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HomeMy WebLinkAbout12-13-2018 CAC AGENDA PACKETCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, December 13, 2018 - 5:00 PM City Arts Commission Members: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary Miriam Baker, Commissioner Grace Divine, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Staff Members: Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Natalie Basmaciyan, Library Services Manager, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or nbasmaciyan@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I. CALL MEETING TO ORDER II. ROLL CALL III. NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV. PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. 1 December 13, 2018 Page 2 City Arts Commission Meeting V. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A. Approval of Minutes of the November 08, 2018, City Arts Commission Meeting Draft of 11/08/2018 Minutes1. 12-13-2018 - CAC - 01 Draft of Minutes.pdf B. Consent Calendar Items Financial Report2. Review of financial information 12-13-2018 - CAC - 02 Financial Report.pdf Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 12-13-2018 - CAC - 03 Cultural Arts Activities November 2018.pdf VI. CURRENT BUSINESS A. Items for Review and Possible Action Festival Ballet Theatre - The Sleeping Beauty4. The Performing Arts Ad Hoc Subcommittee requests that the City Arts Commission approve two performances of The Sleeping Beauty by the Festival Ballet Theatre on Saturday, March 16, 2019, in the Central Library Friends Room. 12-13-2018 - CAC - 04 Staff Report Festival Ballet Theatre - The Sleeping Beauty.pdf 2 December 13, 2018 Page 3 City Arts Commission Meeting Exhibition of Art in the Central Library Gallery5. Under the recommendation of the Art in Public Places Library Gallery Ad Hoc Subcommittee, staff requests that the City Arts Commission approve the work of artists Sherry Marger, Lauren Mendelsohn-Bass, William Leung, Gail White, Agnes Schenk, and the Sierra Club (Hoiyin Ip) and Steve Rosansky, for display in the Central Library. 12-13-2018 - CAC - 05 Staff Report Exhibition of Art in the Central Library Gallery.pdf 12-13-2018 - CAC - 06 ATTACHMENT A - Sherry Marger.pdf 12-13-2018 - CAC - 07 ATTACHMENT B - Lauren Mendelsohn-Bass.pdf 12-13-2018 - CAC - 08 ATTACHMENT C - William Leung.pdf 12-13-2018 - CAC - 09 ATTACHMENT D - Gail White.pdf 12-13-2018 - CAC - 10 ATTACHMENT E - Agnes Schenk.pdf 12-13-2018 - CAC - 11 ATTACHMENT F - Sierra Club.pdf Restoration of Metalphor Sculpture6. Staff proposes that the City Arts Commission authorize the use of the Lenahan Estate fund to pay for the restoration of the sculpture Metalphor. 12-13-2018 - CAC - 12 Staff Report Restoration of Metalphor Sculpture.pdf Phase IV - Sculpture in Civic Center Park Exhibition7. The Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee makes recommendations to the City Arts Commission regarding funding for Phase IV. 12-13-2018 - CAC - 13 Staff Report Sculpture in Civic Center Park Exhibition - Phase IV.pdf B. Monthly Reports Performing Arts for Concerts on the Green Ad Hoc Subcommittee8. Commissioner Michelle Bendetti, Commissioner Wayan Kaufman, Commissioner Arlene Greer Performing Arts for Balboa Peninsula Ad Hoc Subcommittee9. Commissioner Barbara Glabman, Commissioner Marie Little, Commissioner Arlene Greer Art in Public Places Library Gallery Ad Hoc Subcommittee10. Commissioner Miriam Baker, Commissioner Grace Divine, Commissioner Arlene Greer 3 December 13, 2018 Page 4 City Arts Commission Meeting Cultural Arts Grants Ad Hoc Subcommittee11. Commissioner Barbara Glabman, Commissioner Wayan Kaufman, Commissioner Arlene Greer Publicity Liaison Ad Hoc Subcommittee12. Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee13. Commissioner Wayan Kaufman Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee 14. Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Barbara Glabman VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX. ADJOURNMENT 4 DRAFT Newport Beach City Arts Commission Regular Meeting Minutes Thursday, November 8, 2018 Regular Meeting – 5:00 PM Newport Beach Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:02 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary Miriam Baker, Commissioner (arrived at 5:08 p.m.) Grace Divine, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Commissioners Absent: None Staff Present: Natalie Basmaciyan, Library Services Manager Elaine McMillion, Administrative Support Specialist III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None V. CONSENT CALENDAR A. Approval of Minutes of the October 11, 2018 City Arts Commission Meeting 1. Draft of 10/11/2018 Minutes Motion made by Chair Greer, seconded by Vice Chair Bendetti, and carried (7-0-0-0) to approve the draft Minutes for the meeting of October 11, 2018 as presented. AYES: Greer, Bendetti, Glabman, Baker, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: None B. Consent Calendar Items 2. Financial Report – Review of financial information Library Services Manager Basmaciyan reported the Programming budget totals $27,353 following payment of marketing expenses for Concerts on the Green. The Professional 5 Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 2 Services budget totals $34,750 following payment of expenses for transcription of the October Minutes. Chair Greer noted the Newport Beach Art Exhibition is the only remaining program to be funded. Motion made by Commissioner Glabman, seconded by Vice Chair