HomeMy WebLinkAbout08-21-2019 CAC AGENDA PACKET SPECIAL MEETINGCITY OF NEWPORT BEACH
CITY ARTS COMMISSION SPECIAL MEETING AGENDA
Newport Beach Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Wednesday, August 21, 2019 - 5:00 PM
City Arts Commission Members:
Arlene Greer, Chair
Marie Little, Vice Chair
Michelle Bendetti, Secretary
Miriam Baker, Commissioner
Maureen Flanagan, Commissioner
Wayan Kaufman, Commissioner
Ritch LeGrand, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Natalie Basmaciyan, Library Services Manager
Francine Jacome, Administrative Support Technician
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires
that the special meeting City Arts Commission agenda be posted at least twenty-four (24) hours in advance of the
meeting and that the public be allowed to comment on agenda items before the Commission and items not on the
agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments
to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, to
inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the City Arts Commission. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
August 21, 2019
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City Arts Commission Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. City Arts Commissioners have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the City Arts Commission votes on the motion
unless members of the City Arts Commission request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Approval of Minutes of the July 11, 2019, City Arts Commission Meeting
Draft of 07/11/2019 Minutes1.
08-21-2019 - CAC - 01 Draft of Minutes.pdf
B.Consent Calendar Items
Financial Report2.
Review of financial information
08-21-2019 - CAC - 02 Financial Report FY2018-19.pdf
08-21-2019 - CAC - 03 Financial Report.pdf
Cultural Arts Activities3.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
08-21-2019 - CAC - 04 Cultural Arts Activities for July 2019.pdf
VI.CURRENT BUSINESS
A.Items for Review and Possible Action
Ad Hoc Subcommittee Appointments4.
Chair Greer will appoint Ad Hoc Subcommittees.
"Then and Now" Exhibition at the Central Library Gallery5.
The Art in Public Places Library Gallery Ad Hoc Subcommittee recommends staging
the “Then and Now” local history photographic exhibition at the Central Library.
08-21-2019 - CAC - 05 Staff Report Then and Now Exhibition.pdf
Goals and Objectives for Fiscal Year 2019-206.
Chair Greer will lead a discussion concerning goals and objectives for Fiscal Year
2019-20.
August 21, 2019
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City Arts Commission Meeting
Sculpture Exhibition in Civic Center Park, Phase V7.
Staff will provide an overview of Sculpture Exhibition in Civic Center Park, Phase V.
08-21-2019 - CAC - 06 Staff Report Sculpture Exhibition in Civic Center Park,
Phase V.pdf
Cultural Arts Grants Fiscal Year 2019-208.
Staff will update the City Arts Commission on the annual Cultural Arts Grants
process.
08-21-2019 - CAC - 07 Staff Report Cultural Arts Grants 2019-20.pdf
08-21-2019 - CAC - 08 ATTACHMENT A - 2019-20 CA Grant App Instructions.pdf
08-21-2019 - CAC - 09 ATTACHMENT B - 2019-20 CA Grant Application.pdf
08-21-2019 - CAC - 10 ATTACHMENT C - 2019-20 CA Grant Completion
Report.pdf
B.Monthly Reports
Art in Public Places Library Gallery Ad Hoc Subcommittee9.
Cultural Arts Grants Ad Hoc Subcommittee10.
"Metalfor" Relocation Ad Hoc Subcommittee11.
Newport Beach Art Exhibition Ad Hoc Subcommittee12.
Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee13.
Performing Arts for Balboa Peninsula Ad Hoc Subcommittee14.
Performing Arts for concerts on the Green Ad Hoc Subcommittee15.
Publicity Liaison Ad Hoc Subcommittee16.
Sculpture Exhibition in Civic Center Park Development Ad Hoc
Subcommittee
17.
VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three
(3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The City Arts Commission has the discretion to extend or shorten the speakers’ time
limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
IX.ADJOURNMENT
DRAFT
Newport Beach City Arts Commission Meeting Minutes Thursday, July 11, 2019
Regular Meeting – 5:00 PM Civic Center Council Chambers
100 Civic Center Drive
Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 P.M.
II. ROLL CALL
Commissioners Present: Arlene Greer, Chair Michelle Bendetti, Vice Chair
Wayan Kaufman, Commissioner
Ritch LeGrand, Commissioner Marie Little, Commissioner
Vacant, Commissioner
Commissioners Absent: Miriam Baker, Commissioner
Staff Present: Natalie Basmaciyan, Library Services Manager Carol Jacobs, Assistant City Manager
Francine Jacome, Administrative Support Technician III. ELECTION OF OFFICERS
Motion made by Commissioner Bendetti, seconded by Commissioner LeGrand, to nominate Commissioner Greer for the office of Chair.
AYES: Greer, Bendetti, Kaufman, LeGrand, Little NOES: None
ABSTENTIONS: None ABSENT: Baker
Motion made by Commissioner Bendetti, seconded by Chair Greer, to nominate Commissioner Little for the office of Vice Chair.
AYES: Greer, Bendetti, Kaufman, LeGrand, Little NOES: None
ABSTENTIONS: None ABSENT: Baker
Motion made by Chair Greer, seconded by Vice Chair Little, to nominate Commissioner
Bendetti for the office of Secretary.
AYES: Greer, Bendetti, Kaufman, LeGrand, Little NOES: None ABSTENTIONS: None
ABSENT: Baker
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Newport Beach City Arts Commission Regular Meeting Minutes July 11, 2019
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IV. NOTICE TO THE PUBLIC
Chair Greer announced Commissioner Glabman has resigned from the City Arts Commission in favor of an appointment to the Board of Library Trustees.
V. PUBLIC COMMENTS
Jim Mosher felt City Arts Commissioners inappropriately wrote letters to the City Council in support of Commissioner Greer's reappointment to the City Arts Commission because
the Brown Act requires discussion of matters pertaining to the City Arts Commission be
held in public. The ad hoc committees of the City Arts Commission appear to be permanent committees that meet in private, which violates the Brown Act. The Chair's
appointment to each of the ad hoc committees raises another Brown Act issue of
communications between the ad hoc committees.
