Loading...
HomeMy WebLinkAboutAPPROVED 2018-01-16 CITY OF NEWPORT BEACH Board of Library Trustees Newport Beach Public Library 1000 Avocado Avenue, Newport Beach 92660 Meeting Minutes January 16, 2018 - 5:00 p.m. I. CALL MEETING TO ORDER – Chair Johnson-Tucker called the meeting to order at 5:00 p.m. II. ROLL CALL - Roll call by Administrative Support Specialist Elaine McMillion Trustees Present: Chair Jill Johnson-Tucker, Vice Chair Janet Ray, Secretary Paul Watkins, Board Member Jerry King, Board Member Douglas Coulter Trustees Absent: None Staff Present: Library Services Director Tim Hetherton Administrative Support Specialist Elaine McMillion Assistant City Manager Carol Jacobs Library Services Manager Natalie Basmaciyan Support Services Coordinator Melissa Kelly Branch & Youth Services Coordinator Debbie Walker Circulation & Technical Processing Coordinator Melissa Hartson III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None. V. CONSENT CALENDAR A. Consent Calendar Items 1. Minutes of the November 20, 2017 Board of Library Trustees Meeting Chair Johnson-Tucker corrected the spelling of Maira Kalman to Maira Calman on the final page. Motion made by Vice Chair Ray, seconded by Board Member Watkins, and carried (4-0-1-0) to approve the Minutes of the November 20, 2017, meeting as amended. AYES: Johnson-Tucker, Ray, Watkins, Coulter NOES: ABSTENTIONS: King Board of Library Trustees Meeting Minutes January 16, 2018 Page 2 ABSENCES: 2. Customer Comments Monthly review of evaluations of library services through suggestions and requests received from customers. Library Services Director Hetherton reported an increase in the use of the Library's Wi-Fi since customers no longer have to login with their accounts. After receiving customer comments, the Library purchased 40 additional licenses for a total of approximately 300 licenses. During peak times, all licenses may be in use, but he does not expect that to occur often. Board Member Watkins advised that Library Services Director Hetherton's response to the comment about the men's bathroom was satisfactory. Board Members and staff discussed handicapped visitors' ability to use parking spaces designated for electric vehicle charging, with clearer signage to be installed soon. In response to the comment about lighting, staff reported they had added lamps to increase lighting. However, some customers do not want more light because it causes glare on electronic devices. Chair Johnson-Tucker and Board Member Watkins suggested changing to LED bulbs, which provide better light, less heat, and longer useful lives at a significant utility cost reduction. 3. Library Activities Monthly update of library events, services and statistics. 4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries and benefits by department. 5. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Chair Johnson-Tucker noted the discussion of the budget on the Monitoring List was moved to February. Motion made by Board Member King, seconded by Board Member Coulter, and carried (5-0-0-0) to approve Items 2-5 of the Consent Calendar. AYES: Johnson-Tucker, Ray, Watkins, King, Coulter NOES: ABSTENTIONS: ABSENCES: Board of Library Trustees Meeting Minutes January 16, 2018 Page 3 VI. CURRENT BUSINESS A. Items for Review 6. Review Holidays/Meeting Schedule Staff requests that the Board of Library Trustees review the 2018 meeting schedule. Chair Johnson-Tucker noted the dates of the Board of Library Trustees meetings are affected by holidays in January and February. Motion made by Board Member Watkins, seconded by Board Member Coulter, and carried (5-0-0-0) to approve the Holidays and Meetings Schedule for 2018. AYES: Johnson-Tucker, Ray, Watkins, King, Coulter NOES: ABSTENTIONS: ABSENCES: 7. Newport Beach Public Library eBranch and Database Review Library Services Manager Natalie Basmaciyan will give an update and review of the Library eBranch and database services. Chair Johnson-Tucker stated Kanopy is impressive and has a great library of movies. Library Services Manager Natalie Basmaciyan introduced Flipster, a downloadable magazine service, and Kanopy, a streaming video service. In December, the cost for Kanopy was $90. Staff has allocated $750 per month for Kanopy and reallocated funds from the DVD budget for Kanopy. The fee is for Kanopy is based on usage. Data for Rosetta Stone shows strong usage. In general, staff tries to streamline and maintain a clean website interface for customers. 8. Lucky Day Collection Staff requests that the Board review and approve the proposal to replace the Rental Book Collection with a new service called "The Lucky Day Collection." Approving this item would require updating the Circulation Policy to incorporate the new collection. Youth and Branch Services Coordinator Debbie Walker explained the Lucky Day Collection. It will contain the newest, best-selling fiction and nonfiction print material. Later, staff may expand the Collection to DVDs. The circulation period for the Lucky Day Collection will be seven days with no renewals and a late fee of 25₵ per day. Material will be marked with a "Lucky Day" shamrock sticker. Lucky Day materials will arrive at the Library ready for shelving. The Lucky Day Collection will be housed upstairs near other new print materials in Central Library. Staff will prioritize re-shelving Lucky Day materials so that they're constantly available to customers. Staff proposes to launch the Lucky Day Collection on March 12 in anticipation of St. Patrick's Day with extensive marketing. The Circulation Policy will need to be amended to add the Lucky Day Collection and to delete the rental book program. The Friends donated $5,000 for this collection. Staff is not concerned about the loss of revenue from the rental book program because it is small. Board of Library Trustees Meeting Minutes January 16, 2018 Page 4 In response to Board Members' questions, staff explained