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HomeMy WebLinkAboutJUL PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Newport Beach Public Library 1000 Avocado Avenue, Newport Beach, CA 92660 Monday, July 16, 2018 - 5:00 PM Board of Library Trustees Members: Jill Johnson-Tucker, Chair Janet Ray, Vice Chair Paul Watkins, Secretary Kurt Kost, Board Member Douglas Coulter, Board Member Staff Members: Tim Hetherton, Library Services Director Elaine McMillion, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.ELECTION OF OFFICERS The Board of Library Trustees shall nominate and elect Board members to serve as Chair, Vice Chair, and Secretary for FY 2018-2019. IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the box provided at the podium. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. V.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. July 16, 2018 Page 2 Board of Library Trustees Meeting VI.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. The Board of Library Trustees has received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Consent Calendar Items Minutes of the June 18, 2018 Board of Library Trustees Meeting1. DRAFT MINUTES Customer Comments2. Monthly review of evaluations of library services through suggestions and requests received from customers. COMMENTS Library Activities3. Monthly update of library events, services and statistics. LIB ACTIVITIES Expenditure Status Report4. Monthly expenditure status of the library's operating expenses; services, salaries and benefits by department. EXPENDITURES Board of Library Trustees Monitoring List5. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST VII.CURRENT BUSINESS A.Items for Review July 16, 2018 Page 3 Board of Library Trustees Meeting Corona del Mar Branch Project Update6. Staff will update the Board on the Corona del Mar Branch Library replacement project. CDM UPDATE Statistical Comparison Report of Peer Libraries/Meeting Spaces7. Staff will provide a statistical comparison of the Newport Beach Public Library and regional peer libraries. STATISTICAL COMPARISON Proposed Library Closures for Winter Holidays 20188. Staff recommends a proposed library holiday schedule for Board approval. WINTER HOLIDAYS Board of Library Trustees Manual and Policy Review9. The Board of Library Trustees will be given a Board of Library Trustees Manual and discuss a plan to review each Library policy. Newport Beach Public Library Collection Development Policy10. Staff requests that the Board review and approve the Newport Beach Public Library Collection Development policy. COLLECTION DEV POLICY Lecture Hall Update11. Chair Johnson-Tucker will provide an update on activities related to efforts to integrate a lecture hall on the Central Library site. Library Services12. Report of Library issues regarding services, customers and staff. B.Monthly Reports Friends of the Library Liaison Report13. Trustee update of the most recently attended Friends of the Library Board meeting. July 16, 2018 Page 4 Board of Library Trustees Meeting Library Foundation Liaison Report14. Trustee update of the most recently attended Library Foundation Board meeting. Witte Lectures Committee Liaison Report15. Trustee update of the most recently attended Witte Lectures Committee's meeting. VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) X.ADJOURNMENT DRAFT CITY OF NEWPORT BEACH Board of Library Trustees Newport Beach Public Library 1000 Avocado Avenue, Newport Beach 92660 Meeting Minutes June 18, 2018 - 5:00 p.m. I. CALL MEETING TO ORDER – Chair Johnson-Tucker called the meeting to order at 5:03 p.m. II. ROLL CALL - Roll call by Administrative Support Specialist Elaine McMillion Trustees Present: Chair Jill Johnson-Tucker, Secretary Paul Watkins, Board Member Jerry King, Board Member Douglas Coulter Trustees Absent: Vice Chair Janet Ray (excused) Staff Present: Library Services Director Tim Hetherton Administrative Support Specialist Elaine McMillion Assistant City Manager Carol Jacobs Library Services Manager Natalie Basmaciyan Circulation & Technical Processing Coordinator Melissa Hartson Support Services Coordinator Melissa Kelly Corona del Mar Librarian Annika Helmuth Public Works Deputy Director Mark Vukojevic Senior Civil Engineer Peter Tauscher Marketing Specialist Katherine Mielke III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None V. CONSENT CALENDAR A. Consent Calendar Items 1. Minutes of the May 21, 2018 Board of Library Trustees Meeting 2. Customer Comments Monthly review of evaluations of library services through suggestions and requests received from customers. Chair Johnson-Tucker noted several comments regarding relocating the Lucky Day Collection and public parking. 4 Board of Library Trustees Meeting Minutes June 18, 2018 Page 2 In response to comments, CDM Plaza employees parking in the Library lot was a concern because of the lack of parking. 3. Library Activities Monthly update of library events, services and statistics. 4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. 5. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Motion made by Board Member Watkins, seconded by Board Member Coulter, and carried (4-0-0-1) to approve the Consent Calendar. AYES: Johnson-Tucker, Watkins, King, Coulter NOES: ABSTENTIONS: ABSENCES: Ray VI. CURRENT BUSINESS [The Library Board of Trustees heard Current Business items in the following order: 7, 6, 16, 17, 18, 8, 9, 11, 10, 12, 13, 14, 15.] A. Items for Review 6. Corona del Mar Branch Project Update Public Works Deputy Director Mark Vukojevic will update the Board on the Corona del Mar Branch Library replacement project. Public Works Deputy Director Mark Vukojevic reported the height of first-floor ceilings will vary to highlight entrances, the reception desk, and the children's area. Ambient sound in a library typically measures 40-60 decibels. The fire station exercise room is located over the fire station entrance, which is on the opposite side of the building from the Library. The fire station bathrooms and a portion of the living room will be located above the Library bathrooms. The fire station's office and laundry room will be located over the Library's adult area and entrance respectively. Rubber flooring will be placed in the weight room, vinyl tile in the office, concrete in the laundry and storage rooms, carpeting in the dormitories, vinyl in the hallways, and tile in the restrooms. The hallway, laundry room, office, and bathrooms will have the most sound impact on the Library. The distance between first-story ceilings and second-story floors will be 3-4 feet, which will be comprised of flooring, a 1-1/2-inch layer of special concrete to dampen sound, 3/4-inch plywood sheathing, a wood and metal truss system, R-30 insulation, two layers of acoustically enhanced drywall, and ceiling tiles or dropped ceiling. All penetrations between the first and second floors will be caulked and sealed. Kitchen ventilation for the fire station will be located 30 feet away from any air intake for the Library. Bathrooms will 5 Board of Library Trustees Meeting Minutes June 18, 2018 Page 3 share plumbing and exhaust ventilation. An acoustic engineer stated the building design contains as many sound-reducing components as possible short of altering the structural aspect of the building. The building is not soundproof. The fire station's alert system is less noisy than a smoke alarm, and its volume is adjustable. City inspectors will focus on sound issues and recommendations for the building. Staff does not recommend conducting a sound study but does recommend changing the fire station hallway flooring from vinyl to carpeting, to which the Fire Department agreed. Staff is considering additional material beneath the laundry and office flooring and white noise machines. Staff will notify the Board of Library Trustees of adjustments they recommend. Library Services Director Hetherton obtained noise measurements at the reference desk, children's room, and circulation. Noise at the reference desk varied from 43 dB (HVAC only) to 50 dB (conversation or ringing phone); the children's area varied from 43 dB to 63 dB (one exuberant toddler); and the circulation desk varied from 51 dB to 59 dB because of almost continuous noise from printers, telephones, and conversations. Board Member Watkins recommended staff explore adding a layer of cork beneath second-story flooring to reduce noise. 