HomeMy WebLinkAboutAGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, June 17, 2019 - 5:00 PM
Board of Library Trustees Members:
Janet Ray, Chair
Paul Watkins, Vice Chair
Douglas Coulter, Secretary
Kurt Kost, Board Member
Jill Johnson-Tucker, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but
are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS ON CONSENT CALENDAR
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
June 17, 2019
Page 2
Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the May 20, 2019 Board of Library Trustees Meeting1.
02-MAY 20 DRAFT MINUTES
Customer Comments2.
Monthly review of evaluations of library services through suggestions and requests
received from customers.
03-CUSTOMER COMMENTS
Library Activities3.
Monthly update of library events, services and statistics.
04-LIBRARY ACTIVITIES
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses, services, salaries and
benefits by department.
05-EXPENDITURE STATUS
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
06-BLT MONITORING LIST
VI.CURRENT BUSINESS
A.Items for Review
June 17, 2019
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Board of Library Trustees Meeting
Marketing Update & Social Networking Update6.
Marketing Specialist Katherine Mielke will provide the annual briefing on the Library
marketing and social media activities.
Financial Report Comparison of Beginning Budget to End of the Year
Amended Budget
7.
Circulation & Technical Processing Coordinator Melissa Hartson will report on
Budget Amendments for FY 2018/2019.
07-VIA7 BUDGET REPORT
08-VIA7 BUDGET REPORT ATTACHMENT
Adult and Reference Services Update8.
Adult and Reference Services Coordinator Rebcca Lightfoot will provide the annual
update on reference services and collections and programming for adult patrons.
09-VIA8 ADULTand REFERENCE SERVICES REPORT
Corona del Mar Branch Project Update9.
CDM Branch Librarian Annika Helmuth will update the Board on the Corona del Mar
Branch Library replacement project and branch activities during the closure.
10-VIA9 CDM BRANCH UPDATE REPORT
Lecture Hall Update10.
Trustee Johnson-Tucker will update the Board on activities related to building a
lecture hall facility on the Central Library site.
Library Services11.
Report of Library issues regarding services, customers and staff.
B.Monthly Reports
Library Foundation Liaison Reports:12.
A. Library Foundation Board - Report of the most recently attended meeting - JJT
B. Library Live Lectures Committee - Report of the most recently attended meeting -
JR
C. Witte Lectures Committee - Report of the most recently attended meeting - KK
June 17, 2019
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Board of Library Trustees Meeting
Friends of the Library Liaison Report - DC13.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report - TH & PW14.
Update of the most recently attended Literacy Services Advisory Board meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit
comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your
name for the record. The Board of Library Trustees has the discretion to extend or shorten the
speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is
applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the
silent mode.
VIII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.ADJOURNMENT
DRAFT
CITY OF NEWPORT BEACH
Board of Library Trustees
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Meeting Minutes
May 20, 2019 - 5:00 p.m.
I.CALL MEETING TO ORDER –Chair Ray called the meeting to order at 5:00 p.m.
II.ROLL CALL - Roll Call by Administrative Support Specialist Elaine McMillion
Trustees Present: Chair Janet Ray, Vice Chair Paul Watkins, Secretary Douglas
Coulter, Board Member Jill Johnson-Tucker (arrived at 5:19 p.m.),
Board Member Kurt Kost
Trustees Absent: None
Staff Present: Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
Natalie Basmaciyan, Library Services Manager
Melissa Hartson, Circulation & Technical Processing Coordinator
Debbie Walker, Branch & Youth Services Coordinator
Rebecca Lightfoot, Adult Services Coordinator
Greg Johnson, Library Assistant
III.NOTICE TO THE PUBLIC
IV.PUBLIC COMMENTS
None
V.CONSENT CALENDAR
A.Consent Calendar Items
1.Minutes of the April 23, 2019 Board of Library Trustees Meeting
2.Customer Comments
Monthly review of evaluations of library services through suggestions and
requests received from customers.
Vice Chair Watkins recognized a Library patron's glowing comments about Senior Library
Clerk Liz McKibbin. During National Library Week, Senior Library Clerk McKibbin and
Librarian Annika Helmuth were very helpful to him and his wife.
3.Library Activities
Monthly update of library events, services and statistics.
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Board of Library Trustees Meeting Minutes
May 20, 2019
Page 2
4. Expenditure Status Report
Monthly expenditure status of the library's operating expenses, services,
salaries, and benefits by department.
5. Board of Library Trustees Monitoring List
List of agenda items and dates for monthly review of projects by the Board
of Library Trustees.
Administrative Support Specialist Elaine McMillion provided a revised Monitoring List to
Board Members.
Motion made by Board Member Coulter, seconded by Vice Chair Watkins, and carried (4-
0-0-1) to approve the Consent Calendar.
AYES: Ray, Watkins, Coulter, Kost
NOES:
ABSTENTIONS:
ABSENCES: Johnson-Tucker
VI. CURRENT BUSINESS
A. Items for Review
6. Media Lab Update
Staff will update the Board on the Media and Sound Lab at Central Library.
Library Services Manager Natalie Basmaciyan reported the Media Lab is comprised of
two labs, one for sound recording and one for computer workstations. Donations from the
Newport Beach Public Library Foundation fund purchases of software and hardware for
the Media Lab and new services through the Tech Toys program. The Media Lab is now
open Monday through Thursday 10:00 a.m. to 8:00 p.m., Friday and Saturday 10:00 a.m.
to 5:00 p.m., and Sunday noon to 4:00 p.m. In addition, the length of a Sound Lab session
has changed from four hours to two hours. With this change, more people have access
to the Sound Lab. MAC workstations have logged 1,628 sessions, and PC workstations
have logged 2,852 sessions. The Sound Lab has logged 737 sessions. Library Assistant
Greg Johnson made recommendations for the initial hardware and software purchases,
provides technology training for Library staff, and coordinates software updates with City
Information Technology (IT) staff. Adult Services Coordinator Rebecca Lightfoot has
identified new and different methods to train the public, including working with the public
at the OASIS Senior Center and City Hall.
7. Wi-Fi Usage at NBPL Compared to Other Libraries
Staff will report on public Wi-Fi usage in Newport Beach Public Library and
in our statistical and regional peers.
