HomeMy WebLinkAbout09 - Accept a Check from the Newport Beach Public Library FoundationQ �EwP0
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TO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
September 11, 2018
Agenda Item No. 9
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator,
mhartson@newportbeachca.gov
PHONE: 949-717-3823
TITLE: Budget Amendment to Accept a Check from the Newport Beach
Public Library Foundation and Appropriate Funds to the Library's
Fiscal Year 2018/2019 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Newport
Beach Public Library Foundation to enhance the Library collections, programs and
technology.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Budget Amendment No. 19BA-007 to increase revenue estimates by
$153,125 in Account 0106051-511085 (Library Foundation Donations) and to
increase expenditure estimates by the same amount in Division 0106051 (Library
Foundation) and Division 01060604 (Literacy Services).
DISCUSSION:
A donation from the Newport Beach Public Library Foundation in the amount of $153,125
is intended to fund library materials and programs on the Library's Wish List for
2018/2019, which was approved by the Board of Library Trustees. These funds will be
distributed in four quarterly allocations: August 2018 ($38,282), November 2018,
February 2019 and May 2019.
The Newport Beach Public Library Foundation funds valuable library resources, programs
and cutting-edge Library enhancements that help customers explore new ideas, improve
their lives and enjoy the opportunities our community has to offer. The donation will
augment the Library's electronic collections for use at all locations.
9-1
Budget Amendment to Accept a Check from the Friends of the Newport Beach Library
and Appropriate Funds to the Library's Fiscal Year 2018/2019
Maintenance and Operation Budget
September 11, 2018
Page 2
The funds will enhance the Library's eBranch with their continued support of Lynda.com,
Kanopy's streaming film service, Flipster downloadable magazines, continued digitization
and indexing of local newspapers and downloadable eBooks and audiobooks. A portion
of the donation will help fund the opening day collection and children's early literacy
workstations at the Corona del Mar Branch. The funding will also be used to support the
Library's Literacy Program.
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $153,125 in increased revenues and
expenditures in the following accounts:
Increase expenditure accounts:
0106051-841052
Library Materials
$128,125
0106051-811008
Professional Services
$
10,000
0106051-911025
New PC
$
10,000
01060404-711003
Literacy
P/T Salaries
$
2,000
01060404-721002
Literacy
Cafeteria Allowance P/T
$
2,500
01060404-841007
Literacy
Office Supplies
$
150
01060404-841052
Literacy
Materials
$
350
Total
$153,125
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of Check
Attachment B — Budget Amendment
9-2
Newport Beach Library Foundation
1000 Avocado Ave.
Newport Beach, CA 92660-7915
949-717-3890
www.nbplfoundation.org
ATTACHMENT A
CITY NATIONAL BANK
NEWPORT BEACH. CA 9266o
16-160611220
0-8/031`2011.8.
1370
Fx PAY TO THE Newport Beach Public Library j $*38,282.00
ORDER OF
Thirty-eight thousand two hundred eighty-two and
DOLLARS
1 9RCTECTEM AGAINS'r FRAUD D
Newport Beach Public Library
Valid for 30 days
1000 Avocado Avenue
Newport Beach, CA 92660
UO
MEMO
Newport Beach Libra Foundation
08103/2017 Newport Beach Public Library
Date Type
08/03/2018 BW
1006 City National Be
Reference Original Amount Balance Due
38,282.00 38,282.00
Check Amount
1370
Payment
38,282.00
38,282.00
38,282-00
9-3
City of Newport Beach
BUDGET AMENDMENT
2018-19
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
ATTACHMENT B
NO. BA- 19BA-006
AMOUNT:j $153,125.00
To increase revenue estimates and expenditure appropriations to record donation from the Newport Beach Library
Foundation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object Description
REVENUE ESTIMATES
Orq
0106051
Object Description
511085 Library Foundation - Foundation Donation
EXPENDITURE APPROPRIATIONS
Org/Object
Increase in Budgetary Fund Balance
Org/Object
Decrease in Budgetary Fund Balance
X
No effect on Budgetary Fund Balance
ONE-TIME?
B
Yes
01060404-721002
No
To increase revenue estimates and expenditure appropriations to record donation from the Newport Beach Library
Foundation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object Description
REVENUE ESTIMATES
Orq
0106051
Object Description
511085 Library Foundation - Foundation Donation
EXPENDITURE APPROPRIATIONS
Org/Object
01 06051-841 052
Org/Object
0106051-811008
Org/Object
0106051-911025
Org/Object
01060604-711003
Org/Object
01060404-721002
Org/Object
01060604-841007
Org/Object
01060604-841004
Signed:
Fina
Signed:
Signed
Fi
Description
Library Foundation - Library Materials
Library Foundation - Professional Services
Library Foundation - New PC
Literacy Services - Literacy Part Time Salaries
Literacy Cafeteria Allowance PIT
Literacy Office Supplies
Literacy Materials
Adminipf'ri ve Approval: City Manag
City Council Approval: City Clerk
Amount
Debit Credit
$153,125.00
Automatic S
$128,125.00
$10,000.00
$10,000.00
$2,000.00
$2,500.00
$150.00
$350.00
Date
ate
Date