7. Marketing Update and Social Networking Update Marketing Specialist Katherine Mielke will provide the annual briefing on library marketing and social media activities. Marketing Specialist Katherine Mielke reported staff implemented website accessibility standards, which required a considerable amount of time and effort. Updates will be an ongoing project as more standards will be added over time. Staff has added graphics in the computer area. NBTV has been filming more Library programs, which increases the exposure of programs. In addition, NBTV is working on public service announcements (PSA) for the Library and Cultural Arts. The Library is a Star Library and was voted Best Orange County Library in OC Weekly and best story hour in OC Parenting. Website demographics are mostly the same as in the prior year; however, the number of active users has increased slightly, and the number of users accessing the eBranch and ebook webpages has increased. Publicity efforts continue around press releases, online listings, electronic flyers for schools, and providing a list of monthly events to local publications. New retractable signs have been effective for Teen Services and Tech Talk. Design of the e-blast is more mobile-friendly. Staff recently began posting events to Nextdoor. The number of Facebook followers has not increased, but the number of Instagram followers has grown. Twitter engagement is highest for tech news. The Library receives good comments on Yelp and Google. Opportunities for increasing public awareness of the Library include a new Star Wars/Digital Saturday program, a series of talks by local authors, the Central Library's 25th anniversary, opening of the Corona del Mar Branch, and the new Sculpture Exhibition. Marketing Specialist Mielke encourages staff to submit ideas for social media posts, videos, and photos and wants to develop a Library video in time for the 25th anniversary celebration. Regular social media posts include Meet the Staff Mondays and Throwback Thursdays. A committee is working on improving wayfinding through signage, graphics, and a directory kiosk. In reply to Board Member questions, Marketing Specialist Mielke advised that graphics are not displayed in multiple languages. Newport Beach and Company covers events when its staff is available. 6 Board of Library Trustees Meeting Minutes June 18, 2018 Page 4 Board Member Watkins suggested installation of wayfinding signage for Library parking. 8. Financial Report Comparison of Beginning Budget to End of Year Amended Budget Support Services Coordinator Melissa Kelly will report on Budget Amendments for FY 2017/2018. Support Services Coordinator Melissa Kelly reported donations and grants increased the budget by $478,110. The Library Foundation donated $163,900, and the Friends donated $250,000. Private donations totaled $125 and were used to purchase materials. The California State Library Literacy grant totaled $41,459. The prior fiscal year's grant from Newport/Mesa ProLiteracy carried into the current fiscal year and covered the program's annual cost. Donations that are not expended in the current fiscal year will be carried into the next fiscal year. In response to queries, Support Services Coordinator Kelly explained that the Foundation passes donations designated for specific Library programs or special collections to the Library outside the wish list. Donations to the Foundation for the Literacy program are allocated to the Literacy program as part of the wish list. Dorothy Larson, Library Foundation Board President, added that the Foundation donates funds for the wish list and for programming separately. Donations given to the Foundation for specific programs are listed separately in the Foundation's financial statement and allocated to the specific programs. 9. Adult and Reference Services Update Library Services Manager Natalie Basmaciyan will provide an update on adult Library services. Library Services Manager Natalie Basmaciyan reported much of the work of the reference desk is teaching customers how to utilize databases and online resources and providing technical assistance with equipment. Staff began a monthly service called "Let's Talk Tech," added two new digital services, and attended several offsite events. In addition, staff has focused on programming for adults including seven author events. 10. Board of Library Trustees Policy Review Staff recommends that the Board of Library Trustees review each Library policy every two years from the date of adoption or last review/amendment. Library Services Director Hetherton requested the Board of Library Trustees approve a policy requiring review of Library policies every two years and to note on the policy the date it was last amended or reviewed. Staff will track the review of policies through the Monitoring List. Motion made by Board Member Watkins and seconded by Board Member King to approve the Board of Library Trustees Policy Review. Jim Mosher noted City Council Policy I-1 was not included in the list of policies to be reviewed. He hoped the Library maintained copies of previous policies so that Board Members could review the evolution of policies. 7 Board of Library Trustees Meeting Minutes June 18, 2018 Page 5 Chair Johnson-Tucker requested the Bylaws be added to the list of policies to be reviewed. Library Services Director Hetherton clarified that Library policies are offered to the Council for information, but the Council does not approve Library policies. Mr. Mosher clarified that the City Council did not have the authority to approve or veto Library administrative policies. Library Support Services Coordinator Kelly recommended the Board of Library Trustees review the previous version of Council Policy I-1 to determine whether provisions should be included in Library policies. Board Member Watkins withdrew his motion, and the Board of Library Trustees agreed to continue the item so that Chair Johnson-Tucker and Board Member Watkins could clarify a discrepancy between Council Policy I-1 and the City of Newport Beach Charter. 11. Newport Beach Public Library Collection Development Policy Staff requests that the Board review, make suggested revisions, and approve the Newport Beach Public Library Collection Development Policy. Circulation and Technical Processing Coordinator Melissa Hartson recommended changing the paper form entitled "Request for Book Purchase Form" to an electronic form entitled "Suggest a Title." The Library participates in universal borrowing, which means customers have access to other libraries and the services of those libraries. Policy information about universal borrowing should include language of the California Library Services Act and list the implications for Library customers. The Freedom to Read Statement should also be added to the policy. In reply to Board Member questions, Circulation and Technical Processing Coordinator Hartson explained that Library customers have access to other libraries through universal borrowing, but customers first have to obtain a library card for other libraries. Chair Johnson-Tucker felt universal borrowing may need to be included in a policy other than the Collection Development Policy. Perhaps, the Collection Development Policy should refer to the Freedom to Read Statement and contain a link to the statement. The Board of Library Trustees agreed to continue this item to the July meeting. Jim Mosher remarked that universal borrowing information may be more appropriate in a circulation policy, and should more explicitly state customers' rights in other libraries. The term “customers” seems more appropriate for a business entity and Mr. Mosher prefers that the term “patrons” be used throughout the Library Policies and otherwise. Mr. Mosher also stated that the Library's restriction of unaccompanied adults from children's areas does not comply with the Library Bill of Rights. 12. Friends of the Library Wish List Staff requests that the Board of Library Trustees review and approve the wish list. 8 Board of Library Trustees Meeting Minutes June 18, 2018 Page 6 Library Services Director Hetherton noted the Friends of the Library will provide separate donations to the Corona del Mar Branch and the Literacy program and recommended the Board of Library Trustees approve the wish list totaling $175,000. Motion made by Board Member Coulter, seconded by Board Member Watkins, and carried (4-0-0-1) to approve the Friends of the Library wish list. AYES: Johnson-Tucker, Watkins, King, Coulter NOES: ABSTENTIONS: ABSENCES: Ray 13. Library Foundation Wish List Staff requests that the Board of Library Trustees review and approve the wish list. Library Services Director Hetherton appreciated the Library Foundation's donation and recommended the Board of Library Trustees approve the wish list. Motion made by Board Member Coulter, seconded by Board Member King, and carried (4-0-0-1) to approve the Library Foundation wish list totaling $153,125. AYES: Johnson-Tucker, Watkins, King, Coulter NOES: ABSTENTIONS: ABSENCES: Ray 14. Lecture Hall Update Chair Johnson-Tucker will provide an update on activities related to efforts to integrate a lecture hall on the Central Library site. Chair Johnson-Tucker advised that the conceptual design study will begin August 6. She is attempting to organize a trip to view facilities in San Diego. Library Services Director Hetherton is preparing a list of desired features for the lecture hall. 15. Library Services Report of Library issues regarding services, customers, and staff. Library Services Director Hetherton announced Melissa Kelly's retirement effective June 28 and thanked her for her many contributions to the Library. Chair Johnson-Tucker thanked Board Member King for eight years of service on the Board of Library Trustees. Board Member Watkins expressed regret at the retirement of Melissa Kelly, who is a very capable employee. B. Monthly Reports 9 Board of Library Trustees Meeting Minutes June 18, 2018 Page 7 16. Friends of the Library Liaison Report Trustee update of the most recently attended Friends of the Library Board meeting. Board Member Coulter reported the Friends held their annual members luncheon in June. The Friends donated $175,000 to the Library and $5,000 to the Literacy program. The Friends will make another donation, which will go towards materials etc. for the new Corona del Mar branch and will work with Tim & his staff to determine exactly what the donation will cover. The Friends earned $17,621 in May. Chair Johnson-Tucker added that the sale of art books went well and totaled $1,549. 