Bendetti, and carried (7-0-0-0) to approve the Financial Report. AYES: Greer, Bendetti, Glabman, Baker, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: None 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Library Services Manager Basmaciyan advised that an exhibition of Diana Ghoukassian's photographs opened the prior Friday and will remain open through January 4, 2019. Motion made by Commissioner Glabman, seconded by Commissioner Baker, and carried (7-0-0-0) to approve the Cultural Arts Activities Report. AYES: Greer, Bendetti, Glabman, Baker, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: None VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Metalphor Restoration– Staff recommends that the City Arts Commission approve the allocation of funds to restore the sculpture, Metalphor. Chair Greer requested the City Arts Commission return the restoration bid to the Public Art in Public Places subcommittee for further study. The expected lifespan of the restoration work is 12-15 years. Perhaps the City Arts Commission should determine a more appropriate location for the sculpture following restoration. The current environment of the sculpture may be contributing to the deterioration of the sculpture. Commissioner Baker shared photographs of the sculpture's current state. Corrosion has occurred underneath the sculpture and is not readily visible. She recommended the City Arts Commission determine the aesthetic value of the sculpture in its current location before having it restored. In addition, more restoration bids are needed. Jim Mosher remarked that the City has a proposal to place a bridge across Superior. The footings of the bridge appear to be in the location of the sculpture. The sculpture may have to be relocated if the bridge project proceeds. 6 Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 3 Chair Greer requested staff provide the subcommittee with more material regarding Sunset Ridge Park. The item is continued until such time as the subcommittee can provide a recommendation. 5. Maintenance of Bronze Sculptures in City Art Inventory – Staff recommends that the City Arts Commission select a vendor and approve the allocation of funds to maintain the sculptures, Marine 1/1 Memorial Sculpture, Ronald Reagan, and Sunset Years. Commissioner Baker recused herself from this item because she is the artist of two of the sculptures under discussion. Chair Greer reviewed the three bids submitted for maintenance of the sculptures. The correct amount of Andrew Smith's proposal is $2,225 rather than $1,625. In response to Chair Greer's question, Library Services Manager Basmaciyan indicated Mr. Smith's proposal is for one cleaning per year. Chair Greer suggested the formation of a subcommittee to review the bids. Commissioner Glabman recommended Commissioner Baker prepare a list of minimum maintenance requirements for the City Arts Commission. Staff could return to the bidders and request new bids based on the list of minimum requirements. Chair Greer concurred with the suggestion and requested staff consult with Commissioner Baker and obtain new bids. Commissioner Divine suggested the City Arts Commission contact the artists and obtain their visions for the sculptures. Virginia Hayter advised that the artist of the Marine 1/1 Memorial Sculpture is available for consultation. Chair Greer announced the item is continued. Library Services Manager Basmaciyan expressed concern about staff's ability to utilize Commissioner Baker's recommendations for maintenance. Commissioner Baker returned to the meeting. B. Monthly Reports 6. Performing Arts for Concerts on the Green Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Wayan Kaufman, Commissioner Arlene Greer Vice Chair Bendetti reported the subcommittee has received many submissions from bands. The subcommittee should have a list of recommendations available for review at the next meeting of the City Arts Commission. 7 Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 4 7. Performing Arts for Balboa Peninsula Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Arlene Greer, Commissioner Marie Little Commissioner Glabman expressed disappointment with attendance at the concert. The size of Marina Park was appropriate for the concert, but the park is not a convenient location. Future events at the park need a great deal of publicity and food vendors. Chair Greer felt the time of year and cooler temperature affected attendance. Commissioner Little noted parking in general is an issue for the Peninsula. Perhaps the trolley could shuttle attendees from parking lots off the Peninsula to the park. Chair Greer suggested the subcommittee explore the use of shuttles. In reply to Commissioner Glabman's query, Chair Greer hoped an event would be held annually. Commissioner Kaufman suggested events be held annually once issues could be resolved to ensure success. Chair Greer requested the subcommittee hold a meeting to discuss transportation and publicity issues and return with recommendations for future events. Jim Mosher reported the City's contract with the Orange County Transportation Authority for the trolley limits service to weekends between Memorial Day and Labor Day. Altering the contract would be difficult. Virginia Hayter suggested flyers regarding events be provided to real estate agents who can share the flyers with renters. 8. Art in Public Places Library Gallery Ad Hoc Subcommittee – Commissioner Miriam Baker, Commissioner Grace Divine, Commissioner Arlene Greer Chair Greer reported the subcommittee would meet soon to review applications. Currently, the gallery is booked through September 2019. 