VI. CONSENT CALENDAR
A. Approval of Minutes of the June 13, 2019 City Arts Commission Meeting
1. Draft of 06/13/2019 Minutes
Chair Greer corrected the fifth sentence of the first paragraph of Item VI.B.7 as "Prizes will
be awarded in the categories of oil and acrylic painting, watercolor painting including pen, ink, and charcoal, photography, and sculpture."
Motion made by Commissioner Bendetti, seconded by Chair Greer, and carried (5-0-0-1) to approve the Minutes of the June 13, 2019 City Arts Commission meeting as amended.
AYES: Greer, Bendetti, Kaufman, LeGrand, Little
NOES: None
ABSTENTIONS: None ABSENT: Baker
B. Consent Calendar Items
2. Financial Report – Review of financial information
Library Services Manager Basmaciyan reported the Programming balance decreased
from $22,728 to $963 due to expenditures of $1,386 for marketing, $7,740 for The Side
Deal Concert on the Green, and $9,785 for the Newport Beach Art Exhibition. A payment for catering for The Side Deal concert is outstanding. The Professional Services balance
decreased from $9,491 to $363 due to expenditures of $825 for cleaning of Sphere 112, $493 for transcription services, $1,910 for the Sculpture Garden grand opening, and $5,900 for the Newport Beach Art Exhibition. The Cultural Arts Grants balance decreased
from $14,500 to $8,500 due to a payment of $6,000 for two performances by Laguna Playhouse. The Sculpture Garden balance decreased from $116,711 to $85,567 due to
payment of honoraria and shipping charges to deliver contracts.
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Newport Beach City Arts Commission Regular Meeting Minutes July 11, 2019
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In response to Commissioner LeGrand's inquiries, Assistant City Manager Carol Jacobs
advised that all funds will be deposited into accounts on July 1 when the fiscal year begins. Unspent funds will return to the City General Fund at the end of the fiscal year.
Chair Greer noted $2,600 for artist awards, $150 for valet service, and $2,000 for the curator have not been deducted for the Newport Beach Art Exhibition. Assistant City Manager Jacobs clarified that expenses incurred prior to June 30, 2019 for which invoices
are received in July or August will be charged to the fiscal year 2018/19 budget.
3. Cultural Arts Activities – Monthly review of cultural arts activities from the
Library Administrative Office for upcoming Library and City arts events and services
Library Services Manager Basmaciyan indicated Ed Olen's Sobier Photo Project is on display at the Central Library gallery and is attracting positive attention. Staff added a
display case of whimsical Mickey Mouse ears, which is attracting quite a bit of attention. More than 300 works of art were submitted for the 55th Annual Newport Beach Art Exhibition on June 15. Attendees enjoyed live music, food, and children's activities. On
June 16, The Side Deal performed on the Civic Center Green before more than 3,000 people. The City Arts Commission officially opened the Sculpture Garden Phase IV with tours, music, children's activities, and an awards ceremony on June 16. Staff is beginning
preparations for the Marina Park concert on September 29. In reply to Commissioner LeGrand's query, Library Services Manager Basmaciyan
reported the light show will not be held after the concert. Staff will notify the artist of the decision. Administrative Support Technician Francine Jacome explained that Marina Park
staff has found that more people are likely to attend an early evening concert when the
following day is a school day and when football games are televised the same evening. In addition, cleaning the area following a concert is difficult after dark because there is no
lighting in the area. With a 4:00 p.m. start time, the concert should be finished by 5:30
p.m.
Motion made by Commissioner LeGrand, seconded by Chair Greer, and carried (5-0-0-1) to approve the Consent Calendar.
AYES: Greer, Bendetti, Kaufman, LeGrand, Little NOES: None ABSTENTIONS: None
ABSENT: Baker VII. CURRENT BUSINESS
A. Items for Review and Possible Action
4. Central Library Gallery Exhibits – The Art in Public Places Library Gallery Ad Hoc Subcommittee recommends that the City Arts Commission approve
exhibitions by Ann Apeles Brunning, Lisa Fu, Roxanne Sexauer, Sunny
Kim, Quilts on the Wall, and Richard Kendrick Ferncase in the gallery space in the Central Library lobby.
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Newport Beach City Arts Commission Regular Meeting Minutes July 11, 2019
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Library Services Manager Basmaciyan reported the proposed exhibits will fill the schedule
for the Central Library gallery through 2022. Chair Greer related that the proposed exhibits provide a wide variety of media. During
Roxanne Sexauer's exhibit, there is an opportunity for a woodcutting demonstration. Motion made by Vice Chair Little, seconded by Commissioner Bendetti, and carried (5-0-
0-1) to approve exhibitions by Ann Apeles Brunning, Lisa Fu, Roxanne Sexauer, Sunny Kim, Quilts on the Wall, and Richard Kendrick Ferncase in the gallery space in the Central
Library lobby.
AYES: Greer, Bendetti, Kaufman, LeGrand, Little
NOES: None
ABSTENTIONS: None ABSENT: Baker
B. Monthly Reports
5. Newport Beach Art Exhibition Ad Hoc Subcommittee – Commissioner
Arlene Greer, Commissioner Miriam Baker, Commissioner Marie Little
Chair Greer reported thousands of people attended the Newport Beach Art Exhibition. Mayor Dixon and the juror presented artist awards. One hundred seventy-one artists presented more than 300 pieces of art during the event. Chair Greer listed the artists who
won awards and thanked the Newport Beach Arts Foundation and its Board of Directors, the Bungalow, the Walkers, Patty and Bob DeFasio, Cassandra Coblentz, Assistant City Manager Jacobs, Mayor Dixon, Assemblywoman Petri-Norris, Alice Gott, Adam Corsaro-
Peyton, Commissioners, and staff for their support.
Vice Chair Little thanked Chair Greer for her leadership and tireless dedication to the
success of the Newport Beach Art Exhibition.
6. Performing Arts for Concerts on the Green Ad Hoc Subcommittee –
Commissioner Michelle Bendetti, Commissioner Wayan Kaufman, Commissioner Arlene Greer
Commissioner Bendetti advised that The Side Deal concert was a success. A concert by Queen Nation is scheduled for August 25. The concert is timely because of the ongoing
recognition of the movie Bohemian Rhapsody. The final Concert on the Green is scheduled for September 15 with a performance by Flashback Heart Attack.