17. Library Foundation Liaison Report Trustee update of the most recently attended Library Foundation Board meeting. Dorothy Larson, Library Foundation Board President, reported the Foundation was preparing contracts for the Witte Lecture Series and the Library Live series, planning events, and preparing budgets. Kathy McCarrell, Library Foundation Interim Executive Director, introduced herself. 18. Witte Lectures Committee Liaison Report Trustee update of the most recently attended Witte Lectures Committee's monthly meeting. Dorothy Larson, Library Foundation Board President, advised that contracts are being prepared for the next series of lectures. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Toby Larson, Library Foundation Board Member, announced a reception for outgoing Board President Dorothy Larson will be held at 6:00 p.m. on July 9. Jim Mosher favorably commented regarding his use of the Library's digital newspaper collection and the ability to search it. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) None IX. ADJOURNMENT – 6:53 p.m. 10 1 COMMENT # Date Received Source of Comment Staff Member Staff Member Title Date Responded to Customer 1 6/11/2018 Email Natalie Basmaciyan Library Services Manager 6/8/2018 2 6/28/2018 Email Melissa Kelly Support Services Coordinator 6/28/2018 The next $2 sale from the Friends of the Library is scheduled for August 4, 9am-2pm. For more information please check out the Library’s website, www.newportbeachpubliclibrary.org and click on the tab for the Friends of the Library. Saturday, August 4, 9am - 2pm Central Library -Everyone Welcome $2-A-BAG! We supply the bags. Thanks for using the Library. I recall there is another book fair, $2 per bag, scheduled this year, what is the date of the next one? NEWPORT BEACH PUBLIC LIBRARY CUSTOMER COMMENTS JUNE 2018 COMMENT RESPONSE Hi there, I'm an organizer at a local non profit called Rock n' Roll Camp for Girls OC; we're a camp that teaches girls, especially from low income communities, how to play an instrument and grow their self confidence. This year I really want to show some of our teen campers how to use the library equipment, how to edit videos, and how to tell their stories using library resources. The program I've dreamed up is called Film Folx, where over the course of a month a few campers come in weekly and learn how to edit videos. My plan is to meet up with them on Sundays in the Library, but I just wanted to run this by the library first; the program is free for campers, and we won't be doing anything accessibly loud, but I'll probably be talking to them a bit and I know the media lab is usually fairly quiet. Would this be an okay project to undertake? Are Sundays usually pretty busy days in the media lab? Thanks! Good morning, and thank you for contacting the Newport Beach Public Library regarding the Media Lab. The Media Lab is a public resource for the community and cannot be booked and closed for group use. An alternative location for your classes may be the Hoag Family Resource Center on Placentia Avenue. There is a computer lab in their facility. Their phone number is (949) 764-6542. Please let me know if we may be of further assistance. Sincerely. 11 NEWPORT BEACH PUBLIC LIBRARY To: Board of Library Trustees From: Tim Hetherton, Library Services Director Re: Report of Library Activities – July 16, 2018 Meeting _________________________________________________________________________________ TIM HETHERTON, LIBRARY SERVICES DIRECTOR “Libraries are a cornerstone of democracy—where information is free and equally available to everyone. People tend to take that for granted, and they don’t realize what is at stake when that is put at risk.” -Carla Hayden As we enter into the post-Melissa Kelly era, some members of the Library Administration have new responsibilities. Natalie Basmaciyan will take on Facilities, and serve as staff liaison to the City Arts Commission. Melissa Hartson will oversee the Library’s budget. We will open a recruitment for a Librarian III, Adult Services Coordinator, in the next few days and should have that position staffed by the end of the summer. As much as we will all miss Melissa Kelly, I am looking forward to encouraging staff as they move into new roles and responsibilities, and grow professionally. NATALIE BASMACIYAN, LIBRARY SERVICES MANAGER Staffing Allison Sarnowski began her new Department Assistant/Part Time position in the Administration office this month. Allison brings years of marketing and customer service skills to her new position. Passport Services Library Assistant/Full Time Christopher Hennigan has completed his Acceptance Agent training with the Department of State. Christopher observed several passport appointments to learn the customer service standards and procedures, and is now ready to conduct his own appointments. Passport Services now has 12 certified fulltime staff to assist with appointments. DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR Branches At all locations June was the month to prepare for Summer Reading Program which officially began on Saturday, June 23. In anticipation of, and to spread the word about, Balboa staff made a visit to Newport Elementary and at Mariners students from both Mariners Elementary and Kaiser visited the library to hear about all of the fun. Magician Billy Bonkers entertained good crowds at all locations during the first full week of SRP. Storytimes also resumed that week after a two-week hiatus. 12 In other Branch related news, page Natasha Stambuk began her assignment to Mariners and the foundation for the new CDM Library and fire station was poured on Friday, June 22. Youth Services Not only was June a busy month in terms of planning and prepping for SRP, it also was a very successful month at Central in terms of outreach. Off-site staff visited several local elementary schools including Andersen, Newport Coast, Harbor View and Eastbluff to talk about SRP while in the library two separate Anneliese kindergarten and first grade classes took tours and a group from Christ Lutheran. For the first time ever a group of mentally disabled adults came for a tour and storytime on June 22. They were from the Lincoln Adult Education Group which is affiliated with the Garden Grove Unified School District. SRP kicked off at Central on the 23rd with a rousing program presented by Kids Imagine Nation. Teen Services YAAC met for the last time before their summer break. The 20 members in attendance were thanked for their year of exceptional service. Special recognition went to Caroline West who had the most volunteer hours for the year (65) and Dana Levenson who had perfect attendance. Dillon McArdell and Sydney Huang were recognized as graduates. A new YAAC council will be selected in September. Additional teen activities for the month included sessions of SRP volunteer training, STARS training and orientation and a “Secrets of College Admission” program. MELISSA HARTSON, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Staffing The Library currently has three Page vacancies and one Part-time Clerk I vacancy. Recruitment for these openings is set to begin next month. 13 Proquest Articles Retrieved July Aug Sept Oct Nov Dec Jan Feb March April May June AVG. Business Databases 430 196 125 282 1269 803 559 721 989 2038 706 760 740 Newspapers--Current 595 303 600 502 582 1539 1400 930 894 618 997 1733 891 Newspapers--Historical 627 352 1741 1547 1453 3086 1845 2679 2623 1415 976 1725 1672 Magazines 6 6 26 42 155 277 123 180 400 194 95 208 143 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 2018 2018 Tracked by #searches Ancestry 3989 3234 2107 716 968 1128 812 1016 404 1222 662 326 16584 A to Z Databases 175 274 239 480 655 321 566 343 789 1409 3635 1282 10168 AskART 28 287 59 64 38 41 34 66 44 73 87 84 905 BioResCtr*15 39 59 43 163 46 72 102 127 70 217 207 1160 FoF Ancient Hist 18 47 42 11 47 12 24 64 29 215 89 260 858 GDL 27 17 10 3 11 13 14 25 89 92 36 33 370 GVRL 33 52 72 147 271 124 81 78 600 225 898 668 3249 HeritageQuest 3049 1852 2302 1558 2304 2487 1431 711 1135 2202 2310 653 21994 Kids InfoBits 53 4 25 63 31 10 5 9 22 81 32 18 353 Lynda.com 21181 25073 17173 8077 7293 6508 7251 7368 6496 6405 8382 6620 127827 LitResCtr 21 105 37 27 94 143 28 33 206 943 561 117 2315 Opposing Vpts*140 45 55 775 1681 681 212 263 1357 296 828 445 6778 Nat Geo 20 20 12 11 25 20 14 13 32 30 26 63 286 Nat Geo Kids 11 10 9 22 40 6 14 3 121 38 20 41 335 NoveList Plus 176 185 216 176 136 129 159 109 257 199 295 190 2227 NoveList K-8 Plus 28 21 106 88 11 8 46 9 14 92 70 46 539 ProQuest 1322 875 1462 1668 3744 6739 6509 2931 3463 3138 2931 4330 39112 Ref USA Bus.1907 1469 1459 7587 6303 3903 3034 2906 3030 3013 3029 1562 39202 Ref USA Res.