9. Cultural Arts Grants Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Wayan Kaufman, Commissioner Arlene Greer In answer to Commissioner Kaufman's inquiry, Chair Greer advised that the City Arts Commission would present checks to the recipients during the December meeting. Library Services Manager Basmaciyan added that recipients have been notified of their grants. Chair Greer related that the $16,000 retained for the City Arts Commission's use will fund a children's performing arts program. Commissioners Glabman and Kaufman and she are working on a concert that will benefit all K-6 students in the City. Commissioner Kaufman requested suggestions for organizations that could partner with the City Arts Commission. Pacific Symphony will prepare a proposal with different scenarios; however, the union contract may limit a children's concert on the green. 8 Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 5 Alternatively, Pacific Symphony could provide educational activities during a concert by another group. Vice Chair Bendetti suggested Kontrapunktus as a fun and interactive concert. 10. Publicity Liaison Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman Vice Chair Bendetti had no information to report. 11. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee – Commissioner Wayan Kaufman Virginia Hayter, Newport Beach Arts Foundation President, reported the Arts Foundation has scheduled a planning session for its January meeting. Under consideration are a poetry event in April and an International Day in a format similar to Art in the Park. The City Arts Commission will receive invitations to the Arts Foundation's Christmas party. Chair Greer thanked the Arts Foundation for a wonderful Art in the Park event. Jim Mosher remarked that the City allocates $150,000 annually to the Film Festival and receives $5,000 in tickets from the Film Festival. Rather than the City Arts Commission awarding a $5,000 Cultural Arts Grant to the Film Festival, the City could purchase tickets totaling $5,000 and ask Commissioners to represent the City at the Film Festival. Chair Greer understood the Film Festival could not provide the community seminar without the Cultural Arts Grant. If Council Members do not utilize the Film Festival tickets, they are offered to City boards and commissions. Board Members and Commissioners are not guaranteed tickets and must disclose the receipt of tickets on the 800 form. 12. Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Barbara Glabman Chair Greer reported the City Council voted on October 23 to add the Sculpture Garden Phase IV proposal to a future Council agenda. All Commissioners will participate in the selection of sculptures for Phase IV. In December, Commissioners will consider a Phase IV recommendation for the Council. On Friday, the subcommittee and Ms. Hayter will visit the Sculpture Garden with Public Works Director Dave Webb to explore potential sites for the donor wall. The City Arts Commission will work closely with the Newport Beach Arts Foundation to implement a donor wall. In answer to Commissioner Baker's queries, Chair Greer indicated staff is contacting Sculpture Garden artists to explore their willingness to extend Phase III. The cost for Burnt Matchstick is $55,000. Commissioner Divine offered to lecture about the Sculpture Garden as needed. Commissioner Baker offered to talk with potential donors. Commissioners discussed the use of donations, the type of donor wall, and members of the public purchasing a sculpture and donating it to the City. 9 Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 6 Jim Mosher commented that donation of Sculpture Garden pieces to the City does not support the original concept of rotating pieces in the Sculpture Garden. The Minutes of the October 23 Council meeting indicate an item for future Council discussion is consideration of the City Arts Commission's request related to Phase IV of the Civic Center Sculpture Garden. The process by which the public selects pieces for Phase IV should be improved. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Greer requested agenda items for Phase IV of the Sculpture Garden, a report on a children's concert, a proposal for Metalphor restoration, proposals for maintenance of the bronze sculptures, and the potential extension of Phase III of the Sculpture Garden. Commissioner Glabman requested an agenda item to discuss an exhibit in collaboration with the auto club. Commissioner Baker offered to obtain a bid for restoration of Metalphor. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None IX. ADJOURNMENT – 6:23 P.M. Chair Greer adjourned the meeting at 6:23 p.m. 10 As of November 30, 2018 ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 60,500 01060603-841004 07/05 Joshua Schreiber 3,250 57,250 Springsteen Experience (COTG) 07/05 Triskelion Event Services 2,500 54,750 Springsteen Exp (sound) 07/05 Triskelion Event Services 2,500 52,250 Tijuana Dogs (sound) 07/16 Matthew B. Mauser 3,250 49,000 Tijuana Dogs (COTG) 07/31 GotPrint 27 48,973 Marketing Concerts on the Green 07/31 GotPrint 197 48,776 Marketing Concerts on the Green 07/31 GotPrint 197 48,579 Marketing Concert on Peninsula 08/09 Triskelion Event Services 2,500 46,079 Desperado (sound) 08/22 Aaron Broering 3,250 42,829 Desperado (COTG) 08/22 Southland Sings 7,450 35,379 Concert in Peninsula Park 08/22 Triskelion