Chair Greer indicated the Smith Band concert was also a success. Commissioner Kaufman noted the crowd requested an encore, and the band complied.
7. Performing Arts for Balboa Peninsula Ad Hoc Subcommittee –
Commissioner Arlene Greer, Commissioner Marie Little
Vice Chair Little reported Jason Lohrke will perform a Neil Diamond tribute concert in
Marina Park on September 29. Several of his performances are available on YouTube.
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Newport Beach City Arts Commission Regular Meeting Minutes July 11, 2019
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The subcommittee continues to work through details of the performance and will share
more information during the August City Arts Commission meeting. 8. Art in Public Places Library Gallery Ad Hoc Subcommittee –
Commissioner Miriam Baker, Commissioner Arlene Greer Chair Greer referred to the subcommittee's recommendation in Item VII.A.4.
9. Cultural Arts Grants Ad Hoc Subcommittee – Commissioner Wayan
Kaufman, Commissioner Arlene Greer
Chair Greer proposed the City Arts Commission schedule a study session in October so
that Cultural Arts Grants applicants can present information about their programs to the
City Arts Commission.
In response to Chair Greer's inquiry, Assistant City Manager Jacobs indicated the City Arts Commission may vote on applications at the conclusion of the study session or at a subsequent meeting of the City Arts Commission.
Commissioner Kaufman agreed to contact OC Opera and Lyric Opera regarding applying for Cultural Arts Grants.
10. Publicity Liaison Ad Hoc Subcommittee – Commissioner Michelle
Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman
Chair Greer thanked the press and staff for publicizing City Arts Commission events.
11. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee – Commissioner Wayan Kaufman
Chair Greer reported more than 80 booths have been sold for Art in the Park.
In answer to Commissioner LeGrand's question, Chair Greer indicated the Arts Foundation will likely share information regarding sales during the Newport Beach Art Exhibition at its next meeting. A record 32 works of art were sold during the Newport
Beach Art Exhibition. 12. Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Marie Little Chair Greer related that the Sculpture Garden Phase IV opened on June 22. The Newport
Beach Arts Foundation hosted a luncheon prior to the opening. Mayor Dixon formally dedicated Phase IV of the Sculpture Garden on June 22. This subcommittee will remain
active as it explores acquisition of Burnt Matchstick. A new location will need to be found
for Burnt Matchstick.
Library Services Manager Basmaciyan reported the Newport Beach Arts Foundation will
need to raise funds and recommend the funds be used to purchase Burnt Matchstick.
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Newport Beach City Arts Commission Regular Meeting Minutes July 11, 2019
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13. Metalfor Relocation Ad Hoc Subcommittee – Commissioner Arlene
Greer, Commissioner Wayan Kaufman, Commissioner Miriam Baker Chair Greer advised that the subcommittee has not had an opportunity to meet.
Jim Mosher expressed surprise that the City Arts Commission has not mentioned the $500,000 grant it received from the State.
Chair Greer indicated the City Arts Commission is awaiting news from the City Council
prior to discussing the grant.
VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
In answer to Commissioner LeGrand's query, Assistant City Manager Jacobs reported the
City Council has not accepted the grant from the State. Staff will investigate grant requirements and present an item to the City Council.
Chair Greer requested agenda items for the Then and Now exhibition, a Burnt Matchstick update, committee appointments, goals and objectives for the fiscal year, and Phase V of
the Sculpture Garden. Vice Chair Little requested an agenda item for additional banner sites.
In answer to Commissioner LeGrand's question, Assistant City Manager Jacobs reported staff has devised a plan to locate the Ronald Reagan statue near its current site with a
base of decorative stone.
IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Laura Curran remarked that residents should understand the genesis, proposed uses, and
fiscal responsibilities of the State grant in the amount of $500,000. She questioned
whether acceptance of the grant could preclude the City from applying for or obtaining other grants. She proposed future funding be used to showcase the natural beauty of the
park and to educate the public regarding Orange County coastal plants found in the park. A tour highlighting native plants in the park will be held on July 31.
X. ADJOURNMENT – 6:03 P.M.
Chair Greer adjourned the meeting at 6:03 p.m.
9
As of June 30, 2019
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/05 Joshua Schreiber 3,250.00 57,250.00 Springsteen Experience (COTG)
07/05 Triskelion Event Services 2,500.00 54,750.00 Springsteen Exp (sound)
07/05 Triskelion Event Services 2,500.00 52,250.00 Tijuana Dogs (sound)
07/16 Matthew B. Mauser 3,250.00 49,000.00 Tijuana Dogs (COTG)
07/31 GotPrint 27.39 48,972.61 Marketing Concerts on the Green
07/31 GotPrint 196.64 48,775.97 Marketing Concerts on the Green
07/31 GotPrint 196.64 48,579.33 Marketing Concert on Peninsula
08/09 Triskelion Event Services 2,500.00 46,079.33 Desperado (sound)
08/22 Aaron Broering 3,250.00 42,829.33 Desperado (COTG)
