HomeMy WebLinkAboutNOV 13 AGENDACITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Tuesday, November 13, 2018 - 5:00 PM
Board of Library Trustees Members:
Janet Ray, Chair
Paul Watkins, Vice Chair
Douglas Coulter, Secretary
Kurt Kost, Board Member
Jill Johnson-Tucker, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but
are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
November 13, 2018
Page 2
Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the October 15, 2018 Board of Library Trustees Meeting1.
02 MINUTES
Customer Comments2.
Monthly review of evaluations of library services through suggestions and requests
received from customers.
03 CUST COM
Library Activities3.
Monthly update of library events, services and statistics.
04 LIB ACTIVITIES
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries and
benefits by department.
05 EXPENDITURES
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
06 MON LST
VI.CURRENT BUSINESS
A.Items for Review
November 13, 2018
Page 3
Board of Library Trustees Meeting
Media Lab Use Policy6.
Staff requests that the Board review the Media Lab Use Policy and approve
suggested changes.
07 MEDIA LAB POLICY REPORT
08 MEDIA LAB POLICY A - ORIGINAL
09 MEDIA LAB POLICY B - REDLINED
10 MEDIA LAB POLICY C - FINAL
Sound Lab Use Policy7.
Staff requests that the Board review the Sound Lab Use Policy and approve
suggested changes.
11 VI A 7 - 1 Staff Report - Sound Lab Use Policy
12 VI A 7 - A Staff Report - NBPL Sound Lab Use Policy Original
13 VI A 7 - B Staff Report - NBPL Sound Lab Use Policy Redlined
14 VI A 7 - C Staff Report - NBPL Sound Lab Use Policy Final
Donation to the Newport Beach Public Library8.
Staff requests that the Board accept a $500 donation made to the Newport Beach
Public Library.
15 VI A 8 - Donation Acceptance from Spitz Family Trust
Corona del Mar Branch Project Update9.
Staff will update the Board on the Corona del Mar Branch Library replacement
project.
16 VI A 9 Staff Report - Corona del Mar Branch Project Update
Lecture Hall Update10.
Trustee Johnson-Tucker will provide an update on activities related to efforts to
integrate a lecture hall on the Central Library site.
All Staff Meeting11.
Staff requests that the Board of Library Trustees approve opening all NBPL locations
at 10 a.m. on Wednesday, December 5, for the purpose of an all staff meeting.
17 VI A 11 - Staff Report- All Staff Meeting
November 13, 2018
Page 4
Board of Library Trustees Meeting
Library Services12.
Report of Library issues regarding services, customers and staff.
B.Monthly Reports
Friends of the Library Liaison Report - DC13.
Trustee update of the most recently attended Friends of the Library Board meeting.
Library Foundation Liaison Report - JJT14.
Trustee update of the most recently attended Library Foundation Board meeting.
Witte Lectures Committee Liaison Report - KK15.
Trustee update of the most recently attended Witte Lectures Committee meeting.
Literacy Services Liaison Report - TH & PW16.
Trustee update of the most recently attended Literacy Services Advsiory Board
meeting.
Library Live Lectures Liaison Report - JR17.
Trustee update of the most recently attended Library Live Lectures Committee
meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.ADJOURNMENT
DRAFT
CITY OF NEWPORT BEACH
Board of Library Trustees
Newport Beach Public Library–Mariners Branch 1300 Irvine Avenue, Newport Beach 92660 Meeting Minutes
October 15, 2018 - 5:00 p.m.
I.CALL MEETING TO ORDER – Vice Chair Watkins called the meeting to order at 5:00p.m.
II.ROLL CALL - Roll call by Administrative Support Specialist Elaine McMillion
Trustees Present: Vice Chair Paul Watkins, Secretary Douglas Coulter, Board
Member Jill Johnson-Tucker, Board Member Kurt Kost
Trustees Absent: Chair Janet Ray (excused)
Staff Present: Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
Natalie Basmaciyan, Library Services Manager Melissa Hartson, Circulation & Technical Processing Coordinator
Debbie Walker, Branch & Youth Services Coordinator
Rebecca Lightfoot, Adult Services Coordinator Andy Kachaturian, Mariners Branch Librarian
Liz McKibbin, Mariner's Senior Library Clerk Alex Jenkins Mariners Librarian Bernadette Gilliam, Library Assistant–Children's Department
Melinda Vogel, Library Assistant–Children's Department Kristina Bailey, Library Assistant–Children's Department
III.NOTICE TO THE PUBLIC
IV.PUBLIC COMMENTS
None
V.CONSENT CALENDAR
A.Consent Calendar Items
1.Minutes of the September 17, 2018 Board of Library Trustees Meeting
Board Member Johnson-Tucker corrected the second paragraph on page 4 to "In response to Chair Ray's query, Board Member Johnson-Tucker was unclear whether the
subcommittee work is complete."
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Board of Library Trustees Meeting Minutes October 15, 2018
Page 2
Vice Chair Watkins indicated he will abstain from voting on the portion of the minutes after 6:09 p.m. as he left the meeting before it adjourned. 2. Customer Comments Monthly review of evaluations of library services through suggestions and requests received from customers.
Vice Chair Watkins noted the comment from a customer thanking Jeremy Rodriguez and
Camille Escareal-Garcia for their assistance with a large print and scan job.
3. Library Activities
Monthly update of library events, services and statistics.
Vice Chair Watkins appointed Board Members Kost and Coulter to a subcommittee to
determine potential Library uses for the credit union space as the credit union will vacate the space in October.
Board Member Johnson-Tucker offered to share with the subcommittee the Library's past efforts concerning the space.
In response to Board Member Coulter's question, Board Member Johnson-Tucker explained that the space belongs to the City, but securing a tenant is difficult. At one time, the City Manager had requested proposals for use of the space. She understood the City
would forego the rent if the Library could utilize the space. Hopefully, the subcommittee can find a Library use for the space. Vice Chair Watkins added that Community
Development Director Jurjis had requested the Board of Library Trustees provide input
regarding possible Library uses for the space.
4. Expenditure Status Report
Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department.
5. Board of Library Trustees Monitoring List
List of agenda items and dates for monthly review of projects by the Board
of Library Trustees. Vice Chair Watkins suggested review of Library policies be added to the Monitoring List
for November and December. Motion made by Board Member Coulter, seconded by Board Member Kost, and carried
(3-0-1-1) to approve the Consent Calendar with the amendments to the minutes.
AYES: Watkins (Items 2-5), Coulter, Johnson-Tucker, Kost
NOES: ABSTENTIONS: Watkins (Item 1)
ABSENCES: Ray
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Board of Library Trustees Meeting Minutes October 15, 2018
Page 3
VI. CURRENT BUSINESS
A. Items for Review
6. Mariners Branch Update Staff will provide the annual overview of Mariners Branch operations,
to include review of parking issues.
