HomeMy WebLinkAbout08 - Lido Village and West Newport Water Main Replacement — Notice of Completion for Contract No. 7001-2 (16W14)Q SEW Pp�T
CITY OF
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c�<,FORN'P City Council Staff Report
May 28, 2019
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer,
acastanon@newportbeachca.gov
PHONE: 949-644-3314
TITLE: Lido Village and West Newport Water Main Replacement — Notice of
Completion for Contract No. 7001-2 (16W14)
ABSTRACT:
On February 28, 2017, the City Council awarded Contract No. 7001-2 for the Lido Village
and West Newport Water Main Replacement project to Paulus Engineering, Inc. The
work is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On February 28, 2017, the City Council found this project exempt from
the California Environmental Quality Act (CEQA) pursuant to Section 15302(c);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for this construction contract was included within the approved Capital
Improvement Program and were expended from the following accounts:
Account Description
Contribution (Lido House, LLC)
Water Capital Dist. & Piping
Wastewater Capital
Water Grade Adjustment
Water Grade Adjustment
Wastewater Grade Adjustment
Account Number
Amount
13501-980000-16W14
$
39,000.00
70201931-980000-16W14
$
3,014,319.53
71201-980000-16W14
$
311,469.33
70201931-980000-15R09
$
800.00
70201932-980000-15R09
$
3,185.00
71101-980000-15R09
$
4,889.25
Total: $ 3,373,663.11
W
DISCUSSION:
Lido Village and West Newport Water Main Replacement —
Notice of Completion for Contract No. 7001-2 (16W14)
May 28, 2019
Page 2
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$3,152,928.00
$3,373,663.11
10% or less
+7.0%
5.3%
1.7%
Allowed Contract Time +
91
Actual Time
-42
Approved Extensions (days) =
Under (-) or Over (+)
The Lido Village and West Newport Water Main Replacement Project (Contract No. 7001-
2) addressed old cast iron water mains identified in the Water Master Plan for
replacement. The contract provided for the construction of new water mains, valves, fire
hydrants, and water services for various locations primarily near the old city hall site and
the West Newport area bounded between Balboa Boulevard and Marcus Avenue and
between 44th Street and 30th Street.
The contract also provided for water main improvements on 32nd Street related to and the
responsibility of the Lido House Hotel development. These improvements included; 160
feet of new 6 -inch water main, the relocation of an existing fire hydrant, and two water
service connections. The developer, Lido House, LLC, reimbursed the City $39,000.00
for its share of the cost of these water improvements.
In conjunction with this water work, other needed underground water and sewer work in
the area was included within this project to take advantage of the economy of scale for
savings as well as reduce disruption. This included sewer main improvements on Via
Malaga and Via Oporto to address deteriorated sewer mains and manholes. In addition,
a new water main connection on West Coast Highway was constructed to help improve
water distribution and increase fire supply flows in the area.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original bid amount:
$3,152,928.00
Actual Cost of Bid Items Constructed:
$3,197,054.63
Total Change Orders:
$176,608.48
Final Contract Cost:
$3,373,663.11
The actual cost of bid items constructed was $44,126.63 more than the original bid
amount due to an increase in quantities for bid items for additional water valve installation
and concrete replacement work. During construction, many of the existing water valves
were found to be deteriorated and unable to provide water shut-off necessitating contract
changes for water valve replacement. Construction for this water main replacement
project proved to be complex due to the amount of ground water the contractor
encountered.
Lido Village and West Newport Water Main Replacement —
Notice of Completion for Contract No. 7001-2 (16W14)
May 28, 2019
Page 3
The majority of this work was located on the peninsula where tides influence ground water
and make dewatering efforts more difficult. Eight change orders totaling $176,608.48
were approved that increased contract cost. The change orders included costs for the
added dewatering efforts, additional cast iron water main replacement along 32nd Street,
repairs of discovered broken sewer mains and laterals, conflicts with existing utilities and
additional paving.
With the completion of the project, the final contract cost is approximately 7 percent above
the original bid amount.
A summary of the project schedule is as follows:
Estimated Start of Construction per Annual Baseline Schedule May 8, 2017
Actual Start of Construction Per Notice to Proceed May 8, 2017
Extended Contract Completion Date Inclusive of Extra Work May 9, 2019
Actual Substantial Construction Completion Date March 12, 2019
Public Works staff directed the contractor to stop work for the 2017 Christmas holiday in
order to avoid traffic issues with holiday events in the area. However, the contractor was
unable to re -start work until March 2018 due to emergency utility repair work for another
agency. Due to this delay, delays associated with rain, dewatering issues and additional
needed water main work, the contracted completion date was extended to May 9, 2019.
The project was substantially complete on March 12, 2019 with all water main
replacement completed to the satisfaction of the Public Works Department.
ENVIRONMENTAL REVIEW:
On February 28, 2017, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2 (reconstruction
of existing public facilities involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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PROPOSED WATER MAIN REPLACEMENT
LIDO VILLAGE & WEST NEWPORT
WATER MAIN REPLACEMENT
LOCATION MAP
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Attachment A
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7001-2 05/28/19
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PROPOSED WATER MAIN REPLACEMENT
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LIDO VILLAGE &WEST NEWPORT CITY OF NEWPORT BEACH
WATER MAIN REPLACEMENT PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7001-2 05/28/19
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