08/22 Southland Sings 7,450.00 35,379.33 Concert in Peninsula Park
08/22 Triskelion Event Services 3,265.00 32,114.33 Southland Sings (sound)
09/21 NB Chamber of Commerce 1,500.00 30,614.33 Green on Green Eco Expo
10/05 Firebrand Media 200.00 30,414.33 Marketing Concert on Peninsula
10/05 Firebrand Media 200.00 30,214.33 Marketing Concert on Peninsula
10/05 Firebrand Media 400.00 29,814.33 Marketing Concert on Peninsula
10/05 Signature Party Rentals 2,310.67 27,503.66 Concert in Peninsula Park
10/05 Signature Party Rentals 150.22 27,353.44 Concert in Peninsula Park
11/01 Eddie Flores 553.12 26,800.32 Staff OT Concert in Peninsula Park
01/03 Ware Disposal Company 315.00 26,485.32 Dumpster for Concert in Pen Park
04/01 GotPrint 76.74 26,408.58 Marketing for Sleeping Beauty
04/19 Alliant Insurance 2,705.00 23,703.58 Summer Cultural Arts events
04/26 Los Angeles Times 250.13 23,453.45 Phase IV public outreach
04/26 Mark Kaufman/Local Arts 725.00 22,728.45 Marketing concerts/art exhibition
03/31 GotPrint 187.88 22,540.57 Marketing art exhibition
04/30 GotPrint 177.02 22,363.55 Marketing Concerts on the Green
04/30 Patch.com 21.00 22,342.55 Marketing art exhibition
05/31 GotPrint 87.72 22,254.83 Marketing art exhibition
05/31 GotPrint 200.43 22,054.40 Marketing Concerts on the Green
05/31 GotPrint 167.67 21,886.73 Marketing art exhibition
05/31 Ribbons Galore 39.24 21,847.49 Awards for art exhibition
05/31 GotPrint 93.55 21,753.94 Marketing sculpture event
06/04 Triskelion Event Services 2,740.00 19,013.94 The Side Deal (sound)
06/04 Lyons Security Services 273.00 18,740.94 Security art exhibition
06/04 John DePatie 900.00 17,840.94 Music art exhibition
06/04 Karen Pino 450.00 17,390.94 Kids' activities art exhibition
06/04 Side Deal Band 5,000.00 12,390.94 The Side Deal (COTG)
06/04 Melanie Rauscher 161.63 12,229.31 Flowers art exhibition
06/04 Capture Imaging 650.00 11,579.31 Photographer art exhibition
06/04 Nikrez LLC 233.23 11,346.08 Balloons art exhibition
06/04 Stu News Newport 450.00 10,896.08 Marketing summer events
06/07 Karen Pino 450.00 10,446.08 Kids' activities sculpture event
06/14 Capture Imaging 650.00 9,796.08 Photographer sculpture event
06/14 James Samimi 800.00 8,996.08 Music sculpture event
06/14 Bungalow Restaurant 1,650.00 7,346.08 Catering art exhibition
06/21 Melanie Rauscher 297.39 7,048.69 Flowers sculpture event
06/21 Nikrez LLC 540.10 6,508.59 Balloons sculpture event
06/28 Lyons Security Services 117.00 6,391.59 Security sculpture event
06/28 Orange County Register 295.60 6,095.99 Marketing arts events
06/28 Signature Party Rentals 1,158.92 4,937.07 Rentals art exhibition
06/28 Signature Party Rentals 4,269.17 667.90 Rentals art exhibition
06/28 Diana Ghoukassian 300.00 367.90 Art exhibition award winner
06/28 Julia Martinez 200.00 167.90 Art exhibition award winner
06/28 Jeongmyo Kim 200.00 (32.10)Art exhibition award winner
(continued on next page)06/28 Cyrus Ghalambor 100.00 (132.10)Art exhibition award winner
FY 2018-19Cultural Arts Division
8/13/2019 1 of 3
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As of June 30, 2019
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
FY 2018-19Cultural Arts Division
(continued)06/28 Cindy Gillis 300.00 (432.10)Art exhibition award winner
06/28 Naoto Ishikawa 300.00 (732.10)Art exhibition award winner
06/28 Matthew Jones 100.00 (832.10)Art exhibition award winner
06/28 Christina Knowles 100.00 (932.10)Art exhibition award winner
06/28 Ruth Kurisu 300.00 (1,232.10)Art exhibition award winner
06/28 Catherine Lambert 200.00 (1,432.10)Art exhibition award winner
06/28 Pratita Liebmann 100.00 (1,532.10)Art exhibition award winner
06/28 Raymond Bonavida 100.00 (1,632.10)Art exhibition award winner
06/28 Richard Ferncase 200.00 (1,832.10)Art exhibition award winner
06/30 Smart and Final 30.99 (1,863.09)Side Deal COTG
06/30 GotPrint 375.36 (2,238.45)Marketing sculpture event
06/30 Bristol Farms 58.19 (2,296.64)Side Deal COTG
TOTAL (2,296.64)
Professional Services 37,376.00
01060603-811008 07/13 Crown Building Services 656.00 36,720.00 Ben Carlson statue cleaning
07/20 Alan Scott 235.00 36,485.00 Art installation
07/20 Alliant Insurance 643.00 35,842.00 Concert in Peninsula Park
08/24 TAVD Visual Assistant 153.00 35,689.00 Transcription of Minutes
09/14 TAVD Visual Assistant 189.00 35,500.00 Transcription of Minutes
09/14 TAVD Visual Assistant 144.00 35,356.00 Transcription of Minutes
09/21 Alan Scott 302.50 35,053.50 Art installation
10/18 TAVD Visual Assistant 303.75 34,749.75 Transcription of Minutes
11/09 Alan Scott 302.50 34,447.25 Art installation
11/09 TAVD Visual Assistant 180.00 34,267.25 Transcription of Minutes
11/30 Crown Building Services 825.00 33,442.25 Sphere 112 sculpture cleaning
12/14 TAVD Visual Assistant 182.25 33,260.00 Transcription of Minutes
01/03 William McClelland Ent 870.00 32,390.00 Bronze sculptures maintenance
***01/08 Transfer to 811054 19,711.00 12,679.00 Funding of Sculpture Phase IV
01/11 TAVD Visual Assistant 180.00 12,499.00 Transcription of Minutes
01/25 ABM Janitorial 303.75 12,195.25 Cleaning @ Concert in Pen Park
01/25 ABM Janitorial 270.00 11,925.25 Cleaning @ July COTG
01/25 ABM Janitorial 270.00 11,655.25 Cleaning @ NB Art Exhibition
02/15 TAVD Visual Assistant 85.50 11,569.75 Transcription of Minutes
02/22 Crown Building Services 825.00 10,744.75 Sphere 112 sculpture cleaning
03/08 Alan Scott 302.50 10,442.25 Art installation
03/15 TAVD Visual Assistant 150.75 10,291.50 Transcription of Minutes
