HomeMy WebLinkAbout11 - Sculpture Exhibition in Civic Center Park - PowerPointJanuary 8, 2019
Item No. 11
PTURE EXHIBITIf'"""'
VIC CENTER PAF
PHASE IV
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ART COMMISSION
Background
■ The Sculpture Exhibition in Civic Center Park is a rotating exhibition
that began in 2014.
■ Pieces are borrowed for 2 years.
■ Artists are paid an honorarium not to exceed $5,000 (maximum
$50,000 per phase).
■ Total expense per phase is approximately $135,000 (which includes
honoraria, installation, de -installation, and project management).
City Council direction
■ As part of the approval of Phase IV, at the April 11, 2017 regular
meeting, City Council directed that the funds for the artists' honoraria
should come from private sources, that project management fees be
reduced by 50%, and that City staff should handle the installation of
Phase IV.
■ The City Arts Commission respectfully requests that Council waive
these conditions, and consider an alternative proposal approved at
the Arts Commission's December 13, 2018 meeting.
Arts Commission proposal
■ Total cost of project is $134,711.
■ Project management and installation costs total $84,711.
■ Honoraria total $50,000.
■ The Cultural Arts budget has $100,000 allocated towards Phase IV
and is $34,711 short of the amount of funds needed to pay for the
project.
Honoraria
■ The Newport Beach Arts
Foundation has pledged
$15,000 towards Phase IV
honoraria.
■ The Arts Commission
respectfully requests moving
$19,711 from Cultural Arts
Professional Services account to
the Sculpture Exhibition in Civic
Center Park Phase IV account.
■ The Arts Commission requires
no additional funds to stage the
exhibition. $13,549 will remain
in Professional Services account.
PHASE IV FUNDING
Professional services
Private Support
Sculpture Exhibition
TOTAL
$19,711
$15,000
$100,000
$134,711
Project Management - Why Arts OC?
■ Arts OC has performed services to the City's satisfaction since the
exhibition's inception in 2014.
■ Staff contracted Arts OC at a rate accepted by the City twice (in 2014
and 2017) in an open bidding process.
■ In the Request for Proposal (RFP) process for Phases I, II, III and IV,
there were no other qualified bidders, which suggests that the City's
current budget for the project is already at or below market rate.
Installation
■ Arts OC based their estimate for the installation and de -installation of Phase IV on
the installation and de -installation costs of previous Phases.
■ There are cost efficiencies in hiring a business that specializes in art installation:
1. Reducing overhead costs: insurance, legal and rental fees, repairs, and
supplies.
2. Minimizing risk and liability.
3. Freeing up staff in Public Works/Municipal Operations to focus on their core
services: engineering and infrastructure maintenance.
5
05113/2018 08:48 ICity of Newport Beach
AMayfield INEXT YEAR / CURRENT YEAR BUDGET ANALYSIS
PROJECTION. 20191 FY19 ANNUAL FUNDS
ACCOUNTS FOR:
2017 2018 201B
LIBRARY ACTUAL ORIG HUD REVISED BUD
01060663
CULTURAL a ARTS
3.13
72
BENEFITS
.0*
01060663
727012 LIFE INS
2.50
01060663
727013 EAP
.60
TOTAL BENEFITS
3.14
74
OTHER PAYS
.60
01060663
713041 OT MISC
1,852.91
TOTAL OTHER PAYS
------CONTRACT
1,852.91
81
SERVICES
.00
01460663
811048 SVCS PROF
66,499.52
01460663
611054 SVCS FBF
26,000.00
TOTAL CONTRACT SERVICES
66,049.52
82
GRANT OPERATING
-6.6t
01060663
621006 CITY GRANT
96,446.46
TOTAL GRANT OPERATING
96,006.06
84
SUPPLIES a MATERIALS
146,460.46
01060663
841004 PROGRAMING
93,319.06
01060663
841007 OFC SUPPLS
165.68
TOTAL SUPPLIES 8 MATERIALS
93,544.68
85
MAINTENANCE & REPAIR
96,060.00
01460663
851037 MAINTRREP
946.46
TOTAL MAINTENANCE S REPAIR
906.06
87
GENERAL EXPENSES
96,837.20
01060663
871002 ADVERT&PR
1,024.28
01060663
871044 PUBS&DUES
1,068.06
TOTAL GENERAL EXPENSES
2,092.28
89
INSURANCE RESERVE
126,560.06
01060663
891001 GL INS ISF
9,158.44
2018 2018
ACTUAL PROJECTION
IP 198
Ibgnyrpts
FOR PERIOD 59
2019 PCT
ADOPTED CHANGE
.46
.46
3.13
.00
.60
.0*
.00
.06
62
_00
_60
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.46
.46
3.75
.60
.60
At
.40
.06
1,430.27
.60
_00
A%
.00
.06
1,430.27
.60
_00
At
96,460.46
46,460.46
33,139.85
40,660.60
37,376.60
-6.6t
1061460.00
166,460.46
169,631.88
1B0,736A0
160,604.60
At
196,460.06
146,460.46
197,771.74
220,736.60
137,376.60
-1.91t
96,060.46
14,560.46
14,560.60
40,660.60
40,600.60
175.9*
96,060.00
14,560.06
14,560.60
40,660.60
40,600.60
175.9
95,060.00
126,560.06
96,837.20
95,660.60
60,500.60
-49.81
.40
.06
159.99
.60
.60
At
95,060.06
126,560.06
96,997.19
95,660.60
60,500.60
-49.81
5,060.46
5,460.06
.60
5,660.60
5,248.60
5.0t
5,060.06
5,060.06
.60
5,660.60
5,248.60
5At
1,340.00
1,340.06
2,098.44
1,340.60
1,340.60
At
1,060.00
1,060.06
367.11
1,660.60
1,600.60
A%
2,340.46
2,340.06
2,965.55
2,340.60
2,340.60
At
9,158.46
9,158.06
8,394.87
9,158.60
.00
-100.0*
Installation of Phase 4 Sculptures $20,1Q4.00
Site Preparation
Project Management & Curation
Contingency
De -installation of Phase 4 Sculptures
Honoraria
$5,775+00
$37,500.00
$5,000.00
$16,332.00
$50,000.00