Event Services 3,265 32,114 Southland Sings (sound) 09/21 NB Chamber of Commerce 1,500 30,614 Green on Green Eco Expo 10/05 Firebrand Media 200 30,414 Marketing Concert on Peninsula 10/05 Firebrand Media 200 30,214 Marketing Concert on Peninsula 10/05 Firebrand Media 400 29,814 Marketing Concert on Peninsula 10/05 Signature Party Rentals 2,311 27,504 Concert in Peninsula Park 10/05 Signature Party Rentals 150 27,353 Concert in Peninsula Park 11/01 Eddie Flores 553 26,800 Staff OT Concert in Peninsula Park TOTAL 26,800 Professional Services 37,376 01060603-811008 07/13 Crown Building Services 656 36,720 Ben Carlson statue cleaning 07/20 Alan Scott 235 36,485 Art installation 07/20 Alliant Insurance 643 35,842 Concert in Peninsula Park 08/24 TAVD Visual Assistant 153 35,689 Transcription of Minutes 09/14 TAVD Visual Assistant 189 35,500 Transcription of Minutes 09/14 TAVD Visual Assistant 144 35,356 Transcription of Minutes 09/21 Alan Scott 303 35,054 Art installation 10/18 TAVD Visual Assistant 304 34,750 Transcription of Minutes 11/09 Alan Scott 303 34,447 Art installation 11/09 TAVD Visual Assistant 180 34,267 Transcription of Minutes 11/30 Crown Building Services 825 33,442 Sphere 112 sculpture cleaning TOTAL 33,442 City Grants 40,000 01060603-821006 11/15 Newport Beach Sister City 2,000 38,000 2018-19 Cultural Arts Grant 11/30 Baroque Music Festival, CdM 4,000 34,000 2018-19 Cultural Arts Grant 11/30 Chuck Jones Ctr for Creativ 2,000 32,000 2018-19 Cultural Arts Grant TOTAL 32,000 Scuplture Garden 100,000 (Contract Art Services) 01060603-811054 100,000 TOTAL 100,000 FY 2018-19Cultural Arts Division 12/3/2018 1 of 1 11 1 of 1 TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Cultural Arts Activities for November 2018 Art at the Library The Art of Diana Ghoukassian The Newport Beach City Arts Commission presents an exhibition of photography by artist Diana Ghoukassian, on display at the Newport Beach Central Library gallery. "I paint with my lens. Whether taking a picture of an architectural site, a person or a landscape, I always have the canvas in mind. I do not, however, have the luxury of the painter positioning the object or taking her time since most of my pictures are shot from a moving vehicle or simply catching a fleeting moment. I have no control over the object or the scene and have to work with whatever I’m dealt. My tool is the camera, but am I a photographer? Imperfections are very much part of my art.” The exhibition will be on display during library operating hours, November 2, 2018 through January 4, 2019. 12 TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Festival Ballet Theatre – The Sleeping Beauty RECOMMENDATION: The Performing Arts Ad Hoc Subcommittee requests that the City Arts Commission approve two performances of The Sleeping Beauty by the Festival Ballet Theatre on Saturday, March 16, 2019, in the Central Library Friends Room. FUNDING REQUIREMENTS: Festival Ballet has quoted staff $1,500 for two performances. The current adopted budget includes sufficient funding for this expenditure, from City Arts Commission Programming, Account #01060603-841004. DISCUSSION: The Sleeping Beauty is a ballet in a prologue and three acts. With a score composed by Pyotr Ilyich Tchaikovsky, and an original scenario conceived by Ivan Vsevolozhsky, The Sleeping Beauty is based on Charles Perrault's La Belle au bois dormant. Festival Ballet Theatre is an Orange County nonprofit organization founded by Salwa Rizkalla. The Newport Beach Public Library and Cultural Arts Division has enjoyed a long and fulfilling relationship with the Festival Ballet. Every December, Festival Ballet presents an abridged version of The Nutcracker specially geared towards younger aficionados of dance. The program is tremendously popular with children, parents, and caregivers. In 2017, the City Arts Commission staged an outdoor performance of Festival Ballet’s interpretation of Don Quixote. In the spring of 2019, Festival Ballet will be staging an abridged version of The Sleeping Beauty. This features choreography by Festival Ballet Artistic Director Salwa Rizkalla after famed choreographer Marius Petipa. The Performing Arts Ad Hoc Subcommittee requests that the City Arts Commission approve two performances of the ballet on Saturday, March 16, with a portion of the $16,000 that the City Arts Commission retained from the Cultural Arts Grants budget for Children’s art programming in Fiscal Year 2018/19. By providing our youngest residents and guests with free fine arts programming, the City Arts Commission is actively encouraging programs for the cultural enrichment of the community. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 13 1 of 2 TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Exhibition of Art in the Central Library Gallery RECOMMENDATION: Under the recommendation of the Art in Public Places Library Gallery Ad Hoc Sub Committee, staff requests that the City Arts Commission approve the work of Sherry Marger, Lauren Mendelsohn-Bass, William Leung, Gail White, Agnes Schenk and the Sierra Club (Hoiyin Ip) for display in the Central Library. FUNDING REQUIREMENTS: No funding requirement. DISCUSSION: The City of Newport Beach maintains two exhibit spaces at the Central Library. The Lobby Gallery in the Central Library has approximately 38 feet of linear wall space designed for two-dimensional pieces of art. Additionally, artists may apply to exhibit three-dimensional works in the two display cabinets added to the lobby of Central