Library Services Director Tim Hetherton advised that the public now expects Wi-Fi service
in public facilities, especially in the Library as its business is information. Free Wi-Fi
service is compatible with the Library's policy of inclusion. Patrons would complain if the
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Board of Library Trustees Meeting Minutes
May 20, 2019
Page 3
Library did not offer Wi-Fi. Staff believes the Library should continue to offer free Wi-Fi
service.
In reply to Board Members' questions, Library Services Director Hetherton explained that
staff considered returning to authentication to limit the number of Wi-Fi users at any one
time. However, eliminating Wi-Fi service could alienate patrons. In the summer of 2018,
the number of users sometimes exceeded capacity for a few minutes. Staff purchased
additional licenses, which remedied the problem. Currently, Wi-Fi service begins an hour
before the Library opens and ends an hour after closing at each location. Staff does not
recommend offering service 24/7 because it invites people to stay overnight in the
courtyard. Currently, a patron can open his device, search for the Newport Beach Public
Library Wi-Fi connection, and connect without a password or library card. The Library's
Wi-Fi Policy explains that the network is not secure. The City has approximately 270
licenses systemwide.
In response to Jim Mosher's question, Library Services Director Hetherton explained that
the Library purchased CASSIE software to manage the public computers. CASSIE has a
complementary program for Wi-Fi called SPOT. Staff purchases Wi-Fi licenses from
CASSIE to access SPOT. CENIC, the City's software, provides high-speed access to
research networks.
8. Corona del Mar Branch Project Update
Staff will update the Board on the Corona del Mar Branch Library
replacement project.
Library Services Director Hetherton indicated staff may begin moving into the Branch at
the beginning of July. The Grand Opening is scheduled for July 20 from 10:30 a.m. to
12:30 p.m. The contract end date for the project is June 16. Everything has been ordered
and will be shipped to the Branch.
Circulation & Technical Processing Coordinator Melissa Hartson related that a vendor is
processing, packaging, and holding materials for the Opening Day Collection until it
receives a delivery date from staff.
[The Board of Library Trustees proceeded to Item VI.A.10 and returned to Item VI.A.9.]
9. Lecture Hall Update
Trustee Johnson-Tucker will update the Board on activities related to
building a lecture hall facility on the Central Library site.
Board Member Johnson-Tucker reported the Request for Proposal (RFP) is in the final
stage of review and approval and may be released the following week. Nine architects
have been selected to receive notice that the RFP is available. A site visit is scheduled
for mid-June with responses due three weeks later. During its first meeting in June, the
City Council will decide whether to fund the architect's work. The Mayor will probably
appoint a committee to review responses to the RFP.
Vice Chair Watkins requested Board Member Johnson-Tucker provide reports regarding
the progress of the Lecture Hall for future meetings of the Board of Library Trustees.
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Board of Library Trustees Meeting Minutes
May 20, 2019
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10. Library Services
Report of Library issues regarding services, customers, and staff.
Library Services Director Hetherton noted the Newport/Mesa ProLiteracy's Gift of Literacy
lunch was great. Author Lisa See introduced her new book, and Candace Kirby, a
ProLiteracy learner, shared the impacts the program has made on her life. The Library's
Volunteer appreciation event, scheduled for July 10 from 10:00 a.m. to noon, should be
added to the Wheelhouse List. Board Members are invited to attend. On June 11, an
item regarding the policy for the Friends Room will be on the City Council's consent
calendar. Newport Beach Public Library's 25th Anniversary Celebration will be July 11.
The Newport Beach Art Exhibition on June 15 will be followed by the first Concert on the
Green featuring "The Side Deal" on June 16. The Grand Opening of the Sculpture
Exhibition in Civic Center Park will be June 22.
B. Monthly Reports
11. Friends of the Library Liaison Report
Trustee update of the most recently attended Friends of the Library Board
meeting.
Board Member Coulter reported the Friends are holding their Annual Membership
luncheon on June 11. During the luncheon, the Friends will present a check for $185,000
to the Newport Beach Public Library and another check for $5,000 to Newport/Mesa
ProLiteracy. The group is working on ways to increase the use of gift cards. In April, the
Friends earned $16,863 from bookstore and Amazon sales and member dues. The 50-
percent sale raised $1,824 from sales and $720 from memberships. The Friends will be
selling art books at the Newport Beach Art Exhibition on June 15.
12. Library Foundation Liaison Report
Trustee update of the most recently attended Library Foundation Board
meeting.
Library Services Manager Basmaciyan reported she attended the most recent meeting to
review the Library's Wish List with the Foundation.
Karen Clark and Dorothy Larson, Newport Beach Public Library Foundation Board
Members, advised that all Foundation programs are complete, and they were successful.
The reception for Library Live sponsors has been expanded and moved to a private home.
Foundation CEO Meg Linton has taken leave to do research for her novel. The Foundation
is working on obtaining new members and sponsorships and budgeting.
13. Witte Lectures Committee Liaison Report
Trustee update of the most recently attended Witte Lectures Committee's
monthly meeting.
Board Member Kost indicated the Witte Lectures Committee held a breakfast to finalize
the season. Three speakers have been signed for the upcoming season.
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Board of Library Trustees Meeting Minutes
May 20, 2019
Page 5
14. Literacy Services Liaison Report
Trustee update of the most recently attended Literacy Services Advisory
Board meeting.
Vice Chair Watkins announced the Gift for Literacy luncheon raised $26,708. The
Advisory Board has $386,000 in funds. A luncheon for International Day of Literacy will
be held in September.
15. Library Live Lectures Liaison Report
Trustee update of the most recently attended Library Live Lectures
Committee's meeting.
Chair Ray reported Library Services Director Hetherton and she met with the Foundation
Program Director Kunga Wangmo to discuss programming.
VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jim Mosher noted Orange County will be opening a new library in Costa Mesa. The
Library Sound Lab Policy needs to be revised because it indicates patrons can sign up for
sessions of four hours. Perhaps the Library would be interested in food programs by the
Newport Restaurant Business Improvement District.
VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
None
IX. ADJOURNMENT – 5:37 p.m.
8
MAY 2019
Comment #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
NEWPORT BEACH PUBLIC LIBRARY CUSTOMER COMMENTS
OCTOBER 2018 COMMENT RESPONSE
1
5/11/2019
Email
Debbie Walker
Youth & Branch Services Coordinator
5/13/2019
2
5/14/2019
Comment Card
Rebecca Lightfoot
Adult Services Coordinator
6/10/2019
3
5/14/2019
Comment Card
Debbie Walker
Youth & Branch Services Coordinator
6/10/2019
4
5/19/2019
Email
Rebecca Lightfoot
Adult Services Coordinator
5/20/2019
Do you take book donations and how would I go about that?
The computer systems and the staff - all delightful, respectful, and most
helpful. There is so much provided and I wish I would have accessed the Mac
computer more often.
Love your play area, but hate to see every kid glued to the computer screen,
playing games, ignoring each other. This is killing any curiosity, interest in
books or possibility of human contact. Do, do, do please remove computers
with games from the children's play and reading area! Thank you for your
attention.
I am glad that you like the play area in the Children’s Room. I do
appreciate your concerns regarding the computers at the front of
the room, but we do not plan to remove them at this time. It is the
goal of the Newport Beach Public Library to provide a variety of
resources to our Library Patrons and many of those visiting the
Children’s Room do enjoy using the computers for the games and
online resources we provide for pleasure and study. The rest of the
room including the play area provide a screen-free zone for those
patrons who choose not to use the computers. We appreciate your
use of the Library.
The good news is that if all goes as planned the new CDM Library
will be open by mid-July with a grand opening ceremony planned for
10:30 am on Saturday, July 20. As a reminder, if the Central
Parking lot is full there is additional parking available in the parking
structure across from City Hall. In terms of People Magazine, all
branches have a subscription to People Magazine (the new CDM
Branch will have one also) and older copies may be checked out
from any location. You may also download People Magazine at no
charge onto your computer or mobile device using Flipster our
digital magazine service. If you have any questions regarding how
to use this service please don’t hesitate to contact the Reference
Staff. We do appreciate your use of the Library.
Thank you so much for your kind words about the library. We strive
to provide excellent customer service, and I’m so glad we are
meeting your expectations. I’m pleased staff has been helpful and
that our computer area has been useful. Please do not hesitate to
contact me if there is anything else I can help you with. Thank you.
It's nice, but I am waiting for CDM branch to reopen. Your parking lot is always
too full. Need extra copy of People magazine.
Thank you for thinking of the library for your book donations. Yes,
our Friends of the Library will accept book donations. Feel free to
drop off your donations at any library location during normal
business hours, and we will make sure they get to the Friends. You
can read more about the process here:
https://www.newportbeachlibrary.org/about/friends-of-the-
library/book-donations-18097. Please let me know if there is
anything else I can help you with. Thank you.
9
MAY 2019
Comment #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
NEWPORT BEACH PUBLIC LIBRARY CUSTOMER COMMENTS
OCTOBER 2018 COMMENT RESPONSE
5
5/19/2019
Email
Rebecca Lightfoot
Adult Services Coordinator
5/20/2019
6
5/23/2019
Phone
Rebecca Lightfoot
Adult Services Coordinator
5/28/2019
7
5/23/2019
Comment Card
Natalie Basmaciyan
Library Services Manager
6/11/2019
8
5/30/2019
Email
Rebecca Lightfoot
Adult Services Coordinator
5/30/2019
I like Beyond the Canvas: The Great Masters with Jacqueline Hahn. It's the
best program ever offered. It needs to be continued. It's a great educational
service that was provided.
Thank you for taking the time to complete a comment card for the
Newport Beach Public Library regarding the Beyond the Canvas
lectures. The series concluded its 5-year run after the May 2019
lecture. Staff has limited resources to host myriad events for the
community, such as opera and ballet programs. Professor Hahn is
in contact with the OASIS Senior Center to see if she may host the
lectures there in the near future. Thank you for the feedback about
her lectures and please let me know if I may be of further
assistance.
Are there study rooms available inside the library? If so, is it possible to
reserve them?
Thank you for inquiring about the study rooms. Yes, the Central
library has three group study rooms that check out to groups of two
or more for two hour blocks. You do need a valid NBPL card in
order to check out a room. Reservations are made same day, in
person only, upstairs at the reference desk. There is more
information about the study rooms on our website here:
https://www.newportbeachlibrary.org/services/study-meeting-rooms.
I hope that answers your question! Please let me know if there is
anything else I can help you with. Thank you.
I think there's a way to read current LA Times newspapers but when I go to
ProQuest and search for LA Times I get one million or more items and they
are all old not current. So, for instance, is it possible for me to read today's
newspaper, either Orange County Register or LA Times?
A patron left a message for library administration to complain about the air
conditioning ducts and the air quality on the second floor of the library. She
cited the café area as an example of a problem area. She feels the poor air
quality is creating a hardship for many people and that we really need to
address this problem.
A voicemail was left for this patron to acknowledge her concern and
let her know we are looking into remedying this situation.
Yes, you can read the current L.A. Time and Orange County
Register through ProQuest. After you have logged in through the
library’s website, click on “Publications” on the top under the blue-
green bar. Search for “los angeles times” as a title, and the first
result is the link you want. Click on that and you will see a page that
will allow you to browse specific issues. If you open up 2019, you
will see the most current issues, including today’s. I hope that helps
answer your question! Please feel free to stop by the library or give
us a call if you need any additional help. The phone number is 949-
717-3800 option 2 for reference. Thank you.
10
MAY 2019
Comment #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Customer
NEWPORT BEACH PUBLIC LIBRARY CUSTOMER COMMENTS
OCTOBER 2018 COMMENT RESPONSE
9
5/2019
Comment Card
Debbie Walker
Youth & Branch Services Coordinator
6/3/2019
Please remove the computers from toddler play area! So unnecessary and
only serve as a distraction from reading! Surely you all know the harms of
electronics at such a young age.
