HomeMy WebLinkAbout16 - OCTA Coop Agmt C-2-1842�tiW PART
CITY OF
NEWPORT BEACH e
16
Cq<FOM1NP Cft CouncH Staff Report Agenda Item No.
November 27, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David Webb, Public Works Director
949 - 644 - 3311, dawebb @newportbeachca.gov
PREPARED BY: Jamie Hook, Finance and Administrative Manager
APPROVED: A Y/W
TITLE: Orange County Transportation Authority Cooperative Agreement C-
2 -1842 for Proposition 1 B State -Local Partnership Program Funding
for Balboa Boulevard and Channel Road Pavement Reconstruction
ABSTRACT:
The Orange County Transportation Authority (OCTA) Board of Directors approved the
City's request for project funding for the Balboa Boulevard and Channel Road
Pavement Reconstruction project under the Proposition 1B State -Local Partnership
Program. A cooperative agreement needs to be executed and returned to OCTA by
December 5, 2012 to receive the approved funding.
RECOMMENDATION:
Approve Cooperative Agreement C -2 -1842
Authority (OCTA) for State -Local Partnershi p
and Channel Road Pavement Reconstruction
Clerk to execute the agreement.
FUNDING REQUIREMENTS:
with the Orange County Transportation
Program funding for Balboa Boulevard
project and authorize the Mayor and City
The current Fiscal Year 12 -13 Capital Improvement Program includes $1,975,500 for
the Balboa Boulevard and Channel Road Pavement Reconstruction project, including
the identified Proposition 16 SLPP funds.
DISCUSSION:
Earlier this year, approximately $21 million of California Proposition 1B SLPP funds
became available to the 34 Orange County cities and Unincorporated County of
Orange. OCTA plans to disburse these funds on a formula basis to each of the 35 local
agencies. This funding can only be used for construction phase activities and proposed
improvement projects must extend the useful life of the facility by at least 15 years
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Orange County Transportation Authority Cooperative Agreement C -2 -1842 for
Proposition 1 B State -Local Partnership Program Funding for Balboa Boulevard and
Channel Road Pavement Reconstruction
November 27, 2012
Page 2
To be eligible for funding consideration, local agencies were required to submit an
application and commit to a minimum 50 percent match. Staff submitted three funding
applications for various pavement improvement projects as affirmed by the City Council
at its June 12, 2012 meeting. OCTA has advised the City of Newport Beach that it is
projected to receive $692,224 of Proposition 1B SLPP funds for the Balboa Boulevard
and Channel Road Pavement Reconstruction project.
The attached Cooperative Agreement with OCTA must be executed and returned to
OCTA by December 5, 2012 for staff to request its approved allocation of funds.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
. - z � 4&e
David �1. ebb
Public Works Director
Attachment: A. OCTA Cooperative Agreement C -2 -1842
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COOPERATIVE AGREEMENT C -2 -1842
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF NEWPORT BEACH
FOR
PROPOSITION 1B STATE -LOCAL PARTNERSHIP PROGRAM CALL FOR PROJECTS
THIS AGREEMENT is effective this day of
2012, by and
between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
Orange, California 92863, a public corporation of the State of California (hereinafter referred to as
"AUTHORITY "), the City of Newport Beach, 3300 Newport Boulevard, Newport Beach, California
92663, a municipal corporation duly organized and existing under the constitution and laws of the
State of California (hereinafter referred to as "CITY "), mutually referred to herein as 'PARTIES" or
each individually as a 'PARTY ".
RECITALS:
WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define
the roles and responsibilities related to funding between AUTHORITY and CITY for the construction
of the Balboa Boulevard and Channel Road Portland Cement Concrete Pavement Project
(hereinafter referred to as 'PROJECT') as defined by the project description provided by CITY in its
application for the State -Local Partnership Program Formula Grant Call for Projects, incorporated
herein by reference; and
WHEREAS, the California Transportation Commission (CTC) programs and allocates the
Proposition 1 B Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006;
(Proposition 1B) State -Local Partnership Program (SLPP) funds on behalf of the State of California;
and
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COOPERATIVE AGREEMENT NO. C -2 -1842
WHEREAS, the California Department of Transportation (Caltrans) administers the SLPP
program on behalf of the State of California and the California Transportation Commission (CTC),
including direct reimbursement of SLPP funds to the CITY for project activities.