Adult Services Coordinator Rebecca Lightfoot reported on the changes in personnel, the
building, and programs. Customer feedback for the new carpet has been positive. The
Teen exam prep classes went well, and another is planned for February.
Vice Chair Watkins advised that he and Library Services Director Hetherton met with
Public Works staff regarding increasing the number of parking spaces. Public Works staff will explore converting landscape and hardscape to parking spaces at Mariners Branch
and adding parking spaces at Mariners Park.
Toby Larson remarked that he had observed cars without handicap tags or placards
parked in the handicapped space. In response to Board Member Johnson-Tucker's question, Adult Services Coordinator
Lightfoot related that the parking lot is crowded during Story Time and between 3:15 and 5:00 on weekdays. 7. Youth Services Update Staff will provide the annual overview of Youth Services.
Branch & Youth Services Coordinator Debbie Walker shared staffing and programming changes. Over the past year, the Halloween Extravaganza, Butterfly Release, Coding for
Kids, Star Wars Digital Saturday, and teen exam prep have been successful. Forty-three
percent of Summer Reading Program participants completed the program, which is an increase over the number who completed the program in 2017. Outreach programs
include first-grade class visits, Summer Reading Program school visits, attendance at
College and Career Nights and the Children's Book Festival, and Scout and private school tours of the Library. Library staff is updating book lists, which are valuable resources.
Board books, graphic novels, and DVDs have the highest circulation of Library materials. Library Assistant Bernadette Gilliam introduced herself and described her duties, use of
Accelerated Reader levels, and craft times. Library Assistant Melinda Vogel introduced herself and depicted her leading offsite Story
Times and preparation of displays and bulletin boards.
Library Assistant Kristina Bailey introduced herself and detailed her work in Teen Services
and volunteer opportunities for teens.
In response to inquiries, Branch & Youth Services Coordinator Walker related that
outreach programs are part of Library Services Director Hetherton's initiative. Library Assistant Bailey reported the Library has a waiting list for participation in the Young Adult
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Board of Library Trustees Meeting Minutes October 15, 2018
Page 4
Advisory Council (YAAC). Teens can and often do participate in YAAC for multiple years
and bring their friends into the program. 8. Corona del Mar Branch Project Update
Staff will update the Board on the Corona del Mar Branch Library replacement project. Staff recommends that the Board of Library Trustees approve the gift request to the Friends of the Library for $116,400 for an
opening day collection and furniture for the reading porch.
Library Services Director Hetherton reported the project remains ahead of schedule, and
the Branch could open in May 2019 if progress continues. The structure has been waterproofed, and work on the interior has begun. Story Times are back on their regular
schedule, and attendance has almost doubled since the summer. Recreation staff at the
Community Youth Center has been extremely accommodating for Library programs. At the request of the Friends of the Library, staff prepared a wish list for an Opening Day
collection and teak patio furniture. Motion made by Board Member Coulter, seconded by Board Member Johnson-Tucker,
and carried (4-0-0-1) to submit a request to the Friends of the Library for an Opening Day collection for $110,000, and teak patio furniture for of $6,400.
AYES: Watkins, Coulter, Johnson-Tucker, Kost NOES: ABSTENTIONS:
ABSENCES: Ray
9. CLLS Literacy Grant
Staff requests that the Board accept the California Library Literacy Services (CLLS) grant for Literacy Services.
Motion made by Board Member Johnson-Tucker, seconded by Board Member Coulter, and carried (4-0-0-1) to accept a grant in the amount of $18,000 from the California Library
Literacy Services to support the Newport Beach Library Adult Literacy Program. AYES: Watkins, Coulter, Johnson-Tucker, Kost
NOES: ABSTENTIONS: ABSENCES: Ray
10. Donation to the Newport Beach Public Library
Staff requests that the Board accept a $25 donation made to the Newport
Beach Public Library.
Motion made by Board Member Johnson-Tucker, seconded by Board Member Coulter,
and carried (4-0-0-1) to accept a donation of $25 from a local chapter of the P.E.O. Sisterhood to enhance the Library's materials collection.
AYES: Watkins, Coulter, Johnson-Tucker, Kost NOES:
ABSTENTIONS:
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Board of Library Trustees Meeting Minutes October 15, 2018
Page 5
ABSENCES: Ray
11. Lecture Hall Update
Trustee Johnson-Tucker will provide an update on activities related to
efforts to integrate a lecture hall on the Central Library site. Board Member Johnson-Tucker shared a rendering of the preferred option with the
alternate lobby arrangement. The Board of Library Trustees does not have enough information to determine which arrangement will be optimal. Assistant City Manager Carol
Jacobs feels strongly that the Board should present the options to the public through
homeowners association, board, and commission meetings. She attended the City Arts Commission meeting the prior week to present the options.
In reply to questions, Board Member Johnson-Tucker advised that the lobby arrangements have the same number of seats. She and Library Services Director Hetherton will
determine the amount of funding remaining before asking the architects to prepare drawings of the two lobby arrangements. The architects have not prepared elevations for the options. The preferred option with the lobby on Avocado could look good; however, it
appears to have a big wall. The seating is a maximum of 348, but the Board of Library Trustees needs to discuss whether the lecture hall should be that big or slightly smaller. Assistant City Manager Jacobs recommended the architects prepare for maximum
seating. If necessary, the size can be reduced. Regardless of the size of the lecture hall, 18 parking spaces will be lost. Staff is exploring the possibilities for adding parking spaces to replace those lost. During the day, the parking structure is crowded.
12. Library Services
Report of Library issues regarding services, customers, and staff.
Library Services Director Hetherton reported Cherall Weiss attended the California Library
Literacy Services conference and presented on three topics. The Library's possible use
of the credit union space is promising. He had contacted Keith Curry Lance about the Library achieving four-star status. Library staff will continue to think of the customer first
and to spend money wisely. On October 30, he will hold a meeting with the facilitators of the Library Administration Annual Retreat. The Retreat is scheduled for November 9. At his request, Library Services Manager Natalie Basmaciyan, Adult Services Coordinator
Lightfoot, Branch & Youth Services Coordinator Walker, and Circulation and Technical Processing Coordinator Melissa Hartson have drafted customer service initiatives for the reference collection, outreach, and Library card registration. The Wheelhouse List should
include the Library volunteer event on October 24 at 10:00 a.m. In answer to Vice Chair Watkins' question, Library Services Director Hetherton suggested
Mr. Lance referenced a possible upcoming fifth category for Wi-Fi access. The Library is doing well in that category.
Board Member Johnson-Tucker appreciated the new initiatives.