I received your comment card regarding computers in the Children’s
Room. The Newport Beach Public Library strives to provide
resources for all of our patrons and many of the families who use
the Children’s area do enjoy the use of those computers which
provide many educational and fun games without the concern of
being connected to the internet. So at this time there are no
immediate plans to remove the AWE stations in that area. The
“green” expansion area has given us the opportunity to provide
many non-technological experiences as well with the puzzles, board
books, blocks, puppets, magnets and many other manipulatives we
have for play. We do appreciate your use of the Library and that you
took the time to voice your concern.
11
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Tim Hetherton, Library Services Director
Re: Report of Library Activities – June 17, 2019 Meeting
______________________________________________________________________
TIM HETHERTON, LIBRARY SERVICES DIRECTOR
“Libraries are not made; they grow. Good as it is to inherit a library, it is better to collect
one.”
― Augustine Birrell
Trustee Jill Johnson-Tucker
I would like to take this opportunity to thank Trustee Jill Johnson-Tucker for her service
to the Library and the City of Newport Beach. Jill was appointed to the Board in 2011. I
remember that prior to her appointment, she would attend BLT meetings with Mrs.
Stahr, doing her homework. She requested a meeting and a tour, and former Director
Cynthia Cowell asked me to show her the Central Library. I recall not only her genuine
interest in our profession and the work processes associated with public library
services, but her love of books and learning.
Jill had a vision, that someday, the Central Library campus would include a lecture hall.
Jill worked hard to make this happen: advocating for the project with Council members,
planning with key City staff, and collaborating with our support groups. These efforts
culminated in Jill’s winning presentation last February, resulting in City Council
authorizing a Request for Proposals for the Library Lecture Hall Building Project Design.
Jill served as Chair four times during her tenure, during which she staunchly advocated
for the public. She leaves the organization a better place, more responsive to patrons
with well-considered policies and services, with an emphasis on inclusion, equity, and
accessibility. Jill will be missed not just for her deft leadership and keen intellect, but
also for her sense of public service and belief in public libraries.
Wish List gifts
NBPL’s two stellar support groups, the Newport Beach Library Foundation, and the
Friends of the Library, each made their annual gift to the Library in May. The
Foundation Board approved a gift of $155,000.00, and the Friends presented a check
for $185,000.00 at their annual luncheon on Tuesday, June 11.
Wheelhouse list for Library Trustees:
City Council regular meeting
June 25, 7 p.m.
Council Chambers.
(Friends Room policy will be on the agenda)
12
NBPLF Summer Soiree
July 11, 5:30-6:30
Central Library-Bamboo Courtyard
Central Library 25th Anniversary Celebration
July 11, 7 p.m.
Friends Room
Board of Library Trustees Meeting
July 15, 5 p.m.
Small Conference Room, Central Library
Corona del Mar Library and Fire Station Grand Opening
July 20, 10:30 – 12:30 p.m.
Corona del Mar Library and Fire Station
NATALIE BASMACIYAN, LIBRARY SERVICES MANAGER
Facilities Update
The painting contractor completed the interior painting at the Central Library. The crew
will be completing the resurfacing of the wooden doors in the coming weeks and
touching up some painting areas.
The exterior lighting at the Mariners branch library have been repaired and enhanced.
The in-ground lights in front of the Jorgenson Room are now properly illuminated. The
Utilities staff added new LED lights to two exterior light poles in the parking lot to
illuminate the areas closest to the school. The trees closest to the school are scheduled
to be trimmed to provide more light from the new lights.
The mold abatement work at the Balboa branch library was completed this month. The
industrial hygienist recertified the building as mold-free. The next step involves having
the two ceiling holes patched and painting the entire ceiling.
Staffing
Literacy Coordinator Cherall Weiss conducted interviews for the Department
Assistant/Part Time position vacancy in her department. The HR department is
completing the background checks for the selected candidate.
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR
Branches
Much of the month was spent planning and preparing for SRP which begins on
Saturday, June 22. Craft programs for May offered at the branches (Butterflies and
Blooms at Balboa, Mother’s Day crafts at Mariners) were popular and well attended.
Construction continued at a somewhat faster rate on the new CDM Library/Fire Station
with less rainy days to contend with. The target for opening is still July with the Grand
13
Opening scheduled for Saturday, July 20. With the branch hours determined Annika
has been able to work out a personnel schedule that includes Daisy Hernandez as PT
Library Assistant, Devon Hunt as Page and the clerk positions rotating throughout the
week.
Youth Services
Chris Hennigan, full-time Library Assistant in Adult Reference assisted Liz with a poetry
program held on Tuesday, May 21. Painting in all areas of the Children’s Room made it
necessary at one point to remove all of the items and shelving on the long fiction wall.
Thanks to members of the Circ and Adult Reference staff for pitching in to help make
this happen in a timely manner and not delaying the painting project.
Teen Services
On Wednesday, May 1, Annika, Melinda, Danielle and myself hosted a Teen Volunteer
Information Session in the Friends Room at Central from 7 – 8 pm. At least 35 teens
and 28 adults came and heard all about the volunteer opportunities available for the
summer and beyond, background checks for teens age 14 and older, volunteer
scheduling, etc. A second Volunteer informational meeting was held on May 4 at
Mariners and hosted by Annika and Janice. YAAC met on May 8th with all hands on
deck pitching in and stuffing almost 300 SRP goodie bags that will be given out when
teens sign up for SRP. The help was much appreciated.
MELISSA HARTSON, CIRCULATION & TECHNICAL PROCESSING COORDINATOR
Staffing
As reported last month, we continue to work with HR to hire a Page. The current
candidate is completing pre-employment paperwork and background and fitness
checks.
REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR
Volunteers
Library Assistant Danielle Doi helped Children’s staff with a Volunteer Information
Session on May 1. Over 30 new volunteers signed up to assist with the Summer
Reading Program.
Collections
Librarian Alex Jenkins moved the Graphic Novels to a more visible location at the
Central Library.
Programming
Library Assistant Chris Hennigan helped Children’s Librarian Liz Aaron with a poetry
program. Librarian Laurie Sanders is overseeing the Adult Summer Reading program
and coordinating with the branches. Library Assistant Greg Johnson went to the
Mariners branch library, where he collaborated with Library Jeremy Rodriguez and
Branch Librarian Andy Kachaturian to present a Let’s Talk Tech event.
