Crucial Conversations. Branch Librarian Annika Helmuth
has been accepted into the Spring cohort of the Leadership Development for Public Agencies at
CSU Fullerton.
OCMA Outreach
Library Services Manager Natalie Basmaciyan and NBPL Foundation Director of Programs
Susan Groux hosted an outreach table at Orange County Museum of Art (OCMA). OCMA
screened the movie Ex Libris featuring the New York Public Library. The film will be available through the new Kanopy streaming video service. Staff interacted with several dozen attendees
and showcased the Kanopy service.
Genealogy Series
Library Assistant Sarah Emmerson began the second series of Genealogy classes for the public. Several of the classes are full with a waiting list of interested customers. The classes
are held in the Media Lab every other Wednesday from 7:00 PM to 8:30PM and are free to
attend.
MELISSA KELLY, SUPPORT SERVICES COORDINATOR
Literacy The Newport/Mesa ProLiteracy Advisory Board met on February 3rd for their annual goal setting
and retreat. This is an opportunity to educate the new Board members and remind the
continuing members of the relationship between the Library and Newport/Mesa ProLiteracy, and
the important role that each member plays in the program’s success of the Literacy Program.
The outcomes of this meeting were:
- Focus on social media and identifying “influencers”
- Fundraising focus and how we better show our appreciation and engage more sponsors
- Community outreach and building collaboration with other organizations
- Better marketing of COHS (including more assertive attempts to connect with
companies like Taco Bell)
From all accounts, 2018 is going to be another terrific year for Literacy.
Facilities
We have done a walk-thru with a potential furniture/shelving mover in regards to the carpet
project, which is still in the Public Works planning stages. Public Works is also working on a bid to have the interior of the Central Library painted. Staff
has identified the walls, ducts and ceiling areas that need to be include in the scope of service.
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR
Branches Branch programs for the month included a dragon themed crafts (Mariners) and winter crafts
(CDM) with a puppet show at Balboa, which told the story of Jack and the Beanstalk and was
enjoyed by almost 60 children and adults.
In personnel news Annika Helmuth began her role as Branch Librarian at CDM on January 6th while full-time Library Assistant Janice Nikula was transferred to Mariners from CDM and began
her assignment there on the 9th. Both Annika and Janice have settled into their new positions,
and they are welcome additions to their respective teams.
With generous funding from the NBPL Foundation, Mariners was able to redo the shelving used for hold requests and music CDs. The area is much more open now and the changes have
been enthusiastically received by customers and staff. Balboa also benefited from Foundation
funding to purchase new shelving drawers to house the juvenile collection of music CDs. Again,
a huge thank you to the Foundation. Youth Services
Over 120 children and adults attended a winter craft program at Central that included cookie
decorating, hot chocolate and assorted craft projects. We have found that cookie decorating
programs are always extremely popular with our younger customers. Teen Services
At the monthly January meeting YAAC discussed volunteer opportunities and clarified service
hour requirements for members. A study hall for teens was held on January 27th in the Victor
Jorgensen room at Mariners.
MELISSA HARTSON, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR
Staffing
We held interviews for Library Pages this month and are awaiting the fitness test results and a
background checks for two candidates.
Clerk Training
Our Quarterly Clerk Training sessions took place this month. We reviewed the upcoming
changes to the Circulation Policy, pending Board approval. Technical Processing Support Supervisor, Julie Duncan, presented a briefing on Passport Services. Emily Chiu, Library Clerk
II, reviewed important points when issuing library cards. We also highlighted our upcoming
programs and our newly added services, Kanopy and Flipster.
Proquest Articles Retrieved
July Aug Sept Oct Nov Dec Jan AVG.
Business Databases 430 196 125 282 1269 803 559 523
Newspapers--Current 595 303 600 502 582 1539 1400 789
Newspapers--Historical 627 352 1741 1547 1453 3086 1845 1522
Magazines 6 6 26 42 155 277 123 91
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 2018 2018
Tracked by #searches
Ancestry 3989 3234 2107 716 968 1128 812 12954
A to Z Databases 175 274 239 480 655 321 566 2710
AskART 28 287 59 64 38 41 34 551
BioResCtr*15 39 59 43 163 46 72 437
FoF Ancient Hist 18 47 42 11 47 12 24 201
GDL 27 17 10 3 11 13 14 95
GVRL 33 52 72 147 271 124 81 780
HeritageQuest 3049 1852 2302 1558 2304 2487 1431 14983
Kids InfoBits 53 4 25 63 31 10 5 191
Lynda.com 21181 25073 17173 8077 7293 6508 7251 92556
LitResCtr 21 105 37 27 94 143 28 455
Opposing Vpts*140 45 55 775 1681 681 212 3589
Nat Geo 20 20 12 11 25 20 14 122
Nat Geo Kids 11 10 9 22 40 6 14 112
NoveList Plus 176 185 216 176 136 129 159 1177
NoveList K-8 Plus 28 21 106 88 11 8 46 308
ProQuest 1322 875 1462 1668 3744 6739 6509 22319
Ref USA Bus.1907 1469 1459 7587 6303 3903 3034 25662
Ref USA Res.*41 58 96 181 101 118 34 629
ScienceFLIX 15 6 10 13 36 13 7 100
Tumblebooks 51 116 184 265 234 359 211 1420
World Book Online 8 45 22 24 34 28 31 192
Tracked by #sessions
Cypress Resume 11 12 10 5 10 14 8 70
Kanopy 64 338 402
Testing & EdRefCtr 46 82 45 62 52 78 54 419
Universal Class 133 111 205 129 47 28 57 710
Tracked by #page views
Consumer Reports 1405 1133 1158 2070 1909 1765 9440
CultureGrams 239 561 161 331 160 406 443 2301
Morningstar 22380 3474 16425 46200 2934 2862 7521 101796
NetAdvantage 2964 2624 2879 3427 2569 X 1773 16236
RealQuest 248 1014 81 19 99 20 111 1592
Value Line 14635 15129 16918 18108 15339 14118 16807 111054
Tracked by Hours Used
Rosetta Stone 66.7 42.3 22.4 57.4 20.3 36.2 34 279.3
Notes:
*No Data for NetAdvantage for December 2017 due to platform migration to Capital IQ.
*Kanopy officially launched at the beginning of 2018. Sessions equal the number of video plays.
Database FY
Comparisons
YTD
17/18
NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2018
CIRCULATION
Jan-18 YTD 17/18 YTD 16/17
BALBOA 5,890 42,904 46,704
CdM 3,611 25,441 29,341
MARINERS 27,893 202,224 211,771
CENTRAL 72,171 502,242 506,757
Ebooks/Emagazines 10,186 69,881 67,533
TOTAL 119,751 842,692 862,106
12 Month Comparison
FEB 17 114,234
MAR 17 125,541
APR 17 117,555
MAY 17 121,702
JUN 17 123,502
JUL 17 135,639
AUG 17 129,109
SEP 17 117,807
OCT 17 120,348
NOV 17 113,587
DEC 17 106,451
JAN 18 119,751
TOTAL 1,445,226
BALBOA
CdM
MARINERS
CENTRAL
Ebooks/Emagazines
80,000
85,000
90,000
95,000
100,000
105,000
110,000
115,000
120,000
125,000
130,000
135,000
140,000
145,000
150,000
FEB 17 MAR 17 APR 17 MAY 17 JUN 17 JUL 17 AUG 17 SEP 17 OCT 17 NOV 17 DEC 17 JAN 18
1701476
1575518
1818709
1588822
1582953
1582914
1598265
1610818 1529391
1464640
1250000
1375000
1500000
1625000
1750000
1875000
2000000
FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17
CIRCULATION
Jan-18 YTD 17/18 YTD 16/17
BALBOA 414 3,215 3,424
CdM 475 2,716 3,222
MARINERS 2,690 22,558 20,080
CENTRAL 9,734 63,682 63,166
TOTAL 13,313 92,171 89,892
12 Month Comparison
FEB 17 13,187
MAR 17 15,980
APR 17 12,914
MAY 17 11,249
JUN 17 13,927
JUL 17 14,049
AUG 17 14,220
SEP 17 13,642
OCT 17 13,571
NOV 17 12,281
DEC 17 11,095
JAN 18 13,313
TOTAL 159,428
NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2018
REFERENCE
BALBOA
CdM
MARINERS
CENTRAL
0
3,000
6,000
9,000
12,000
15,000
18,000
21,000
24,000
FEB 17 MAR 17 APR 17 MAY 17 JUN 17 JUL 17 AUG 17 SEP 17 OCT 17 NOV 17 DEC 17 JAN 18
178028
181315
211742
199880
191567
184260
190391
168496
162510
157149
120000
140000
160000
180000
200000
220000
240000
FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17
REFERENCE
Jan-18 YTD 17/18 YTD 16/17
BALBOA 3,575 25,929 28,998
CdM 2,910 20,996 21,860
MARINERS 21,785 148,718 140,331
CENTRAL 64,939 454,620 465,115
TOTAL 93,209 650,263 656,304
12 Month Comparison