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Board of Library Trustees Meeting Minutes October 15, 2018
Page 6
B. Monthly Reports
13. Friends of the Library Liaison Report
Trustee update of the most recently attended Friends of the Library Board
meeting. Board Member Coulter reported that the Friends had art book sales of $940 on Saturday,
October 13 at Art in the Park. In September, book sales totaled $14,869, $594 of which came from the sale of vintage books. The next quarterly book sale is Friday, November
2 for members only and Saturday, November 3 for the public. The Friends are planning
their Volunteer Holiday luncheon for December 10 at Newport Rib Company.
14. Library Foundation Liaison Report
Trustee update of the most recently attended Library Foundation Board meeting.
Board Member Johnson-Tucker reported that the Foundation continues to search for an Executive Director.
Toby Larson, Library Foundation Board Member, added that planning for the Witte Lectures and Library Live is complete. The Board of Library Trustees is invited to the VIP
event prior to the October 25 Library Live lecture. Outreach and Library tours are wonderful ways to bring in new members. 15. Witte Lectures Committee Liaison Report Trustee update of the most recently attended Witte Lectures Committee's
monthly meeting.
Board Member Kost noted that speakers are lined up for the Witte lectures. The
Committee has added a sponsor bracket and decreased the number of tickets provided
to sponsors. In addition, sponsors must request their tickets or the tickets will be released to the public. Service charges are now incorporated into the ticket price. At the time of
ticket purchase, the purchaser may round up the cost with the difference being donated
to the Foundation.
16. Literacy Services Liaison Report Trustee update of the most recently attended Literacy Services Advisory Board meeting.
Vice Chair Watkins noted the next meeting is November 13. Both he and Library Services Director Hetherton will attend the meeting.
17. Library Live Lectures Liaison Report
Trustee update of the most recently attended Library Live Lectures
Committee's meeting.
Toby Larson reported all speakers have been booked for the 2018/2019 series. The first
lecture is October 25. Two of the four lectures will be free to the public.
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Board of Library Trustees Meeting Minutes October 15, 2018
Page 7
VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
None VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
None
IX. ADJOURNMENT – 6:17 p.m.
10
1
COMMENT #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
1
9/2018
Comment Card
Natalie Basmaciyan
Library Services Manager
10/7/2018
2
10/2018
Comment Card
Natalie Basmaciyan
Library Services Manager
10/8/2018
3
10/2018
Comment Card
Rebecca Lightfoot
Adult Services Coordinator
10/22/2018
Coordinate: Library Tech <-> Oasis. Offer tech classes. Increase use/benefit
of tech by Oasis patrons. Cost-Benefit!!
Thank you for contacting the Newport Beach Public Library via
comment card. You inquired about teaching tech classes at the
OASIS Senior Center. OASIS staff and NBPL staff have
collaborated through the Computer Club at OASIS several times.
I will speak with my colleague at OASIS to see if we can pursue
this idea.
NEWPORT BEACH PUBLIC LIBRARY CUSTOMER COMMENTS
COMMENT RESPONSE
Called as requested and left phone message.Like Most: Your staff and the music room. The sound lab needs
improvement. Your setup is only set up to record live sounds (i.e., vocals and
acoustic guitar). YOU NEED VIRTUAL INSTRUMENTS! What a beautiful
idea to have a recording studio, but sad that it can only serve singers and
guitar players. But what about BEAT makers? It is needed. Computer is too
slow. Needs to be bigger computer or just get VSTs. Call me to explain to
you quickly.
Librarian: Please provide another copy of The New York Times. The library
thief takes the only copy every day and does not return it. Thanks for your
consideration.
Thank you for taking the time to let us know about the New York
Times going missing. It is a pretty big library, and sometimes
people take the paper upstairs and leave it there, so we’ll often
find it later. Hopefully that is what is happening in this case and
not someone actually taking it out of the building. We will
certainly consider adding another subscription. You can always
access the full text of the New York Times online through our
ProQuest database. If you need assistance accessing the
database, please let us know and we’ll be happy to show you
how it works! Please don’t hesitate to contact me with any other
questions or concerns. Thank you.
11
2
COMMENT #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
COMMENT RESPONSE
4
10/9/2018
Phone
Natalie Basmaciyan
Library Services Manager
10/9/2018
5
10/16/2018
Email
Natalie Basmaciyan
Library Services Manager
10/18/2018
6
10/22/2018
Comment Card
Rebecca Lightfoot
Adult Services Coordinator
11/2/2018
Back side of newspaper reading area - by 1st set of big windows downstairs -
ADD TABLES & CHAIR.
Thank you for your recent comment card suggesting we add
tables and a chair to the newspaper reading area at the Central
Library. We will certainly look at our current furniture
configuration and determine if we could better utilize the furniture
and space we have available. Please don’t hesitate to contact
me if you have any other questions or concerns!
I miss the "return box" on Avocado that was removed during the building of
city hall! Please consider bringing it back. The two 3-MINUTE PARKING
SPOTS designated in the library parking lot for "RETURNS" are currently
mis-used by patrons -- to visit the Library, not just to insert books into the
"return box." PLEASE, PLEASE consider the age of some of your clientele
and make it easier for us to use the Library. Thank you for your
consideration.
Thank you for contacting the Newport Beach Public Library
regarding the Avocado Avenue book drop. City staff relocated
the book drop to the side of the Central Library building by the
parking deck. The book drop was not placed back on Avocado
Avenue due to the bicycle lane requirements and OCTA bus
route needs. Library staff is aware that some customers park in
the 3-minute spaces for longer than the posted time. We do call
Parking Enforcement as needed to address this concern. Please
let me know if we may be of further assistance. Thank you for
using your library.
Natalie is working with Public Works to post signage regarding
smoking.
A library patron called earlier to report that someone was smoking on a
bench on the south side of the library. She was upset because she feels the
library is not enforcing a no smoking policy. I asked for her name and
number, but she does not want a call back. She said she just wants us to do
a better job enforcing the rules.
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NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Tim Hetherton, Library Services Director
Re: Report of Library Activities – November 13, 2018 Meeting
_________________________________________________________________________________
TIM HETHERTON, LIBRARY SERVICES DIRECTOR
“My two favorite things in life are libraries and bicycles. They both move people forward without wasting anything.”
–Peter Golkin
Retail Space As mentioned last month, the Credit Union has vacated the retail space across from the bistro at
the second floor entrance. Community Development, the City entity responsible for real estate
and leases, has asked the Library to develop potential uses of the space. Library Services Manager Natalie Basmaciyan and I met with Trustee Kost to inspect the location and discuss possible uses of the space. Staff thinks that the space would make an excellent location for the
Library’s passport services activities. In addition, staff proposes that the retail space, in addition to passport services, can also be used as a business center – with public fax, scanning, notary
public services, device charging, and supply sales. Staff consulted the Friends of the Library,
who are interested in having a presence in the space as well, selling books and gift shop items. Moving these services to the retail space will also open up the current passport office, which
can then be repurposed, perhaps as an additional study room. With Board direction, staff would
like to bring a formal proposal to the BLT in December.