14
Proquest Articles Retrieved 2018-2019
July Aug Sept Oct Nov Dec Jan Feb March April May June AVG.
Business Databases 1433 1359 908 1095 997 712 1612 1339 3359 1038 1270 1375
Newspapers--Current 1005 1008 989 883 1106 1633 857 761 743 671 850 955
Newspapers--Historical 1579 1255 1639 1892 1469 1179 1574 999 1397 1017 1267 1388
Magazines 212 781 171 108 238 170 243 176 164 49 138 223
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
2018 2018 2018 2018 2018 2018 2019 2019 2019 2019 2019 2019
Tracked by #searches
A to Z Databases 1005 2362 1180 981 1276 1016 955 652 635 587 1522 12171
Ancestry**520 547 434 617 871 460 966 990 810 600 615 7430
AskART 228 262 185 31 67 42 73 84 96 186 139 1393
Biography In Context 35 61 58 185 319 91 63 50 78 194 277 1411
Britannica School Edition 455 74 86 160 368 189 244 354 1930
Facts on File Ancient History 260 73 52 83 153 21 59 23 24 224 137 1109
Gale Archives Unbound 12478 4380 4380 5037 2190 2190 9417 40072
Gale Directory Library 31 14 39 26 39 24 35 13 11 43 51 326
Gale Virtual Reference Library 43 31 384 435 1085 1119 258 286 85 189 773 4688
HeritageQuest 2183 2343 2670 1772 1635 2376 2330 2209 3264 2076 3277 26135
Kids InfoBits 28 113 56 26 128 72 35 12 34 83 27 614
Lynda.com 6214 8231 8030 7969 6852 6684 7794 6673 8954 7408 74809
Literature Resource Center 13 69 24 234 160 116 111 70 40 847 804 2488
National Geographic 9 21 22 43 82 17 23 11 6 426 159 819
National Geographic Kids 6 27 5 21 27 7 3 8 23 20 11 158
NoveList Plus 197 170 186 181 96 89 137 128 257 373 1814
NoveList K-8 Plus 15 81 73 75 29 43 35 15 14 77 457
Opposing Viewpoints 6 54 730 2243 2839 2445 377 274 302 200 1306 10776
ProQuest 4069 3731 3108 2964 3760 4057 6196 5258 7624 2626 3846 47239
Reference USA Business 1868 1259 1431 983 795 630 961 792 1074 1195 2366 13354
Reference USA Residential 87 103 84 442 122 60 116 62 37 293 180 1586
World Book Online 6 15 38 289 776 205 152 521 103 141 146 2392
Tracked by #sessions
Cypress Resume 10 11 14 10 10 5 14 8 * * *82
Kanopy 565 691 670 710 891 1020 989 915 989 959 1243 9642
ScienceFLIX 4 14 23 12 20 6 5 7 3 20 8 122
Testing & Education Ref. Center 46 64 49 60 70 53 56 39 34 18 489
Universal Class 83 65 51 90 269 111 121 * * * *790
Tracked by #page views
Consumer Reports 1263 X 989 1674 2473 1596 2700 2034 1085 1830 15644
CultureGrams 154 590 247 210 449 120 168 115 212 111 244 2620
Morningstar***20950 8675 6152 9580 9354 9323 13340 8784 31221 20295 12726 150400
NetAdvantage 4391 7341 6348 4276 4583 5855 5747 4824 8153 6688 6722 64928
RealQuest****112 41 184 85 39 73 151 97 376 11103 199 12460
Tumblebooks 186 142 123 161 95 124 37 20 45 124 222 1279
Value Line 14836 13507 14724 16119 19008 14715 12994 11430 13588 15052 145973
Tracked by Hours Used
Rosetta Stone 40.1 17 12.7 5.7 35 11.4 23.3 41.75 48.32 54.77 60.02 350.1
Notes: Consumer Reports data unavailable for August 2018
Britannica School Edition added October 2018
Gale Archives Unbound Added November 2018
*Universal Class and Cypress Resume subscriptions discontinued
***Morningstar went down Mar 29 - back up Apr 1
Database FY Comparisons YTD
18/19
****RealQuest April jump due to custom searches performed to search for a list of properties based
on specific search criteria, providing with multiple results in one search.
**Ancestry has notified ProQuest that due to a technical issue on Ancestry's side, the session count
data in customer COUNTER Database reports is incorrect for the time period of December 10, 2018
through January 22, 2019. These incorrect session counts overestimate the number of sessions
during that time period for both Ancestry Library Edition and HeritageQuest Online.