FEB 17 69,830
MAR 17 88,262
APR 17 99,573
MAY 17 95,830
JUN 17 92,307
JUL 17 99,269
AUG 17 98,764
SEP 17 96,636
OCT 17 88,092
NOV 17 88,082
DEC 17 86,211
JAN 18 93,209
TOTAL 1,096,065
NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2018
CUSTOMERS SERVED IN LIBRARY
BALBOA
CdM
MARINERS
CENTRAL
60,000
70,000
80,000
90,000
100,000
110,000
120,000
130,000
140,000
150,000
160,000
170,000
FEB 17 MAR 17 APR 17 MAY 17 JUN 17 JUL 17 AUG 17 SEP 17 OCT 17 NOV 17 DEC 17 JAN 18
1239790
1200664
1258585
1258902 1131330
1074933
1399841
1256238
1209719
1102106
600000
775000
950000
1125000
1300000
1475000
1650000
FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17
CUSTOMERS SERVED IN LIBRARY
Jan-18 YTD 17/18 YTD 16/17
BALBOA 142 954 873
CdM 497 4,226 4,116
MARINERS 1,060 7,799 7,145
CENTRAL 876 22,605 28,344
TOTAL 2,575 35,584 40,478
12 Month Comparison
FEB 17 4,812
MAR 17 5,720
APR 17 5,193
MAY 17 6,136
JUN 17 8,118
JUL 17 7,984
AUG 17 4,783
SEP 17 6,216
OCT 17 5,556
NOV 17 4,793
DEC 17 3,722
JAN 18 2,575
TOTAL 65,608
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2018
BALBOA
CdM
MARINERS
CENTRAL
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
FEB 17 MAR 17 APR 17 MAY 17 JUN 17 JUL 17 AUG 17 SEP 17 OCT 17 NOV 17 DEC 17 JAN 18
41987
43419 28680 53534
51570
51894
49977
64473
67646
69922
0
15000
30000
45000
60000
75000
90000
FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17
PROGRAM ATTENDANCE
LIBRARY EXPENDITURES 2017-2018
(July, 2017 through January, 2018)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,718,341 2,718,341 1,475,002 307,388 1,243,339
SALARY PART-TIME 994,727 1,032,930 458,053 89,103 574,877
BENEFITS 2,297,473 2,297,473 1,330,043 224,798 967,430
SALARY & BENEFITS TOTAL 6,010,541 6,048,744 3,263,098 621,289 2,785,646
II MAINT & OPERATION
PROFESSIONAL SERVICE*137,577 137,577 59,687 8,647 77,890
UTILITIES 274,350 274,350 187,315 18,853 87,035
PROGRAMMING 5,500 11,900 2,547 96 9,353
SUPPLIES**82,170 83,872 48,237 5,757 35,635
LIBRARY MATERIALS 619,740 621,381 479084 28,505 142,297
FACILITIES MAINTENANCE 174,747 175,271 98,529 22,420 76,742
TRAINING AND TRAVEL 15,075 17,352 3,070 284 14,282
GENERAL OPERATING EXPENSES***24,200 24,651 8,824 3,222 15,827
PERIPHERALS 7,500 7,500 123 0 7,377
INTERNAL SERVICE FUNDS 993,745 993,745 579,685 82,812 414,060
OFFICE EQUIPMENT 2,000 2,000 0 0 2,000
MAINT & OPERATION TOTAL 2,336,604 2,349,599 1,467,101 170,596 882,498
LIBRARY BUDGET TOTAL 8,345,145 8,396,343 4,730,199 791,885 3,668,144
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE,
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
22
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Corona del Mar Branch Project Update Ongoing
Ongoing Lecture Hall Update Ongoing
Jan 17, 2017 Annual Budget - Preliminary Review Feb 27, 2018
Feb 21, 2017 Arts & Cultural Update Feb 27, 2018
Mar 20, 2017 Branch Update - Balboa Mar 19, 2018
Feb 21, 2017 Annual Budget - Approval Mar 19, 2018
Mar 20, 2017 Library Material Selection & Downloadable Services Mar 19, 2018
May 15, 2017 Media Lab Update May 14, 2018
May 15, 2017 Marketing Update & Social Networking Update May 14, 2018
Jun 19, 2017 Branch Update - Corona del Mar Jun 18, 2018
Jun 19, 2017 Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)Jun 18, 2018
Jun 19, 2017 Adult and Reference Services Update Jun 18, 2018
Jul 17, 2017 Statistical Comparison Report of Peer Libraries/Meeting Spaces Jul 16, 2018
Jul 17, 2017 Election of Board of Library Trustees Officers/Trustee Liaisons Jul 16, 2018
Jul 17, 2017 Proposed Library Closures for Winter Holidays 2018 Jul 16, 2018
Aug 21, 2017 Information Technology Update Aug 21, 2018
Sep 18, 2017 Literacy Program Update Sep 17, 2018
Oct 16, 2017 Branch Update - Mariners Oct 16, 2017
Oct 16, 2017 Youth Services Update Oct 16, 2017
Jan 16, 2018 Review Holidays / Meeting Schedule Jan 22, 2019
Jan 16, 2018 Newport Beach Public Library eBranch & Database Review Jan 22, 2019
Oct 10, 2006 Newport Beach Public Library Internet Use Policy
Oct 10, 2006 Library Gift and Donor Policy
Oct 10, 2006 City Council Policy Manual # I-7 - Library Meeting Rooms
Sep 27, 2011 Newport Beach Public Library Collection Development Policy
Sep 27, 2011 Children in the Library
Sep 27, 2011 City Council Policy Manual # I-1 - Library Service Policy
Feb 6, 2012 Newport Beach Public Library Gift Policy
Feb 6, 2012 Expressive Activity Areas Library Policy For Use of the Library Grounds
May 12, 2015 Newport Beach Public Library Use Policy
Jan 16, 2018 Circulation Policy Feb 27, 2018
1-30-2018
BOARD OF LIBRARY TRUSTEES MONITORING LIST
POLICY REVIEW
23
Recommendation:
Staff requests that the Board review the proposed 2018-2019 operating budget for the
Library.
Discussion:
Section 708. Board of Library Trustees. Powers and Duties.
There shall be a Board of Library Trustees consisting of five members which shall have the power and duty to:
(c) Consider the annual budget for library purposes during the process of its preparation
and make recommendations with respect thereto to the City Council and City Manager.
In accordance with the above statement, staff has prepared the proposed 2018-2019
operating budget for the Library Services Department. These figures were calculated using
the City’s directive of submitting a budget that did not include increases. The attached spreadsheets show some changes to specific operating account lines which are balanced out in other parts of the budget causing the bottom line to remain closely even to the
originally approved 2017-2018 budget.
There are a few exceptions. The most notable exception under Libraries is in the budget for the Mariners Branch Library. Staff is requesting an additional $13,400 in the Building Maintenance line item (0106022-851016). A smaller discrepancy is in the budget lines for
Sewer Fees (object # 851072). In the past, the Libraries were not charged for the sewer
fees, but were added with the update to the water billing system. When that changed occurred Finance added funds into the Library’s budget to cover them. We are therefore carrying those figures over from the adjusted budget into next years requested.
In the Cultural Arts section there were a couple of requests for change in funding. The first is a request for $135,000 in additional funding for the next phase of the Sculpture Garden. There is also a suggestion to decrease the Programming line item by $50,000. This was
funding specified in last year’s budget for the Pacific Symphony performance. This
performance will not be booked for the coming year.
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Library Support Services
TITLE: 2018-2019 Library Services Proposed Budget Review
2424
The figures for the personnel budget will not be available until March 2018 and therefore are
not included in this review. The number of positions in the Library have not increased for the
next fiscal year. Noticing:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item).
Attachments:
• Proposed budget of the Library Operating Accounts for 2018– 2019 (non-personnel)
2525
ORG OBJECT
ACCOUNT
DESCRIPTION
2018-2019
ORIGINAL
APPROP
2018-2019
REVISED
BUDGET
AVAILABLE
BUDGET
(1/29/18)% USED
2018-2019
PROPOSED
BUDGET NOTES
ADMIN
01060005 811008 SVCS PROF 3,500 3,500 2,080 40.60 3,500
01060005 811015 OTHR PRNTR 2,500 2,500 1,414 43.40 2,500
01060005 811027 PRNT CONT 988 988 635 35.70 988
01060005 831002 UTL PHONE 6,000 6,000 2,959 50.70 6,000
01060005 841004 PROGRAMING 5,500 5,500 3,678 33.10 5,500
01060005 841007 OFC SUPPLS 12,400 12,522 8,227 34.30 10,200 Transfer 100 to Admin Unif/
2,000 to Mar Cpy Sup/ 100 to CL OFC Sup
01060005 841010 CPY SUPPLS 11,000 11,000 6,295 42.80 6,000 Transfer 3,000 to CL CPY Sup/
1,000 to Mar CPY Sup/1,000 to CL OFC Sup
01060005 841052 LIBMATERLS 619,740 619,740 143,006 76.90 619,740
01060005 851007 AUTO FUEL 3,500 3,500 2,644 24.50 3,500
01060005 851010 EQP MNT&RP 6,500 6,500 6,459 0.60 6,500
01060005 851011 COPIER MNT 4,000 4,000 3,802 4.90 3,000 Transfer 1,000 to Bal CPY Sup
01060005 851013 PRNTR MNT 500 500 500 0.00 500
01060005 851016 BLDG MAINT 1,000 1,000 1,000 0.00 1,000
01060005 861001 TRVL&MTGS 7,500 7,500 5,590 25.50 7,500
01060005 861003 TRAINING 7,500 7,500 6,703 10.60 7,500