*41 58 96 181 101 118 34 74 74 86 76 103 1042 ScienceFLIX 15 6 10 13 36 13 7 40 11 7 13 21 192 Tumblebooks 51 116 184 265 234 359 211 341 451 399 548 1058 4217 World Book Online 8 45 22 24 34 28 31 42 43 52 49 212 590 Tracked by #sessions Cypress Resume 11 12 10 5 10 14 8 5 10 11 10 15 121 Kanopy 64 338 286 388 325 493 448 2342 Testing & EdRefCtr 46 82 45 62 52 78 54 53 51 55 39 38 655 Universal Class 133 111 205 129 47 28 57 101 171 120 60 76 1238 Tracked by #page views Consumer Reports 1405 1133 1158 2070 1909 1765 520 1645 1586 2672 2163 18026 CultureGrams 239 561 161 331 160 406 443 190 540 397 296 316 4040 Morningstar 22380 3474 16425 46200 2934 2862 7521 7025 5357 6319 6138 5566 132201 NetAdvantage 2964 2624 2879 3427 2569 X 1773 1556 1815 2273 1997 5385 29262 RealQuest 248 1014 81 19 99 20 111 173 143 183 37 183 2311 Value Line 14635 15129 16918 18108 15339 14118 16807 15018 13958 15607 16331 17405 189373 Tracked by Hours Used Rosetta Stone 66.7 42.3 22.4 57.4 20.3 36.2 34 28.9 28.5 54.5 28.1 41.1 460.4 Notes: Database FY Comparisons YTD 17/18 *No Data for NetAdvantage for December 2017 due to platform migration to Capital IQ. *Kanopy officially launched at the beginning of 2018. Sessions equal the number of video plays. 14 Jun-18 YTD 17/18 YTD 16/17 BALBOA 6,784 74,404 78,501 CdM 16 31,081 49,411 MARINERS 26,615 341,588 358,526 CENTRAL 72,829 851,214 861,421 Ebooks/Emagazines 11,564 126,307 116,781 TOTAL 117,808 1,424,594 1,464,640 JUL 17 135,639 AUG 17 129,109 SEP 17 117,807 OCT 17 120,348 NOV 17 113,587 DEC 17 106,451 JAN 18 119,751 FEB 18 107,236 MAR 18 124,029 APR 18 115,165 MAY 18 117,063 JUN 18 117,808 TOTAL 1,423,993 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - JUNE 2018 CIRCULATION BALBOA CdM MARINERS CENTRAL Ebooks/Emagazines 100,000 105,000 110,000 115,000 120,000 125,000 130,000 135,000 140,000 145,000 150,000 155,000 160,000 JUL 17 AUG 17 SEP 17 OCT 17 NOV 17 DEC 17 JAN 18 FEB 18 MAR 18 APR 18 MAY 18 JUN 18 1701476 1575518 1818709 1588822 1582953 1582914 1598265 1610818 1529391 1464640 1250000 1375000 1500000 1625000 1750000 1875000 2000000 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 CIRCULATION 15 Jun-18 YTD 17/18 YTD 16/17 BALBOA 423 4,791 5,787 CdM 0 3,865 5,727 MARINERS 3,244 34,054 35,910 CENTRAL 10,837 113,811 109,725 TOTAL 14,504 156,521 157,149 12 Month Comparison JUL 17 14,049 AUG 17 14,220 SEP 17 13,642 OCT 17 13,571 NOV 17 12,281 DEC 17 11,095 JAN 18 13,313 FEB 18 12,649 MAR 18 11,743 APR 18 12,753 MAY 18 12,701 JUN 18 14,504 TOTAL 156,521 NEWPORT BEACH PUBLIC LIBRARY - JUNE 2018 REFERENCE BALBOA CdM MARINERS CENTRAL 0 3,000 6,000 9,000 12,000 15,000 18,000 21,000 24,000 JUL 17 AUG 17 SEP 17 OCT 17 NOV 17 DEC 17 JAN 18 FEB 18 MAR 18 APR 18 MAY 18 JUN 18 178028 181315 211742 199880 191567 184260 190391 168496 162510 157149 120000 140000 160000 180000 200000 220000 240000 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 REFERENCE 16 Jun-18 YTD 17/18 YTD 16/17 BALBOA 4,012 44,124 47,919 CdM 0 25,343 37,667 MARINERS 20,812 261,477 253,036 CENTRAL 79,760 827,400 763,484 TOTAL 104,584 1,158,344 1,102,106 12 Month Comparison JUL 17 99,269 AUG 17 98,764 SEP 17 96,636 OCT 17 88,092 NOV 17 88,082 DEC 17 86,211 JAN 18 93,209 FEB 18 88,450 MAR 18 100,010 APR 18 115,595 MAY 18 99,442 JUN 18 104,584 TOTAL 1,158,344 NEWPORT BEACH PUBLIC LIBRARY - JUNE 2018 CUSTOMERS SERVED IN LIBRARY BALBOA CdM MARINERS CENTRAL 50,000 60,000 70,000 80,000 90,000 100,000 110,000 120,000 130,000 140,000 150,000 160,000 170,000 JUL 17 AUG 17 SEP 17 OCT 17 NOV 17 DEC 17 JAN 18 FEB 18 MAR 18 APR 18 MAY 18 JUN 18 1239790 1200664 1258585 1258902 1131330 1074933 1399841 1256238 1209719 1102106 600000 775000 950000 1125000 1300000 1475000 1650000 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 CUSTOMERS SERVED IN LIBRARY 17 Jun-18 YTD 17/18 YTD 16/17 BALBOA 625 2,201 2,011 CdM 0 5,129 7,627 MARINERS 1,506 14,492 13,436 CENTRAL 7,813 47,713 46,848 TOTAL 9,944 69,535 69,922 12 Month Comparison JUL 17 7,984 AUG 17 4,783 SEP 17 6,216 OCT 17 5,556 NOV 17 4,793 DEC 17 3,722 JAN 18 4,152 FEB 18 5,177 MAR 18 5,107 APR 18 6,375 MAY 18 5,771 JUN 18 9,944 TOTAL 69,580 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - JUNE 2018 BALBOA CdM MARINERS CENTRAL 0 2,000 4,000 6,000 8,000 10,000 12,000 JUL 17 AUG 17 SEP 17 OCT 17 NOV 17 DEC 17 JAN 18 FEB 18 MAR 18 APR 18 MAY 18 JUN 18 41987 43419 28680 53534 51570 51894 49977 64473 67646 69922 0 15000 30000 45000 60000 75000 90000 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 PROGRAM ATTENDANCE 18 LIBRARY EXPENDITURES 2017-2018 (July, 2017 through June, 2018) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MONTHLY EXPENDED AVAILABLE BUDGET I SALARY & BENEFITS SALARY FULL-TIME REGULAR 2,718,341 2,718,341 2,598,899 205,777 119,442 SALARY PART-TIME 994,727 1,056,389 797,891 56,348 258,498 BENEFITS 2,297,473 2,297,473 2,361,353 191,930 -63,880 SALARY & BENEFITS TOTAL 6,010,541 6,072,203 5,758,143 454,055 314,060 II MAINT & OPERATION PROFESSIONAL SERVICE*137,577 137,577 89,123 8,952 48,454 UTILITIES 274,350 274,350 284,403 19,591 -10,053 PROGRAMMING 5,500 14,300 11,326 8,178 2,974 SUPPLIES**82,170 83,548 78,878 2,984 4,670 LIBRARY MATERIALS 619,740 621,881 620,369 3,887 1,512 FACILITIES MAINTENANCE 174,747 175,271 161,820 6,778 13,451 TRAINING AND TRAVEL 15,075 17,352 11,634 0 5,718 GENERAL OPERATING EXPENSES 24,200 25,101 18,056 480 7,045 PERIPHERALS 7,500 7,500 556 433 6,944 INTERNAL SERVICE FUNDS 993,745 993,745 993,745 82,812 0 OFFICE EQUIPMENT 2,000 2,000 0 0 2,000 MAINT & OPERATION TOTAL 2,336,604 2,352,625 2,269,911 134,095 82,714 LIBRARY BUDGET TOTAL 8,347,145 8,424,828 8,028,053 588,150 396,775 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE, **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 19 FOUNDATION FY 17-18 As of Jun 30, 2018 Date Funded Wish List Sep 2017 Amount Purpose Amt Expended YTD Notes 50,000$ eBook Content & Platform $ 49,995 Complete 13,125$ Lynda.Com Subscription $ 13,125 Complete 20,000$ Daily Pilot Digitization $ 18,000 In Process 11,000$ Mariners Popular Library $ 11,000 Complete 3,000$ Balboa Branch Fixtures $ 3,000 Complete 25,000$ Wayfinding Kiosk $ - In Process 9,500$ Signage $ - In Process 5,400$ Blinds $ 5,400 Complete 13,000$ AWE Early Literacy Stations $ 13,000 Complete 5,000$ Adult Literacy Program $ 5,000 Complete Total 155,025$ $ 118,520 Date Funded Designated Gifts Mar 2018 Amount Purpose Amt Expended YTD Notes 5,000$ Balboa Blu-Ray & DVDs $ 750 In Process 200$ Balboa other materials $ 200 Complete 75$ Children's Books $ 75 Complete 3,600$ Literacy Program $ 3,600 Complete Total 8,875$ $ 4,625 20 FRIENDS FY 17-18 As of Jun 30, 2018 Date Funded Wish List Jul 2017 Amount Purpose Amt Expended YTD Notes $60,000 Audio Visual materials $ 60,000 Complete $65,000 New releases $ 65,000 Complete $50,000 Children's & YA materials $ 50,000 Complete $55,000 Programming (SRP, etc.) $ 35,000 In Process $10,000 Flipster $ 10,000 Complete $5,000 Lucky Day Collection $ 5,000 Complete $5,000 Literacy $ 5,000 Complete Disc Cleaning Machine $ 12,390 Complete Total 250,000$ 242,390$ 21 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Corona del Mar Branch Project Update Ongoing Ongoing Lecture Hall Update Ongoing Jul 17, 2017 Statistical Comparison Report of Peer Libraries/Meeting Spaces Jul 16, 2018 Jul 17, 2017 Election of Board of Library Trustees Officers/Trustee Liaisons Jul 16, 2018 Jul 17, 2017 Proposed Library Closures for Winter Holidays 2018 Jul 16, 2018 Aug 21, 2017 Information Technology Update Aug 20, 2018 Sep 18, 2017 Literacy Program Update Sep 17, 2018 Oct 16, 2017 Branch Update - Mariners Oct 15, 2018 Oct 16, 2017 Youth Services Update Oct 15, 2018 Jan 16, 2018 Review Holidays / Meeting Schedule Jan 22, 2019 Jan 16, 2018 Newport Beach Public Library eBranch & Database Review Jan 22, 2019 Feb 27, 2018 Annual Budget - Preliminary Review Feb 19, 2019 Feb 27, 2018 Arts & Cultural Update Feb 19, 2019 Mar 19, 2018 Branch Update - Balboa Mar 18, 2019 Mar 19, 2018 Annual Budget - Approval Mar 18, 2019 Mar 19, 2018 WiFi Usage Compared to Other Libraries Mar 18, 2019 Mar 19, 2018 Assign a Lecture Hall Capital Campaign Committee Mar 18, 2019 Mar 19, 2018 Review of San Diego Library's Proposed Library Fines Policy Mar 18, 2019 Apr 16, 2018 Library Material Selection & Downloadable Services Apr 15, 2019 Apr 16, 2018 Further Review of Library Fines Apr 15, 2019 May 21, 2018 Media Lab Update