WHEREAS, AUTHORITY is responsible for programming the formula SLPP funds to specific
projects within Orange County; and
WHEREAS, the CITY will be the direct recipient of SLPP funds from the State and will act as
lead agency for environmental, engineering, right -of -way, construction and construction
management of the PROJECT; and
WHEREAS, CITY is responsible to request and receive approvals from the appropriate State
and Local agencies in order to proceed or commence each phase of PROJECT for performance
under this Agreement; and
WHEREAS, SLPP funding for PROJECT is contingent upon funding being available through
both allocation by the CTC and availability of SLPP funds, and CITY maintaining eligibility for this
funding for PROJECT and maintaining eligibility under Ordinance No. 3 to provide match funding;
and
WHEREAS, CITY commits Two Hundred Thousand Dollars ($200,000) in local agency funds
for the preliminary engineering phase; and
WHEREAS, on July 23, 2012 AUTHORITY's Board of Directors, approved programming of
Six Hundred Ninety Two Thousand Two Hundred Twenty Four Dollars ($692,224) in SLPP funds for
the construction phase of PROJECT, to be matched with Six Hundred Ninety Two Thousand Two
Hundred Twenty Four Dollars ($692,224) of Measure M2 Fair Share (M2 Fair Share) local match for
a total construction phase cost of One Million Three Hundred Eighty Four Thousand Four Hundred
Forty Eight Dollars ($1,384,448) for the construction phase of PROJECT in accordance with
Exhibit A titled "SLPP Funding Plan ", which is attached herein and incorporated by reference; and
WHEREAS, PARTIES'agree CITY will adhere to M2 Comprehensive Transportation Funding
Programs Master Funding Agreement C -1 -2776 executed between CITY and AUTHORITY; and
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COOPERATIVE AGREEMENT NO. C -2 -1842
WHEREAS, PARTIES agree that CITY's SLPP local match funding requirements for
PROJECT will be provided from CITY's Measure M Turnback or M2 Fair Share distribution and shall
be used as a dollar- for - dollar match for the SLPP funds approved for PROJECT; and
WHEREAS, this Cooperative Agreement (Agreement) defines the specific terms and
conditions and funding responsibilities between AUTHORITY and CITY for completion of the
PROJECT; and
WHEREAS, AUTHORITY's Board of Directors approved this Cooperative Agreement on
July 23, 2012; and
follows:
WHEREAS, CITY's Council approved this Cooperative Agreement on this day of
2012; and
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable
by reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of
this agreement between PARTIES and it supersedes all prior representations, understandings, and
communications. The invalidity in whole or in part of any term or condition of this Agreement shall
not affect the validity of other term(s) or conditions(s) of this Agreement. The above referenced
Recitals are true and correct and are incorporated by reference herein.
B. AUTHORITY'S failure to insist on any instance(s) of CITY's performance of any
term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
AUTHORITY's right to such performance or to future performance of such term(s) or condition(s),
and CITY's obligation in respect thereto shall continue in full force and effect. Changes to any
portion of this Agreement shall not be binding upon AUTHORITY except when specifically confirmed
in writing by an authorized representative of AUTHORITY by way of a written amendment to this
Agreement and issued in accordance with the provisions of this Agreement.
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COOPERATIVE AGREEMENT NO. C -2 -1842
C. CITY's failure to insist on any instance(s) of AUTHORITY's performance of any
term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
CITY's right to such performance or to future performance of such term(s) or condition(s), and
AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any
portion of this Agreement shall not be binding upon CITY except when specifically confirmed in
writing by an authorized representative of CITY by way of a written amendment to this Agreement
and issued in accordance with the provisions of this Agreement.
ARTICLE 2. SCOPE OF AGREEMENT
This Cooperative Agreement specifies the terms and conditions, roles and responsibilities of
the PARTIES as they pertain to the subjects and projects addressed herein. PARTIES agree that
each will cooperate and coordinate with the other in all activities covered by this Agreement and any
other supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the following responsibilities for PROJECT:
A. AUTHORITY shall formally request on behalf of CITY that the Southern California
Association of Governments (SLAG) amend the Federal Transportation Improvement Program
(FTIP) to program PROJECT in accordance with the funding plan outlined in Exhibit A, whereby
AUTHORITY's performance under this Agreement is contingent upon SCAG, Caltrans, and Federal
Highways Administration (FHWA) approval.
B. AUTHORITY shall request that the CTC program Six Hundred Ninety Two Thousand
Two Hundred Twenty Four Dollars ($692,224) in SLPP funds for the construction phase of
PROJECT contingent on the availability of funds, and is not obligated to program or provide any
amount above the funding identified in this Article.