04/19 TAVD Visual Assistant 463.50 9,828.00 Transcription of Minutes
04/19 TAVD Visual Assistant 108.00 9,720.00 Transcription of Minutes
04/19 TAVD Visual Assistant 229.50 9,490.50 Transcription of Minutes
05/17 Crown Building Services 825.00 8,665.50 Sphere 112 sculpture cleaning
05/10 TAVD Visual Assistant 148.50 8,517.00 Transcription of Minutes
05/10 TAVD Visual Assistant 128.25 8,388.75 Transcription of Minutes
05/31 Image360 210.12 8,178.63 Phase IV sculpture placards 1/2
06/04 Adam Corsaro-Peyton 2,950.00 5,228.63 Event planner deposit art exhib
06/04 Adam Corsaro-Peyton 2,950.00 2,278.63 Event planner balance art exhib
06/04 Adam Corsaro-Peyton 850.00 1,428.63 Event planner deposit sculpture
06/04 Adam Corsaro-Peyton 850.00 578.63 Event planner balance sculpture
06/14 TAVD Visual Assistant 216.00 362.63 Transcription of Minutes
06/28 Alan Scott 235.00 127.63 Art installation
06/28 TAVD Visual Assistant 180.00 (52.37)Transcription of Minutes
06/28 Allied Universal 200.00 (252.37)Art exhibition janitorial services
06/30 Image360 210.12 (462.49)Phase IV sculpture placards 2/2
06/30 Alan Scott 1,417.50 (1,879.99)Art installation for art exhibition
TOTAL (1,879.99)
8/13/2019 2 of 3
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As of June 30, 2019
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
FY 2018-19Cultural Arts Division
City Grants 40,000.00
01060603-821006 11/15 Newport Beach Sister City 2,000.00 38,000.00 2018-19 Cultural Arts Grant
11/30 Baroque Music Festival, CdM 4,000.00 34,000.00 2018-19 Cultural Arts Grant
11/30 Chuck Jones Ctr for Creativ 2,000.00 32,000.00 2018-19 Cultural Arts Grant
12/21 Newport Beach Film Fest 5,000.00 27,000.00 2018-19 Cultural Arts Grant
12/21 Newport El School Found 3,000.00 24,000.00 2018-19 Cultural Arts Grant
12/21 Pacific Symphony 5,000.00 19,000.00 2018-19 Cultural Arts Grant
12/21 Balboa Island Improv Assoc 2,000.00 17,000.00 2018-19 Cultural Arts Grant
01/03 Newport Mesa Unified Sch 1,000.00 16,000.00 2018-19 Cultural Arts Grant
02/11 Festival Ballet Theatre 1,500.00 14,500.00 FBT Sleeping Beauty for Kids **
06/28 Laguna Playhouse 6,000.00 8,500.00 K-6 theater performances **
TOTAL 8,500.00
** NOTE: Funded by $16,000 CA Grants balance designated for K-6 arts programming
Sculpture Garden 100,000.00
(Contract Art Services)01/08 Transfer from 811008 (19,711.00) 119,711.00 Funding of Sculpture Phase IV
01060603-811054 01/08 Newport Beach Arts Found (15,000.00) 134,711.00 Private donation for Phase IV
03/01 Arts Orange County 6,000.00 128,711.00 Phase IV management (1/5)
03/15 Arts Orange County 6,000.00 122,711.00 Phase IV management (2/5)
04/19 Arts Orange County 6,000.00 116,711.00 Phase IV management (3/5)
05/24 Craig Gray 2,500.00 114,211.00 "Slices of..." honorarium (1/2)
05/24 Alexander Gall 2,500.00 111,711.00 "Feathers.." honorarium (1/2)
06/04 John Merigian 2,950.00 108,761.00 "Contender" honorarium (1/2)
06/04 Richard Becker 1,750.00 107,011.00 "The Tot" honorarium (1/2)
06/04 Steven Rieman 1,850.00 105,161.00 "Chairman…" honorarium (1/2)
06/04 Peter Blake Galleries 1,250.00 103,911.00 "Pinnacle" honorarium (1/2)
06/07 Arts Orange County 6,000.00 97,911.00 Phase IV management (3/5)
06/07 David Buckingham 2,500.00 95,411.00 "Spy Boy" honorarium (1/2)
06/07 Lake Daffner 2,500.00 92,911.00 "Wind Swept" honorarium (1/2)
06/07 Scott Froschauer 1,250.00 91,661.00 "START Now" honorarium (1/2)
06/14 Ray Katz 2,997.00 88,664.00 "Hurricane" honorarium (1/2)
06/28 Craig Gray 2,750.00 85,914.00 Ph3 "Popscicles" honorarium (2/2)
06/28 Federal Express 347.27 85,566.73 Phase III contract delivery
TOTAL 85,566.73
8/13/2019 3 of 3
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As of July 31, 2019
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/03 Triskelion Event Services 2,740.00 57,760.00 Smith (sound)
07/03 Michael Patrick Wallace 3,250.00 54,510.00 Smith country band (COTG)
07/16 Triskelion Event Services 2,740.00 51,770.00 Queen Nation (sound)
07/26 David Hewitt 3,500.00 48,270.00 Queen Nation (COTG)
TOTAL 48,270.00
Professional Services 22,376.00
01060603-811008 07/19 Alan Scott 302.50 22,073.50 Art installation
07/19 Alliant Insurance 656.00 21,417.50 Insurance Concert at Marina Park
TOTAL 21,417.50
City Grants 40,000.00
01060603-821006
TOTAL 40,000.00
Sculpture Garden 135,000.00
(Contract Art Services)
01060603-811054
TOTAL 135,000.00
FY 2019-20Cultural Arts Division
8/13/2019 1 of 1
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Cultural Arts Activities for July 2019
Concert on the Green: On July 7, country music artists SMITH performed in the Civic Green. SMITH is a
six-piece pop country music group from Southern California that mixes modern country with classics.
Staff estimates that 2,500 guests attended the concert.
"Sobier Photo Project" by Ed Olen
July 8 - September 6, 2019, Central Library Gallery
The Newport Beach City Arts Commission presents the "Sobier Photo
Project" by celebrated photographer Ed Olen, currently on display at the
Newport Beach Central Library gallery.
Ed Olen has traveled to Haiti with The Heart of Hollywood Foundation on
yearly mission trips since 2012. For the past three years the organization
has focused on the village of Sobier, which was particularly devastated by
the 2010 earthquake. Olen always photographs his trips, but his year he
decided to try something new. With the help of strategic and handmade
props, Olen juxtaposes a culture of wealth against a community of need.
"It's the village that is being overlooked,” Olen says, "So I decided to do
this series to bring attention to them." Ed Olen captures the unique
personalities of his subjects, creating striking images that demand
attention and evoke reaction. "This village is among the most ravaged
we've seen in Haiti,” Olen says. "It's third-world poverty 75 minutes from
Miami."
The Heart of Hollywood Foundation has begun construction on a clinic for
the community, projected to be completed this spring. "Now we want to
focus on a well for fresh water because it's a 2-hour plus round-trip for
them to get fresh water every day."
Ed Olen spent 10 years shooting food and fashion for local luxury lifestyle
publication, Coast Magazine, and currently freelances in the greater
Orange County and Los Angeles areas.
The exhibition will be on display during library operating hours, July 8
through September 6, 2019.
Metalfor Restoration: Staff has contacted Bret Price and is in the process of finalizing the contract for
the restoration of the piece.
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
“Then and Now” Exhibition at the Central Library Gallery
RECOMMENDATION:
The Art in Public Places Library Gallery Ad Hoc Subcommittee recommends staging the “Then and Now”
local history photographic exhibition at the Central Library.
FUNDING REQUIREMENTS:
The cost of enlarging the photographs and mounting them on a foam core backing is estimated at
$160.00. These funds can be expended from the Cultural Arts Programming budget, account #
01060603-841004.
DISCUSSION:
Sherman Library, located in Corona del Mar, is a historical research library specializing in the history of
the Pacific Southwest – including southern California, Arizona, northern Mexico and adjoining areas. The
Library’s collections document the development of the region through books, archival collections,
photographs, maps, aerial photographs, and newspapers.
Sherman Library Director Paul Wormser has graciously allowed Newport Beach Public Library and
Cultural Arts staff access to the library’s significant holdings of historical local photography. Director
Wormser has worked with staff to select photographs for display in the Central Library gallery space in
September and October 2019.
Selected photographs will be copied and enlarged and exhibited in the Central Library gallery space.
Director Wormser will also annotate each photograph.
Staff thinks that this collaboration between Cultural Arts and the Sherman Library allows each
organization to showcase an important cultural asset.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Sculpture Exhibition in Civic Center Park – Phase V
RECOMMENDATION:
Approve Sculpture Exhibition in Civic Center Park – Phase V.
FUNDING REQUIREMENT:
The Fiscal Year 2019-20 budget has $135,000 allocated for Phase V for the Sculpture Exhibition in Civic
Center Park in account #01060603-811054. These funds will be used for project management,
honorariums, installation, and deinstallation.
DISCUSSION:
In August 2013, the Newport Beach City Council authorized the City Arts Commission and City staff to
implement a temporary sculpture exhibit in Civic Center Park. The City Council approved the installation
of 10 sculptures in year one of the project and additional 10 in year two. The temporary exhibition
featured public art in locations previously identified by Peter Walker Partners, the landscape
architecture firm that designed the 14-acre Civic Center Park. The pieces installed in year one were
displayed for two years and removed and returned to the artists in 2016. Those installed in year two,
2015, were removed in 2017. After a one-year pause, the project resumed with the installation of Phase
of III in October 2017; with de-installation of the Phase scheduled for October 2019 and January 2020.
Arts Orange County (Arts OC) managed the installation of Phase IV June 2019. Phase IV will be de-
installed in June 2021. Phase V will be exhibited from spring/early summer 2020 until 2022.
For Phases I through IV, the City of Newport Beach (City) selected Arts OC to provide public art
coordination and site management services for the Sculpture Exhibition in Civic Center Park. Staff will
seek a sole source contract with Arts OC for Phase V. The contract will be submitted to City Council for
final approval.
After a contract is approved, staff will develop a timeline with the project manager for the installation of
Phase V. Cultural Arts staff will issue a “Call for Entries”, inviting artists, private collectors, galleries and
museums/nonprofit organizations to submit artworks for consideration for the temporary exhibition in
the Civic Center Park.
To select the pieces for the exhibition, the project manager will form a panel consisting of jurors who
are working arts professionals. The panel will work with the entire City Arts Commission in the selection
and recommendation of pieces in public meetings. The selection process will include an online public
survey and the City Arts Commission will maximize opportunities for public participation in the process.
16
The panel will individually review all of the submissions. Each panelist then will score each piece through
a private, online scoring process based on the following criteria:
1. Artistic Merit – the artist has strong professional qualifications and the artwork is of high
quality and demonstrates originality and artistic excellence.
2. Durability – the artwork is made of high-quality materials, requires minimal maintenance and
can withstand the outdoor elements of coastal Orange County.
3. Practicality – the artwork is appropriate for audiences of all ages and does not exhibit unsafe
conditions that may bear on public liability.
4. Site Appropriateness – the scale of the artwork is suitable for the environment and the
artwork is suitable for viewing from all angles.
The scores will be tallied and the field will be narrowed to 30 pieces.
The jury panel will assemble to discuss each of the remaining artworks as a group and vote for the final
selections in a public meeting. The panel will choose 10 artworks and three alternates. The panel will
also select locations for each piece, generally based upon PWP’s Art Master Plan.
A subsequent site visit - involving the consulting team and City staff members will assist in further
refining the proposed locations based upon existing site sensitivities such as the need to protect habitat
and the public view plane, maintaining clear public access to all the park’s walkways, and maintaining
the aesthetics of the new park.
All of the proposed placements would ensure that the existing view plane that covers the site from Civic
Center Drive southward would not be compromised.
The City Arts Commission will publicly review the artworks at a regular meeting and approve forwarding
the recommendations to the City Council for final consideration.
If the Council approves the artworks and the proposed location for each piece, the project manager will
then notify each artist that his or her artwork was a finalist. The artworks are to be loaned to the City at
no cost and the artists are responsible for shipping their work to the Civic Center. To help defray these
costs, Arts OC recommended and incorporated into the project budget, an honorarium for each artist,
not to exceed $5,000. Half of the honorarium is paid prior to installation, and the other half is paid upon
de-installation.
Installation will take place at a date to be determined. The City Arts Commission will host a grand
opening event after installation of Phase V.