15
May-19 YTD 18/19 YTD 17/18
BALBOA 5,398 67,359 67,620
CDM 0 37 31,065
MARINERS 25,833 283,165 314,973
CENTRAL 65,492 764,220 778,385
Ebooks/Emagazines 15,352 146,945 114,743
TOTAL 112,075 1,261,726 1,306,786
JUN 18 117,808
JUL 18 123,229
AUG 18 122,883
SEP 18 114,806
OCT 18 118,132
NOV 18 111,225
DEC 18 104,476
JAN 19 115,930
FEB 19 107,884
MAR 19 119,774
APR 19 111,299
MAY 19 112,075
TOTAL 1,379,521
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - MAY 2019
CIRCULATION
BALBOA
CDM
MARINERS
CENTRAL
Ebooks/Emagazines
100,000
105,000
110,000
115,000
120,000
125,000
130,000
135,000
140,000
145,000
150,000
155,000
160,000
JUN 18 JUL 18 AUG 18 SEP 18 OCT 18 NOV 18 DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19
1,575,518
1,818,709
1,588,822 1,582,953
1,582,914
1,598,265
1,610,818
1,529,391
1,464,640
1,424,594
1250000
1375000
1500000
1625000
1750000
1875000
2000000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
CIRCULATION
16
May-19 YTD 18/19 YTD 17/18
BALBOA 402 5,039 4,368
CDM 0 0 3,865
MARINERS 3,221 36,826 30,810
CENTRAL 9,560 106,609 102,974
TOTAL 13,183 148,474 142,017
12 Month Comparison
JUN 18 14,504
JUL 18 13,208
AUG 18 12,888
SEP 18 13,507
OCT 18 13,724
NOV 18 12,397
DEC 18 12,119
JAN 19 17,259
FEB 19 13,139
MAR 19 14,433
APR 19 12,617
MAY 19 13,183
TOTAL 162,978
NEWPORT BEACH PUBLIC LIBRARY - MAY 2019
REFERENCE
BALBOA
CDM
MARINERS
CENTRAL
0
3,000
6,000
9,000
12,000
15,000
18,000
21,000
24,000
JUN 18 JUL 18 AUG 18 SEP 18 OCT 18 NOV 18 DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19
181,315
211,742
199,880
191,567
184,260
190,391
168,496
162,510 157,149
156,521
120000
140000
160000
180000
200000
220000
240000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
REFERENCE
17
May-19 YTD 18/19 YTD 17/18
BALBOA 3,557 39,670 40,112
CDM 0 0 25,343
MARINERS 21,599 214,288 240,665
CENTRAL 53,000 609,240 747,640
TOTAL 78,156 863,198 1,053,760
12 Month Comparison
JUN 18 104,584
JUL 18 80,162
AUG 18 92,771
SEP 18 75,090
OCT 18 75,641
NOV 18 76,531
DEC 18 66,322
JAN 19 79,698
FEB 19 75,947
MAR 19 80,328
APR 19 82,552
MAY 19 78,156
TOTAL 967,782
NEWPORT BEACH PUBLIC LIBRARY - MAY 2019
CUSTOMERS SERVED IN LIBRARY
BALBOA
CDM
MARINERS
CENTRAL
50,000
60,000
70,000
80,000
90,000
100,000
110,000
120,000
130,000
140,000
150,000
160,000
170,000
JUN 18 JUL 18 AUG 18 SEP 18 OCT 18 NOV 18 DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19
1,200,664
1,258,585
1,258,902
1,131,330 1,074,933
1,399,841
1,256,238
1,209,719
1,102,106
1,158,344
600000
775000
950000
1125000
1300000
1475000
1650000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
CUSTOMERS SERVED IN LIBRARY
18
May-19 YTD 18/19 YTD 17/18
BALBOA 137 1,633 1,576
CDM 299 3,505 5,865
MARINERS 1,332 11,141 12,986
CENTRAL 3,091 45,453 39,900
TOTAL 4,859 61,732 60,327
12 Month Comparison
JUN 18 10,103
JUL 18 7,145
AUG 18 6,202
SEP 18 7,728
OCT 18 5,646
NOV 18 4,226
DEC 18 3,227
JAN 19 5,181
FEB 19 5,129
MAR 19 6,095
APR 19 6,294
MAY 19 4,859
TOTAL 71,835
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - MAY 2019
BALBOA
CDM
MARINERS
CENTRAL
0
2,000
4,000
6,000
8,000
10,000
12,000
JUN 18 JUL 18 AUG 18 SEP 18 OCT 18 NOV 18 DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19
43,419
28,680
53,534
51,570
51,894
49,977
64,473
67,646
69,922
70,430
0
15000
30000
45000
60000
75000
90000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
PROGRAM ATTENDANCE
19
LIBRARY EXPENDITURES 2018-2019
(June 5, 2019)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,768,340 2,782,749 2,402,732 321,888 380,017
SALARY PART-TIME 967,642 1,000,843 709,921 86,761 290,922
BENEFITS 2,278,603 2,385,477 2,147,597 232,563 237,880
SALARY & BENEFITS TOTAL 6,014,585 6,169,069 5,260,250 641,212 908,819
II MAINT & OPERATION
PROFESSIONAL SERVICE*137,577 127,669 103,801 756 23,868
UTILITIES 274,885 274,885 228,842 18,528 46,043
PROGRAMMING 5,500 24,850 22,334 8,601 2,516
SUPPLIES**83,170 84,137 78,359 11,258 5,778
LIBRARY MATERIALS 619,740 625,455 603,672 20,352 21,783
FACILITIES MAINTENANCE 174,951 174,951 139,377 13,021 35,574
TRAINING AND TRAVEL 15,075 15,075 6,585 1,122 8,490
GENERAL OPERATING EXPENSES***24,200 24,200 15,943 1,918 8,257
PERIPHERALS 5,000 5,000 3,789 3,789 1,211
INTERNAL SERVICE FUNDS 1,419,637 1,419,637 1,183,031 118,303 236,606
OFFICE EQUIPMENT 2,000 2,000 415 0 1,585
MAINT & OPERATION TOTAL 2,761,735 2,777,859 2,386,148 197,647 391,711
LIBRARY BUDGET TOTAL 8,776,320 8,946,928 7,646,398 838,859 1,300,530
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
20
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Ongoing Ongoing
Jun 18, 2018 Jun 17, 2019
CLOSED 2018 Jun 17, 2019
Jun 18, 2018 Jun 17, 2019
Jun 18, 2018 Jun 17, 2019
Jul 16, 2018 Jul 15, 2019
Jul 16, 2018 Jul 15, 2019
Jul 16, 2018 Jul 15, 2019
Aug 20, 2018 Aug 19, 2019
Sep 17, 2018 Sep 16, 2019
Oct 15, 2018 Oct 21, 1019
Oct 15, 2018 Oct 21, 2019
Jan 22, 2019 Jan 21, 2020
Jan 22, 2019 Jan 21, 2020
Feb 19, 2019 Feb 18, 2020
Feb 19, 2019 Feb 18, 2020
Mar 18, 2019 Feb 18, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
May 20, 2019 May 18, 2020
LAST
REVIEWED POLICY REVIEW
Feb 27, 2018 NBPL 12 Circulation Policy Feb 18, 2020
Aug 20, 2018 CC I-1 Library Services Policy (Council Policy I -1)Jun 15, 2020
Aug 20, 2018 NBPL 2 Collection Development Policy (formerly City Council Policy I-3)Aug 17, 2020
Aug 20, 2018 NBPL 3 Library Gift and Donor Policy (formerly City Council Policy I-4)Aug 17, 2020
Sep 17, 2018 NBPL 9 Expressive Use Areas Sep 21, 2020
Nov 13, 2018 NBPL 6 Media Lab Use Policy Nov 16, 2020
Nov 13, 2018 NBPL 7 Sound Lab Use Policy Nov 16, 2020
Jan 22, 2019 NBPL 10 Laptop/Use Borrowing Policy Jan 19, 2021
Jan 22, 2019 NBPL 5 Newport Beach Public Library Internet Use Policy (formerly City Council Policy I-8)Jan 19, 2021
Jan 22, 2019 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 19, 2021
Feb 19, 2019 NBPL 8 Display and Distribution of Materials Policy Feb 16, 2021
Mar 18, 2019 NBPL 1 Library Use Policy (formerly City Council Policy I-2)Mar 15, 2021