C. AUTHORITY shall provide assistance to CITY in securing the SLPP funds.
D. AUTHORITY shall review and approve CITY's request for allocation prior to submittal
to Caltrans District 12.
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COOPERATIVE AGREEMENT NO. C -2 -1842
I E. AUTHORITY shall cancel PROJECT if CITY has not submitted a completed CTC
2 allocation request to the AUTHORITY by December 31, 2012.
3 F. AUTHORITY shall cancel PROJECT if CITY has not completed preconstruction
4 activities, including California Environmental Quality Act (CEQA) environmental approval and any
5 required right of way certification allowing project to be ready to advertise by December 31, 2012.
6 G. AUTHORITY shall cancel project if CITY has not awarded a construction contract for
7 project(s) within six (6) months of CTC allocation and has not received an approved extension from
a the CTC.
9 H. AUTHORITY shall cancel PROJECT if the CITY receives an approved extension from
10 the CTC and does not award the project within the award extension deadline. If PROJECT is
11 cancelled, CITY is not entitled to the SLPP funds.
12 ARTICLE 4. RESPONSIBILITIES OF CITY
13 CITY agrees to the following responsibilities for PROJECT:
14 A. CITY is the direct recipient of SLPP funds and will act as the lead agency for the
15 environmental, engineering, right -of -way, construction, and construction management of PROJECT.
16 B. CITY agrees that AUTHORITY is responsible for programming Six Hundred Ninety
17 Two Thousand Two Hundred Twenty Four Dollars ($692,224) in SLPP funds for the construction
18 phase of PROJECT and is not obligated to program or provide any amount beyond the amount
19 identified in this Article.
20 C. CITY is responsible for adhering to Chapter 378, Statutes of 2011 (Assembly Bill 436)
21 Compliance Monitoring Unit.
22 D. CITY is responsible for preparing and submitting to AUTHORITY
23 all CTC documentation needed for allocation vote for SLPP funds and completing all tasks required
24 in order to legally advertise the project for construction ninety (90) calendar days prior to CTC
25 meeting and no later than December 31, 2012.
26 E. CITY is responsible for notifying AUTHORITY immediately of any expected delays or
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COOPERATIVE AGREEMENT NO. C -2 -1842
changes to PROJECT that deviate from Exhibit A.
F. CITY is responsible for preparing and submitting all necessary CTC and Caltrans
documentation including the allocation request. All prior approvals, including but not limited to CTC
environmental approval by December 31, 2012 and right -of -way certification (if applicable) by
December 31, 2012, must be attained prior to submittal of the construction allocation request.
G. CITY may proceed with advertisement of PROJECT prior to CTC allocation approval,
but may not award any project contract or start any construction phase work prior to CTC allocation
of SLPP funds or Letter of No Prejudice (LONP) approval.
H. CITY is required to award a contract within six (6) months following the date of CTC
allocation but may request one six (6) month extension for contract award. Extension request must
be submitted 90 calendar days before contract award deadline. If an extension is granted, CITY
agrees to award a contract within the award extension deadline.
I. CITY agrees to provide a dollar- for - dollar match within the construction phase to
match SLPP funding in CITY's Measure M1 Turnback or M2 Fair Share revenues. Based on the
existing budget, this amount is estimated to be to be Six Hundred Ninety Two Thousand Two
Hundred Twenty Four Dollars ($692,224). Actual funding amount will be determined at CTC
allocation and at contract award.
J. CITY agrees that the overall construction and construction management budget for
PROJECT is One Million Three Hundred Eighty Four Thousand Four Hundred Forty Eight Dollars
($1,384,448); contingent on availability of SLPP funding and CTC allocation.
K. CITY agrees that any cost overruns or any additional funding required to complete
the project(s) shall be the responsibility of CITY and not the responsibility of AUTHORITY.
L. CITY will submit semi - annual project status reports for the PROJECT to the
AUTHORITY due on January 15 for the prior six (6) month period, beginning on July 1, and ending
on December 31, and due on July 15 for the prior six (6) month period, beginning on January 1 and
ending on June 30 with Exhibit B titled "Semi - Annual Report".
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COOPERATIVE AGREEMENT NO. C- 21842
i M. CITY will submit a final project report to the CTC within six months of project
2 becoming operable in accordance with the 2011 -2013 CTC SLPP Guidelines and Proposition 1B
3 Project Close Out Process.
4 N. CITY will submit a final report to AUTHORITY within six (6) months of Caltrans
5 payment of final billing for PROJECT in accordance with Exhibit C titled "Final Project Report Form."