Board of Library Trustees’ Wheelhouse list:
November 27Friends of the Library check presentation
4 p.m., City Council Chambers
December 1
The Nutcracker for kids
Two performances: 2:30 p.m. and 4 p.m.Friends Room, Central Library
December 2Corona del Mar Christmas Walk
Corona del Mar’s Business District
11 a.m. to 4 p.m.(Library staff will host a table and promote the new Branch facility.)
13
NATALIE BASMACIYAN, LIBRARY SERVICES MANAGER
Staffing
After a competitive recruitment for the Librarian II positions, Librarian I Nadia Dallstream and Library Clerk/Full Time Claire Leach have been promoted. Both Nadia and Claire are assigned
to the Adult Services department and will report to Adult Services Coordinator Rebecca Lightfoot. Sunday Musicale 95 people attended the October Sunday Musicale. Concert pianist Ekaterina Bessmeltseva and Brazilian guitarist Hugo Nogueira presented a repertoire of 19th-century music originally written
for classical guitar and piano, including music from composers Mauro Giuliani (Italy), Ferdinando Carulli (Italy), and Anton Diabelli (Austria).
Author Event Author Michele I. Khoury hosted 42 people for her event featuring her debut novel, Busted. She
discussed her in-depth research in to Orange County crime and justice. 8 people purchased
books and one attendee opened a new library card. Thank you to Library Assistants Terry Sanchez and Camille Escareal-Garcia for facilitating the program.
Community Outreach Librarian Annika Helmuth and Senior Clerk Julie Duncan presented an overview of library
services to the P.E.O. Sisterhood meeting on Balboa Island. 35 attendees learned about the myriad services and collections. The Sisterhood presented Annia and Julie a $25.00 donation check as a thank you for the program.
Librarian Helen Medina hosted students in a Master’s program from the Interior Design Institute in Newport Beach. Helen reviewed business and online resources for the students.
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR
Branches
Programs at the branches for the month of October included Incredi-Crafts at Balboa (inspired
by The Incredibles movies) and Happy Halloween crafts at Mariners.
Andy Kachaturian took over Branch Librarian duties at Mariners on October 8 and has very
quickly gotten into the swing of operating the branch. Andy made some changes regarding collection development responsibilities and is working with the Branch Coordinator on
scheduling and other personnel related issues. Youth Services
On Sunday, October 7 John Flanagan, author of the very popular Ranger’s Apprentice series
appeared at the Library courtesy of the Whale of a Tale Bookshoppe and delighted the crowd with the tales of the series and his writing process. John hails from Australia and visited the
Library four years ago. We would happily have him back again and again! Annika hosted a very successful Coding for Kids program on October 9 and the Halloween Extravaganza held on October 31 was once again a resounding success. Over 200 children and their adults enjoyed
trick-or-treating, crafts, games and just general Halloween fun.
14
At the October meeting of the Board of Library Trustees held at Mariners on Monday the 15th, in addition to Rebecca giving her last Branch Report on Mariners (Andy will take this over in the
future), part-time Children’s Library Assistants Bernadette Gilliam, Melinda Vogel and Kristie
Bailey spoke to the Board about their responsibilities and duties as part of the Youth Services team. This includes programming and work with YAAC and other Teen volunteers. They did a
great job representing the team.
In personnel news, Children’s Librarian Nadia Dallstream promoted up to a Librarian II position
in Adult Reference near the end of the month. Although we will miss her very much as a full-time member of the Youth Services team, Nadia will continue to help with YAAC and definitely be scheduled to assist with coverage in the Children’s room. Congratulations to Nadia!
Teen Services
YAAC members took part in a Library Scavenger hunt as part of their October meeting in
addition to discussing volunteer opportunities and college prep programs in the coming months. Annika and part-time Library Assistant Danielle Doi had the opportunity to represent the Library
and Teen services at the NMUSD College and Career Night at the OC Fair Grounds on
Wednesday, October 17. This outreach event gave them the chance to talk about Library services and volunteer opportunities to several interested teens and their parents.
MELISSA HARTSON, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR
Staffing
Congratulations to Claire Leach who was promoted from a Technical Processing Clerk to the
Reference Department as a Librarian II this month.
We continue to work with Human Resources on recruitments for additional Library Page and P/T and F/T Library Clerk vacancies.
Training
I hosted our quarterly Clerk training sessions this month. Each member of the Admin Team
shared their 2019 Customer Service Initiatives with the group. I presented an overview of the Library’s collection development policy and procedures. Best practices for circulation and
technical processing workflows were shared among the group.
REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR
Librarian II Promotion Children’s Librarian I Nadia Dallstream and Technical Processing Clerk Claire Leach earned the
Librarian II promotions and started their new assignments October 29th.
New Database
We are pleased to offer a new database to our customers, Encyclopedia Britannica for
Students. Britannica offers a wide variety of resources in different media formats, specially geared towards specific age groups.
15
Proquest Articles Retrieved 2018-2019
July Aug Sept Oct AVG.
Business Databases 1433 1359 908 1095 1199
Newspapers--Current 1005 1008 989 883 971
Newspapers--Historical 1579 1255 1639 1892 1591
Magazines 212 781 171 108 318
JUL AUG SEP OCT
2018 2018 2018 2018
Tracked by #searches
Ancestry 520 547 434 617 2118
A to Z Databases 1005 2362 1180 981 5528
AskART 228 262 185 31 706
BioResCtr*35 61 58 185 339
Britannica 455 455
FoF Ancient Hist 260 73 52 83 468
GDL 31 14 39 26 110
GVRL 43 31 384 435 893
HeritageQuest 2183 2343 2670 1772 8968
Kids InfoBits 28 113 56 26 223
Lynda.com 6214 8231 8030 22475
LitResCtr 13 69 24 234 340
Opposing Vpts*6 54 730 2243 3033
Nat Geo 9 21 22 43 95
Nat Geo Kids 6 27 5 21 59
NoveList Plus 197 170 186 181 734
NoveList K-8 Plus 15 81 73 75 244
ProQuest 4069 3731 3108 2964 13872
Ref USA Bus.1868 1259 1431 983 5541
Ref USA Res.*87 103 84 442 716
World Book Online 6 15 38 289 348
Tracked by #sessions
Cypress Resume 10 11 14 10 45
Kanopy 565 691 670 710 2636
ScienceFLIX 4 14 23 12 53
Testing & EdRefCtr 46 64 49 60 219
Universal Class 83 65 51 90 289
Tracked by #page views
Consumer Reports 1263 X 989 1674 3926
CultureGrams 154 590 247 210 1201
Morningstar 20950 8675 6152 9580 45357
NetAdvantage 4391 7341 6348 4276 22356
RealQuest 112 41 184 85 422
Tumblebooks 186 142 123 161 612
Value Line 14836 13507 14724 43067
Tracked by Hours Used
Rosetta Stone 40.1 17 12.7 5.7 75.5
Notes: Consumer Reports data unavailable for August 2018
Britannica is a new database just added this month.