Mar 18, 2019 NBPL 4 Children in the Library Policy (formerly City Council Policy I-6)Mar 15, 2021
Apr 23, 2019 CC I-7 Library Meeting Rooms Policy (Council Policy I-7)Apr 19, 2021
Apr 23, 2019 NBPL 13 Study Room Policy Apr 19, 2021
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Literacy Program Update
Branch Update - Mariners
Lecture Hall Update
Corona del Mar Branch Project Update
Policy Review (See List Below)
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Election of Board of Library Trustees Officers/Trustee Liaisons
Further Review of Library Fines
Media Lab Update
Marketing Update & Social Networking Update
Adult and Reference Services Update
Proposed Library Closures for Winter Holidays 2018
Branch Update - Corona del Mar - held at Central Library
WiFi Usage Compared to Other Libraries
Review of San Diego Library's Proposed Library Fines Policy
Branch Update - Balboa
Statistical Comparison Report of Peer Libraries/Meeting Spaces
Annual Budget - Preliminary Review
Arts & Cultural Update
Review Holidays / Meeting Schedule
Newport Beach Public Library eBranch & Database Review
Information Technology Update
Library Material Selection & Downloadable Services
Annual Budget - Approval
Youth Services Update
21
_____________________________________________________________________________________
ABSTRACT:
The Library budget for fiscal year 2018-2019 was approved by City Council in the amount of $8,776,320.
Throughout the year, this bottom-line figure has increased by the addition of donations and grants to
the Library. These added funds have increased the Library’s budget by $501,159 to a total of
$9,277,479.
DISCUSSION:
The Library’s Materials and Operations Budget is amended when we receive funds from grants,
donations and gifts. Most of the additional funding is received from the Friends of the Newport Beach
Library (FOL) and the Newport Beach Public Library Foundation (NBPLF). In this past year, the FOL
added $291,378 to fund materials, programming and the Corona del Mar Branch opening. The NBPLF
added $153,125 to cover “wish list” items.
Another area of the Library’s budget that is substantially altered from the initial budget to the year-end
is in the Library Literacy Program. The initial 2018-2019 budget allocation for the Program was $42,680,
which covers about 40% of the cost to operate the program. The balance of the funding for this comes
from the California Library Literacy Services (CLLS) Grant and Newport/Mesa ProLiteracy (NMPL)
fundraising and donations. The CLLS Grant for 2018-2019 totaled $41,666. Funds from NMPL equaled
$20,000. The current expenditure budget for Literacy is now $109,345, which includes allocations from
the Library Foundation.
This year the Library also received $525 in private donations and a $4,465 Santiago Library System Grant
to purchase library materials.
There was one internal adjustment of $9,908 to this year’s library budget. This was a decrease to
janitorial services with the implementation of the City’s new janitorial services contract.
The attached spreadsheet shows the accounts into which these additional funds were allocated to cover
expenditures.
Please note that the figures in this report do not include the annual budget for the Cultural Arts division
nor do they include donated funds rolled over from the previous year.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
Attachment: Budget Amendment Report
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator
TITLE: Budget Amendments for Fiscal Year 2018-2019
22
2018-2019 Amended Budget
UNIT FUND
ORIGINAL
GENERAL FUND
APPROP AMT ADDED
REVISED
BUDGET
Foundation Library Materials 619,740 128,125 747,865
New PC 0 10,000 10,000
Professional Services 137,577 10,000 147,577
Literacy Part-Time Salaries 39,618 2,000 41,618
Literacy Part-Time Benefits 6,537 2,500 9,037
Literacy Library Materials 0 350 350
Literacy Office Supplies 0 150 150
Friends Library Materials 619,740 240,000 859,740
Library Office Furniture 0 6,378 6,378
Library Programming 5,500 45,000 50,500
Other Donations Materials 619,740 4,990 624,730
CA LIBRARY LITERACY Literacy Part-Time Salaries 39,618 31,201 70,819
Literacy Part-Time Benefits 6,537 10,465 17,002
Newport/Mesa ProLiteracy Literacy Library Materials 0 400 400
Literacy Office Supplies 0 250 250
Literacy Programming 0 19,350 19,350
City Adjustments Professional Services 137,577 -9,908 127,669
23
_____________________________________________________________________________________
Overview
2019 has been a year of many changes in Adult Services. In October of 2018, Rebecca Lightfoot was
promoted to Adult Services Coordinator, taking the helm from Library Services Natalie Basmaciyan.
Librarian Nadia Dallstream and Technical Processing Clerk Claire Leach both earned promotions to
Librarian II. Librarian Alex Jenkins transferred from Mariners to Central, and Library Assistant Laurie
Sanders earned a promotion to Librarian and transferred from Balboa. Finally, part time Library
Assistant Danielle Doi earned the promotion to full time Library Assistant, and the library is currently
recruiting for four part time assistants due to resignations and promotions.
Library patrons consult staff at service desks throughout the system for assistance in locating
information. Using a structured reference interview, the librarian works with the patron to clarify their
needs and determine what information sources will match their need. Assistance provided may consist
of reading material in the form of a book or journal article, instruction in the use of specific searchable
information resources such as the library's online catalog or subscription databases, or information
drawn from the library's print or eBranch collections. The reference desk can be accessed either in
person, by telephone, or through email. A staffed and knowledgeable reference desk is an essential part
of any public library and is an important element of NBPL’s strong customer service orientation.