As this is a temporary, rotating exhibit, the 10 pieces comprising Phase V will be scheduled for de-
installation in fall 2022.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
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1 of 2
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Cultural Arts Grants 2019/20
ABSTRACT:
The sum of $40,000 (Cultural and Arts, City Grants Account #01060603-821006) is provided annually for
specific cultural or artistic planning or projects as approved by the City Council. The City Arts
Commission has the responsibility to review all programs and requests for support from arts groups and
make recommendations for funding to the City Council for final approval.
DISCUSSION:
City Council Policy I-10 recognizes the importance of promoting culture and the arts within the City and
establishes a Reserve Fund for Culture and Arts. The sum of $40,000 is provided annually for specific
cultural or artistic planning or projects as approved by the City Council. The City Arts Commission has
the responsibility to review all programs and requests for support from arts groups and make
recommendations for funding to the City Council for final approval. Through the administration of
annual Cultural Arts Grants, the City of Newport Beach distributes funds to arts organizations, enabling
them to expand arts programs offered to the Newport Beach community.
To apply, arts organizations are required to meet the following criteria:
a) Only arts organizations are eligible; we do not award grants to individual artists.
b) Arts organizations must propose projects/programs for funding that directly benefit children
and adults living in Newport Beach, and schools only within the City’s geographic
boundaries. Collaborative events, such as public performances or programs implemented in
conjunction with the City of Newport Beach are also eligible for grants.
c) The City Arts Commission funds only arts projects/programs which will be presented before
September 25, 2020, not general operating expenses.
d) Arts organizations that received cultural grants during 2018-2019 will not be considered
unless they have completed and returned their Cultural Arts Grant Completion Report, even
if they have not completed some of the components of the project/program by the grant
application due date.
e) All applications must be typed or word-processed and complete with requested
attachments. You may reformat on the computer as long as the font and pagination
appears the same.
Applications are available at http://www.newportbeachca.gov/government/departments/library-
services/cultural-arts/cultural-arts-grants. To be considered for a Cultural Arts Grant, the application
must be completed according to the instructions and received at the Library’s Administrative Office by
4:00 p.m. on Friday, September 27, 2019. This is not a postmark date. The address to email and mail or
deliver is:
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2 of 2
Address: Tim Hetherton, Library Services Director
Arts and Cultural Services Division
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Email: thetherton@newportbeachca.gov
TIMELINE:
09/27/19 Applications are due.
09/27/19 2018/19 Cultural Arts Grant Completion Report due.
10/10/19 City Arts Commission reviews applications and approves grantees.
10/22/19 Recommendations made to City Council.
TBD Award letters and checks disseminated.
09/25/20 2019/20 Grant funds must have been spent or encumbered.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
ATTACHMENT A - Cultural Arts Grant Application Instructions
ATTACHMENT B- 2019-20 Cultural Arts Grant Application
ATTACHMENT C- Cultural Arts Grant Project Completion Report
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CITY OF NEWPORT BEACH ARTS COMMISSION
CULTURAL ARTS GRANT APPLICATION
FISCAL YEAR 2019-20
TO: Area Arts Organizations
FROM: Chair, Newport Beach City Arts Commission
DATE: March 11, 2019
Attached is an application for a cultural arts grant from the Newport Beach City Arts Commission. The City of
Newport Beach distributes funds to arts organizations, enabling them to expand arts programs offered to the
Newport Beach community.
To apply, arts organizations are required to meet the following criteria:
a)Only arts organizations are eligible; we do not award grants to individual artists.
b)Arts organizations must propose projects/programs for funding that directly benefit children and
adults living in Newport Beach, and schools only within the City’s geographic boundaries.
Collaborative events, such as public performances or programs implemented in conjunction with the
City of Newport Beach are also eligible for grants.
c)The City Arts Commission funds only arts projects/programs which will be presented before
September 25, 2020, not general operating expenses.
d)Arts organizations that received cultural grants during 2018-2019 will not be considered unless they
have completed and returned their Cultural Arts Grant Completion Report, even if they have not
completed some of the components of the project/program by the grant application due date.
e)All applications must be typed or word-processed and complete with requested attachments. You
may reformat on the computer as long as the font and pagination appears the same.
To be considered for a Cultural Arts Grant, the application must be completed according to the instructions and
received at the Library’s Administrative Office by 4:00 p.m. on Friday, September 27, 2019. This is not a postmark
date. The address to email and mail or deliver is:
Address: Tim Hetherton, Library Services Director
Arts and Cultural Services Division
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Email: thetherton@newportbeachca.gov
The Newport Beach Arts Commission strives to satisfy as many grant requests as possible. We encourage your
submittal however appreciate your cognizance of budget constraints as we work to address a growing pool of
grant applicants.
ATTACHMENT A
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INSTRUCTIONS FOR SUBMITTING GRANT PROPOSAL
City of Newport Beach Cultural Arts Grants
Members of the City Arts Commission will review each application, assign funding, and present their
recommendations to the City Council. It is the City Arts Commission’s intention to distribute funds to qualified
organizations with strong projects and programs that will serve the Newport Beach community. Grants are
awarded on the merit of the project or program as outlined in the grant application.
The Cultural Grant Application will not be considered if:
• It is not received in the Library Administrative Office at the Newport Beach Central Library, 1000 Avocado
Avenue, Newport Beach, 92660 by 4:00 p.m. on Friday, September 27, 2019. This is not a postmark date.
• It is not submitted in the format requested or if it is incomplete.
• The organization does not meet the eligibility requirements as per the cover letter.
• The proposed project does not fall within the scope of the guidelines.
• You received a cultural grant last year and have not filed your completion report, even if you have not
completed some of the components of the project/program.
The best proposals will:
• Respond directly to the questions listed. Clear, concise responses will bring out the best features of the
proposal and highlight the goals and objectives of the project or program. Be sure to include all requested
material. Do not assume that the Arts Commission will have knowledge of facts that are not described in the
proposal. The proposals will be judged entirely and exclusively on their contents, not on prior knowledge of
the organization.
• Use each narrative section and the budget form to tell the City Arts Commission why it should select your
organization's proposal. Tell why your project/program stands out in the benefits that it offers to the citizens
of Newport Beach and why this need is best met by your organization and proposal.