Database FY
Comparisons
YTD
18/19
16
Oct-18 YTD 18/19 YTD 17/18
BALBOA 6,711 26,953 26,202
CDM 5 28 15,550
MARINERS 28,758 103,071 119,823
CENTRAL 69,676 299,647 300,505
Ebooks/Emagazines 12,982 49,364 40,823
TOTAL 118,132 479,063 502,903
NOV 17 113,587
DEC 17 106,451
JAN 18 119,751
FEB 18 107,236
MAR 18 124,029
APR 18 115,165
MAY 18 117,063
JUN 18 117,808
JUL 18 123,229
AUG 18 122,883
SEP 18 114,806
OCT 18 118,132
TOTAL 1,400,140
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - OCTOBER 2018
CIRCULATION
BALBOA
CDM
MARINERS
CENTRAL
Ebooks/Emagazines
100,000
105,000
110,000
115,000
120,000
125,000
130,000
135,000
140,000
145,000
150,000
155,000
160,000
NOV 17 DEC 17 JAN 18 FEB 18 MAR 18 APR 18 MAY 18 JUN 18 JUL 18 AUG 18 SEP 18 OCT 18
1575518
1818709
1588822 1582953
1582914
1598265
1610818
1529391
1464640
1424594
1250000
1375000
1500000
1625000
1750000
1875000
2000000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
CIRCULATION
17
Oct-18 YTD 18/19 YTD 17/18
BALBOA 540 1,806 2,059
CDM 0 0 1,618
MARINERS 3,632 11,878 13,830
CENTRAL 9,552 39,643 37,975
TOTAL 13,724 53,327 55,482
12 Month Comparison
NOV 17 12,281
DEC 17 11,095
JAN 18 13,313
FEB 18 12,649
MAR 18 11,743
APR 18 12,753
MAY 18 12,701
JUN 18 14,504
JUL 18 13,208
AUG 18 12,888
SEP 18 13,507
OCT 18 13,724
TOTAL 154,366
NEWPORT BEACH PUBLIC LIBRARY - OCTOBER 2018
REFERENCE
BALBOA
CDM
MARINERS
CENTRAL
0
3,000
6,000
9,000
12,000
15,000
18,000
21,000
24,000
NOV 17 DEC 17 JAN 18 FEB 18 MAR 18 APR 18 MAY 18 JUN 18 JUL 18 AUG 18 SEP 18 OCT 18
181,315
211,742
199,880 191,567
184,260
190,391
168,496
162,510 157,149
156,521
120,000
140,000
160,000
180,000
200,000
220,000
240,000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
REFERENCE
18
Oct-18 YTD 18/19 YTD 17/18
BALBOA 3,791 16,140 15,935
CDM 0 0 12,412
MARINERS 18,640 68,623 86,730
CENTRAL 53,210 238,901 267,684
TOTAL 75,641 323,664 382,761
12 Month Comparison
NOV 17 88,082
DEC 17 86,211
JAN 18 93,209
FEB 18 88,450
MAR 18 100,010
APR 18 115,595
MAY 18 99,442
JUN 18 104,584
JUL 18 80,162
AUG 18 92,771
SEP 18 75,090
OCT 18 75,641
TOTAL 1,099,247
NEWPORT BEACH PUBLIC LIBRARY - OCTOBER 2018
CUSTOMERS SERVED IN LIBRARY
BALBOA
CDM
MARINERS
CENTRAL
50,000
60,000
70,000
80,000
90,000
100,000
110,000
120,000
130,000
140,000
150,000
160,000
170,000
NOV 17 DEC 17 JAN 18 FEB 18 MAR 18 APR 18 MAY 18 JUN 18 JUL 18 AUG 18 SEP 18 OCT 18
1200664
1258585
1258902
1131330 1074933
1399841 1256238
1209719
1102106
1158344
600000
775000
950000
1125000
1300000
1475000
1650000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
CUSTOMERS SERVED IN LIBRARY
19
Oct-18 YTD 18/19 YTD 17/18
BALBOA 141 704 571
CDM 0 0 2,277
MARINERS 1,296 4,026 4,789
CENTRAL 3,736 20,742 16,857
TOTAL 5,173 25,472 24,494
12 Month Comparison
NOV 17 4,793
DEC 17 3,722
JAN 18 4,152
FEB 18 5,177
MAR 18 5,107
APR 18 6,375
MAY 18 5,771
JUN 18 9,944
JUL 18 6,840
AUG 18 6,058
SEP 18 7,401
OCT 18 5,173
TOTAL 70,513
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - OCTOBER 2018
BALBOA
CDM
MARINERS
CENTRAL
0
2,000
4,000
6,000
8,000
10,000
12,000
NOV 17 DEC 17 JAN 18 FEB 18 MAR 18 APR 18 MAY 18 JUN 18 JUL 18 AUG 18 SEP 18 OCT 18
43419
28680
53534
51570
51894
49977
64473
67646
69922
69535
0
15000
30000
45000
60000
75000
90000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
PROGRAM ATTENDANCE
20
LIBRARY EXPENDITURES 2018-2019
(November 5, 2018)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,768,340 2,768,340 848,959 306,560 1,919,381
SALARY PART-TIME 967,642 987,642 254,712 97,643 732,930
BENEFITS 2,278,603 2,281,103 644,948 209,997 1,636,155
SALARY & BENEFITS TOTAL 6,014,585 6,037,085 1,748,620 614,200 4,288,465
II MAINT & OPERATION
PROFESSIONAL SERVICE*137,577 137,577 1,173 388 136,404
UTILITIES 274,885 274,885 125,416 48,412 149,469
PROGRAMMING 5,500 5,500 1,199 372 4,301
SUPPLIES**83,170 83,961 28,941 5,717 55,020
LIBRARY MATERIALS 619,740 624,555 331,233 49,304 293,322
FACILITIES MAINTENANCE 174,951 174,951 29,331 13,271 145,620
TRAINING AND TRAVEL 15,075 15,075 829 405 14,246
GENERAL OPERATING EXPENSES***24,200 24,200 3,857 1,865 20,343
PERIPHERALS 5,000 5,000 0 0 5,000
INTERNAL SERVICE FUNDS 1,419,637 1,419,637 354,909 354,909 1,064,728
OFFICE EQUIPMENT 2,000 2,000 0 0 2,000
MAINT & OPERATION TOTAL 2,761,735 2,767,341 876,888 474,641 1,890,453
LIBRARY BUDGET TOTAL 8,776,320 8,804,426 2,625,508 1,088,841 6,178,918
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
21
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Ongoing Ongoing
Jan 16, 2018 Jan 22, 2019
Jan 16, 2018 Jan 22, 2019
Feb 27, 2018 Feb 19, 2019
Feb 27, 2018 Feb 19, 2019
Mar 19, 2018 Mar 18, 2019
Mar 19, 2018 Mar 18, 2019
Mar 19, 2018 Mar 18, 2019
Mar 19, 2018 Mar 18, 2019
Mar 19, 2018 Mar 18, 2019
Apr 16, 2018 Apr 15, 2019
Apr 16, 2018 Apr 15, 2019
May 21, 2018 May 20, 2019
Jun 18, 2018 Jun 17, 2019
CLOSED 2018 Jun 17, 2019
Jun 18, 2018 Jun 17, 2019
Jun 18, 2018 Jun 17, 2019
Jul 16, 2018 Jul 15, 2019
Jul 16, 2018 Jul 15, 2019
Jul 16, 2018 Jul 15, 2019
Aug 20, 2018 Aug 19, 2019
Sep 17, 2018 Sep 16, 2019
Oct 15, 2018 Oct 21, 1019
Oct 15, 2018 Oct 21, 2019
LAST
REVIEWED POLICY REVIEW
Jun 16, 2014 NBPL 6 Media Lab Use Policy Nov 13, 2018
Jun 16, 2014 NBPL 7 Sound Lab Use Policy Nov 13, 2018
Oct 07, 2013 NBPL 10 Laptop Borrowing Policy Dec 17, 2018
Feb 03, 2014 NBPL 3 Library Gift and Donor Policy (formerly City Council Policy I-4)Dec 17, 2018
Jun 16, 2014 NBPL 5 Newport Beach Public Library Internet Use Policy (formerly City Council Policy I-8)Dec 17, 2018