May , 2019 Jun 18, 2018 Marketing Update & Social Networking Update Jun 17, 2019 CLOSED 2018 Branch Update - Corona del Mar Jun 17, 2019 Jun 18, 2018 Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)Jun 17, 2019 Jun 18, 2018 Adult and Reference Services Update Jun 17, 2019 LAST REVIEWED POLICY REVIEW Library Service Policy (City Council Policy I-1)Aug 19, 2019 May 12, 2015 Library Use Policy (formerly City Council Policy I-2)Feb 18, 2019 Mar 04, 2013 Collection Development Policy (formerly City Council Policy I-3)Jul 16, 2018 Feb 03, 2014 Library Gift and Donor Policy (formerly City Council Policy I-4)Nov 19, 2018 Feb 06, 2012 Newport Beach Public Library Gift Policy (formerly City Council Policy I-5)Nov 19, 2018 Jan 17, 2017 Children in the Library Policy (formerly City Council Policy I-6)Mar 18, 2019 Oct 10, 2006 Library Meeting Rooms Policy (Council Policy I-7)Jul 16, 2018 Jun 16, 2014 Newport Beach Public Library Internet Use Policy (formerly City Council Policy I-8)Apr 20, 2019 Jun 16, 2014 Media Lab Use Policy Dec 17, 2018 Jun 16, 2014 Sound Lab Use Policy Dec 17, 2018 Feb 17, 2015 Display and Distribution of Materials Policy Jan 21, 2019 Dec 15, 2014 Expressive Use Areas Aug 20, 2018 Oct 07, 2013 Laptop Borrowing Policy Oct 15, 2018 Feb 21, 2017 Rules for Acceptable Use of Wireless Internet Connections Apr 20, 2019 Feb 27, 2018 Circulation Policy Feb 17, 2020 Apr 01, 2013 Study Room Policy Sep 17, 2018 BOARD OF LIBRARY TRUSTEES MONITORING LIST 22 _____________________________________________________________________________________ DISCUSSION: Project Manager Peter Tauscher of Public Works reports that the project remains ahead of schedule. The contractor poured the library slab-on-grade on Wednesday, July 10. Next week, the contractor will take delivery of the steel beams that will serve as the structural support for the building. The contractor is also working on the Fire Station apparatus bay. The apparatus bay and structural steel will be the main work items over the next three weeks. Concerning sound abatement, Public Works Deputy Director Mark Vukojevic reports that Public Works is still evaluating options for reducing sound levels between the upper and lower floors, including the cork layer option, and should have information for the Board of Library Trustees in the next few weeks. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: Corona del Mar Branch Project Update – July 2018 23 TO: LIBRARY BOARD OF TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3819, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: Sample Statistical Comparison of Newport Beach Public Library and Regional Peer Libraries, 2016/17 The Newport Beach Public Library prides itself for its excellent service and resources. Through data derived from budgetary information and statistics, staff is able to provide a detailed look at how Newport Beach Public Library fares in comparison to peer public libraries in similar communities in terms of population, income levels, and funding. The following statistics are from 2016/17 (most current): LIBRARY SERVICE POPULATION STAFF (FTE) BUDGET COLLECTION EXPENDITURES COLLECTION EXPENDITURES PER CAPITA PRINT MATERIALS PROGRAM ATTENDANCE VISITS CARLSBAD 113,725 102.28 $12,169,635 $858,950 $7.55 $336,784 65,398 720,205 CERRITOS 50,039 43.00 $5,336,520 $465,380 $9.30 $291,500 18,298 2,645,399 HUNTINGTON BEACH 197,574 45.65 $4,721,245 $530,910 $2.69 $312,625 109,358 824,849 MISSION VIEJO 96,718 34.32 $3,168,156 $301,799 $3.12 $320,840 14,120 812,068 MOUNTAIN VIEW 79,278 42.00 $5,242,507 $606,915 $7.65 $186,529 57,267 633,920 NEWPORT BEACH 84,915 59.50 $8,288,214 $824,846 $9.17 $306,592 65,643 1,102,106 PALO ALTO 68,691 63.77 $8,953,401 $768,497 $11.18 $320,840 74,299 1,031,054 SANTA MONICA 93,834 112.50 $12,486,902 $1,133,324 $12.01 $317,476 74,143 1,257,746 SOURCE: The California State Library (http://www.library.ca.gov/) DATA FILES: http://www.countingopinions.com/pireports/report.php?afef65a51d2ca854156e903e7ee251f9&live OBSERVATIONS:  Newport Beach Public Library fares well in comparison with its peer libraries in terms of overall budget, collection expenditures, and collection expenditures per capita. Support from the Friends and the Foundation augment the solid funding for collections that we receive from the General Fund.  The total amount of full time staff remains high in comparison to our peer group.  Newport Beach continues to spend a significant portion of its material budget (37%) on print materials.  Library visits remain high despite the size of our service population. This reflects the high number of library users who live outside our service population area.  Program attendance is competitive with our peers. Four of our peers maintain auditorium facilities that share a site with the main library. The Mountain View Center for the Performing Arts is adjacent to the Mountain View 24 Public Library. While both are municipal facilities, the Center for Performing Arts is under the purview of the city’s Community Services department. The Mountain View Public Library hosts its programs in the Library Community Room. This Community Room is very similar in layout and function to the Newport Beach Public Library Friends Room. Both Carlsbad and Huntington Beach have buildings designed as auditorium facilities that accommodate lectures and performances. These facilities are contiguous with the library in both cities. Santa Monica also has an auditorium but with a smaller capacity that Carlsbad and Huntington Beach. FACILITY/LIBRARY CAPACITY CONTIGUOUS WITH LIBRARY SLOPED FLOOR STAGE Ruby G. Schulman Auditorium (Carlsbad) 215 yes yes yes Skyline Room and Terrace (Cerritos) 216 yes no no Library Theater (Huntington Beach) 319 yes yes yes Norman P. Murray Community and Senior Center (Mission Viejo) 500 for theater style seating I mile from MVPL no no Thomas R. Potocki Conference Center (Mission Viejo) Largest room holds 64 .5 miles from MVPL no no MainStage (Mountain View Center for the Performing Arts) 600 Yes, but not a library facility yes yes SecondStage (Mountain View Center for the Performing Arts) 200 Yes, but not a library facility yes yes Friends Room (Newport Beach) 187 yes no no Martin Luther King Jr. Auditorium (Santa Monica) 146 yes yes yes COMPARISON WITH PEER LJ STAR LIBRARIES, 2017: CATEGORY STARS LIBRARY CIRC PER CAPITA eCIRC PER CAPITA VISITS PER CAPITA PROGRAM ATTENDANCE PER CAPITA PUBLIC INTERNET USE PER CAPITA $5M-$9.9M **** CERRITOS 11.2 0.3 31.9 0.4 4.2 $5M-$9.9M *** NEWPORT BEACH 18.5 (2) 1.2 (2) 14.4 (2) 0.7 (2) 1.3 (4) $5M-$9.9M **** PALO ALTO 22.4 1.8 12.1 0.7 1.6 $10M- $29.9M ***** SANTA MONICA 17.1 0.8 13.5 0.8 2 SOURCE: https://lj.libraryjournal.com/2017/12/managing-libraries/lj-index/class-of-2017/all-the-stars-2017-state-by-state/#_ The LJ Index of Public Library Service is an index of public library service output and places equal weight on five related per capita output indicators: visits, circulation, e-circulation, program attendance, and public Internet computer use. Libraries are scored in relation to other peer libraries based on total operating expenditures. A comparative look at the service output statistics by our peers who have also attained Library Journal star status shows that NBPL ranks 2nd highest in 4 categories and ranks last in one category, “Public Internet Use Per Capita”. According to the Library Journal, “There are at least two dramatically different strategies for pursuing a higher LJ Index score. One is to excel as much as possible at all five types of service output; another is to focus on one or two specific types of output and excel exceptionally at those. The LJ Index design makes no assumptions about the intended output of a library. It does not assume that a library must excel across the board. It allows a library to excel on one service output—even if at the expense of others—if that is the course that library’s decision-makers chart. 25 As a result, each of the five per capita statistics used to calculate an LJ Index score is given equal weight. Total circulation is not assumed to be any more important than program attendance. Library visits are not assumed to be any more crucial than uses of public Internet computers. Because the LJ Index formula uses standard scores, a library gets full credit for reporting an exceptionally high figure on a single statistic. Sometimes, though, excelling on a single statistic does not suffice to earn a library Star status. In such cases, it may be useful to examine the per capita statistics for your library’s expenditure category peers. Perhaps your library reported the highest value for one of the per capita statistics without achieving Star status. Or perhaps your library reported the highest value on a statistic for some subset of libraries in its expenditure category.” NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 26 ABSTRACT: An adjusted schedule for this holiday period will have minimal impacts on Library users. It will enable the Library to provide appropriate staffing levels while accommodating staff leave requests. RECOMMENDATION: Staff recommends that the Board of Library Trustees adopt the following proposed holiday hours:  All locations close at 6:00 p.m. on December 26, 27, 28, 29 (Wednesday, Thursday, Friday, Saturday).  