01060005 871002 ADVERT&PR 6,000 6,000 5,033 16.10 6,000
01060005 871003 POSTAGE 10,000 10,000 4,775 52.20 10,000
01060005 871004 PUBS&DUES 5,000 5,000 3,723 25.50 5,000
01060005 871006 UNIFORM 200 200 -20 110.00 300 Transfer from OFC Sup
01060005 871017 SFTWR RNEW 0 0 0 0.00 0
01060005 871018 MONTR/PRNT 7,500 7,500 7,377 1.60 7,500
01060005 881001 EQPMNT ISF 8,615 8,615 3,590 58.30 8,615
01060005 881003 VEHCL ISF 3,769 3,769 1,570 58.30 3,769
01060005 881004 IT OP ISF 122,362 122,362 50,984 58.30 122,362
01060005 881005 IT REPLC I 63,317 63,317 26,382 58.30 63,317
01060005 891001 GL INS ISF 75,798 75,798 31,583 58.30 75,798
01060005 891041 EVENT LIAB 3,000 3,000 3,000 0.00 3,000
01060005 911001 OFC EQUIP 2,000 2,000 2,000 0.00 2,000
ADMIN TOTAL 999,689 999,811 334,990 991,589
26
ORG OBJECT
ACCOUNT
DESCRIPTION
2018-2019
ORIGINAL
APPROP
2018-2019
REVISED
BUDGET
AVAILABLE
BUDGET
(1/29/18)% USED
2018-2019
PROPOSED
BUDGET NOTES
TECH PRO
01060601 841007 OFC SUPPLS 1,000 1,032 485 53.00 1,000
01060601 841014 JANITRLSUP 0 0 -251 100.00 0
01060601 841015 SPCDEPTSUP 15,500 15,500 3,298 78.70 15,500
01060601 881004 IT OP ISF 45,886 45,886 19,119 58.30 45,886
01060601 881005 IT REPLC I 23,744 23,744 9,893 58.30 23,744
01060601 891001 GL INS ISF 2,090 2,090 871 58.30 2,090
TECH PRO TOTAL 88,220 88,252 33,416 88,220
CORONA
DEL MAR
0106021 811012 JANITRLSVC 2,500 2,500 -544 121.70 0 Transfer to Central Library
0106021 831003 UTL GAS 350 350 81 76.90 350
0106021 831004 UTL ELCTRC 5,400 5,400 2,274 57.90 5,400
0106021 831005 ULT WATER 800 800 800 0.00 800
0106021 841007 OFC SUPPLS 500 500 125 75.00 0 Transfer to Central Library
0106021 841009 LIBCHLDPRG 100 106 100 6.00 0 Transfer to Central Library
0106021 841010 CPY SUPPLS 70 70 70 0.00 0 Transfer to Central Library
0106021 841014 JANITRLSUP 300 300 -27 109.10 0 Transfer to Central Library
0106021 851010 EQP MNT&RP 100 100 50 49.90 0 Transfer to Central Library
0106021 851016 BLDG MAINT 3,100 3,100 1,727 44.30 0 Transfer to Central Library
0106021 851037 MAINT&REP 0 0 0 0.00 0 Transfer to Central Library
0106021 851066 SWR/PRPFEE 1,090 1,090 519 52.40 1,090
0106021 851072 SEWERFEE 0 55 55 0.00 55
0106021 881004 IT OP ISF 38,238 38,238 15,933 58.30 0 Transfer to Central Library
0106021 881005 IT REPLC I 19,787 19,787 8,245 58.30 0 Transfer to Central Library
0106021 891001 GL INS ISF 1,727 1,727 720 58.30 0 Transfer to Central Library
CDM TOTAL 74,062 74,124 30,127 7,695
27
ORG OBJECT
ACCOUNT
DESCRIPTION
2018-2019
ORIGINAL
APPROP
2018-2019
REVISED
BUDGET
AVAILABLE
BUDGET
(1/29/18)% USED
2018-2019
PROPOSED
BUDGET NOTES
MARINERS
0106022 811012 JANITRLSVC 23,725 23,725 13,478 43.20 23,725
0106022 811027 PRNT CONT 0 0 0 0.00 0
0106022 831002 UTL PHONE 0 0 0 0.00 0
0106022 831003 UTL GAS 3,000 3,000 2,130 29.00 3,000
0106022 831004 UTL ELCTRC 44,000 44,000 10,455 76.20 44,000
0106022 831005 ULT WATER 5,000 5,000 5,000 0.00 5,000
0106022 841007 OFC SUPPLS 3,000 3,055 1,317 56.90 4,000 Tranfers from ADM
0106022 841009 LIBCHLDPRG 250 251 -5 102.20 250
0106022 841010 CPY SUPPLS 800 824 301 63.50 2,800 Tranfers from ADM
0106022 841014 JANITRLSUP 7,500 7,500 4,875 35.00 7,500
0106022 851010 EQP MNT&RP 300 300 86 71.40 300
0106022 851013 PRNTR MNT 500 500 500 0.00 500
0106022 851016 BLDG MAINT 36,600 36,600 5,168 85.90 50,000 New Request
0106022 851037 MAINT&REP 2,000 2,000 244 87.80 2,000
0106022 851066 SWR/PRPFEE 1,038 1,038 494 52.40 1,038
0106022 861001 TRVL&MTGS 50 50 50 0.00 50
0106022 881004 IT OP ISF 91,771 91,771 38,238 58.30 91,771
0106022 881005 IT REPLC I 47,488 47,488 19,787 58.30 47,488
0106022 891001 GL INS ISF 11,277 11,277 4,699 58.30 11,277
MARINERS TOTAL 278,299 278,379 106,817 294,699
28
ORG OBJECT
ACCOUNT
DESCRIPTION
2018-2019
ORIGINAL
APPROP
2018-2019
REVISED
BUDGET
AVAILABLE
BUDGET
(1/29/18)% USED
2018-2019
PROPOSED
BUDGET NOTES
CENTRAL
0106023 811004 EQUIP RNTL 1,000 1,000 475 52.50 1,000
0106023 811008 SVCS PROF 0 0 0 0.00 0
0106023 811012 JANITRLSVC 94,991 94,991 56,344 40.70 97,491 Add in CDM Budget
0106023 811027 PRNT CONT 0 0 0 0.00 0
0106023 831002 UTL PHONE 0 0 0 0.00 0
0106023 831003 UTL GAS 6,300 6,300 1,923 69.50 6,300
0106023 831004 UTL ELCTRC 190,000 190,000 57,097 69.90 190,000
0106023 831005 ULT WATER 11,000 11,000 10,375 5.70 11,000
0106023 841007 OFC SUPPLS 6,400 6,604 1,300 80.30 8,000 Trans from Adm & Add in CDM
0106023 841009 LIBCHLDPRG 1,800 1,862 1,450 22.10 1,900 Add in CDM Budget
0106023 841010 CPY SUPPLS 1,050 1,082 309 71.40 4,120 Trans from Adm & Add in CDM
0106023 841014 JANITRLSUP 18,250 18,250 6,696 63.30 18,550 Add in CDM Budget
0106023 851010 EQP MNT&RP 5,000 5,000 4,007 19.90 5,100 Add in CDM Budget
0106023 851016 BLDG MAINT 79,021 79,021 32,602 58.70 82,121 Add in CDM Budget
0106023 851037 MAINT&REP 3,000 3,000 1,962 34.60 3,000
0106023 851066 SWR/PRPFEE 18,224 18,224 8,680 52.40 18,224
0106023 851072 SEWERFEE 0 301 301 0.00 301
0106023 881004 IT OP ISF 252,371 252,371 105,155 58.30 290,609 Add in CDM Budget
0106023 881005 IT REPLC I 130,592 130,592 54,413 58.30 150,379 Add in CDM Budget
0106023 891001 GL INS ISF 28,859 28,859 12,025 58.30 30,586 Add in CDM Budget
0106023 911001 OFC EQUIP 0 0 0 0.00 0
CENTRAL TOTAL 847,858 848,457 355,112 918,681
29
ORG OBJECT
ACCOUNT
DESCRIPTION
2018-2019
ORIGINAL
APPROP
2018-2019
REVISED
BUDGET
AVAILABLE
BUDGET
(1/29/18)% USED
2018-2019
PROPOSED
BUDGET NOTES
BALBOA
0106024 811012 JANITRLSVC 8,373 8,373 4,007 52.10 8,373
0106024 831002 UTL PHONE 0 0 0 0.00 0
0106024 831004 UTL ELCTRC 0 0 0 0.00 0
0106024 831005 ULT WATER 2,500 2,500 -5,708 328.30 2,500
0106024 841007 OFC SUPPLS 900 920 321 65.10 900
0106024 841009 LIBCHLDPRG 200 200 113 43.50 200
0106024 841010 CPY SUPPLS 150 150 53 64.60 1,150 Transfer from Admin
0106024 841014 JANITRLSUP 1,000 1,000 381 61.90 1,000
0106024 851010 EQP MNT&RP 200 200 150 25.00 200
0106024 851016 BLDG MAINT 8,000 8,000 5,493 31.30 8,000
0106024 851037 MAINT&REP 0 0 0 0.00 0
0106024 851066 SWR/PRPFEE 1,074 1,074 511 52.40 1,074
0106024 851072 SEWERFEE 0 168 168 0.00 168
0106024 861001 TRVL&MTGS 25 25 25 0.00 25
0106024 881004 IT OP ISF 15,295 15,295 6,373 58.30 15,295
0106024 881005 IT REPLC I 7,915 7,915 3,298 58.30 7,915
0106024 891001 GL INS ISF 2,844 2,844 1,185 58.30 2,844
BALBOA TOTAL 48,476 48,663 16,370 49,644
30
ORG OBJECT
ACCOUNT
DESCRIPTION
2018-2019
ORIGINAL
APPROP
2018-2019
REVISED
BUDGET
AVAILABLE
BUDGET
(1/29/18)% USED
2018-2019
PROPOSED
BUDGET NOTES
LITERACY
01060604 811015 OTHR PRNTR 0 0 0 0.00 0
01060604 811027 PRNT CONT 0 0 0 0.00 0
01060604 841004 PROGRAMING 0 6,400 5,772 9.80 0
01060604 841007 OFC SUPPLS 0 1,144 485 57.60 0
01060604 841051 WELL PROG 0 0 0 0.00 0
01060604 841052 LIBMATERLS 0 1,641 212 87.10 0
01060604 861001 TRVL&MTGS 0 2,077 1,887 9.10 0
01060604 861003 TRAINING 0 200 200 0.00 0
01060604 871002 ADVERT&PR 0 20 20 0.00 0
01060604 871004 PUBS&DUES 0 431 132 69.40 0
01060604 881004 IT OP ISF 0 0 0 0.00 0
LITERACY TOTAL 0 11,913 8,708 0
Library Totals 2,336,604 2,349,599 885,540 2,350,528
31
ORG OBJECT
ACCOUNT
DESCRIPTION
2018-2019
ORIGINAL
APPROP
2018-2019
REVISED
BUDGET
AVAILABLE
BUDGET
(1/29/18)% USED
2018-2019
PROPOSED
BUDGET NOTES
CULTURAL ARTS
811008 01060603 SVCS PROF 40,000 40,000 8,858 77.90 40,000
811054 01060603 SVCS PBF 100,000 180,736 16,104 91.10 235,000 New Request
821006 01060603 CITY GRANT 40,000 14,500 0 100.00 40,000
841004 01060603 PROGRAMING 95,000 120,500 46,393 61.50 45,000 Change in Programming
841007 01060603 OFC SUPPLS 0 0 -160 100.00 0
851037 01060603 MAINT&REP 5,000 5,000 5,000 0.00 5,000
861001 01060603 TRVL&MTGS 0 0 0 0.00 0
861003 01060603 TRAINING 0 0 0 0.00 0
871002 01060603 ADVERT&PR 1,340 1,340 -758 156.60 1,340
871004 01060603 PUBS&DUES 1,000 1,000 943 5.70 1,000
881004 01060603 IT OP ISF 0 0 0 0.00
881005 01060603 IT REPLC I 0 0 0 0.00
891001 01060603 GL INS ISF 9,158 9,158 3,816 58.30 9,158
ARTS TOTAL 291,498 372,234 78,920 78.80 376,498
LIBRARY & ARTS GRAND TOTAL 2,628,102 2,721,833 964,460 2,727,026
32
_________________________________________________________________________________
RECOMMENDATION:
Staff requests that the Board review, make suggested revisions, and approve the Newport Beach Public
Library Circulation Policy.
DISCUSSION:
The purpose of the Circulation Policy is to present guidelines for maintaining accurate, efficient, and
consistent service procedures throughout the Newport Beach Public Libraries. Periodically, staff will
update the Circulation Policy to reflect new collections, to remove policy associated with discontinued
collections, and to revise existing policy.
The summaries below address the policy changes as presented in the attached redlined section.
•Section 2.06 – LUCKY DAY BOOKS: After receiving Board approval at the January 16, 2018
meeting, the Lucky Day Books collection is replacing the Rental Books. Further references to
Rental Books are removed from the policy and replaced with Lucky Day Books where applicable.
•Section 2.09 - BLU-RAY DISCS: The library began circulating Blu-ray discs in 2011. The Blu-ray is
different from a DVD in that it is a high definition disc-based format. This format requires a Blu-
ray player to view content, which differs from a DVD player. The Blu-ray player utilizes blue
laser technology, which allows the disc to store more content and in turn provides a high
definition format allowing viewers to see more depth, color shades and detail while watching it.
•Section 2.12 - STREAMING VIDEOS: The library provides customers the option of checking out
streaming videos through our Overdrive service, for which the library is part of a consortium.
The loan period for streaming videos, voted on and set by the consortium, is 3, 5, or 7 days.
•Section 3.04 – PERIODICALS: Per Trustee Watkins request, periodicals that do not check out are
now identified in this section.
•Section 3.10 - VIDEO GAMES: Initially, the video game collection was introduced with a 7-day
loan period without allowing customers to place holds or renew them. Changing the loan period
to 7 days with two renewals and the ability to place holds coincides with the DVD/Blu-ray
lending policy, simplifying the circulation process for customers. Letting customers renew video
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator
TITLE: Circulation Policy
33
games provides an opportunity for the gamer to truly delve into the game, enhancing their
experience.
• Section 3.11 - EBOOKS: In 2016, the Overdrive consortium of libraries voted to offer a 21-day
loan period in addition to the 7 and 14-day loan period options.
• Removal of existing Sections 2.09, 2.17, and 3.16 - BOOK CLUB IN A BAG AND IPOD AUDIO
BOOKS: The library introduced the Book Club in a Bag collection in 2011 and added the iPod
audio books to the Book Club in a Bag kits in 2012. While circulation statistics were high during
the first years for the collection, checkouts have significantly decreased over time and the iPods
were not sustainable for the collection.
• Removal of existing Section 3.09 - IPADS: Circulating iPads were repurposed and removed from
the Laptop Use Policy in February 2017.
• Section 9.02 - DVD/BLU-RAY MAXIMUM FINES: In September 2013, the Board approved the
reduction of daily fines for DVDs and Blu-rays from $1.00 per day to $0.25 per day up to the
maximum fine. The maximum fine is currently $20.00. Our ILS (Integrated Library System) is set
to post an item’s lost charge 40 days after the due date, resulting in a $10.00 fee at $0.25 per
day. The $20.00 maximum is not reached with the existing $0.25 per day fine.
• Minor formatting and grammar edits were made to the policy per Chair Johnson-Tucker’s
request at the November 20, 2017 Board of Library Trustees Meeting.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
ATTACHMENTS:
A. Library Circulation Policy
B. Library Circulation Policy – redlined version
C. Library Circulation Policy – revised version
34
ATTACHMENT A - CURRENT
Circulation Policy
1.0 Library Customer Cards.
Individual Library customer cards are issued to all residents of Newport Beach upon presentation of proper identification. All applicants under the age of 18 will be required to have a parent/guardian signature to obtain a library card. Guest cards will not be issued to anyone under the age of 18.
1.01 Under the State Universal Borrowing Agreement, individual library customer cards will be issued to
persons who do not reside in Newport Beach, but who are residents of the State of California, utilizing the
same criteria as above.
1.02 A family borrower's card will be issued to a non-California resident upon payment of a $10.00 annual fee.
1.03 A replacement for a lost card will be issued upon proof of identification.
1.04 A “computer use only” library card with no material borrowing privileges may be issued to persons who wish to use the library’s public computer workstations and on-line databases. Proof of identification is necessary.
1.05 Lifetime cards may be issued at the discretion of the Board of Library Trustees.
2.0 Definitions
Library materials are defined as indicated.
2.01 Reference Materials - Materials for use only within the Library facility, including newspapers and current issues of periodicals.
2.02 General Materials – Most circulating books and audio books.
2.03 Paperbacks (mass market) - Circulating book materials without hard cover bindings.
2.04 Periodicals - Magazines and journals published with established frequency throughout the year.
2.05 New books - Newly acquired and recent publications of circulating fiction and non-fiction books.
2.06 Rental items - High demand fiction books, non-fiction books, and DVDs available for a rental fee.
2.07 Compact Discs (CDs) - Circulating recorded music that are on a compact disc.
2.08 DVDs - Circulating and rental films: feature, documentary, and instructional.
2.09 iPod Audio Books – Audio books pre-loaded on an iPod audio player and circulated with some of the Book Club in a Bag items.
2.10 Video games - Circulating games requiring a dedicated console with a video interface.
2.11 eBooks - Circulating electronic version of a printed book that may be read on a personal computer or hand-held device designed specifically for this purpose.
2.12 Databases - Electronic databases to which the Library subscribes. Many of these databases may be used remotely.
2.13 Internet - Many additional resources are available on the Internet and can be reached through library
equipment.
3535
ATTACHMENT A - CURRENT
2.14 Interlibrary Loan (abbreviated ILL) - Service whereby a user of one library may borrow books or receive
photocopies of documents that are owned by another library. Users request materials, and the library, acting as
an intermediary, identifies owners of the desired item, places the request, receives the item, makes it available
to the user, and arranges for its return.
2.15 Laptops and iPads – Circulating computers that may be used in the Library.
2.16 eReader – Circulating eReaders, such as a NOOK, preloaded with Library book titles.
2.17 Book Club in a Bag – Circulating zippered bag that contains 10 paperback copies of a book for use by a group. Some of the kits also include an iPod loaded with an audio edition of the titled book.
2.18 Tech Toys – Circulating media and technology equipment such as GoPro camera, USB enabled turntable.
3.0 Loan Periods
Loan periods and renewals for materials vary as stated below.
3.01 Reference materials, including the current issues of periodicals, may not be checked out.
3.02 The loan period for General Materials is 21 days and may be renewed for two additional 21-day periods if
the item has not been reserved.
3.03 The loan period for Paperbacks is 21 days and may be renewed for two additional 21-day periods if the
item has not been reserved.
3.04 The loan period for circulating Periodicals is 21 days and may be renewed for two additional 21-day
periods.3.05 The loan period for New adult books is 21days and may be renewed for two additional 21-day
periods if the item has not been reserved.
3.06 The loan period for rental books is 7 days and may not be renewed. The loan period for a rental DVD is 1 day and may not be renewed.
3.07 The loan period for compact discs is 21 days and may be renewed for two additional 21-day periods if the item has not been reserved.
3.08 The loan period for Non-rental DVDs is 7 days and may be renewed for two additional 7-day periods if the item has not been reserved.
3.09 The loan period for iPads is 2 hours and may be renewed for two additional 2-hour periods. These devices are for use within the Library building only. See the LAPTOP/iPAD borrowing policy for more details.
3.10 The loan period for Video games is 7 days and may not be renewed.
3.11 The loan period for eBooks is 14 days and may not be renewed.
3.12 The loan period for Laptops is1 hour and may be renewed for 20 minute increments as long as there is not
a waiting list. These devices are for use within the Library building only. See the LAPTOP/iPAD borrowing
policy for more details.
3.13 Loans of certain materials are made to teachers for classroom use and to the homebound, with loan period of 4 weeks.
3.14 The loan period for ILL items is determined by the lending library.
3.15 The loan period for an eReader is 21days and may be renewed for 2 additional 21-day periods if the item has not been reserved.
3636
ATTACHMENT A - CURRENT
3.16 The loan period for a Book Club in a Bag is 42 days (6 weeks) and is renewable for 2 additional 42-day
periods if the item has not been reserved.