Feb 21, 2017 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Dec 17, 2018
Oct 10, 2006 CC I-7 Library Meeting Rooms Policy (Council Policy I-7)Jan 21, 2019
Feb 17, 2015 NBPL 8 Display and Distribution of Materials Policy Jan 21, 2019
May 12, 2015 NBPL 1 Library Use Policy (formerly City Council Policy I-2)Feb 18, 2019
Jan 17, 2017 NBPL 4 Children in the Library Policy (formerly City Council Policy I-6)Mar 18, 2019
Feb 27, 2018 NBPL 12 Circulation Policy Feb 17, 2020
Aug 20, 2018 NBPL 2 Collection Development Policy (formerly City Council Policy I-3)Aug 17, 2020
Sep 17, 2018 NBPL 9 Expressive Use Areas Sep 21, 2020
Sep 17, 2018 NBPL 13 Study Room Policy Sep 21, 2020
Information Technology Update
Library Material Selection & Downloadable Services
Further Review of Library Fines
Media Lab Update
Marketing Update & Social Networking Update
Adult and Reference Services Update
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Youth Services Update
Lecture Hall Update
Corona del Mar Branch Project Update
Policy Review (See List Below)
Election of Board of Library Trustees Officers/Trustee Liaisons
Proposed Library Closures for Winter Holidays 2018
Arts & Cultural Update
Branch Update - Corona del Mar
Annual Budget - Approval
WiFi Usage Compared to Other Libraries
Review of San Diego Library's Proposed Library Fines Policy
Branch Update - Balboa
Statistical Comparison Report of Peer Libraries/Meeting Spaces
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Literacy Program Update
Branch Update - Mariners
Review Holidays / Meeting Schedule
Newport Beach Public Library eBranch & Database Review
Annual Budget - Preliminary Review
Assign a Lecture Hall Capital Campaign Committee
22
RECOMMENDATION:
Staff requests that the Board of Library Trustees approve a minor revision of the Media Lab Use Policy
(NBPL 6).
DISCUSSION:
The Media Lab, which is comprised of 15 high-end computer workstations, provides specialized software
and equipment for creative endeavors. The space is also used for public training. Thoughtful
programming, trained staff, and unique resources positons the Media Lab as an important amenity to
Library customers.
Staff suggests one change to the existing policy. Media Lab users should not be required to turn over
their driver’s license or photo ID to staff in order to use the Media Lab, as stipulated by item number 4:
“Use of the Media Lab will be checked out on the user’s Newport Beach Public Library account and a
photo ID will be held.”
Since customers must provide a library card number to access the technology in the Media Lab, as
stipulated by item 1, it is not necessary for staff to hold ID. Members of the public log on to Media Lab
computers with their library card. A library card is used to check out devices as well.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).]
ATTACHMENT A: Media Lab Use Policy - original
ATTACHMENT B: Media Lab Use Policy - redlined
ATAACHMENT C: Media Lab Use Policy - final
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Media Lab Use Policy – NBPL 6
23
A
Media Lab Use Policy NBPL 6
1.The Media Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose accounts
are in good standing.
2.Customers under 14 years of age must be accompanied by an adult.
3.Users can make 4 hour reservations (with extended time permitted if no one else is waiting) to
use a Media Lab computer by speaking to a staff member. Reservations will be held for 10 minutes
after they are scheduled to begin and will be considered canceled at that time.
4.Use of the Media Lab will be checked out on the user’s Newport Beach Public Library account and
a photo ID will be held.
5.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and
Internet Use Policy.
6.Food and drink are not permitted in the Media Lab at any time.
7.Cell phone conversations are not allowed in the Media Lab. Cell phones must be set to
silent. Customers using the Media Lab portion of the Media Lab for audio projects must use
headphones. Headphone volume must be such that other customers will not be disturbed.
8.The workspace area of the Media Lab is reserved for customers using Media Lab software or who
are working on digital media projects (videos, music, websites, photo editing, scanning). Users who
want to browse the Internet or use Microsoft Office products should use the public computers in
other areas of the building or check out a laptop. For group study, please reserve one of our three
study rooms.
9.Users will be assigned to a specific computer based on their project needs. When making an
appointment, customers should inform staff of their specific hardware and software requirements.
10.Saving work on Media Lab computers is prohibited. Users must save their work on an external
memory source. CDs and flash drives are sold in the Media Center. The Library is not responsible
for any work that is unsaved, corrupted, or altered in the Media Lab.
11.Media Lab users with large files must save, export or transfer large projects to external devices
prior to closing. Allow ample time to save, export, transfer large files, or process your files. The
Media Lab will close no later than 30 minutes prior to Library closing times.
12.Media Lab users may not install or download software or upgrades. For help or to suggest
software, downloads and upgrades, please see Library Staff.
13.The Library is not responsible for any valuables left unattended.