Central and Mariners maintain normal Sunday operating hours (12 p.m. to 5 p.m.) on December 30.  Normal schedule resumes on January 2 (Wednesday). CENTRAL BALBOA MARINERS Current Proposed Current Proposed Current Proposed MON DEC 24 9-1 9-1 9-1 9-1 9-1 9-1 TUE DEC 25 Closed Closed Closed Closed Closed Closed WED DEC 26 9-9 9-6 9-9 9-6 9-9 9-6 THU DEC 27 9-9 9-6 9-6 9-6 9-9 9-6 FRI DEC 28 9-6 9-6 9-6 9-6 9-6 9-6 SAT DEC 29 9-6 9-6 9-6 9-6 9-6 9-6 SUN DEC 30 12-5 12-5 Closed Closed 12-5 12-5 MON DEC 31 9-1 9-1 9-1 9-1 9-1 9-1 TUE JAN 01 Closed Closed Closed Closed Closed Closed FUNDING REQUIREMENTS: No funding requirement. DISCUSSION: In compliance with the City’s MOU with employee bargaining units, all NBPL locations will be open from 9 a.m. to 1 p.m. on Tuesday, December 24, Tuesday, December 31, and closed on Christmas Day and New Year’s Day. Library management proposes to offer a 9 a.m. to 6 p.m. public services schedule at all TO: Board of Library Trustees FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Proposed Library Schedule for Winter Holidays 2018 27 locations from Wednesday, December 26 through Saturday, December 29. The Library will maintain normal 12 p.m. to 5 p.m. hours at Central Library and Mariners on Sunday, December 30. Maintaining open hours during the day and providing digital resources via the 24/7 Library eBranch provides an opportunity for the public to access library services. Typically, usage is low in the evenings during the holiday week. Normal hours will resume on Wednesday, January 2, 2019. Library management expects that this schedule will have minimal impact on customers while satisfying staff requests for leave. Neighboring libraries and libraries considered our peers in terms of service population and budget are for the most part closing on 12/24 and 12/31: Orange County Libraries:  Anaheim Public Library - open on 12/24 and 12/31  Buena Park Library District - closed on 12/24 and 12/31  Fullerton Public Library - closed from 12/24 through Monday, 1/1/2019 for winter closure.  Huntington Beach Public Library - closed on 12/24 and 12/31  Mission Viejo Public Library - closed on 12/24  Orange County Law Library - closed on 12/24 and 12/31  Orange County Public Library –all libraries will close at 5:00 pm on 12/24  Orange Public Library – to be determined  Placentia Library District - closed on 12/24 and 12/31  Yorba Linda Public Library – to be determined Peer Libraries:  Carlsbad Public Library – closes at 5 p.m. on 12/24 and 12/31  Cerritos Public Library - closed on 12/24, and closing at 5 p.m. on 12/31  Mountain View Public Library – closed 12/26  Palo Alto Public Library – closed on 12/24 and 12/31  Santa Monica Public Library - closed on 12/24 and closing at 5:30 p.m. on Monday, December 31, 2018 ATTACHMENT A: City of Newport Beach 2018 Employee Calendar NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 28 29 _________________________________________________________________________________ RECOMMENDATION: Staff requests that the Board review, make suggested revisions, and approve the Newport Beach Public Library Collection Development Policy. DISCUSSION: The purpose of the Collection Development Policy is to provide guidelines for the selection of a variety of print and non-print materials to meet the informational, educational and recreational needs of the community. The selection of materials is inclusive rather than exclusive, in which staff, guided by Board policy, develops collections to support the needs of an informed public, reinforcing the Library’s mission, “to be the cultural, educational and informational heart of Newport Beach.” In selecting materials, library staff use professional judgement, knowledge of literature and resources, training, and experience to select materials representing differing points of view in a variety of formats, thus creating a balanced collection. Staff recommends that the Board eliminate references to the “Request for Book Purchase Form” and replace it with the “Suggest a Title” form located on the Library’s website. In the past, the Library provided a hard copy form to customers requesting acquisition of a specific item. The form is no longer available in a hard copy. It has moved online and the title changed to allow for different material formats. Staff also recommends revising the language regarding universal borrowing to include the California Library Services Act language to state that Newport Beach residents are entitled to borrow materials from other California public libraries: “Many items which are not in the collection are available to library customers, through established interlibrary loan practices. Concurrently, the Library participates in universal borrowing, established by the California Library Services Act, Article 4, Section 18731, which states, “A public library participating in universal borrowing shall not exclude the residents of any jurisdiction maintaining a public library.” This allows Newport Beach Public Library customers direct access to materials housed in other participating public libraries in Orange County and throughout the State of California.” . TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator TITLE: Collection Development Policy 30 Lastly, staff recommends that the Board approve retaining the American Library Association’s “The Freedom to Read Statement”, either by referencing the document, or by adding the text of the document to the policy. The inclusion of the Freedom to Read statement, by reference or inclusion of the text, supports the principles set forth in the Collection Development Policy. The Statement coincides with the Library’s intent to provide access to a collection of diverse views without censorship and allowing customers the liberty to choose materials for themselves. Staff requests that the Board choose one of the following variations: “In support of the above principles, the Library incorporates the Library Bill of Rights as adopted by the American Library Association Council on January 23, 1980, as Attachment I to the Collection Development Policy and The Freedom to Read Statement as adopted by the American Library Association Council on June 30, 2004, as Attachment II to the Collection Development Policy.” OR: “In support of the above principles, the Library incorporates the Library Bill of Rights as adopted by the American Library Association Council on January 23, 1980, as Attachment I to the Collection Development Policy and The Freedom to Read Statement as adopted by the American Library Association Council on June 30, 2004.” Staff conducted an informal review of other collection development policies from some of our peer and regional libraries. Most of these libraries either reference or include the Freedom to Read statement in their Collection Development policies. Peer Libraries • Carlsbad City – Statement listed in appendices • Mountain View Public – Statement not included • Palo Alto City – Statement listed in appendix • Santa Monica Public – Statement is referenced Regional Libraries • Los Angeles County – Statement is referenced • Pasadena Public – Statement is referenced • Orange County Public – Statement not included • San Diego Public – Statement listed in appendices NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENTS: A. Library Collection Development Policy B. Library Collection Development Policy – red-lined version C. Library Collection Development Policy – revised version 31 E 5 A NEWPORT BEACH PUBLIC LIBRARY COLLECTION DEVELOPMENT POLICY It is the intent of the Board of Library Trustees that the Newport Beach Public Library provide a variety of print and nonprint materials to meet the informational, educational and recreational needs of the entire community. The Library seeks to provide breadth and depth within the collection, various points of view, and differing formats. The Library endeavors to balance materials of permanent value with those of current interest. Materials are selected based on their content as a whole, not on selected excerpts. Race, nationality, or political, social, moral, or religious views of an author will not affect the selection of materials. Selection is based on merit of the work; value of the work within the collection; and the needs and interests of the community. Consideration is given to specific types of material; to materials for specific age groups; to materials for special interests of clientele; and to differing formats of materials. These selection criteria will apply equally to materials purchased and to those accepted as gifts. The selection of materials is made by Library staff. Customers making requests that items be added to the permanent collection will be referred to the "Request for Book Purchase Form." Suggestions from Library customers are encouraged and receive serious consideration. Many items which are not in the collection are available to library customers, through established interlibrary loan practices. Concurrently, the Library's participation in universal borrowing, established by the California Library Services Act, Article 4, Section 18731, provides Newport Beach Public Library customers direct access to materials housed in other participating public libraries in Orange County and throughout the State of California. The Library believes that the use of Library materials is an individual and private matter. All customers are free to select or reject materials for themselves; they may not restrict the freedom of others to read or inquire. Parents have the primary responsibility to guide and direct the use of Library materials by their own minor children. In support of the above principles, the Library incorporates the Library Bill of Rights as adopted by the American Library Association Council on January 23, 1980, as Attachment I to the Collection Development Policy. 