Library in 2010. The display cases are approximately 24” high x 24” deep x 24” wide. Artists who want their work considered for display submit a completed Application for Review and Consideration of Art. The Library Services Manager manages the gallery space. The City Arts Commission’s Art in Public Places Library Gallery Ad Hoc Subcommittee meets periodically to review artist's submissions; and notifies artists of acceptance. Staff arranges the hanging of the art. Sherry Marger is an acrylic landscape painter born in New York City and raised in New Jersey. As a youngster, she had never been to an airport or on an airplane. Much later in life, Sherry began to travel to faraway places and began painting more seriously about her travels. Through photographing, cataloging, and assembling albums of her trips, she realized how painting could further interpret her world traveling experiences. Destination art has become her passion. Sherry works in an impressionistic style with acrylic paints. Plein air watercolor sketching is done on location to lay the groundwork for the finished paintings completed either on canvas or paper in her studio. Lauren Mendelsohn-Bass is a Los Angeles-born painter. Her work depicts the psychology of the mind’s inner conflicts and struggles, portrayed by her figures’ appearances and gestures. She often emphasizes the psychological drama with a monochromatic Film Noir feel in order to examine what makes us tick. 14 2 of 2 Her large, figurative paintings have a climactic, narrative quality, with a focus on emotional suspense, with each glance suggesting a passion or crime. Airbrush artist William Leung appreciates the versatility of his art tool of choice. He is able to mix colors directly on the canvas, with either broad or fine strokes. He paints the challenges, triumphs, dreams, and fears of human experience. William’s art leave open the interpretation of shared experience to the viewer. Photographer Gail White captures images of the local shore and marsh birds that populate Newport Beach, Crystal Cove, the Bolsa Chica Wetlands, and the San Joaquin Wildlife Sanctuary. Gail is a longtime Balboa Island resident, and developed her photography through her love of the beach. Artist Agnes Schenk, or “Aggie” as she prefers to be called, returned to her love for oil paint, brushes and canvas when she retired from a fashion design career thirty years ago. Aggie, who lives in Laguna Beach, studied under several master painters such as local artists Frank Tarallo, Bill Alexander who introduced her to big brushes and slapping on paint, and Gary Jenkins who showed her how to work wet into wet, painting realistic large flower paintings. At 87, Aggie still attends painting classes twice a week and works on her exquisite paintings. The exhibition showcases a selection of original oils on canvas, primarily of vibrant floral subjects. Sierra Club (Hoiyin Ip) and Steve Rosansky present the Youth Ocean Art Exhibition. The exhibit features art created by youth to raise awareness about ocean pollution and human activities. The submissions come from youth in several countries. The Art in Public Places Library Gallery Ad Hoc Sub Committee recommends that the work of artists Sherry Marger, Lauren Mendelsohn-Bass, William Leung, Gail White, Agnes Schenk and the Sierra Club be exhibited, subject to City Arts Commission approval. ATTACHMENT A: Examples of Sherry Marger’s work ATTACHMENT B: Examples of Lauren Mendelsohn-Bass’ work ATTACHMENT C: Examples of William Leung’s work. ATTACHMENT D: Examples of Gail White’s work ATTACHMENT E: Examples of Agnes Schenk’s work ATTACHMENT F: Examples of the Sierra Club work NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 15 ATTACHMENT A SHERRY MARGER 16 17 18 19 20 • I ATTACHMENT B LAUREN MENDELSOHN-BASS 21 22 23 24 ATTACHMENT C WILLIAM LEUNG 25 26 27 28 29 ATTACHMENT D GAIL WHITE 30 31 32 33 34 Newport Beach Public Library Art Show Application ©Aggie Schenk llx14 oil ©Aggie Schenk 1 lx14 oil ©Aggie Schenk 1 lx14 oil ©Aggie Schenk 1 lx14 oil ATTACHMENT E AGNES SCHENK 35 Youth Ocean Art Exhibition Title Trashimi Artist Jennifer Kim Age 13 City Irvine, CA Reflection Through my research of ocean pollution, I was shocked by the sheer number of trash thrown away into the sea, as well as the thousands of dead fish from oil spills in the ocean. The pollution is symbolized by a sick-looking fish with a soda can body, to represent “sashimi” on the plate that the food we eat ends up on. Around it are garnishes for the “sashimi” which are trash, such as cigarette butts, plastic water bottles, and so on. The “soy sauce” is made of petroleum, and there are “lemon” garnishes of old tires. I used acrylic paint to emphasize the fish along with several other “garnishes” on watercolor. Around the plate are old articles concerning pollution. I named this piece “Trashimi” to reflect on the items from the sea that we will eventually consume, but also as “Trashme” because the trash that we humans throw away just come back to us in a cycle. ATTACHMENT F 36 Youth Ocean Art Exhibition Title Mermaid’s Tear Artist Tammy Feng Age Grade 8 City Vancouver, British Columbia, Canada Reflection The BP Oil Spill deeply affected me. Such a small human error caused the suffering of so many species. Moreover, this was the impact of just one oil spill incident. Thus, I was inspired to create the watercolor piece “Mermaid’s Tears.” The mermaid represents two points of view: one is from marine creatures and the other is from humans. I illustrated her victimhood by drawing an oil-like hand that catches her fish tail. Although she is half fish, she acts like her human counterpart, paralyzed by fear. She cries in recognition of the miserable fate awaiting the other animals. Ironically, isn’t that what we have been doing for decades? Ocean health continues to deteriorate because of man’s selfish desires. When disaster strikes, we conveniently ignore it. While oil spills may seem harmless to humans, they devastate aquatic species and deeply worsen the state of the environment. 