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Home My WebLink About08/15/1966 - Adjourned Regular MeetingCITY OF NEWPORT BEACH Volume 20 - Page 37 Minutes of ADJOURNED REGULAR MEETING OF THE CITY Date of Meeting: August 15, 1966 Time of Meeting: 7:30 P. M. Index Place of Meeting: Council Chambers COUNCILMEN COUNCI WAV 4 x x Roll Call: x ` 1 o m1oo1( p � WAV 4 x x Roll Call: x x x x x CURRENT BUSINESS: stobox Zola 1. A memorandum from the Public Works Director dated Ln& Zola August 15, regarding Harbor Island - Linda Isle sub - star =La marine water main construction, was presented. -1063+ 0625 Resolution No. 6425 approving the purchase of special water main pipe from the manufacturer at an estimated Motion x x-12 cost of $3, 250, 000, in accordance with Charter Section Roll Call: No. 1110, was adopted. Ayes x x x x x cop Ch6ir2c c 2. City Attorney Tully Seymour explained a proposed nandott Charter Amendment to allow the sale of the South Coast Property, and recommended that the matter be =AI6 a proposition on the ballot and included in the General 1,46 Election. L•f Lsnd 3. Mayor Gruber read a letter from the State Lands Com- so mission advising of the meeting scheduled for Thursday, ppart Ilig August 25, in Sacramento, to consider the proposed and aRch, land exchange in Upper Newport Bay, between the County of Orange and The Irvine Company. A discus- x_70 sion was had. The City Attorney was directed to draft a resolution supporting the proposed exchange and to bring it back Motion x on August 22 for action. Ayes x x x x x ouncil 4. Council Policies; cliclas (a) Council - Mayor Policies: 1. The Terms of Office Policywas amended by adding the words "established by the City Motion Charter" after the word "Commission," to Ayes x x x x x • read "Service on a single Board or Ccmmissio established by the City Charter shall not exceed two full terms." 2. The Allowance to Mayor Policy adopted by Council on April 28, 1958, was deleted from Motion the book. Ayes x x x x x 3. The City Manager stated that the Policy on Authorization of Staff Trips is being revised and will be brought back to Council for approval. Ma or ATTEST:: • Deputy City Cler Page 37 WAV 4 x x CITY OF NEWPORT BEACH COUNCILMEN Volume 20 - Page 38 s c N 2pG n P f Index August 15, 1966 N N f A F a Z (4) The Policy on Community Promotion Expendi- tures contained in Resolution No. 5860, was considered. Resolution No. 5860, adopted by the Council Motion x on August 30, 1963 was rescinded. Ayes x x x x x x x (5) After discussion, it was decided to take no action on the Policyon Second to Motions since this is in a policy resolution presently being formulated. (6) The policy whereby Councilmen attending League of Cities meetings in the county could collect money for said meeting from the Finance Department, was considered with a question raised as to when mileage could be paid. A discussion was had. Councilman Forgit made a motion to continue Motion x the present practice of turning in the check and Ayes x x x x x getting the expenses or for travel outside Abstaining x x the City. Further discussion was had. Councilman Forgit withdrew his motion. (7) Consideration was given to the City Publicity Policy. A discussion was had. The City Publicity Policy was deleted. Motion x Ayes x x x x x x Noes x (b) Airport: • (1) Councilman Shelton made a motion to delete the Policy entitled "Airport Facilities - Expansion." A discussion was had. Councilman Shelton withdrew his motion. (c) Annexations: (1) No change was made in the Airport Annexation Policy adopted by Council on March 14, 1966. (2) No change was made in the Industrial Annexa- tion Policy adopted by Council on March 14, 1966. M� � ATTEST: Page 38 Deputy City Clerk CITY OF NEWPORT BEACH Volume 20 - Page 39 Index Aueust 15, 1966 COUNCILMEN s 9 Y T O 7 m ✓� ice„ f P (3) The Annexation Initiation Policy adopted by Council on October 8, 1956 was rescinded on March 14, 1966. (4) Annexations - City Standards Policy was con- sidered, with no change made at present. (5) Annexation - To Centerlines of Streets Policy was considered, with no change made at present. (d) Erosion: (1) The Removal of Beach Sand Policy was con- sidered. A discussion was had. The Policy is to remain until the City Attorney Motion x has had time to check on it. Ayes x x x x x ; • (2) The Policy on Structures Causing Beach Erosion was considered. A discussion was had. The Policy is to remain as it is. Motion x Ayes xxxx x; (e) Building Department: (1) The Policy on Building