24
A
14. Media Lab policies are subject to periodic review and change by the Library Board of Trustees.
Adopted by the Board of Library Trustees on June 16, 2014.
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on June 16, 2014.
25
B
Media Lab Use Policy NBPL 6
1.The Media Lab is open to valid Newport Beach Public Library (NBPL) card holders whose
accounts are in good standing.
2.Customers under 14 years of age must be accompanied by an adult.
3.Users can make 4 hour reservations (with extended time permitted if no one else is waiting) to
use a Media Lab computer by speaking to a staff member. Reservations will be held for 10
minutes after they are scheduled to begin and will be considered canceled at that time.
4.Use of the Media Lab will be checked out on the user’s Newport Beach Public Library account and
a photo ID will be held.
4.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and
Internet Use Policy.
5. Food and drink are not permitted in the Media Lab at any time.
6.Cell phone conversations are not allowed in the Media Lab. Cell phones must be set to
silent. Customers using the Media Lab portion of the Media Lab for audio projects must use
headphones. Headphone volume must be such that other customers will not be disturbed.
7.The workspace area of the Media Lab is reserved for customers using Media Lab software or
who are working on digital media projects (videos, music, websites, photo editing, scanning).
Users who want to browse the Internet or use Microsoft Office products should use the public
computers in other areas of the building or check out a laptop. For group study, please reserve
one of our three study rooms.
8.Users will be assigned to a specific computer based on their project needs. When making an
appointment, customers should inform staff of their specific hardware and software
requirements.
9.Saving work on Media Lab computers is prohibited. Users must save their work on an external
memory source. CDs and flash drives are sold in the Media Center. The Library is not
responsible for any work that is unsaved, corrupted, or altered in the Media Lab.
10.Media Lab users with large files must save, export or transfer large projects to external devices
prior to closing. Allow ample time to save, export, transfer large files, or process your files. The
Media Lab will close no later than 30 minutes prior to Library closing times.
11.Media Lab users may not install or download software or upgrades. For help or to suggest
software, downloads and upgrades, please see Library Staff.
26
B
12. The Library is not responsible for any valuables left unattended.
13. Media Lab policies are subject to periodic review and change by the Library Board of Trustees.
Adopted by the Board of Library Trustees on June 16, 2014.
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on June 16, 2014 November 13, 2018.
27
C
Media Lab Use Policy NBPL 6
1.The Media Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose
accounts are in good standing.
2.Customers under 14 years of age must be accompanied by an adult.
3.Users can make 4 hour reservations (with extended time permitted if no one else is waiting) to
use a Media Lab computer by speaking to a staff member. Reservations will be held for 10
minutes after they are scheduled to begin and will be considered canceled at that time.
4.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy and
Internet Use Policy.
5.Food and drink are not permitted in the Media Lab at any time.
6.Cell phone conversations are not allowed in the Media Lab. Cell phones must be set to
silent. Customers using the Media Lab portion of the Media Lab for audio projects must use
headphones. Headphone volume must be such that other customers will not be disturbed.
7.The workspace area of the Media Lab is reserved for customers using Media Lab software or
who are working on digital media projects (videos, music, websites, photo editing, scanning).
Users who want to browse the Internet or use Microsoft Office products should use the public
computers in other areas of the building or check out a laptop. For group study, please reserve
one of our three study rooms.
8.Users will be assigned to a specific computer based on their project needs. When making an
appointment, customers should inform staff of their specific hardware and software
requirements.
9.Saving work on Media Lab computers is prohibited. Users must save their work on an external
memory source. CDs and flash drives are sold in the Media Center. The Library is not
responsible for any work that is unsaved, corrupted, or altered in the Media Lab.
10.Media Lab users with large files must save, export or transfer large projects to external devices
prior to closing. Allow ample time to save, export, transfer large files, or process your files. The
Media Lab will close no later than 30 minutes prior to Library closing times.
11.Media Lab users may not install or download software or upgrades. For help or to suggest
software, downloads and upgrades, please see Library Staff.
28
C
12. The Library is not responsible for any valuables left unattended.
13. Media Lab policies are subject to periodic review and change by the Library Board of Trustees.
Adopted by the Board of Library Trustees on June 16, 2014.
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on November 13, 2018.
29
RECOMMENDATION:
Staff requests that the Board of Library Trustees approve a minor revision of the Sound Lab Use Policy
(NBPL 7).
DISCUSSION:
The Sound Lab provides specialized software and equipment for recording projects. The availability of a
digital audio workstation and peripheral equipment for sound recording provides patrons with an
important amenity not typically provided by public libraries.
Staff suggests one change to the existing policy. Sound Lab users should not be required to turn over
their driver’s license or photo ID to staff in order to use the Sound Lab, as stipulated by item number 4:
“Use of the Sound Lab will be checked out on the user’s Newport Beach Public Library account and a
photo ID will be held.”
Since customers must provide a library card number to gain access to the room and the technology in
the Sound Lab, as stipulated by item 1, it is not necessary for staff to hold ID.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item). pplica]
ATTACHMENT A: Sound Lab Use Policy - original
ATTACHMENT B: Sound Lab Use Policy - redlined
ATAACHMENT C: Sound Lab Use Policy - final
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Sound Lab Use Policy – NBPL 7
30
A
Sound Lab Use Policy NBPL 7
1.The Sound Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose
accounts are in good standing.
2. Customers under 14 years of age must be accompanied by an adult.
3.Users can make 4 hour reservations to use the Sound Lab. Reservations will be held for
10 minutes after they are scheduled to begin and will be considered canceled at that
time.
4.Use of the Sound Lab will be checked out on the user’s Newport Beach Public Library
account and a photo ID will be held.
5.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy
and Internet Use Policy.
6.Food and drink are not permitted in the Sound Lab at any time.
7.Cell phone conversations are not allowed in the Sound Lab. Cell phones must be set to silent.
8.The workspace area of the Sound Lab is reserved for customers using Sound Lab software
or who are working on digital media projects. Users who want to browse the Internet or use
Microsoft Office products should use the public computers in other areas of the building or
check out a laptop. For group study, please reserve one of our three study rooms.
9.Users will be assigned to a specific computer based on their project needs. When
making an appointment, customers should inform staff of their specific hardware and
software requirements.
10.Saving work on Sound Lab computers is prohibited. Users must save their work on an
external memory source. CDs and flash drives are sold in the Media Center. The Library is
not responsible for any work that is unsaved, corrupted, or altered in the Media Center.
11.Sound Lab users with large files must save, export or transfer large projects to external
devices prior to closing. Allow ample time to save, export, transfer large files, or process your
files. The Sound Lab will close no later than 30 minutes prior to Library closing times.
12.Sound Lab users may not install or download software or upgrades. For help or to
suggest software downloads and upgrades please see Library Staff.