37 Youth Ocean Art Exhibition Title Mors Sordida Artist Alexandra Hinkle Age 17 City Baton Rouge, Louisiana Reflection Ever since the Deepwater Horizon oil spill devastated the waters off of our coast in Louisiana, I’ve become more and more aware and irked about the damage we as a race have contributed to our oceans. The ocean is one of, if not the most, important biome on the planet, providing most of the food and oxygen available. It is filled with vast diversity and uncharted mysteries, but instead of working to understand and protect it, it appears that we have decided to tarnish it. It’s easy enough for most people to do—the majority of people never see the ocean save for specific cleaned beaches catering to the vacationer. For this piece, I decided to scavenge the nearby shore for trash, collecting items as an accurate reference of what there is polluting the seas. I then superimposed the drawing of the garbage with a drawing of a fish, half-alive in clear water, half-dead from the trash and oil. I wanted to juxtapose the two, clean and graceful marine life with a dead and rotting corpse from the waste. The contrast is meant to be jarring, so that it can illustrate just how devastating human trash is to the ocean and all of the creatures that live there. 38 Youth Ocean Art Exhibition Title Plastic Whale Artist Dafne Murillo Age Grade 9 City Lima, Peru Reflection For many people in the coastal region of Peru, being able to see a humpback whale is not a rare occurrence, and has creative a lucrative eco-tourism industry. Ironically, Peruvian beaches are some of the most polluted in the world. I’ve been involved in two annual beach cleanup projects and I’ve been stunned by the countless bottles and plastic bags that are spread across the shoreline of Lima alone. This inspired my piece. My art is my version of the iceberg metaphor: people can only see the portion above the surface but are oblivious of the portion undersea. I feel this is the case in Peru (as in many other countries). People can appreciate the whales, yet fail to realize that by continuing littering the sea with their plastic waste, they are responsible for the harm of marine wildlife through ingestion or entanglement. 39 Youth Ocean Art Exhibition Title Float On Artist Emmanuel Ramirez Age 18 City Dallas, Texas 40 1 of 2 TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Restoration of Metalphor Sculpture RECOMMENDATION: Staff proposes that the City Arts Commission authorize the use of the Lenahan Estate fund to pay for the restoration of the sculpture Metalphor. FUNDING REQUIREMENTS: Restoration costs have been quoted at $11,750, and will be expensed from Account No. 0106053-841015, “Lenahan Estate Fund”. DISCUSSION: In 1986, Warren Hancock, a Newport Beach art collector, donated the sculpture Metalphor to the City of Newport Beach. The value of the piece when it was donated to the City was $15,000. Created by Bret Price, Metalphor was originally placed outside the Newport Beach City Hall for part of 1986 and 1987, until it was moved to the front of the Newport Center Library. When the Newport Center Library closed in 1994, the City relocated Metalphor to a grassy area beneath a bluff on the east side of the intersection of Superior Avenue and West Coast Highway. The royal blue painted steel abstract work, which weighs 1,400 pounds and is 8½ feet tall, was the centerpiece of the 22nd annual Newport Beach City Art Festival in 1986. Intense heating of the metal to make it malleable created its curvilinear form. The steel was repeatedly bent and rolled during this period of elasticity to give it "a sense of softness (and an) illusion of flexibility," sculptor Price explained. The piece requires restoration work. Metalphor has endured great deal of exposure to the elements. The royal blue paint has faded and there are signs of corrosion. There are patches of discoloration and some oxidization. These photos, taken to document Metalphor’s condition, were taken on May 6, 2015: 41 2 of 2 Bret Price submitted the following quote for the restoration work: Pickup and Delivery $500 Metal Stripping, burning off old powder coat $1,200 Sandblasting, Metal Spraying $1,100 Crane rental, de-install and install $1,200 Painting (primer, color coat, abrasives, etc.) $700 Shop time, 50 hrs.