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HomeMy WebLinkAbout04-11-2019 - CAC - Approved MinutesNewport Beach City Arts Commission Meeting Minutes Thursday, April 11, 2019 Regular Meeting – 5:00 PM Civic Center Council Chambers 100 Civic Center Drive Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:01 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary (arrived at 5:03 p.m.) Wayan Kaufman, Commissioner Marie Little, Commissioner Commissioners Absent: Miriam Baker, Commissioner Staff Present: Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None V. CONSENT CALENDAR A. Approval of Minutes of the March 9, 2019 Study Session, March 14, 2019 Regular Meeting, and March 21, 2019 Special Meeting 1. Draft of 03/09/2019 Study Session Minutes Chair Greer revised UCI Trevor School of the Arts to UCI Claire Trevor School of the Arts. Motion made by Commissioner Glabman, seconded by Commissioner Little, and carried (5-0-0-1) to approve the draft Minutes for the study session of March 9, 2019 as amended. AYES: Greer, Bendetti, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker 2. Draft of 03/14/2019 Minutes Motion made by Chair Greer, seconded by Vice Chair Bendetti, and carried (5-0-0-1) to approve the draft Minutes for the regular meeting of March 14, 2019 as presented. AYES: Greer, Bendetti, Glabman, Kaufman, Little Newport Beach City Arts Commission Regular Meeting Minutes April 11, 2019 Page 2 NOES: None ABSTENTIONS: None ABSENT: Baker 3. Draft of 03/21/2019 Special Meeting Minutes Motion made by Vice Chair Bendetti, seconded by Chair Greer, and carried (5-0-0-1) to approve the draft Minutes for the special meeting of March 21, 2019 as presented. AYES: Greer, Bendetti, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker B. Consent Calendar Items 4. Financial Report – Review of financial information Library Services Manager Basmaciyan reported the Programming balance of $26,485 did not change from March to April. The $10,291 grand total for Professional Services is correct; however, the exact amount may be different by a few cents due to the rounding of amounts. The Professional Services balance decreased due to payments for Alan Scott's services and minute transcription for the month and a transfer of $19,711 to the Sculpture Garden budget. The balance of the Sculpture Garden budget is now $122,711. The Cultural Arts Grants balance has not changed. In reply to Chair Greer's query, Library Services Manager Basmaciyan advised that monies remaining in the Programming budget for the Newport Beach Art Exhibition near the end of the fiscal year can be reallocated to Concerts on the Green; however, staff will need sufficient time to plan and execute another concert. 5. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Library Services Manager Basmaciyan indicated the Joe Cladis exhibit will remain on display in the Central Library Gallery until May 3. The pieces have received a great deal of positive attention. Festival Ballet Theatre offered two performances of Sleeping Beauty on March 16 with a total attendance of 420 people. Vice Chair Bendetti related that the event was well organized and did not impede patrons' use of the Library. Motion made by Chair Greer, seconded by Commissioner Glabman, and carried (5-0-0- 1) to approve the Consent Calendar. AYES: Greer, Bendetti, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker Newport Beach City Arts Commission Regular Meeting Minutes April 11, 2019 Page 3 VI. CURRENT BUSINESS A. Items for Review and Possible Action 6. Sculpture in Civic Center Park Exhibition-Extension of Phase III – Extend the Sculpture in Civic Center Park Phase III sculptures, Balancing Act, Burnt Matchstick, Cultural Pedestrians, Getting Your Bearings, and No Swimming up to the time when Phase V works are scheduled to be installed but no longer than January 2020. Library Services Manager Basmaciyan reported installation of Phase V sculptures is scheduled for January 2020. Staff proposes Phase III sculptures Balancing Act, Burnt Matchstick, Cultural Pedestrians, Getting Your Bearings, and No Swimming remain on display until Phase V sculptures are installed but no later than January 2020. Artists will be offered $500 to allow the pieces to remain on display. Staff will work with Arts Orange County (ArtsOC) to extend the contracts. Jim Mosher was surprised to learn that Phase V is scheduled within a few months of Phase IV, which does not follow the original plan. Some of the Phase III sculptures proposed to remain appear to be near the locations proposed for Phase IV sculptures. He could not find an online map or a brochure showing the locations of sculptures in the Sculpture Exhibition. In response to questions, Library Services Manager Basmaciyan agreed to provide a map of the Sculpture Exhibition to Mr. Mosher. Now that the Council has approved the Phase IV sculptures, a map can be placed online. A map of Phase III sculptures is contained in a brochure available at all Library locations. Motion made by Chair Greer, seconded by Vice Chair Bendetti, and carried (5-0-0-1) to extend the display of Phase III sculptures Balancing Act, Burnt Matchstick, Cultural Pedestrians, Getting Your Bearings, and No Swimming until Phase V sculptures are installed but no later than January 2020. AYES: Greer, Bendetti, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker Chair Greer explained that Phase III sculptures are scheduled for de-installation in the fall of 2019. Phase IV sculptures will be installed on June 22. The selection of Phase IV sculptures was moved forward so that 20 sculptures will be on display in the Sculpture Garden. The timeline for Phase V has not been approved and will depend on the budget approved for the Sculpture Exhibition. Commissioner Glabman noted Phase III and Phase IV sculptures will be in the Sculpture Exhibition over the summer when the most tourists visit Newport Beach. Chair Greer announced that the City Council approved Phase IV of the Sculpture Exhibition on April 9, 2019. Phase IV sculptures are Pinnacle by Stephanie Bachiero, The Newport Beach City Arts Commission Regular Meeting Minutes April 11, 2019 Page 4 Tot by Richard Becker, Spy Boy by David Buckingham, Windswept by Lake Daffner, Feathers in the Wind by Alex G., Slices of Heaven by Craig Gray, Hurricane by Ray Katz, Chairman of the Board by Steven Rieman, Contender by John Merigian, and START Now by Scott Froschauer. Sculptures selected as alternates are Exposed by Kathy Taslitz, Fallen Sky by Coral Lambert, and Hope Springs Eternal by Grant Bathke. Opening Day for Phase IV will be June 22, 2019. Chair Greer thanked the City Council, ArtsOC, Mr. Frisch, Mr. Barton, staff, and the community for their support. She congratulated the artists on their work being selected. S14. Laguna Playhouse Performances – The City Arts Commission designated Cultural Arts Grants funds specifically for K-6 educational programming for Newport Beach students. The Cultural Arts Grants Ad Hoc Subcommittee identified Laguna Playhouse as a viable option for fulfilling this objective. Library Services Manager Basmaciyan reported $14,500 in Cultural Arts Grants funding is available for educational programming for K-6 students in Newport Beach. Laguna Playhouse presents theatrical performances based on popular and critically acclaimed works of fiction in local schools. The cost of Laguna Playhouse performances is $3,000 each. Performances are scheduled for April 24 at Newport Elementary School and for May 2 at Mariners Elementary School. Chair Greer advised that actors will perform The Island of the Blue Dolphin with masks and puppets and will be accompanied by the Native American flute and percussion instruments. Motion made by Commissioner Glabman, seconded by Commissioner Kaufman, and carried (5-0-0-1) to approve the use of Cultural Arts Grant funding for two performances by Laguna Playhouse at Newport Elementary School and Mariners Elementary School. AYES: Greer, Bendetti, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker B. Monthly Reports 7. Performing Arts for Concerts on the Green Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Wayan Kaufman, Commissioner Arlene Greer Vice Chair Bendetti announced the concert series will begin on Father's Day and conclude after Labor Day weekend. In reply to Chair Greer's request, Administrative Support Technician Francine Jacome reviewed the performance schedule of Side Deal on June 16, The Smith Country Band on July 7, Queen Nation on August 25, and Flashback Heart Attack on September 15. Newport Beach City Arts Commission Regular Meeting Minutes April 11, 2019 Page 5 8. Performing Arts for Balboa Peninsula Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Marie Little, Commissioner Arlene Greer Chair Greer reported the subcommittee has received a list of potential dates for a concert. The subcommittee is considering Super Diamond for the concert. She asked staff to determine whether Super Diamond is available on any of the dates listed. Commissioner Glabman noted Art in the Park is scheduled for the weekend of September 28. She favored the October 6 date because the Concerts on the Green will have concluded. The event could garner more publicity if it is held on October 6. Chair Greer advised that Library Services Manager Basmaciyan has learned that Peninsula Park is available on September 21, 22, 28, 29 and October 5, 6, 12, 13. Marina Park is a perfect location for concerts. Commissioner Little and Chair Greer concurred with scheduling a concert on October 6. Library Services Manager Basmaciyan indicated the Newport Beach Food and Wine Festival is scheduled for October 6. Chair Greer related that Marina Park is available on September 29 and October 6. The City Arts Commission should not rule out two events in one weekend because the Newport Beach Arts Exhibition and the first Concert on the Green are scheduled for Father's Day weekend. Library Services Manager Basmaciyan recommended a concert begin no later than 7:00 p.m. on September 29 because of the residential areas around Marina Park and Peninsula Park. 9. Art in Public Places Library Gallery Ad Hoc Subcommittee – Commissioner Miriam Baker, Commissioner Arlene Greer Chair Greer indicated third member of the subcommittee will be appointed. The subcommittee will review applications for exhibits in the Library Gallery. Jim Mosher remarked that an exhibit of art from UCI students is located on the second floor of the Central Library. In answer to Mr. Mosher’s question, Library Services Manager Basmaciyan advised that Professor Lewis has completed the installation, and it is properly signed. Professor Lewis has invited the artists to view their work on Saturday morning. Artwork too large for the display cases will be displayed on a table, and Professor Lewis will be present to protect the works. 