3.17 The loan period for Tech Toys is 7 days and may not be renewed.
4.0 Fines and Fees
Library customers are responsible for returning borrowed materials by the end of the loan period. Library materials are considered in circulation until checked-in at a Newport Beach Public Library.
4.01 Overdue fines are charged for materials returned after the due date. The fine schedule is established by the Board of Library Trustees, and reviewed on a biennial basis.
4.02 Library customers are responsible for the replacement cost of lost materials, plus a processing charge.
4.03 Overdue fines are not charged to customers registered in the homebound program.
5.0 Library Privileges
The Library reserves the right to refuse borrowing privileges to customers who abuse library privileges. Such customers may be identified as delinquent. Delinquent may be defined by the following circumstances:
5.01 A customer whose record shows unpaid fines and fees in excess of $5.00.
5.02 A customer who has ten overdue items outstanding.
5.03 A customer who has moved without notifying the library of the current correct address.
6.0 Placing of Reserves.
Library customers are permitted to place reserves on general materials and non-rental books, New books,
Compact Discs, eBooks, Tech Toys and non-rental DVDs in the collection. Reserves may also be placed for materials which are “on order”.
7.0 Confidentiality of Customer Records.
All patron use records of any library which is in whole or in part supported by public funds shall remain
confidential and shall not be disclosed by a public agency, or private actor that maintains or stores patron use records on behalf of a public agency, to any person, local agency, or state agency except as follows: (a) By a person acting within the scope of his or her duties within the administration of the library. (b) By a person authorized, in writing, by the individual to whom the records pertain, to inspect the records. (c) By order of the appropriate superior court. As used in this section, the term “patron use records” includes the following: (1) Any written or electronic record, that is used to identify the patron, including, but not limited to, a
patron’s name, address, telephone number, or e-mail address, that a library patron provides in order
to become eligible to borrow or use books and other materials.
(2) Any written record or electronic transaction that identifies a patron’s borrowing information or use
of library information resources, including, but not limited to, database search records, borrowing
records, class records, and any other personally identifiable uses of library resources information
requests, or inquiries.
This section shall not apply to statistical reports of patron use nor to records of fines collected by the library. California Government Code § 6267
(Amended by Stats. 2011, Ch. 80, Sec. 1. Effective January 1, 2012.)
3737
ATTACHMENT A - CURRENT
Library employees must refer all court-ordered requests to the Library Services Director.
8.0 Special Conditions
8.01 Fees for Use.
Use fees are charged for the DVD and book rental collections. These fees are established by the Board of
Library Trustees, and reviewed on a biennial basis.
8.02 Customers must be 18 years of age or older to checkout DVDs and Tech Toys.
8.03 A fee is charged for Interlibrary Loan (ILL) service.
9.0 Circulation Policies Schedule of Fines/Fees.
The fine schedule is established by the Board of Library Trustees, and reviewed on a biennial basis.
9.01 Rental Fees • Rental DVDs - $1.00 per day
• Rental Books - $1.00 for 1 week 9.02 Fines for Overdue Materials:
• General Materials - $0.25/day to Maximum
• DVDs(non-rental) - $0.25/day to Maximum
• Paperbacks, Periodicals - $0.25/day to Maximum
• New books - $0.25/day to Maximum
• CDs - $0.25/day to Maximum
• Rental Books - $0.25/day to Maximum
• Video games and eReader - $1.00/day to Maximum
• Laptop and iPad - $5.00/hour
• Book Group in a Bag - $0.25/day to Maximum
• Tech Toys - $5.00/day to Maximum
Maximum Fines:
• General Materials, Audio Books, Rental Books and ILL Materials - $10.00
• Paperbacks, Periodicals - $5.00
• DVDs - $20.00
• CDs - $10.00
• Video games and eReaders- $20.00
• Laptops - $1,200.00
• iPads - $400.00
• Book Group in a Bag - $100.00
• Tech Toys - $100.00 9.03 Replacement Cost of Materials - Actual Replacement Cost of Item
When replacement cost cannot be determined, the following averages apply:
• General Materials - $20.00
3838
ATTACHMENT A - CURRENT
• Periodicals & Paperbacks - $ 5.00
• DVDs - $25.00
• CDs - $20.00
• Video games - $50.00
• Laptops and/or peripherals- $1,200.00
• iPad and/or peripherals - $400.00
• eReader and/or peripherals - $120.00
• Book Group in a Bag - $100.00
• Interlibrary Loan (ILL) - Cost as determined by the lending library
• Tech Toys - $400.00
When materials are replaced, fines paid are applied to replacement and processing charge. The following Processing Charges apply in addition to Replacement Costs:
• General Materials, DVDs , Video Games and eReaders - $10.00
• Paperbacks (mass market)/Periodicals - $3.00
• Tech Toys - $20.00
9.04 Other Fees:
• Replacement of Compact Disc Cases - $1.00
• Replacement of DVD/BOCD Case - $4.00
• Fee for Damage to Barcode or RFID tag on Library Materials - $1.00
• Interlibrary Loan Fee (per item): $5.00
This policy is subject to review and change as authorized by the Board of Library Trustees.
Approved January 19, 1988 Amended February 16, 1988 Amended July 19, 1988 Amended Nov. 21, 1989 - Effective January 2, 1990 Amended March 19, 1991 - Effective July 1, 1991 Amended August 13, 1992 - Effective October 1, 1992 Amended April 20, 1993 - Effective July 1, 1993 Amended August 17, 1993 - Effective September 1, 1993 Amended November 2, 1993 - Effective January 1, 1994
Section 9.04 - Effective July 1, 1995
Amended November 21, 1994 - Effective January 1, 1995
Amended August 15, 1995 - Effective October 1, 1995 Amended September 19, 1995 - Effective October 1, 1995 Amended August 19, 1997 - Effective October 1, 1997 Amended November 17, 1998 - Effective January 1, 1999 Amended December 19, 2000 - Effective January 1, 2001 Section 6.02 (reevaluate September 2001) Amended March 20, 2001 - Effective April 1, 2001 Amended July 20, 2004 - Effective September 30, 2004 Amended June 20, 2006 - Effective June 21, 2006 Amended October 17, 2006 - Effective October 18, 2006
Amended March 16, 2010 - Effective May 15, 2010
Amended by the BLT December 5, 2011 - Approved by City Attorney December 22, 2011
Final Approval by the Board of Library Trustees on February 6, 2012 Amended and Approved by the Board of Library Trustees on September 4, 2013 Amended and Approved by the Board of Library Trustees on September 22, 2014 Amended and Approved by the Board of Library Trustees on February 16, 2016
3939
ATTACHMENT B - REDLINED
Circulation Policy
1.0 Library Customer Cards.
Individual Library customer cards are issued to all residents of Newport Beach upon presentation of proper identification. All applicants under the age of 18 will be required to have a parent/guardian
signature to obtain a library card. Guest cards will not be issued to anyone under the age of 18.
1.01 Under the State Universal Borrowing Agreement, individual library customer cards will be issued to
persons who do not reside in Newport Beach, but who are residents of the State of California, utilizing the same criteria as above.
1.02 A family borrower's card will be issued to a non-California resident upon payment of a $10.00 annual fee.
1.03 A replacement for a lost card will be issued upon proof of identification.
1.04 A “computer use only” library card with no material borrowing privileges may be issued to persons
who wish to use the library’s public computer workstations and on-line databases. Proof of identification is necessary.
1.05 Lifetime cards may be issued at the discretion of the Board of Library Trustees.
2.0 Definitions
Library materials are defined as indicated.
2.01 Reference Materials - Materials for use only within the Library facility, including newspapers and
current issues of periodicals.
2.02 General Materials – Most circulating books and audio books.
2.03 Paperbacks (mass market) - Circulating book materials without hard cover bindings.
2.04 Periodicals - Magazines and journals published with established frequency throughout the year.
2.05 New books Books - Newly acquired and recent publications of circulating fiction and non-fiction books.
2.06 Lucky Day Books – High demand fiction and non-fiction books available for immediate checkout.
2.06 07 Rental items DVDs/Blu-rays - High demand fiction books, non-fiction books, and DVDs/Blu-rays
available for a rental fee.
2.07 08 Compact Discs (CDs) - Circulating recorded music that are on a compact disc.
2.08 09 DVDs/Blu-rays - Circulating and rental films: feature, documentary, and instructional.
2.09 iPod Audio Books – Audio books pre-loaded on an iPod audio player and circulated with some of the Book Club in a Bag items.
2.10 Video games Games - Circulating games requiring a dedicated console with a video interface.
2.11 eBooks - Circulating electronic version of a printed book that may be read or listened to on a personal computer or hand-held device designed specifically for this purpose.
40
ATTACHMENT B - REDLINED
2.12 Streaming Video – Circulating digital video content transmitted through an Internet connection. Content may be viewed on a personal computer, mobile device, or via a digital media player.
2.12 13 Databases - Electronic databases to which the Library subscribes. Many of these databases may be used remotely.
2.13 14 Internet - Many additional resources are available on the Internet and can be reached through library equipment.
2.14 15 Interlibrary Loan (abbreviated ILL) - Service whereby a user of one library may borrow books or receive photocopies of documents that are owned by another library. Users request materials, and the
library, acting as an intermediary, identifies owners of the desired item, places the request, receives the item, makes it available to the user, and arranges for its return.
2.15 16 Laptops and iPads – Circulating computers that may be used in the Library.
2.16 17 eReader – Circulating eReaders, such as a NOOK, preloaded with Library book titles.
2.17 Book Club in a Bag – Circulating zippered bag that contains 10 paperback copies of a book for use by a group. Some of the kits also include an iPod loaded with an audio edition of the titled book.
2.18 Tech Toys – Circulating media and technology equipment such as a GoPro camera or , USB enabled turntable.
3.0 Loan Periods
Loan periods and renewals for materials vary as stated below.