@ $125/hr. $6,250 Painter $800 TOTAL: $11,750 Mr. Price has a vested interest in protecting the piece against any intentional or unintentional alteration or destruction, thus preserving the integrity of his work and returning the piece to its original state. Mr. Price also has the technical knowledge, facility, and equipment to restore the piece. Examples of his work can be found at www.bretprice.com. Furthermore, the California Art Preservation Act (California Civil Code §987) is a 1979 California law that provides legal protection for artists' moral rights. The Art Preservation Act provides for civil penalties and injunctive relief for the intentional or negligent destruction or mutilation of a work of fine art. The Act also provides artists the right to claim authorship and disavow modifications to works of fine art. The rights granted under the act subsist for the life of the author plus 50 years. At the very least, Mr. Price should be consulted about the proper restoration of the piece. Staff initially recommended that the funds required to ship and install the replacement piece be drawn from Account No. 01060603-811008, “Professional Services”. However, staff considers the use of funds from the Lenahan Estate to be appropriate in this situation. These funds were donated to the City of Newport Beach along with a collection of Elisabeth Wiltrout Longridge paintings in 2011. Subject to recommendation from the City Arts Commission, the funds were provided for arts related matters for or relating to the City but not for regular operational costs of the City Arts Commission or the City. The Lenahan Estate fund is an important source of funds for special contingencies as the Cultural Arts Division has no budget set aside for major repair of art. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 42 1 of 4 TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Phase IV – Sculpture Exhibition in Civic Center Park RECOMMENDATION: The Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee recommends that the City Arts Commission: 1. Approve a request to City Council to relax the conditions for Phase IV approved by City Council at the April 11, 2017 City Council regular meeting; and, 2. Approve a revised plan for funding Phase IV of the Sculpture in Civic Center Park Exhibition; and, 3. Approve a transfer $19,711 in the current Cultural Arts budget for Professional and Technical Services (Account No. 01060603-811008) to Sculpture in Civic Center Park Exhibition Phase IV (Account No. 01060603-811054); and, 4. Accept a donation of $10,000 from the Newport Beach Arts Foundation to help provide artist honoraria for Phase IV. DISCUSSION: In August 2013, the Newport Beach City Council authorized the City Arts Commission to implement a temporary sculpture exhibition in Civic Center Park. The City Council approved the installation of t sculptures in Phase I of the project (2014) and additional 10 in Phase II (2015). The temporary exhibition featured public art in locations previously identified by Peter Walker Partners, the landscape architecture firm that designed the 14 -acre Civic Center Park. The City exhibited the pieces installed in Phase I for two years, and removed and returned the work to the artists in 2016. Those installed in Phase II, in 2015, were removed in September 2017. City Council approved Phases III and IV of the Sculpture in Civic Center Park Exhibition at the April 11, 2017 regular meeting. Arts Orange County (Arts OC) and installation experts Display, Inc. installed nine pieces in the park during September 2017. Phase III will be de-installed in September 2019. As part of the approval of Phase IV, Council directed that the funds for the artists’ honoraria should come from private sources. In addition, Council directed that the City Arts Commission and staff reduce project management fees by 50%, and that City staff handle the installation of Phase IV. The City Arts Commission respectfully requests that City Council relax these conditions. 43 2 of 4 FUNDING REQUIREMENTS: The total cost of Phase IV is $134,711: $84,711 for project management, curation, installation and de- installation, and $50,000 for honoraria. The Fiscal Year 2018/19 budget provides $100,000 for Phase IV of the Sculpture in Civic Center Park Exhibition. These funds, pending Council approval, will cover project management fees, installation and de-installation, and a portion of the honoraria. With the transfer of $19,711 from the Professional and Technical Services account to the Sculpture in Civic Center Park Exhibition Phase IV account, and a gift of $15,000 from the Newport Beach Arts Foundation, the City Arts Commission can fund the remainder of the honoraria. PROPOSED SCULPTURE EXHIBITION FUNDING Cultural Arts Sculpture in Civic Center Park Exhibition funds $100,000 Cultural Arts Professional and Technical Services funds $19,711 Private funds $15,000 TOTAL $134,711 The City Arts Commission will use funds already allocated in the current Cultural Arts budget and will require no additional funding from the City to stage the Exhibition. HONORARIA: The current Sculpture in Civic Center Park Exhibition Phase IV account is $34,711 short of the total amount of funds necessary to pay for the project. However, the Fiscal Year 2018/19 Cultural Arts budget contains sufficient funds in other accounts that the City Arts Commission can use for the project. The City Arts Commission requests the transfer of $19,711 from the Cultural Arts Professional and Technical Services account to the Sculpture Exhibition in Civic Center Park Phase IV account. The funds are in the current Cultural Arts budget and, with Council’s permission, the City Arts Commission can use these funds to augment the private funds allocated towards honoraria. The Newport Beach Arts Foundation donated $5,000 to the City Arts Commission in July 2018 and has agreed to donate an additional $10,000 to the City Arts Commission to help fund honoraria. The City Arts Commission can allocate his gift of private funds, along with the transfer $19,711 to the Sculpture in Civic Center Park Exhibition budget, thus matching the total of $50,000 in honoraria provided in previous Phases. PROJECT MANAGEMENT AND CURATION: The amount Arts OC has quoted for project management and curation, $37,500, is consistent with their fees for similar projects with other clients. From a business standpoint, Arts OC is unlikely to reduce their fee to $18,750, based upon the scope of work required by the City. Why Arts OC? Arts OC has served as project manager for all previous phases of the Sculpture in Civic Center Park Exhibition. Arts OC is a well-established contractor with a pristine 23-year history as Orange County’s non-profit arts council. Arts OC’s status as the official local arts agency designated by the County of Orange Board of Supervisors confers a high degree of credibility to the quality and integrity of the Sculpture in Civic Center Park Exhibition. 44 3 of 4 Arts OC has performed services to the City’s satisfaction since the exhibition’s inception in 2014. The City contracted Arts OC at a rate accepted by the City twice (in 2014 and 2017) in an open bidding process. The amount for which the City contracted Arts OC was within the City’s own pre-determined budgeted amount for the project, based upon the City’s own analysis of reasonable costs for such projects. In the Request for Proposal (RFP) process for Phases I and II, and Phases III and IV, there were no other qualified bidders, which suggests that the City’s current budget for the project is already at or below market rate. The City selected Arts OC as the contractor on both occasions for a two-year period. As project manager for previous phases, Arts OC was responsible for overseeing and managing the planning, selection, and installation of public art for the Sculpture Exhibition. They served in an advisory capacity on public art best practices, and facilitated orientation meetings to establish sculpture exhibition goals and expectations. Arts OC coordinated schedules and plans with City representatives, drafted a master project calendar, and managed the Call for Artists and ensured that it reached the largest number of artists possible. They also coordinated the art selection process and presented artist entries to the City of Newport Beach Arts Commission for evaluation. Arts OC worked with the City and the City of Newport Beach Arts Commission to present the selected pieces to the City Council for approval. After approval, Arts OC provided oversight of all activities associated with artists' work, including contracts, artwork shipment, installation and de-installation, budgets and schedules. They developed and implemented a media plan for the Sculpture Exhibition. With Display, Inc., they coordinated with the City of Newport Beach Public Works Department for matters related to site construction and infrastructure feasibility and supervised the design and installation of required sculpture pads. Arts OC oversaw installation & de-installation of artworks, and managed schedule and payments to the installation team, and ensured that all administrative and operational procedures related to the Public Art Sculpture Exhibit were in accordance with City policies and procedures. For Phase III, Arts OC also satisfied Council direction for increased community input by offering residents opportunities to become part of the selection process. Arts OC accomplished this by integrating these elements into the process: • Creating an online survey in which the public can express their preferences for the art; • Holding one regular City Arts Commission study session meeting where the public will be invited to express their preferences for the submitted art prior to panel consideration; • Holding one curatorial selection panel meeting where public can express their preferences; • Devoting one City Arts Commission meeting for the public to express their opinion of the panel's recommendations; • Publicizing opportunities for public participation in the entire process to the maximum extent feasible. 45 4 of 4 INSTALLATION: The final condition stipulates that City staff should handle the site preparation and installation of Phase IV rather than Display, Inc., an arts installation business subcontracted by Arts OC. It is difficult to determine if there is a cost benefit by having Public Works/Municipal Operations staff install Phase IV without first knowing the extent of required work. Arts OC based their estimate for the installation and de-installation of Phase IV on the installation and de-installation costs of previous Phases. However, the Ad Hoc Subcommittee thinks that there are cost efficiencies in terms of liability, flexibility, and safety in hiring a business that specializes in art installation. Display is a full-service art installation company with over twenty-two years of service in the Southern California region. In previous Phases, Display identified locations within Civic Center Park suitable for installation, and coordinated and accepted delivery of the pieces. They provided structural design calculations for the installations, prepared the sites, rented and operated installation equipment, and made themselves available to the individual artists during the installation process. The considerable workload of Public Works and Municipal Operations staff is another factor. While Public Works/Municipal Operations could handle all aspects of the project, staff management of the installation may impede the ability of City staff to manage other projects or to respond to service calls while working on the installation. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 46