• Not include material in excess of what is requested- it will not be seen by the City Arts Commission.
DATES TO REMEMBER
09/27/19 2018/19 Cultural Arts Grant Completion Report due
09/27/19 Date applications are due in the office
10/10/19 City Arts Commission reviews applications
10/22/19 Recommendations made to City Council
TBD Award letters sent out
TBD Grant checks are presented by City Arts Commission at a regularly scheduled meeting
09/25/20 Grant funds must have been spent or encumbered
If there are questions about any part of the proposal or the application, please call the Library Services Director, at
(949) 717-3810.
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1
NEWPORT BEACH CITY ARTS COMMISSION 2019-20 CULTURAL ARTS GRANT APPLICATION
(Applications must be typed or word-processed- you may reformat on the computer as long as it
appears the same: i.e. use Times New Roman 12 point and the same pagination.)
Popular Name of Organization
Legal Name (if different) Federal Tax ID No.
Mailing Address
City Zip
_____________________________________________________________________________________ Contact Name Telephone
_____________________________________________________________________________________
FAX E-mail Web Site
Geographical Area Served
Have you received a City of Newport Beach Cultural Arts Grant before? ____ If so, when? ________
Year organization was founded Number of paid staff _____ # of active volunteers ___ ___
Total amount requested: (from request line of project budget) $ _________
Estimated number of people in Newport Beach that the proposed project(s) will serve: _______
ATTACHMENT B
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2
CULTURAL ARTS GRANT APPLICATION
1. Briefly describe below your organization’s purpose, mission, and goals.
2. Identify and describe why there is a need in the Newport Beach Community for your proposed
project/program. Include a quantitative description of the need and on what you based your findings (i.e. “Based on a study done by the PTA, there are one hundred children in the 4th-6th grades at Newport Elementary who have had no training with musical instruments.”) Describe how you have
determined that your organization is the best organization for the proposed project/program.
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3
3. Describe the specific project/program that will be funded by a cultural grant. Include how the
proposed project/program will be implemented and outline a schedule or project timeline, with planned dates and locations. Identify individuals and groups involved, particularly artists and performers, and describe their roles and responsibilities. Describe the background and qualifications
of your organization and key personnel to be involved in the program. Remember: the City funds
only projects and programs- not operating expenses. These projects and programs must promote community involvement and awareness of the arts in Newport Beach.
Is this a new_____ or existing ___ _ project/program?
4. Define or describe the segment of the population in Newport Beach that you intend to serve by your
project/program. Include such things as age, location, numbers served, etc.
24
4
5. Complete the project budget form. Address only the budget for the specific project, not your annual
operating budget. For multi-project proposals, please duplicate and fill out a budget for each project. Please annotate the budget at the bottom if there are details (such as a breakdown of personnel or a marketing budget) critical to the proposal.
PROJECT BUDGET Funding from the City of Newport Beach Funding from Other Sources EXPENSES-Personnel
Artistic
Administrative
Technical Production
EXPENSES-Operating
Facility Expense/Space Rental
Marketing
Production/Exhibition
Expense
Touring/Presentation Expense
Educational Materials
Transportation
Equipment
Other (if greater than 10%,
annotate below)
GRAND TOTAL
6. Describe the expected quantifiable outcomes of your project/program and how you will evaluate the
results. Be very specific in addressing the ways that you will determine that your project/program met
the needs that you identified and accomplishes the goals you set out to achieve (i.e. you provide 50
hours of musical instruction and instruments to the 100 children at Newport Elementary school as measured by music store rental receipts and logs of instructors.)
25
5
7. Attachments Requested
Please do not send material in excess of what is requested; it will not be seen by the City Arts Commission.
• A list of Board Members and their affiliations
• A recent list of individuals, corporations and foundations that provide organizational support- not to exceed one page.
• If you are a 501(c) (3) organization attach a copy of your IRS determination letter (or your fiscal
agent’s) indicating tax exempt status.
• One brochure and/or one press clipping. Do not send photos, videos, CDs or any other extraneous material. It will not be presented to the City Arts Commission.
8. Please complete this operating budget form for 2018/19 and 2019/20. This is not the
project/program budget for which you are applying, but your overall organizational budget.
You may annotate at the bottom if there are details critical to the proposal. OPERATING BUDGET
2018/19 Budget (current) 2019/20 Budget (projected)
I. Income (cash only)
Contributed
Earned
Total Income
II. Expenses
Program
General and Administrative
Marketing and Development
Total Expenses
III. Operating Surplus/Deficit (Income minus Expenses)
IV. Fund Balance at Beginning of Year
V. Accumulated Surplus
(Deficit) (Add lines III and IV)
VI. In-Kind Contributions
(attach schedule if greater than
10% of total income)
9. I verify that the information submitted in this application is true and correct to the best of my
knowledge. Name ____________________________________ Title ____________________________________
Signature __________________________________________ Date ___________________________
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NEWPORT BEACH CITY ARTS COMMISSION
CULTURAL ARTS GRANT PROJECT COMPLETION REPORT
(Please type report)
DUE by September 27, 2019
Name of Organization
Mailing Address
Telephone Fax
Person preparing report Phone
Grant Project(s) Funded
Effective Dates of Grant
Period covered in this Report
1.Please describe the effectiveness of your organization's grant project(s), in terms of:
•The size and composition of the target group reached
•Conformity to the planned time framework
•The theme of the project
•The allocation of funds to date
•The kinds of educational services provided by this project
•The composition of the professional staff rendering these services
2.Please describe how the program was evaluated. Include information on measures your
organization has initiated to improve the project in the future.
3.Please add any other comments you feel are appropriate.
4.Please attach relevant press clippings, brochures, photos, etc. that demonstrate how the project
was completed or is in process.
Please limit your narrative to no more than two (2) pages. The Completion Report must be received by the
Arts Commission by September 27, 2019 at 4:00 pm. This report must be submitted in order to be eligible
for future Arts Commission funding. If the project has not yet been presented, please complete the
report with your progress to date.
Mail or Deliver to:
Arts and Culture Services Division
1000 Avocado Avenue
Newport Beach, CA 92660
Attn: Cultural Arts Grant Completion Report
ATTACHMENT C
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