3.01 Reference materialsMaterials, including the current issues of periodicals, may not be checked out.
3.02 The loan period for General Materials is 21 days and may be renewed for two additional 21-day
periods if the item has not been reserved.
3.03 The loan period for Paperbacks is 21 days and may be renewed for two additional 21-day periods if
the item has not been reserved.
3.04 The loan period for circulating Periodicals is 21 days and may be renewed for two additional 21-
day periods. Current issues and bound volumes of Periodicals may not be checked out.
3.05 The loan period for New adult books Books is 21 days and may be renewed for two additional 21-
day periods if the item has not been reserved.
3.06 The loan period for rental books Lucky Day Books is 7 days and may not be renewed.
3.07 The loan period for a Rrental DVDs/Blu-rays is 1 day and may not be renewed.
3.07 08 The loan period for compact Compact discs Discs is 21 days and may be renewed for two
additional 21-day periods if the item has not been reserved.
3.08 09 The loan period for Non-rental DVDs/Blu-rays is 7 days and may be renewed for two additional
7-day periods if the item has not been reserved.
3.09 The loan period for iPads is 2 hours and may be renewed for two additional 2-hour periods. These
devices are for use within the Library building only. See the LAPTOP/iPAD borrowing policy for more details.
41
ATTACHMENT B - REDLINED
3.10 10 The loan period for Video games Games is 7 days and may not be renewed for two additional 7-day periods if the item has not been reserved.
3.11 11 The loan period for eBooks is 147, 14, or 21 days. and may not be renewed.
3.12 The loan period for streaming video is 3, 5, or 7 days.
3.12 13 The loan period for Laptops is 1 hour and may be renewed for 20 minute increments as long as there is not a waiting list. These devices are for use within the Library building only. See the
LAPTOP/iPAD borrowing USE policy for more details.
3.13 14 Loans of certain materials are made to teachers for classroom use and to the homebound, with a
loan period of 4 weeks.
3.14 15 The loan period for ILL items is determined by the lending library.
3.15 16 The loan period for an eReader is 21 days and may be renewed for 2 two additional 21-day periods if the item has not been reserved.
3.16 The loan period for a Book Club in a Bag is 42 days (6 weeks) and is renewable for 2 additional 42-day periods if the item has not been reserved.
3.17 17 The loan period for Tech Toys is 7 days and may not be renewed.
4.0 Fines and Fees
Library customers are responsible for returning borrowed materials by the end of the loan period. Library materials are considered in circulation until checked-in at a Newport Beach Public Library.
4.01 Overdue fines are charged for materials returned after the due date. The fine schedule is established by the Board of Library Trustees, and reviewed on a biennial basis.
4.02 Library customers are responsible for the replacement cost of lost materials, plus a processing charge.
4.03 Overdue fines are not charged to customers registered in the homebound program.
5.0 Library Privileges
The Library reserves the right to refuse borrowing privileges to customers who abuse library privileges. Such customers may be identified as delinquent. Delinquent may be defined by the following
circumstances:
5.01 A customer whose record shows unpaid fines and fees in excess of $5.00 or more.
5.02 A customer who has ten overdue items outstanding.
5.03 A customer who has moved without notifying the library of the current correct address.
6.0 Placing of Reserves.
Library customers are permitted to place reserves on gGeneral mMaterials and non-rental books, New
Bbooks, Paperbacks, Compact Discs, eBooks, Tech Toys, and nNon-rental DVDs/Blu-rays and Video Games in the collection. Reserves may also be placed for these materials, which are “on order”.
42
ATTACHMENT B - REDLINED
7.0 Confidentiality of Customer Records.
All patron use records of any library which is in whole or in part supported by public funds shall remain
confidential and shall not be disclosed by a public agency, or private actor that maintains or stores patron use records on behalf of a public agency, to any person, local agency, or state agency except as follows:
(a) By a person acting within the scope of his or her duties within the administration of the library. (b) By a person authorized, in writing, by the individual to whom the records pertain, to inspect the
records. (c) By order of the appropriate superior court.
As used in this section, the term “patron use records” includes the following: (1) Any written or electronic record, that is used to identify the patron, including, but not limited to, a
patron’s name, address, telephone number, or e-mail address, that a library patron provides in order to become eligible to borrow or use books and other materials.
(2) Any written record or electronic transaction that identifies a patron’s borrowing information or use of library information resources, including, but not limited to, database search records, borrowing records,
class records, and any other personally identifiable uses of library resources information requests, or inquiries.
This section shall not apply to statistical reports of patron use nor to records of fines collected by the library.
California Government Code § 6267
(Amended by Stats. 2011, Ch. 80, Sec. 1. Effective January 1, 2012.)
Library employees must refer all court-ordered requests to the Library Services Director.
8.0 Special Conditions
8.01 Fees for Use.
Use fees are charged for the Rental DVD/Blu-ray and book rental collections. These fees are established by the Board of Library Trustees, and reviewed on a biennial basis.
8.02 Customers must be 18 years of age or older to checkout DVDs/Blu-rays, Video Games and Tech Toys.
8.03 A fee is charged for Interlibrary Loan (ILL) service.
9.0 Circulation Policies Schedule of Fines/Fees.
The fine schedule is established by the Board of Library Trustees, and reviewed on a biennial basis.
9.01 Rental Fees
• Rental DVDs/Blu-rays - $1.00 per day
• Rental Books - $1.00 for 1 week
9.02 Fines for Overdue Materials:
• General Materials - $0.25/day to Maximum
• DVDs/Blu-rays (non-rental) - $0.25/day to Maximum
• Paperbacks, Periodicals - $0.25/day to Maximum
• New Bbooks - $0.25/day to Maximum
43
ATTACHMENT B - REDLINED
• CDs - $0.25/day to Maximum
• Rental Books Lucky Day Books - $0.25/day to Maximum
• Rental DVDs/Blu-rays - $1.00/day to Maximum
• Video games Games and eReader - $1.00/day to Maximum
• Laptop and iPad - $5.00/hour to Maximum
• Book Group in a Bag - $0.25/day to Maximum
• Tech Toys - $5.00/day to Maximum
Maximum Fines:
• General Materials, Audio Books, Rental Lucky Day Books and ILL Materials - $10.00
• Paperbacks, Periodicals - $5.00
• DVDs/Blu-rays - $20.00 $10.00
• CDs - $10.00
• Video games Games and eReaders- $20.00
• Laptops - $1,200.00
• iPads - $400.00
• Book Group in a Bag - $100.00
• Tech Toys - $100.00 9.03 Replacement Cost of Materials - Actual Replacement Cost of Item
When replacement cost cannot be determined, the following averages apply:
• General Materials - $20.00
• Periodicals & Paperbacks - $ 5.00
• DVDs/Blu-rays - $25.00
• CDs - $20.00
• Video games Games - $50.00
• Laptops and/or peripherals- $1,200.00
• iPad and/or peripherals - $400.00
• eReader and/or peripherals - $120.00
• Book Group in a Bag - $100.00
• Interlibrary Loan (ILL) - Cost as determined by the lending library
• Tech Toys - $400.00
When materials are replaced, fines paid are applied to replacement and processing charge. The
following Processing Charges apply in addition to Replacement Costs:
• General Materials, DVDs/ Blu-rays, Video Games and eReaders - $10.00
• Paperbacks (mass market)/Periodicals - $3.00
• Tech Toys - $20.00
9.04 Other Fees:
• Replacement of Compact Disc Cases - $1.00
• Replacement of DVD/Blu-ray/BOCD Case - $4.00
• Fee for Damage to Barcode or RFID tag on Library Materials - $1.00
• Interlibrary Loan Fee (per item): $5.00
44
ATTACHMENT B - REDLINED
This policy is subject to review and change as authorized by the Board of Library Trustees.
Approved January 19, 1988 Amended February 16, 1988 Amended July 19, 1988
Amended Nov. 21, 1989 - Effective January 2, 1990 Amended March 19, 1991 - Effective July 1, 1991
Amended August 13, 1992 - Effective October 1, 1992 Amended April 20, 1993 - Effective July 1, 1993 Amended August 17, 1993 - Effective September 1, 1993 Amended November 2, 1993 - Effective January 1, 1994
Section 9.04 - Effective July 1, 1995 Amended November 21, 1994 - Effective January 1, 1995
Amended August 15, 1995 - Effective October 1, 1995 Amended September 19, 1995 - Effective October 1, 1995
Amended August 19, 1997 - Effective October 1, 1997 Amended November 17, 1998 - Effective January 1, 1999
Amended December 19, 2000 - Effective January 1, 2001 Section 6.02 (reevaluate September 2001)
Amended March 20, 2001 - Effective April 1, 2001 Amended July 20, 2004 - Effective September 30, 2004
Amended June 20, 2006 - Effective June 21, 2006 Amended October 17, 2006 - Effective October 18, 2006
Amended March 16, 2010 - Effective May 15, 2010 Amended by the BLT December 5, 2011 - Approved by City Attorney December 22, 2011
Final Approval by the Board of Library Trustees on February 6, 2012 Amended and Approved by the Board of Library Trustees on September 4, 2013
Amended and Approved by the Board of Library Trustees on September 22, 2014 Amended and Approved by the Board of Library Trustees on February 16, 2016
45
ATTACHMENT C - REVISED
Circulation Policy
1.0 Library Customer Cards.
Individual Library customer cards are issued to all residents of Newport Beach upon presentation of proper identification. All applicants under the age of 18 will be required to have a parent/guardian
signature to obtain a library card. Guest cards will not be issued to anyone under the age of 18.
1.01 Under the State Universal Borrowing Agreement, individual library customer cards will be issued to
persons who do not reside in Newport Beach, but who are residents of the State of California, utilizing the same criteria as above.
1.02 A family borrower's card will be issued to a non-California resident upon payment of a $10.00 annual fee.
1.03 A replacement for a lost card will be issued upon proof of identification.
1.04 A “computer use only” library card with no material borrowing privileges may be issued to persons
who wish to use the library’s public computer workstations and on-line databases. Proof of identification is necessary.
1.05 Lifetime cards may be issued at the discretion of the Board of Library Trustees.
2.0 Definitions
Library materials are defined as indicated.
2.01 Reference Materials - Materials for use only within the Library facility, including newspapers and
current issues of periodicals.
2.02 General Materials – Most circulating books and audio books.
2.03 Paperbacks (mass market) - Circulating book materials without hard cover bindings.
2.04 Periodicals - Magazines and journals published with established frequency throughout the year.
2.05 New Books - Newly acquired and recent publications of circulating fiction and non-fiction books.
2.06 Lucky Day Books – High demand fiction and non-fiction books available for immediate checkout.
2.07 Rental DVDs/Blu-rays - High demand DVDs/Blu-rays available for a rental fee.
2.08 Compact Discs (CDs) - Circulating recorded music that are on a compact disc.
2.09 DVDs/Blu-rays - Circulating and rental films: feature, documentary, and instructional.
2.10 Video Games - Circulating games requiring a dedicated console with a video interface.
2.11 eBooks - Circulating electronic version of a printed book that may be read or listened to on a personal computer or hand-held device designed specifically for this purpose.
2.12 Streaming Video – Circulating digital video content transmitted through an Internet connection.
Content may be viewed on a personal computer, mobile device, or via a digital media player.
46
ATTACHMENT C - REVISED
2.13 Databases - Electronic databases to which the Library subscribes. Many of these databases may be used remotely.
2.14 Internet - Many additional resources are available on the Internet and can be reached through library equipment.
2.15 Interlibrary Loan (abbreviated ILL) - Service whereby a user of one library may borrow books or receive photocopies of documents that are owned by another library. Users request materials, and the
library, acting as an intermediary, identifies owners of the desired item, places the request, receives the item, makes it available to the user, and arranges for its return.
2.16 Laptops– Circulating computers that may be used in the Library.
2.17 eReader – Circulating eReaders, such as a NOOK, preloaded with Library book titles.
2.18 Tech Toys – Circulating media and technology equipment such as a GoPro camera or USB enabled turntable.
3.0 Loan Periods
Loan periods and renewals for materials vary as stated below.
3.01 Reference Materials, including the current issues of periodicals, may not be checked out.
3.02 The loan period for General Materials is 21 days and may be renewed for two additional 21-day
periods if the item has not been reserved.
3.03 The loan period for Paperbacks is 21 days and may be renewed for two additional 21-day periods if
the item has not been reserved.
3.04 The loan period for circulating Periodicals is 21 days and may be renewed for two additional 21-day
periods. Current issues and bound volumes of Periodicals may not be checked out.
3.05 The loan period for New Books is 21 days and may be renewed for two additional 21-day periods if
the item has not been reserved.
3.06 The loan period for Lucky Day Books is 7 days and may not be renewed.
3.07 The loan period for Rental DVDs/Blu-rays is 1 day and may not be renewed.
3.08 The loan period for Compact Discs is 21 days and may be renewed for two additional 21-day periods
if the item has not been reserved.
3.09 The loan period for Non-rental DVDs/Blu-rays is 7 days and may be renewed for two additional 7-
day periods if the item has not been reserved.
3.10 The loan period for Video Games is 7 days and may be renewed for two additional 7-day periods if
the item has not been reserved.
3.11 The loan period for eBooks is 7, 14, or 21 days.
3.12 The loan period for streaming video is 3, 5, or 7 days.
47
ATTACHMENT C - REVISED
3.13 The loan period for Laptops is 1 hour and may be renewed for 20 minute increments as long as there is not a waiting list. These devices are for use within the Library building only. See the LAPTOP
USE policy for more details.
3.14 Loans of certain materials are made to teachers for classroom use and to the homebound, with a
loan period of 4 weeks.
3.15 The loan period for ILL items is determined by the lending library.
3.16 The loan period for an eReader is 21 days and may be renewed for two additional 21-day periods if the item has not been reserved.
3.17 The loan period for Tech Toys is 7 days and may not be renewed.
4.0 Fines and Fees
Library customers are responsible for returning borrowed materials by the end of the loan period. Library materials are considered in circulation until checked-in at a Newport Beach Public Library.
4.01 Overdue fines are charged for materials returned after the due date. The fine schedule is established by the Board of Library Trustees, and reviewed on a biennial basis.
4.02 Library customers are responsible for the replacement cost of lost materials, plus a processing charge.
4.03 Overdue fines are not charged to customers registered in the homebound program.
5.0 Library Privileges
The Library reserves the right to refuse borrowing privileges to customers who abuse library privileges. Such customers may be identified as delinquent. Delinquent may be defined by the following
circumstances:
5.01 A customer whose record shows unpaid fines and fees of $5.00 or more.
5.02 A customer who has ten overdue items outstanding.
5.03 A customer who has moved without notifying the library of the current correct address.
6.0 Placing of Reserves.
Library customers are permitted to place reserves on General Materials, New Books, Paperbacks,
Compact Discs, eBooks, Tech Toys, Non-rental DVDs/Blu-rays and Video Games in the collection. Reserves may also be placed for these materials, which are “on order”.
7.0 Confidentiality of Customer Records.
All patron use records of any library which is in whole or in part supported by public funds shall remain
confidential and shall not be disclosed by a public agency, or private actor that maintains or stores patron use records on behalf of a public agency, to any person, local agency, or state agency except as follows:
(a) By a person acting within the scope of his or her duties within the administration of the library. (b) By a person authorized, in writing, by the individual to whom the records pertain, to inspect the
records. (c) By order of the appropriate superior court.
As used in this section, the term “patron use records” includes the following:
48
ATTACHMENT C - REVISED
(1) Any written or electronic record, that is used to identify the patron, including, but not limited to, a patron’s name, address, telephone number, or e-mail address, that a library patron provides in order to
become eligible to borrow or use books and other materials. (2) Any written record or electronic transaction that identifies a patron’s borrowing information or use of
library information resources, including, but not limited to, database search records, borrowing records, class records, and any other personally identifiable uses of library resources information requests, or
inquiries. This section shall not apply to statistical reports of patron use nor to records of fines collected by the
library. California Government Code § 6267 (Amended by Stats. 2011, Ch. 80, Sec. 1. Effective January 1, 2012.)
Library employees must refer all court-ordered requests to the Library Services Director.
8.0 Special Conditions
8.01 Fees for Use.
Use fees are charged for the Rental DVD/Blu-ray collections. These fees are established by the Board of
Library Trustees, and reviewed on a biennial basis.
8.02 Customers must be 18 years of age or older to checkout DVDs/Blu-rays, Video Games and Tech
Toys.
8.03 A fee is charged for Interlibrary Loan (ILL) service.
9.0 Circulation Policies Schedule of Fines/Fees.
The fine schedule is established by the Board of Library Trustees, and reviewed on a biennial basis.
9.01 Rental Fees
• Rental DVDs/Blu-rays - $1.00 per day
9.02 Fines for Overdue Materials:
• General Materials - $0.25/day to Maximum
• DVDs/Blu-rays (non-rental) - $0.25/day to Maximum
• Paperbacks, Periodicals - $0.25/day to Maximum
• New Books - $0.25/day to Maximum
• CDs - $0.25/day to Maximum
• Lucky Day Books -$0.25/day to Maximum
• Rental DVDs/Blu-rays - $1.00/day to Maximum
• Video Games and eReader - $1.00/day to Maximum
• Laptop - $5.00/hour to Maximum
• Tech Toys - $5.00/day to Maximum
Maximum Fines:
• General Materials, Audio Books, Lucky Day Books and ILL Materials - $10.00
49
ATTACHMENT C - REVISED
• Paperbacks, Periodicals - $5.00
• DVDs/Blu-rays - $10.00
• CDs - $10.00
• Video Games and eReaders- $20.00
• Laptops - $1,200.00
• Tech Toys - $100.00
9.03 Replacement Cost of Materials - Actual Replacement Cost of Item
When replacement cost cannot be determined, the following averages apply:
• General Materials - $20.00
• Periodicals & Paperbacks - $ 5.00
• DVDs/Blu-rays - $25.00
• CDs - $20.00
• Video Games - $50.00
• Laptops and/or peripherals- $1,200.00
• eReader and/or peripherals - $120.00
• Interlibrary Loan (ILL) - Cost as determined by the lending library
• Tech Toys - $400.00
When materials are replaced, fines paid are applied to replacement and processing charge. The following Processing Charges apply in addition to Replacement Costs:
• General Materials, DVDs/Blu-rays, Video Games and eReaders - $10.00
• Paperbacks (mass market)/Periodicals - $3.00
• Tech Toys - $20.00
9.04 Other Fees:
• Replacement of Compact Disc Cases - $1.00
• Replacement of DVD/Blu-ray/BOCD Case - $4.00
• Fee for Damage to Barcode or RFID tag on Library Materials - $1.00
• Interlibrary Loan Fee (per item): $5.00
This policy is subject to review and change as authorized by the Board of Library Trustees.