13.The Library is not responsible for any valuables left unattended.
31
A
14. Sound Lab policies are subject to periodic review and change by the Library Board of Trustees.
Approved by the Board of Library Trustees on June 16, 2014.
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on June 16, 2014.
32
B
Sound Lab Use Policy NBPL 7
1.The Sound Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose
accounts are in good standing.
2. Customers under 14 years of age must be accompanied by an adult.
3.Users can make 4 hour reservations to use the Sound Lab. Reservations will be held for
10 minutes after they are scheduled to begin and will be considered canceled at that
time.
4.Use of the Sound Lab will be checked out on the user’s Newport Beach Public Library
account. and a photo ID will be held.
5.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy
and Internet Use Policy.
6.Food and drink are not permitted in the Sound Lab at any time.
7.Cell phone conversations are not allowed in the Sound Lab. Cell phones must be set to silent.
8.The workspace area of the Sound Lab is reserved for customers using Sound Lab software
or who are working on digital media projects. Users who want to browse the Internet or use
Microsoft Office products should use the public computers in other areas of the building or
check out a laptop. For group study, please reserve one of our three study rooms.
9.Users will be assigned to a specific computer based on their project needs. When
making an appointment, customers should inform staff of their specific hardware and
software requirements.
10.Saving work on Sound Lab computers is prohibited. Users must save their work on an
external memory source. CDs and flash drives are sold in the Media Center. The Library is
not responsible for any work that is unsaved, corrupted, or altered in the Media Center.
11.Sound Lab users with large files must save, export or transfer large projects to external
devices prior to closing. Allow ample time to save, export, transfer large files, or process your
files. The Sound Lab will close no later than 30 minutes prior to Library closing times.
12.Sound Lab users may not install or download software or upgrades. For help or to
suggest software downloads and upgrades please see Library Staff.
13.The Library is not responsible for any valuables left unattended.
33
B
14. Sound Lab policies are subject to periodic review and change by the Library Board of Trustees.
Approved by the Board of Library Trustees on June 16, 2014.
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on June 16, 2014 November 13, 2018.
34
C
Sound Lab Use Policy NBPL 7
1.The Sound Lab is open to valid Newport Beach Public Library (NBPL) cardholders whose
accounts are in good standing.
2. Customers under 14 years of age must be accompanied by an adult.
3.Users can make 4 hour reservations to use the Sound Lab. Reservations will be held for
10 minutes after they are scheduled to begin and will be considered canceled at that
time.
4.Use of the Sound Lab will be checked out on the user’s Newport Beach Public Library
account.
5.All general behavioral guidelines for the Library apply, specifically, the Library Use Policy
and Internet Use Policy.
6.Food and drink are not permitted in the Sound Lab at any time.
7.Cell phone conversations are not allowed in the Sound Lab. Cell phones must be set to silent.
8.The workspace area of the Sound Lab is reserved for customers using Sound Lab software
or who are working on digital media projects. Users who want to browse the Internet or use
Microsoft Office products should use the public computers in other areas of the building or
check out a laptop. For group study, please reserve one of our three study rooms.
9.Users will be assigned to a specific computer based on their project needs. When
making an appointment, customers should inform staff of their specific hardware and
software requirements.
10.Saving work on Sound Lab computers is prohibited. Users must save their work on an
external memory source. CDs and flash drives are sold in the Media Center. The Library is
not responsible for any work that is unsaved, corrupted, or altered in the Media Center.
11.Sound Lab users with large files must save, export or transfer large projects to external
devices prior to closing. Allow ample time to save, export, transfer large files, or process your
files. The Sound Lab will close no later than 30 minutes prior to Library closing times.
12.Sound Lab users may not install or download software or upgrades. For help or to
suggest software downloads and upgrades please see Library Staff.
13.The Library is not responsible for any valuables left unattended.
35
C
14. Sound Lab policies are subject to periodic review and change by the Library Board of Trustees.
Approved by the Board of Library Trustees on June 16, 2014.
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on November 13, 2018.
36
RECOMMENDATION:
Staff recommends the Board of Library Trustees approve the acceptance of a donation of $500 from the
Spitz Family Trust to enhance the Library’s materials collection.
DISCUSSION:
Larry Spitz and his wife Barbara are avid supporters of the Newport Beach Public Library. The Library
will use these funds to purchase materials for the collection.
Staff recommends the acceptance of this donation by the Library Board of Trustees. If accepted the
donation will be allocated into Library Materials operating account.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).]
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator
TITLE: Donation Acceptance from Spitz Family Trust
37
DISCUSSION:
Work continues to progress on the construction project. Over the next few weeks, crews will install the
exterior wood finish. Some of the exterior stucco work has commenced and the metal roof will be
installed towards the end of the month. In the interior, workers are hanging drywall, installing the fire
sprinklers, and placing insulation.
On Thursday, October 25, the Library Administration Team and Branch Librarian Annika Helmuth were
able to visit the CDM Library/Fire Station construction site for an extensive tour arranged by Project
Manager Peter Tauscher of Public Works.
Public Works would like to offer a tour of the facility to the Board of Trustees. Staff will determine the
Board’s availability and schedule a tour with Public Works.
Circulation and Technical Processing Coordinator Melissa Hartson, Annika, and Technical Processing
Supervisor Julie Duncan met with representatives from Brodart, our primary materials vendor, on
Wednesday, November 7, to plan for Corona del Mar’s opening day collection.
On Tuesday, November 27, the Friends of the Library will present the City with a check for $116,377.61
to be used for an opening day collection at the Corona del Mar Branch. The gift will also be used to
purchase teak furniture for the reading porch.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Corona del Mar Branch Project Update – October 2018
38
RECOMMENDATION:
Staff requests that the Board of Library Trustees approve opening all NBPL locations at 10 a.m. on
Wednesday, December 5, so the Library Administration can hold an all staff meeting from 8 to 9:30 a.m.
DISCUSSION:
The Library Administration team would like to hold an all-staff meeting on Wednesday, December 5.
Management would like to share the Library’s customer service initiatives for 2019 with staff. The
meeting will be an opportunity for Library staff to assemble and meet face-to-face, catch up, brainstorm
and have group discussions. Management will also use the meeting as an opportunity to introduce our
newest staff members to their co-workers.
Delaying the opening of all Library locations until 10 a.m. will affect the public, but Library management
feels that the public will ultimately reap the benefits derived from an engaged and informed work force.
The meeting is an opportunity for staff to address issues and offer alternative ideas that can have a
positive impact on team morale.
Pending Board approval, staff will make every effort to inform the public about the delayed opening.
These efforts include posting the information on the Library and City websites, utilization of the Library
email list (19,000 subscribers), and the use of physical and digital signage at Central Library and the
branches.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).]
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: All Staff Meeting
39