Department - Sewer Connection Permit, was considered. A discussion was had. The Policy was referred to the staff, and then Motion x to the City Attorney, if necessary to prepare Ayes x x x X X I an ordinance. (f) City Clerk: • (1) City Clerk - Annexations Policy was considere A discussion was had. The Policy is to be left until the new annexa- Motion x tion packet is received from the City Manager. Ayes x x x x x (2) City Clerk - Agenda, Orange County Board of Supervisors Policy was considered and discussed. The Policy will remain the same. Motion x Ayes x x x x x > Mayor ATTEST Deputy City Clerk • Page 39 i CITY OF NEWPORT BEACH COUNCILMEN Volume 20 - Page 40 y p m Index August 15, 1966 A z r m o p o (g) Easter Week: (1) Easter Week - Balboa Island Policy was Motion deleted. Ayes Xxxx x x (h) Finance: (1) Policy on Administration of Operating Budget Was discussed, and no. changes were.made. (2) Adult Recreation Activities Policy was discussed. This Policy to be made clearer by the City Manager and brought back to Council. (3) Policy on Budget .Administration Policy Defini- tions was discussed, and it was decided that this should be the first Policy under Finance, with no change made in the Policy. (4) Cash Reserve Policy stating "A cash reserve of at least $300, 000 must be maintained; a minimum of $75, 000 in the Water Fund and $225, 000 in the General Fund, " was considered. The City Manager explained that actually there is $200, 000 in the General Fund, $25, 000 in the Water Fund and $75,'000:.reserve for cash basis and inventory as a Revolving Fund. The staff is to revise this Policy to picture the Motion x actual practice. Ayes ; x x x x x (5) Capital Outlay Fund Policy and Policy on Sale of City Property were considered together. iThe City Manager :mentioned that the Capital Outlay Fund had been changed by Charter Ame d- ment to Capital Improvement Fund. A discussion was had. The Capital Outlay Fund and Sale of City Prop- erty Policies are to be combined and the name Motion x of the Fund corrected to Capital Improvement Ayes x x x x x x Fund. 1 yor ATTEST: TES Deputy City Cler • Page 40 i Index • • • CITY OF NEWPORT BEACH Volume 20 - Page 41 Auaust 15. 1966 COUNCILMEN a v A� Ti o p N p o m moymO�`a (6) The Policy on Consideration of Capital Motion x Improvement Projects, was deleted. Ayes xxx x x (7) The Policy on Council Budget Review Procedui e was not changed. (8) The Policy on Finance Department - Deposit, Withdrawal and Investment of Funds was passed with no change. (9) The Policy for Financing Capital Improve- ments on Undeveloped Land Within the City was passed with no change. (10) The Future Water Sources Policy was passed with no change. (11) The Policy on Gas Tax Revenue was deleted. Motion x Ayes xxx X All items passed over as satisfactory that were adopted by the Council Budget Committee in 1963 are to show Motion adoption by City Council. Ayes x x x x x The Policies on Administration of Operating Budget, Internal Audit Procedure, Budget Administration Policy Definitions and Council Budget Review Proced- ure are to be put in logical order and eliminate Motion duplication. Ayes x x x x x (12) The Policy on Library and Parks, Beaches and Recreation Budgets was not changed. (13) The Marinapark Revenue Surplus Policy was not changed. (14) The Policy on Municipal Bond Propositions Motion was deleted. Ayes x x x x x (15) The Policy for Procedure for Disposing of Unencumbered Budget Appropriations was Motion deleted. Ayes xxx x x (16) The Sewer Capital Improvement Policy was not changed. (17) The Water Bonds Policy was not changed. Ma or ATTEST: L� J�7 � Deputy City Clerk page 41 i x. X K4 CITY OF NEWPORT BEACH Volume 20 - Page 42 Index August 15, 1966 COUNCILMEN v 9 m O Y m �n N ff A Mayor Gruber introduced for consideration a Council Information Log Policy which states that the City Manager shall keep a log showing matters brought to him, his Department Heads or subordinates by individual Councilmen and the approximate staff time required for preparation of report or answering the inquiry; that written memorandums received will not be logged but will be readily available for information purposes. A discussion was had. The Council Information Log Policy was approved as Motion Council Policy. Ayes x Noes Abstaining x x RECESS for a personnel session was declared by Mayor • Gruber. The Council reconvened with all members present. The meeting was adjourned at 10:40 P.M. Motion x Ayes xxx x n yor ATTEST: Deputy City Clerk • Page 42 i