32 E 6 I-3 III-C Library customers with concerns about a specific title in the collection shall be provided with a copy of the Library's "Collection Development Policy" and asked to complete the "Customer’s Request for Evaluation" form. Library staff shall evaluate the material, based on the "Collection Development Policy" established by the Board of Library Trustees. A recommendation shall be forwarded to the Library Services Director who shall respond in writing to the customer. Any unresolved concerns shall be referred to the Board of Library Trustees for final decision. Library customers requesting specific titles be added to the collection will be provided with a "Request for Book Purchase" form. Library staff shall evaluate the request based on the "Collection Development Policy" established by the Board of Library Trustees. Customer’s "Request for Evaluation of Library Resources" form is attached as Attachment II. [Attachment I – Library Bill of Rights] [Attachment II – Collection Development Policy] Adopted - October 22, 1990 Amended - October 28, 1991 Amended - January 24, 1994 Reassigned - April 8, 2003 Corrected (Att. II) – October 10, 2006 Revisions Approved – November 16, 2010 Amendments Approved by City Council – September 27, 2011 Formerly I-16 33 E 7 III-C ATTACHMENT I LIBRARY BILL OF RIGHTS The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. A. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. B. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. C. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. D. Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas. E. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. F. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 19, 1939. Amended October 14, 1944; June 18, 1948; February 2, 1961; June 27,1967; and January 23, 1980; inclusion of “age” reaffirmed January 23, 1996, by the ALA Council. 34 E 8 III-C ATTACHMENT II NEWPORT BEACH PUBLIC LIBRARY – COLLECTION DEVELOPMENT POLICY CUSTOMER’S REQUEST FOR EVALUATION OF LIBRARY RESOURCES We appreciate your interest in the materials which have been selected for inclusion in the collection of the Newport Beach Public Library. If you have a concern about a specific item, we would appreciate your assistance in addressing the matter. Please fill out this form and return it to the Site Manager. The staff will evaluate the material and forward a recommendation to the Library Services Director. Name Date Address City State Zip Phone Resources on which you were commenting: Book Audiovisual Resource Magazine Content of Library Program Newspaper Other 1. Title 2. Author/Producer 3. What brought this title to your attention? 4. Have you seen or heard reviews of this material? 5. Please comment on the resource as a whole. 6. Please note your specific objections. 35 E 9 III-C 7. What resource(s) would you suggest to provide additional information on this topic? Please use the back of this form if additional space is needed. Thank you for taking the additional time to complete this form. Your Request for Evaluation will be given careful consideration and a response provided. Newport Beach Public Library Newport Beach, California Corrected - October 10, 2006 Revisions made – November 16, 2010 36 E 5 B NEWPORT BEACH PUBLIC LIBRARY COLLECTION DEVELOPMENT POLICY It is the intent of the Board of Library Trustees that the Newport Beach Public Library provide a variety of print and non-print materials to meet the informational, educational and recreational needs of the entire community. The Library seeks to provide breadth and depth within the collection, various points of view, and differing formats. The Library endeavors to balance materials of permanent value with those of current interest. Materials are selected based on their content as a whole, not on selected excerpts. Race, nationality, or political, social, moral, or religious views of an author will not affect the selection of materials. Selection is based on merit of the work; value of the work within the collection; and the needs and interests of the community. Consideration is given to specific types of material; to materials for specific age groups; to materials for special interests of clientele customers; and to differing formats of materials. These selection criteria will apply equally to materials purchased and to those accepted as gifts. The selection of materials is made by Library library staff. Customers making requests that items be added to the permanent collection will be referred to the "Request for Book Purchase Form." “Suggest a Title” form located on the Library’s website. Suggestions from Library library customers are encouraged and receive serious consideration. Many items which are not in the collection are available to library customers, through established interlibrary loan practices. Concurrently, the Library's participation participates in universal borrowing, established by the California Library Services Act, Article 4, Section 18731, which states, “A public library participating in universal borrowing shall not exclude the residents of any jurisdiction maintaining a public library.” provides This allows Newport Beach Public Library customers direct access to materials housed in other participating public libraries in Orange County and throughout the State of California. The Library believes that the use of Library library materials is an individual and private matter. All customers are free to select or reject materials for themselves; they may not restrict the freedom of others to read or inquire. Parents have the primary responsibility to guide and direct the use of Library library materials by their own minor children. 37 E 6 In support of the above principles, the Library incorporates the Library Bill of Rights as adopted by the American Library Association Council on January 23, 1980, as Attachment I to the Collection Development Policy and The Freedom to Read Statement as adopted by the American Library Association Council on June 30, 2004, as Attachment II to the Collection Development Policy. OR: In support of the above principles, the Library incorporates the Library Bill of Rights as adopted by the American Library Association Council on January 23, 1980, as Attachment I to the Collection Development Policy and The Freedom to Read Statement as adopted by the American Library Association Council on June 30, 2004. I-3 III-C Library customers with concerns about a specific title in the collection shall be provided with a copy of the Library's "Collection Development Policy" and its attachments and asked to complete the "Customer’s Request for Evaluation" form, Attachment III of the Collection Development Policy. Library staff shall evaluate the material, based on the "Collection Development Policy" established by the Board of Library Trustees. A recommendation shall be forwarded to the Library Services Director who shall respond in writing to the customer. Any unresolved concerns shall be referred to the Board of Library Trustees for final decision. Library customers requesting specific titles be added to the collection will be provided with a "Request for Book Purchase" formdirected to the "Suggest a Title” form, located on the Library’s website. Library staff shall evaluate the request based on the "Collection Development Policy" established by the Board of Library Trustees. Customer’s "Request for Evaluation of Library Resources" form is attached as Attachment II. [Attachment I – Library Bill of Rights] [Attachment II – Collection Development PolicyThe Freedom to Read Statement] [Attachement III – Customer’s Request for Evaluation of Library Resources] Adopted - October 22, 1990 Amended - October 28, 1991 Amended - January 24, 1994 Reassigned - April 8, 2003 38 E 7 Corrected (Att. II) – October 10, 2006 Revisions Approved – November 16, 2010 Amendments Approved by City Council – September 27, 2011 Formerly I-16 39 E 8 III-C ATTACHMENT I LIBRARY BILL OF RIGHTS The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. A. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. B. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. C. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. D. Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas. E. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. F. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 19, 1939. Amended October 14, 1944; June 18, 1948; February 2, 1961; June 27,1967; and January 23, 1980; inclusion of “age” reaffirmed January 23, 1996, by the ALA Council. 40 E 9 ATTACHMENT II THE FREEDOM TO READ STATEMENT The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. 41 E 10 We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 42 E 11 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into 43 E 12 its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self- censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004 44 E 13 III-C ATTACHMENT III NEWPORT BEACH PUBLIC LIBRARY – COLLECTION DEVELOPMENT POLICY CUSTOMER’S REQUEST FOR EVALUATION OF LIBRARY RESOURCES We appreciate your interest in the materials which have been selected for inclusion in the collection of the Newport Beach Public Library. If you have a concern about a specific item, we would appreciate your assistance in addressing the matter. Please fill out this form and return it to the Site Manager. The staff will evaluate the material and forward a recommendation to the Library Services Director. Name Date Address City State Zip Phone Resources on which you were commenting: Book Audiovisual Resource Magazine Content of Library Program Newspaper Other 1. Title 2. Author/Producer 3. What brought this title to your attention? 4. Have you seen or heard reviews of this material? 5. Please comment on the resource as a whole. 6. Please note your specific objections. 45 E 14 III-C 7. What resource(s) would you suggest to provide additional information on this topic? Please use the back of this form if additional space is needed. Thank you for taking the additional time to complete this form. Your Request request for Evaluation evaluation will be given careful consideration and a response provided. Newport Beach Public Library Newport Beach, California Corrected - October 10, 2006 Revisions made – November 16, 2010 46 E 5 C NEWPORT BEACH PUBLIC LIBRARY COLLECTION DEVELOPMENT POLICY It is the intent of the Board of Library Trustees that the Newport Beach Public Library provide a variety of print and non-print materials to meet the informational, educational and recreational needs of the entire community. The Library seeks to provide breadth and depth within the collection, various points of view, and differing formats. The Library endeavors to balance materials of permanent value with those of current interest. Materials are selected based on their content as a whole, not on selected excerpts. Race, nationality, or political, social, moral, or religious views of an author will not affect the selection of materials. Selection is based on merit of the work; value of the work within the collection; and the needs and interests of the community. Consideration is given to specific types of material; to materials for specific age groups; to materials for special interests of customers; and to differing formats of materials. These selection criteria will apply equally to materials purchased and to those accepted as gifts. The selection of materials is made by library staff. Customers making requests that items be added to the permanent collection will be referred to the “Suggest a Title” form located on the Library’s website. Suggestions from library customers are encouraged and receive serious consideration. Many items which are not in the collection are available to library customers, through established interlibrary loan practices. Concurrently, the Library participates in universal borrowing, established by the California Library Services Act, Article 4, Section 18731, which states, “A public library participating in universal borrowing shall not exclude the residents of any jurisdiction maintaining a public library.” This allows Newport Beach Public Library customers direct access to materials housed in other participating public libraries in Orange County and throughout the State of California. The Library believes that the use of library materials is an individual and private matter. All customers are free to select or reject materials for themselves; they may not restrict the freedom of others to read or inquire. Parents have the primary responsibility to guide and direct the use of library materials by their own minor children. In support of the above principles, the Library incorporates the Library Bill of Rights as adopted by the American Library Association Council on January 23, 1980, as Attachment I to the Collection Development Policy and The Freedom 47 E 6 to Read Statement as adopted by the American Library Association Council on June 30, 2004, as Attachment II to the Collection Development Policy. OR: In support of the above principles, the Library incorporates the Library Bill of Rights as adopted by the American Library Association Council on January 23, 1980, as Attachment I to the Collection Development Policy and The Freedom to Read Statement as adopted by the American Library Association Council on June 30, 2004. Library customers with concerns about a specific title in the collection shall be provided with a copy of the Library's "Collection Development Policy" and its attachments and asked to complete the "Customer’s Request for Evaluation" form, Attachment III of the Collection Development Policy. Library staff shall evaluate the material, based on the "Collection Development Policy" established by the Board of Library Trustees. A recommendation shall be forwarded to the Library Services Director who shall respond in writing to the customer. Any unresolved concerns shall be referred to the Board of Library Trustees for final decision. Library customers requesting specific titles be added to the collection will be directed to the "Suggest a Title” form, located on the Library’s website. Library staff shall evaluate the request based on the "Collection Development Policy" established by the Board of Library Trustees [Attachment I – Library Bill of Rights] [Attachment II – The Freedom to Read Statement] [Attachement III – Customer’s Request for Evaluation of Library Resources] Adopted - October 22, 1990 Amended - October 28, 1991 Amended - January 24, 1994 Reassigned - April 8, 2003 Corrected (Att. II) – October 10, 2006 Revisions Approved – November 16, 2010 Amendments Approved by City Council – September 27, 2011 Formerly I-16 48 E 7 ATTACHMENT I LIBRARY BILL OF RIGHTS The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. A.Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. B.Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. C.Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. D.Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas. E.A person's right to use a library should not be denied or abridged because of origin, age, background, or views. F.Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 19, 1939. Amended October 14, 1944; June 18, 1948; February 2, 1961; June 27,1967; and January 23, 1980; inclusion of “age” reaffirmed January 23, 1996, by the ALA Council. 49 E 8 ATTACHMENT II THE FREEDOM TO READ STATEMENT The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. 50 E 9 We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 51 E 10 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into 52 E 11 its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self- censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004 53 E 12 ATTACHMENT III CUSTOMER’S REQUEST FOR EVALUATION OF LIBRARY RESOURCES We appreciate your interest in the materials which have been selected for inclusion in the collection of the Newport Beach Public Library. If you have a concern about a specific item, we would appreciate your assistance in addressing the matter. Please fill out this form and return it to the Site Manager. The staff will evaluate the material and forward a recommendation to the Library Services Director. Name Date Address City State Zip Phone Resources on which you were commenting: Book Audiovisual Resource Magazine Content of Library Program Newspaper Other 1. Title 2. Author/Producer 3. What brought this title to your attention? 4. Have you seen or heard reviews of this material? 5. Please comment on the resource as a whole. 6. Please note your specific objections. III-C 54 E 13 7.What resource(s) would you suggest to provide additional information on this topic? Please use the back of this form if additional space is needed. Thank you for taking the additional time to complete this form. Your request for evaluation will be given careful consideration and a response provided. Newport Beach Public Library Newport Beach, California Corrected - October 10, 2006 Revisions made – November 16, 2010 55