that the Lucky Day concept originated in other libraries. After implementation of the Lucky Day Collection, wait lists for new materials in regular circulation will continue to be utilized. There will not be a limit on the number of Lucky Day books a customer can check out. The initial number of books in the Collection will be about 200. Users of the rental book program probably will not be upset with the change. The amount of the fine is not a factor in whether customers return materials on time. A different late fee for the Lucky Day Collection will be confusing for customers. Funds allocated for purchase of rental books will be reallocated to purchase Lucky Day books. Motion made by Board Member Watkins, seconded by Vice Chair Ray, and carried (5-0-0-0) to approve the proposal to replace the Rental Book Collection with the Lucky Day Collection. AYES: Johnson-Tucker, Ray, Watkins, King, Coulter NOES: ABSTENTIONS: ABSENCES: 9. Circulation Policy Review Staff requests that the Board review and approve the Circulation Policy. Circulation and Technical Processing Coordinator Melissa Hartson recommended the Library Board of Trustees approve a revised Circulation Policy in February. Board Member Watkins suggested staff provide redline and clean copies for the Board to address in February. Board Members agreed to postpone this item to February. 10. Closure of Central Library and Mariners Branch Library for Re-carpeting Staff requests that the Board approve the temporary closure of the Central Library and Mariners Branch Library for re-carpeting. Library Services Director Hetherton recommended this item be tabled until February in order for him to provide revised closure dates and costs. In reply to inquiries from Board Members, staff reported the quality and color of the carpet is similar to that in Central Library and from the same manufacturer. The carpet has a rubber backing rather than a separate pad to prevent stains and to dampen sound. 11. Corona del Mar Branch Project Update Library Services Director Tim Hetherton will update the Board on the Corona del Mar Branch Library replacement project. Library Services Director Hetherton announced Public Works will host a walk-through for contractors interested in bidding on the project on January 18. The deadline for bids is February 8. Bids could be presented to the Council as early as the first meeting in March. Board of Library Trustees Meeting Minutes January 16, 2018 Page 5 Vice Chair Ray expressed concern that costs may be higher than expected. Assistant City Manager Carol Jacobs reported that the Council is ready to move forward with the project, but it is concerned about costs. 12. Lecture Hall Update Chair Johnson-Tucker will provide an update on activities related to efforts to integrate a lecture hall on the Central Library site. Chair Johnson-Tucker reported she, Vice Chair Ray, and Library Services Director Hetherton plan to view architect Kathy Simon's recent projects in the Bay Area. Board Member King requested Chair Johnson-Tucker take photos of the buildings. 13. Library Services Report of Library issues regarding services, customers and staff. Library Services Director Hetherton reported he had compared statistics for Newport Beach Public Library with other libraries in the same budget class. The Library is in the middle of the range. Perhaps program attendance can be increased if staff reviews the events they count and how they count attendance. The number of fixed public computers is not a good statistic for comparison because most Library customers bring their personal devices to the Library, have fast internet speeds at home, and are not limited to a set amount of time to use Library computers. The Library is serving customers well with the number of public computers. He hopes to talk with Library Journal staff to see if they can tabulate Wi-Fi usage. The Library had a good year in 2017 with new programs and services, facility updates, and software upgrades. Library Services Director Hetherton presented Board Member Watkins' Wheelhouse Calendar. It would be good to have a Board presence at events listed in the calendar. Board Member Watkins left the meeting at 5:57 p.m. B. Monthly Reports 14. Friends of the Library Liaison Report Trustee update of the most recently attended Friends of the Library Board meeting. Board Member Coulter reported the Friends did not hold a meeting in December 2017, and the January 2018 meeting will be the following week. The Friends group continues to find new ways to increase revenue. 15. Library Foundation Liaison Report Trustee update of the most recently attended Library Foundation Board meeting. Chair Johnson-Tucker advised that the Library Foundation's meeting is scheduled for the following week. 16. Witte Lectures Committee Liaison Report Board of Library Trustees Meeting Minutes January 16, 2018 Page 6 Trustee update of the most recently attended Witte Lectures Committee's monthly meeting. Vice Chair Ray understood some of the lectures had sold out. The next lecture is February 9-10. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Chair Johnson-Tucker appreciated some points from Mr. Mosher's comments and requested staff investigate Daily Pilot digitization. Jim Mosher remarked that trash pickup at Mariners Branch is not good and suggested Library staff provide feedback to the City Council. Support Services Coordinator Melissa Kelly reported that two of the five trash containers may be located in the park. The bulk of the Library trash placed in the containers is bagged. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Vice Chair Ray and Board Member Coulter indicated they would not be present at the February 20 meeting. Board Members discussed moving the February 20 meeting date to February 27 and attendance at Wheelhouse Calendar events. IX. ADJOURNMENT – 6:08 p.m. Submitted by: Jill Johnson-Tucker Chair Approval of Minutes