6 O. CITY is responsible for completing PROJECT in accordance with the funding plan.
7 (EXHIBIT A), timely use of funds requirements, and for abiding by all 2011 -2013 CTC SLPP
8 Guidelines, OCTA SLPP Formula Grant Call for Projects program guidelines and procedures, State
v Transportation Improvement Program Guidelines, and any and all other requirements of the State,
10 CTC, and Caltrans related to SLPP funding, including but not limited to the Caltrans Local
11 Assistance Program Guidelines and Local Assistance Procedures Manual.
12 P. CITY is responsible for submitting quarterly review reports for PROJECT to Caltrans.
13 Reports must be copied to AUTHORITY.
14 Q. CITY understands that if PROJECT is cancelled or cannot meet the
15 December 31, 2012 allocation submittal deadline or allocate funds to a project by June 30, 2013, the
16 SLPP funding will be withdrawn from CITY and will be redistributed to otherAUTHORITY's projects.
17 ARTICLE 5. DELEGATED AUTHORITY
18 The actions required to be taken by CITY in the implementation of this Agreement are
19 delegated to each Director of Public Works, or designee, and the actions required to be taken by
20 AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
21 Executive Officer, or designee.
22 ARTICLE 6. AUDIT AND INSPECTION
23 PARTIES shall maintain a complete set of records in accordance with generally accepted
24 accounting principles. Upon reasonable notice, CITY shall permit the authorized representatives of
25 AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and other data and
26 records of CITY for a period of four (4) years after final payment, or until any on -going audit is
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COOPERATIVE AGREEMENT NO. C -2 -1842
i completed. For purposes of audit, the date of completion of this Agreement shall be the date of
2 Caltrans' payment of CITY's final billing (so noted on the invoice) under this Agreement.
3 AUTHORITY shall have the right to reproduce any such books, records, and accounts. The above
4 provision with respect to audits shall extend to and /or be included in construction contracts with
5 CITY's contractor.
6 ARTICLE 7. INDEMNIFICATION
7 A. CITY shall each indemnify, defend and hold harmless AUTHORITY, its officers,
a directors, employees and agents from and against any and all claims (including attorney's fees and
9 reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including
10 death, worker's compensation subrogation claims, damage to or loss of use of property alleged to be
ii caused by the negligent acts, omissions or willful misconduct by either CITY, its officers, directors,
12 employees or agents in connection with or arising out of the performance of this Agreement.
13 B. AUTHORITY shall indemnify, defend and hold harmless both CITY, its officers,
14 directors, employees and agents from and against any and all claims (including attorney's fees and
is reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including
16 death, worker's compensation subrogation claims, damage to or loss of use of property alleged to be
17 caused by the negligent acts, omissions or willful misconduct by either AUTHORITY, its officers,
18 directors, employees or agents in connection with or arising out of the performance of this
39 Agreement.
20 C. The indemnification and defense obligations of this Agreement shall survive its
21 expiration or termination.
22 /
23 /
24 /
25 /
26 /
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COOPERATIVE AGREEMENT NO. C -2 -1842
ARTICLE B. ADDITIONAL PROVISIONS
PARTIES agree to the following mutual responsibilities:
A. Term of Agreement: This Agreement shall continue in full force and effect through
PROJECT completion, final acceptance by AUTHORITY, Caltrans' payment of the CITY's final
billing, or 42 months from the date of CTC allocation, whichever is earlier. This Agreement may be
extended at the mutual consent of all parties.
B. Termination: This Agreement is null and void if PROJECT is not funded. AUTHORITY
shall cancel PROJECT for which CITY has not awarded a contract twelve months after the date of
CTC allocation, or has not advanced the PROJECT to ready to list stage as determined by
AUTHORITY. This Agreement may be terminated by either party after giving thirty (30) calendar
days written notice. This Agreement shall not be terminated without mutual agreement of all parties.
C. This Agreement may be amended in writing at any time by the mutual consent of all
parties. No amendment shall have any force or effect unless executed in writing by all parties.
D. PARTIES shall comply with all applicable federal, state, and local laws, statutes,
ordinances and regulations of any governmental authority having jurisdiction over the PROJECT.
E. Legal Authority: PARTIES hereto consent that they are authorized to execute this
Agreement on behalf of said parties and that, by so executing this agreement, the parties hereto are
formally bound to the provisions of this Agreement.
F. Severability: If any term, provision, covenant or condition of this Agreement is held to
be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
G. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original
and all of which together shall constitute the same agreement. Facsimile signatures will be
permitted.
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COOPERATIVE AGREEMENT NO. C -2 -1842
1 H. Force Maieure: Each of the PARTIES shall be excused from performing its
2 obligations under this Agreement during the time and to the extent that it is prevented from
3 performing by an unforeseeable cause beyond its control, including but not limited to; any incidence
4 of fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal,
5 state or local government; national fuel shortage; or a material act or omission by the other party;
6 when satisfactory evidence of such cause is presented to the other party, and provided further that
7 such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence
8 of the PARTY not performing.
9 I. Assignment: Neither this Agreement, nor any of the PARTIES' rights, obligations,
10 duties, or authority hereunder may be assigned in whole or in part by any party without the prior
11 written consent of the other parties in their sole and absolute discretion. Any such attempt of
12 assignment shall be deemed void and of no force and effect. Consent to one assignment shall not
13 be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such
14 subsequent assignment.
1s J. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
16 authorize or require any party to issue bonds, notes or other evidences of indebtedness under the
17 terms, in amounts, or for purposes other than as authorized by local, state or federal law.
18 K. Governing Law: The laws of the State of California and applicable local and federal
19 laws, regulations and guidelines shall govern this Agreement.
20 L. Litigation fees: Should litigation arise out of this Agreement for the performance
21 thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing party.
22 /
23 /
24 /
25 /
26 /
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COOPERATIVE AGREEMENT NO. C -2 -1842
M. Notices: Any notices, requests, or demands made between the parties pursuant to
♦1,i, r' n .r�flkin AnrnPmPnf nra fn hp. dirar p.d as follows:
To CITY:
To AUTHORITY:
City of Newport Beach
Orange County Transportation Authority
3300 Newport Boulevard
550 South Main Street
Newport Beach, CA 92663
P. 0. Box 14184
Orange, CA 92863 -1584
Attention:
Attention: Meena Katakia
Andy Tran
Manager, Capital Projects
Tel: 949- 644 -3315
Tel: 714 - 560 -5694
E -mail: atran @newportbeachca.gov
E -mail: mkatakia @octa.net
Cc:
Cc: Louis Zhao, Associate Transportation
Funding Analyst
N. Successors and Assigns: The provisions of this Agreement shall bind and inure to
the benefit of each of the PARTIES hereto, and all successors or assigns of the PARTIES hereto.
O. Time is of the Essence: Time is of the essence for the work identified in Exhibit A. All
work must be completed no later than 36 months from contract award or consistent with CTC timely
use of funds requirements.
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COOPERATIVE AGREEMENT NO. C -2 -1842
This Cooperative Agreement shall be effective upon execution by all parties.
IN WITNESS WHEREOF, the parties hereto have caused this Cooperative Agreement No.
C -2 -1842 to be executed on the date first above written.
CITY OF NEWPORT BEACH
By:
Nancy Gardner
Mayor
ATTEST:
By:
Leilani I. Brown
City Clerk
APPROVED AS�,,TO FORM:
By: By:� ' ' n "" °' '� tll WrL
Aaron Harp
City Attorney
Dated:
Attachments:
Exhibit A: SLPP Funding Plan
Exhibit B: Semi Annual Report Form
Exhibit C: Final Project Report Form
I.:Cam \CLERCCAI.\ CLERICAL \WORDPROCWGREEWG21842.doc.