Programming
In addition to popular author events, the Adult Services department offered an Open House in
September of 2018 to City Hall, signing employees up for library cards and explaining all the wonderful
offerings available. Staff is planning to visit City Hall for a “Let’s Talk Tech” event, where staff can work
one on one or in small groups to highlight the library’s many downloadable offerings. “Let’s Talk Tech”
events have been held at the Oasis Senior Center and the Mariners Library, and more offsite events are
planned. Staff is working to increase outreach opportunities, such as attending the Orange County
Children’s Book Festival last September. In house programming has been well attended2018’s Digital
Saturday event had approximately 450 people in attendance. This year’s Digital Saturday will be held
November 16 and will feature OverDrive’s Digital Bookmobile. Staff is also working on a proposal to hold
more technology classes and training sessions, based on customer requests.
Training and Professional Development
The Newport Beach Public Library believes strongly in training and staff development, and offers a wide
variety of opportunities for staff to learn new skills and grow as professionals. Throughout the year,
Reference staff members have attended online training sessions and multi-week classes, participated in
workshops and day long training sessions, and attended conferences. Librarian Laurie Sanders will
attend the American Library Association’s annual conference in June. Adult Services Coordinator
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
(949) 717-3810, thetherton@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Adult Services Coordinator
TITLE: Adult Services Update - June 2019
24
Rebecca Lightfoot attended a six-day Leadership Academy through the City in October, November, and
December of 2018. Several librarians also went through the online passport training and became
acceptance agents.
Services
The library added several new databases this year, including Encyclopedia Britannica for Students and
Gale Archives Unbound. Rosetta Stone was upgraded to include all levels available to public libraries.
NOTICING
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
25
Dating back to the mid-1940’s and eventually moving into a 2,000 square foot building on Marigold
Avenue back in 1952, the Library in Corona del Mar has long been treasured by the community. Though
the Library underwent updates and additions over the years, it was thanks to strong local support and a
recommendation by the Board of Library Trustees that led to City approved plans for a complete
redesign and the old CdM Library officially closed its doors on March 17, 2018. A groundbreaking for the
new CdM Library was held on April 10, 2018 and demolition began shortly thereafter. The new CdM
Library is currently undergoing full reconstruction and will re-open in July 2019 as a combined library
and fire station with approximately 3,800 square feet apportioned to the Library.
A Grand Opening Ceremony in coordination with City Council, City Manager, Fire Department, Public
Works, and Library Departments is scheduled for July 20, 2019 at 10:30am.
Personnel
Upon re-opening in July, Annika Helmuth, Librarian II, will remain Branch Librarian. Additionally, Library
Assistant Daisy Hernandez and Library Page Devon Hunt will be assigned to the CdM Library with
rotating Clerk coverage.
Public Service
Circulation and Reference Services
The Corona del Mar service population is approximately 13,000. Though the CdM Library has been
closed this past year, we continue to serve the CdM community with off-site concierge service at the
Oasis Senior Center as well as with a relocated book drop in the parking lot on 5th Avenue. Both have
proven welcomed and convenient places for CdM residents to pick up and drop off materials.
Upon Board of Library Trustee approval in March 2019, the CdM Library will re-open with new service
hours. The CdM Library will add Monday service hours and no longer be open in the evenings. The new
hours are as follows: Monday through Saturday, 9am - 6pm.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Annika Helmuth, Corona del Mar Librarian
TITLE: Corona del Mar Library Report June 2018 – June 2019
26
Program Attendance
A large portion of the CdM Library service population includes young children and caregivers. Children’s
programming, and in particular weekly storytimes, have always been well attended. During
reconstruction, staff ensured these storytimes would continue for the community by relocating services
to the Grant Howald Community Youth Center (CYC) at 5th and Iris. Storytimes at CYC were held each
week from April 2018 through June 2019 with a Books and Babies Storytime on Tuesdays and a
Preschool storytime on Thursdays. Each of these storytimes continued to be well-attended and
appreciated throughout the reconstruction process. During the closure period, we hosted almost 4,500
storytime participants in total.
The graph below shows storytime attendance at CYC as compared to the previous year at the old CdM
Library. Each location takes a two-week storytime break in June and August.
Songs and Stories, a weekly CdM children’s program was relocated to the Central Library due to crowd
limitations at CYC. Within the span of 13 months (April 2018-May 2018), Songs and Stories amassed
almost 5,000 participants.
Outreach
During the CdM Library closure, Branch Librarian Helmuth continued outreach within the Corona del
Mar community by attending the Annual Corona del Mar Christmas Walk in December 2018 as well as
the Annual Corona del Mar Residents Association Exposition in April 2019. Each event presented an
opportunity to speak to community members and advocate additional library services, resources, and
programs. Over 1,200 walkers stopped by the Library’s outreach table at the Christmas Walk and
approximately 50 residents spoke with library staff during the Annual Expo at Sherman Gardens.
0
100
200
300
400
500
600
Storytime Attendence by Month
July 2017 -June 2019
2017 2018 2019
27
Collection Maintenance
Upon closing in March 2018, all Corona del Mar collection materials were either sent to other library
locations, stored for future use, or sold at a special on-site Friends of the Library blow-out book sale. In
thanks to this book sale and a generous donation from the Friends of the Library, the new CdM Library
will open with a brand new collection hand-selected by designated librarians.
A total of 9,179 items have been ordered and/or stored for the Opening Day Collection and staff is
working closely with vendors to ensure appropriate and well-executed delivery of items on-site prior to
opening. Reference and circulation staff are also working closely to ensure shelving layouts and
collection items will be cohesive, attractive, and valuable to staff and customers alike.
Reconstruction Update – June 2019
Light fixtures and wall paint are complete while work continues on flooring and wall graphics. The
parking lot will be finished in the coming weeks, concrete has been smoothed for curbs, sidewalks, and
driveways, and pavers for the reading porch have been installed. The two pictures below show one of
five wall graphics and progress on exterior stone and paver work, respectively. Furniture and shelving
installations are anticipated by the end of the month along with cabinets, countertops, and final
touches.
Comments
The residents of Corona del Mar are very proud of their library and it is humbling to have the
opportunity to continue to serve this community with a brand-new library to be loved for years to come.
We are excited to expand on children’s programming, as these events have proven to be popular time
and time again, as well as offer a pristine and popular-use collection of materials. It has been a
momentous year full of change and transition and we are excited to see what the future holds for the
new Corona del Mar Library.
28
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
29