Approved January 19, 1988 Amended February 16, 1988 Amended July 19, 1988 Amended Nov. 21, 1989 - Effective January 2, 1990 Amended March 19, 1991 - Effective July 1, 1991 Amended August 13, 1992 - Effective October 1, 1992
Amended April 20, 1993 - Effective July 1, 1993 Amended August 17, 1993 - Effective September 1, 1993 Amended November 2, 1993 - Effective January 1, 1994 Section 9.04 - Effective July 1, 1995
Amended November 21, 1994 - Effective January 1, 1995 Amended August 15, 1995 - Effective October 1, 1995 Amended September 19, 1995 - Effective October 1, 1995
50
ATTACHMENT C - REVISED
Amended August 19, 1997 - Effective October 1, 1997 Amended November 17, 1998 - Effective January 1, 1999
Amended December 19, 2000 - Effective January 1, 2001 Section 6.02 (reevaluate September 2001) Amended March 20, 2001 - Effective April 1, 2001 Amended July 20, 2004 - Effective September 30, 2004
Amended June 20, 2006 - Effective June 21, 2006 Amended October 17, 2006 - Effective October 18, 2006
Amended March 16, 2010 - Effective May 15, 2010 Amended by the BLT December 5, 2011 - Approved by City Attorney December 22, 2011 Final Approval by the Board of Library Trustees on February 6, 2012 Amended and Approved by the Board of Library Trustees on September 4, 2013
Amended and Approved by the Board of Library Trustees on September 22, 2014 Amended and Approved by the Board of Library Trustees on February 16, 2016
51
_____________________________________________________________________________________
DISCUSSION:
The request for proposals for the Corona Del Mar Fire Station No. 5 / Library Replacement Project closed
on February 8. City Public Works staff received great interest from construction companies, with 16
closely spaced bids. The lowest bid came in from Telacu Construction, based in Orange, CA, and the
proposed bid cost was less than anticipated, considering that labor and materials costs can spike in a
robust economy. Public Works will request that City Council award a contract for the Corona Del Mar
Fire Station No. 5 / Library Replacement Project at the City Council regular meeting on February 27. It is
possible that construction activity will commence before May 2018.
If approved, Staff will prepare to close the branch. The Friends of the Library have expressed interest in
holding a book sale after closure. The Library Administration will also plan an event to acknowledge the
Branch and its customers.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton, Library Services Director
TITLE: Corona del Mar Branch Project Update – February 2018
52
RECOMMENDATION:
Staff requests that the Board review and approve a plan for the re-carpeting of the Central Library and
Mariners Branch Library. Staff recommends completing the carpet installation for Central Library in
phases during normal working business hours. Staff recommends completing carpet installation in the
Mariners Library at night after public service hours. Dates for the carpet installation have yet to be
determined.
FISCAL IMPACT:
Public Work staff received an estimate from the vendor that installing carpet in Mariners Branch Library
in the evening after public service hours will add an additional $11,530.62. This project has no impact
on the Library budget, as Public Works is paying for the project through the Facilities Maintenance Fund.
DISCUSSION:
With the exception of the Popular Library and Media/Sound Lab area, new carpet was last installed in
the Central Library in 2006. The carpet that was added during the Central Library expansion in 2013 has
not worn well, due to its composition and color, which is easily stained, difficult to clean, and lacking in
durability. The Mariners Branch, which opened in 2006, is also overdue for re-carpeting, as that facility
has never been re-carpeted.
Through the Facilities Maintenance Fund, Public Works is providing the funding to install carpet in
selected areas in Central Library and the entire Mariners Branch.
In order to minimize the impact on Central and Mariners Branch customers, staff requested that the
vendor provide a quote for after-hours installation. Completing the work at night while the libraries are
closed will add an additional $36,016.86 to the project’s total cost.
While maintaining uninterrupted public service has always been a guiding principle for NBPL, staff feels
that installing carpet during public service hours at Mariners will be extremely disruptive to customers.
This is less of an issue at Central Library, due to its larger size and floor plan. Staff asserts that the
installers can complete the project at Central during regular public service hours in phases, with areas
temporarily cordoned off from public access.
The installation dates have yet to be determined. The public will receive adequate notice regarding the
potential impact of the project.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton, Library Services Director
TITLE: Central Library and Mariners Branch Library Re-carpeting Project
53
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
54
TO: Newport Beach Board of Library Trustees
FROM: Tim Hetherton, Library Services Director
(949)717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Annual Arts and Culture Update
_____________________________________________________________________________________
INTRODUCTION:
The Cultural Arts Division of the Newport Beach Public Library, with guidance and support by the
Newport Beach City Arts Commission, brings cultural and arts programming to the community. Cultural
activities are ongoing throughout the year and include the coordination of revolving art and cultural
exhibitions at Central Library, the Sculpture in Civic Center Park Exhibition, the annual Newport Beach
Art Exhibition, Concerts on the Green, and a variety of arts lectures and special events.
EXHIBITS IN THE CENTRAL LIBRARY:
The City of Newport Beach maintains exhibit space at the Central Library. The Lobby Gallery in the
Central Library has approximately 38 feet of linear wall space designed for two-dimensional pieces of
art. Additionally, two display cabinets were added to the lobby of Central Library in 2010. Artists may
now apply to exhibit three-dimensional works for this exhibition space in two Lucite display cases.
The City Arts Commission’s Fine Arts Committee meets periodically to review artist's submissions for
exhibition in Central Library. Upon acceptance, exhibiting artists must agree to the conditions and
requirements detailed in the City Policy 1-11.
Upcoming exhibitions include:
Diana Blaisure (depictions of architectural structures by enhancing photographs with computer
software).
Phyllis Paxton (mixed media)
Chip Fesko (mixed media)
James Strombotne (water colors, acrylics)
Ed Olen (photography)
Diana Ghoukassian (photography).
Gianne de Genevraye (oils).
NEWPORT BEACH ART EXHIBITION:
The Newport Beach City Arts Commission presents an annual juried art show – the Newport Beach Art
Exhibition. Residents and guests are provided an opportunity to view and purchase original paintings,
photography and sculpture created by hundreds of regional artists. Cash prizes are awarded to artists
within a number of categories. A portion of the proceeds from the art sale funds Newport Beach
community arts programs. Last year’s event was well attended by the public, and 130 artists exhibited
316 pieces of art.
This years’ exhibition is scheduled for Saturday, June 16.
55
CONCERTS ON THE GREEN:
The City Arts Commission presents an annual series of “Concerts on the Green” during the summer
months. Concerts are held "on the Green" at the Newport Beach Civic Center. Concerts begin at 6 p.m.
and end promptly at 7:30 p.m. and are free to the public. Attendees are encouraged to bring beach
chairs, blankets, and picnic baskets.
Last year’s series included Flashback Heart Attack, Tijuana Dogs, and Citrus College’s Night Shift. This
year’s slate of concerts includes Matt Mauser: A Celebration of Frank Sinatra on June 17, The
Springsteen Experience on July 15, Tijuana Dogs on August 12, and Desperado: A Tribute to the Eagles
on September 9.
PACIFIC SYMPHONY:
The City Arts Commission would like to thank the community for their participation and support of the
City-hosted Pacific Symphony concert on July 16, 2017. It was a wonderful evening of music, led by
Music Director Carl St. Clair.
The evening began with the Symphony’s “Musical Playground” which featured many interactive and
hands-on activities for children, including instrument making, a drum circle, an instrument petting zoo,
and an opportunity to meet the musicians. Kids also had the opportunity to learn how to conduct with
Maestro Carl St. Clair and later help lead the orchestra.
CULTURAL ARTS GRANTS:
Each year, the City of Newport Beach distributes $40,000.00 in funds to arts organizations, enabling
them to expand arts programs offered to the local community. To apply, arts organizations are required
to meet established criteria and submit a Cultural Arts Grant Application by the September deadline.
Last year’s grantees included:
Balboa Island Improvement Association
Balboa Island Museum
Newport Beach Film Festival
Orange County Museum of Art
The City Arts Commission also granted itself $25,500 for arts programming.
SCULPTURE EXHIBITION IN CIVIC CENTER PARK:
In September 2017, the Newport Beach City Council authorized the City Arts Commission and City staff
to implement Phase III of the sculpture exhibition in Civic Center Park. The City Council approved the
installation of nine sculptures in Phase III.
Council approved a contract with Arts OC to manage the project.
The nine pieces were installed in October 2017. A Grand Opening event was held on October 28.
NEWPORT BEACH ARTS FOUNDATION:
The Newport Beach Arts Foundation, a private non-profit 501 (c) (3) organization, has been dedicated to
supporting cultural arts activities of the Newport Beach City Arts Commission in the City of Newport
Beach. Their annual event, Art in the Park, provides a festive day with the arts for residents and guest
who have the opportunity to exhibit, purchase, and sell their original art and fine crafts. Vendors display
and sell jewelry, sculpture, photography, paintings, and textiles and more.
56
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
57
Recommendation:
Staff recommends the Board of Library Trustees approve the acceptance of a donation of $25 from
Nancy and John Carlton to enhance the Library’s materials collection.
Discussion:
Wendy Frankel is a Library employee and Friends of the Library volunteer. The donation was made in
Ms. Frankel’s name as a thank you for her hospitality and an acknowledgement of her commitment to
the Library. The Library will use the funds to purchase materials for the collection.
Staff recommends the acceptance of this donation by the Library Board of Trustees. If accepted the
donation will be allocated into Library Materials operating account.
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810 thetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Library Support Services
TITLE: Donation Acceptance in Honor of Wendy Frankel
58
Recommendation
Staff recommends the acceptance of a grant in the amount of $23,459 from the California Library Literacy Services to support the Newport Beach Library adult literacy program. If
accepted a budget amendment to allocate the funds will be proposed to City Council at the March 13, 2018 meeting.
Discussion
The Library Literacy program offers one-on-one tutoring and small group classes to customers with low literacy skills. The Library Literacy program is partially funded by the City’s general fund
and partially funded through grants, donations and the fundraising efforts of Newport Mesa
ProLiteracy. One of the major funding resources is through the California State Library Literacy Services annual grant program. A grant of $23,459 has been awarded to the Library to support
our high quality Literacy program. The grant funds will be used towards staffing for the program.
In September 2017 the State granted $18,000 to the Library for the Literacy Program. This $23,459 represents the California Library Literacy Services final award for FY 2017/2018.
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Library Support Services
TITLE: Grant Acceptance from California Library Literacy Services
59