ORANGE COUNTY TRANSPORTATION AUTHORITY
Rv-
Will Kempton
Chief Executive Officer
APPROVED AS TO FORM:
By:
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
Kia Mortazavi
Executive Director, Planning
Dated:
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AGREEMENT NO. C -2 -1842
EXHIBIT A
F9R »791U11 \[Hi�_1\
PROPOSITION 1B STATE -LOCAL PARTNERSHIP PROGRAM
CALL FOR PROJECTS
BALBOA BOULEVARD AND CHANNEL ROAD
PCC PAVEMENT RECONSTRUCTION
Project Schedule and Funding
Schedule
Completion
Date
Final Environmental Document
6/1/2012
Begin Design Engineering
7/1/2012
Plans, Specifications, and Cost Estimates complete
11/1/2012
Start Right-of-Way Acquisition
N/A
Right-of-Way Right-bf-Way Certification
N/A
California Transportation Commission Allocation
1/8/2013
Award Construction Deadline
9/5/2013
Project Completion (open for use
5/31/2013
Construction funding authorized through this agreement:
Funding Range
P1 B SLPP: $692,224.00 M1 or M2 Fair Share: $692,224.00
Preliminary Enaineerina
Fund Source
Fiscal Year
Original Planned
Allocation
Proportion
Local Funds
2012 -2013
$200,000
100%
TOTAL
$
100%
Riaht- of -Wav
Fund Source
Fiscal Year
Original Planned
Allocation
Proportion
N/A
N/A
N/A
N/A
TOTAL
$
N/A
Construction
Fund Source
Fiscal Year
Original Planned
Allocation Range
Proportion
P1BSLPP'2
2012 -2013
$692,224
50%
M2 Fair Sharer' 2
2012 -2013
$692,224
50%
TOTAL
$1,384,448
100%
1. Pte SLPP and M1 or M2 Fair Share will remain equal. If needed, amounts will be reduced propodionally.
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AGREEMENT NO. C -2 -1842
EXHIBIT B
Project Title:
Agency: Date:
Schedule
Original
Current
Completion
Completion
Date
Date
Draft Environmental Document
Fiscal
Year
Planned
Obligation
Final Environmental Document
Actual
Expended
Remaining
Allocation
Begin Design Engineering
Plans, Specifications, and Cost Estimates complete
Start Right-of-Way Acquisition
Right-of-Way Certification
Submit Request for Authorization for Const E -76
Ready to Advertise
Award Construction
Project Completion (open for use
Funding Table:
Preliminary Engineering ($000's)
Fund Source
Fiscal
Year
Planned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Riqht- of -Wav ($000's)
Fund Source
Fiscal
Year
Planned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Construction ($000's)
Fund Source
Fiscal
Year
Planned
Obligation
Revised
Allocation
Actual
Expended
Remaining
Allocation
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G'�v
Major Activities:
Status:
Issues:
Name /Title:
Phone: Email:
AGREEMENT N®. C -2 -1842
EXHIBIT B
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SLPP: FINAL COST
AGREEMENT NO. C- 2.1842
EXHIBIT C
I hereby certify that the statements provided here are true and correct.
Proiect Title
Yes No NIA
1 The project is designed to city /county and other participating jurisdictions' standards.
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2 The project contract was awarded on: 11 ENTER DATE
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3 The total cost of the contract is equal to or less than the total TE
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funds awarded and matching funds provided.
4 The city /county provided matching funds to the project.
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5 Right -of -way was acquired in conformance with city /county procedures.
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6 All required environmental documentation is complete and certified.
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7 An updated project schedule is included with the final invoice.
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8 The final invoice is attached with all the necessary documentation.
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Name
Title Public Works Director
Signature Date
1 �
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AGREEMENT NO. C -2 -1842
EXHIBIT C
EXHIBIT C: FINAL PROJECT REPORT FORM
00TW Date
Instructions
The responsible agency should fill out the following: 1) Final Project Form, 2) Final Cost, 3) Certificate of
Completion. In addition, the agency must attach before (if available) and after photographs of the project site
and the address or location of the site under the Location and Scope of work section.
Location and Scope of Work
Verification of Match
(Actual Expenditures)
L�- � -1)�¢ Lro'cal9Matctik Lam; ?j);h?!Pi` +f
Project Schedule
Phase_ __ "` -
—
f
Draft Environmental Document
Other,
-
�(ENiTLERt�(EPITER,�;
Begin Design Engineering
�(ENERI;
SLPP
OCTrA
Phase - _ Ji
(SOURCE),]
SOURCE ,I((SOURCE)j
Formula_
Flundmg
v-
T_ ota1
Engineering
$ -
$ -
$ -
$ -
$
$ -
Right -of -Wa
$ -
$ -
$ -
$ -
$ -
$ -
Construction .
$ -
$ -
$ -
$ -
$ -
$ -
Total
$ -
$
$ -
$ -
$ -
$ -
Project Schedule
Phase_ __ "` -
_,
Pro -S-q
�_ _
_ AcCuaC
Draft Environmental Document
Final Environmental Document
Begin Design Engineering
Plans, Specifications, and Cost Estimates complete
Start Right-of-Way Acquisition
Right -of -Way Certification
Ready to Advertise
Award Construction
Project Completion (open for use)
iMatch i
i jRate
Q °fin
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SLPP: FINAL COST
AGREEMENT NO. C -2 -1842
EXHIBIT C
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