10. Cultural Arts Grants Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Wayan Kaufman, Commissioner Arlene Greer Newport Beach City Arts Commission Regular Meeting Minutes April 11, 2019 Page 6 Chair Greer noted the City Arts Commission has Cultural Arts Grants funding available for additional K-6 programming. She had requested Laguna Playhouse notify her if they have other cancellations. Perhaps Commissioner Glabman could contact OC Opera as well. Commissioner Glabman reported as of two weeks ago OC Opera had no openings for performances. Chair Greer advised that the subcommittee is considering a festival for all K-6 students in Newport Beach. 11. Publicity Liaison Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman Chair Greer announced that the Corona del Mar Residents Association has invited the City Arts Commission to attend its annual open house and meeting scheduled for the following Wednesday. This is an opportunity for the City Arts Commission to raise awareness of its programming. She asked staff to invite the Newport Beach Arts Foundation to the meeting. Commissioner Glabman suggested a flyer or an announcement of the opening of the Sculpture Exhibition Phase IV be distributed at the Corona del Mar meeting. Chair Greer added that information about the Concerts on the Green and the Newport Beach Art Exhibition can be distributed at the meeting. 12. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee – Commissioner Wayan Kaufman Chair Greer understood the Newport Beach Arts Foundation has funding of approximately $28,000. The City Arts Commission will request the Arts Foundation use the funds to support Phase V of the Sculpture Exhibition. The City Arts Commission will ask the Arts Foundation to host the Phase IV Sculpture Exhibition Opening Day luncheon. The Newport Beach Arts Foundation will support the Newport Beach Art Exhibition with volunteers and by handling the sale of art. 13. Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Barbara Glabman Chair Greer reported the subcommittee has discussed Burnt Matchstick. The subcommittee is drafting a naming program for local sponsorship. The subcommittee feels a naming program can be implemented more quickly and involve more people than a donor wall. Jim Mosher suggested the City Arts Commission clarify the ending date in its motion regarding Phase III sculptures given that Phase V sculptures may not be installed in January 2020. Library Services Manager Basmaciyan related that Phase III sculptures will remain on display until the proposed January 2020 date for installation of Phase V. Newport Beach City Arts Commission Regular Meeting Minutes April 11, 2019 Page 7 In reply to Commissioner Glabman's query, Library Services Manager Basmaciyan clarified that Phase III sculptures will remain on display until January 2020 at which time Phase V sculptures will be installed. Mr. Mosher asked if Phase III sculptures will remain on display should the installation of Phase V be delayed beyond January 2020. Chair Greer indicated more information will be forthcoming. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Greer requested agenda items for the Fake or Fortune exhibit, the Balboa Peninsula concert, the naming program for the Sculpture Garden, the Sculpture Garden Opening Day, retaining Burnt Matchstick, and Cultural Arts Grants remaining funding for K-6 programming. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher recommended the website for the Sculpture Exhibition be updated and include more information and graphics. The City Charter tasks the City Arts Commission with making recommendations to the City Council regarding ordinances, rules, and regulations. Chair Greer requested staff update the website to include current sculptures. Library Services Manager Basmaciyan reported the current sculptures can be found on the Newport Beach Public Library website under Cultural Arts. The City website will redirect a user to the Library website. The MyNB app is a walking tour of the Sculpture Exhibition. Commissioner Glabman suggested access be simplified. Most people are not aware that the City Arts Commission falls under the purview of the Library. Chair Greer acknowledged Ritch LeGrand who has been appointed to the City Arts Commission. IX. ADJOURNMENT – 5:58 P.M. Chair Greer adjourned the meeting at 5:58 p.m. Approved by: