HomeMy WebLinkAboutSEP AGENDACITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, September 16, 2019 - 5:00 PM
Board of Library Trustees Members:
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but
are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below.The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
September 16, 2019
Page 2
Board of Library Trustees Meeting
A.Consent Calendar Items
Minutes of the August 19, 2019 Board of Library Trustees Meeting1.
02-DRAFT MINUTES
Patron Comments2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
03-PATRON COMMENTS
Library Activities3.
Monthly update of library events, services and statistics.
04-LIBRARY ACTIVITIES
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries and
benefits by department.
05-EXPENDITURES
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
06-BLT MONITORING LIST
VI.CURRENT BUSINESS
A.Items for Review
Literacy Program Update6.
Literacy Coordinator Cherall Weiss and Newport/Mesa Pro Literacy's Board
President Eve-Marie Kuntzman will give an oral report on the Literacy program and
events.
Corona del Mar Branch Project Update7.
Staff will update the Board on the Corona del Mar Branch Library replacement
project and branch activities during the closure.
07-VIA6 CDM BRANCH UPDATE
September 16, 2019
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Board of Library Trustees Meeting
Lecture Hall Update8.
Chair Ray will report on the August 19 meeting of the Library Lecture Hall Design
Committee.
Library Services9.
Report of Library issues regarding services, customers and staff.
B.Monthly Reports
Library Foundation Liaison Reports:10.
A. Library Foundation Board - Report of the most recently attended meeting
B. Library Live Lectures Committee - Report of the most recently attended meeting
C. Witte Lectures Committee - Report of the most recently attended meeting
Friends of the Library Liaison Report11.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report12.
Trustee update of the most recently attended Literacy Services Advisory Board
meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
VIII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.ADJOURNMENT
DRAFT
CITY OF NEWPORT BEACH
Board of Library Trustees Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660 Meeting Minutes August 19, 2019 – 5:00 p.m.
I.CALL MEETING TO ORDER –Chair Ray called the meeting to order at 5:00 p.m.
II.ROLL CALL - Roll Call by Administrative Support Specialist Elaine McMillion
Trustees Present: Chair Janet Ray, Vice Chair Paul Watkins, Secretary Douglas
Coulter, Board Member Barbara Glabman
Trustees Absent: Board Member Kurt Kost
Staff Present: Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist Natalie Basmaciyan, Library Services Manager Carol Jacobs, Assistant City Manager
Melissa Hartson, Circulation & Technical Processing Coordinator Rebecca Lightfoot, Adult Services Coordinator
Avery Maglinti, Information Technology Applications Supervisor
III.NOTICE TO THE PUBLIC
IV.PUBLIC COMMENTS
None
V.CONSENT CALENDAR
A.Consent Calendar Items
1.Minutes of the July 15, 2019 Board of Library Trustees Meeting
Vice Chair Watkins requested the first line of Item VII.A.6. state "Library Services Director
Hetherton reported that staff … ." In the next paragraph, the seventh sentence should read "The service populations of peer libraries are not necessarily similar to the Library's service population, but demographically the peer libraries appear to be located in affluent
communities in which many educated persons reside, and the peer libraries appear to be near large urban areas." The final sentence of the second paragraph in Section VII.A.10
should be "Under the new business model (which Library Services Director Hetherton
advises against), patrons would access Lynda.com through their LinkedIn accounts." The penultimate sentence of Section VII.B.12 should state "… 50 percent off … ." In Section
VII.B.13, "unsigned" should be "unassigned."
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Board of Library Trustees Meeting Minutes August 19, 2019
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2. Patron Comments Monthly review of evaluations of library services through suggestions and requests received from customers.
Vice Chair Watkins complimented Debbie Walker for her response to the braille inquiry. Patrons have commented regarding Greg Johnson and Melinda Vogel providing
exceptional service.
3. Library Activities
Monthly update of library events, services and statistics.
Vice Chair Watkins complimented Chair Ray for her remarks at the Grand Opening of the
Corona del Mar Branch.
4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department.
5. Board of Library Trustees Monitoring List
List of agenda items and dates for monthly review of projects by the Board
of Library Trustees. Motion made by Vice Chair Watkins, seconded by Board Member Glabman, and carried
(4-0-0-0) to approve the Consent Calendar with the July 15, 2019 Minutes amended as noted.
AYES: Ray, Watkins, Coulter, Glabman NOES:
ABSTENTIONS:
ABSENCES: Kost
VI. CURRENT BUSINESS
A. Items for Review
6. Information Technology Update
IT Applications Supervisor Avery Maglinti will update the Board on Library
information technology activities.
Information Technology (IT) Applications Supervisor Avery Maglinti reported over the past
year, IT staff has worked on technology for the new Corona del Mar Branch. Selection of a new Integrated Library System (ILS) hopefully will be presented to the Council in the next few months. Staff has installed new self-checkout stations; updated Cassie, the
software that controls public computers; removed authentication from use of the public Wi-Fi; implemented software for volunteer management and digital wayfinding; and
offered security and PCI (credit card) training. City staff has a new intranet and new
computer monitors. The largest upcoming project will be the new ILS system. Staff should complete the installation of self-checkout kiosks at Mariners and Balboa Branches. IT
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Board of Library Trustees Meeting Minutes August 19, 2019
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staff will segregate Library and City content filtering options so that the Library has more
control over internet filters. In reply to Chair Ray's question, IT Applications Supervisor Maglinti advised that surplus
checkout stations are sent to auction, and auction proceeds are deposited into the general fund.
Jim Mosher inquired regarding the Board of Library Trustees' review of staff's proposals for a new ILS and regarding the number of options staff is considering. He suggested the
Library implement an automatic renewal system. Library Services Director Tim Hetherton
indicated staff has provided the Board with updates regarding the process for a few years. Usually, Library staff and the Board rely on IT staff to make the determination. Library
staff requested the new ILS include automatic renewals. IT Applications Supervisor
Maglinti reported IT staff has narrowed several options to one and will present it to the City Council.
7. Corona del Mar Branch Project Update
Staff will update the Board on the Corona del Mar Branch Library
replacement project and branch activities during the closure. Library Services Director Hetherton related that the Corona del Mar Branch is not open
due to minor issues that the contractor has to complete. The Branch will likely open the week of August 27. Issues to be completed include plumbing, restrooms and staff workroom, modification of furniture for terminals; installation of a bike rack; and an
extensive list of exterior cosmetic items. Staff is prepared to move into the Branch as soon as it is ready.
In reply to Commissioner Glabman's question, Assistant City Manager Carol Jacobs reported that completion of all items is important. Once the City accepts the building and
remits final payment, the contractor will not return to complete items. Library Services
Director Hetherton added that patron usage of the Branch is not compatible with repair work.
Chair Ray remarked that the Branch should not be open until all issues are resolved and the building is safe.
8. Lecture Hall Update
Chair Ray will report on the July 31 meeting of the Library Lecture Hall
Design Committee. Chair Ray indicated the Library Lecture Hall Committee (Committee) has reviewed seven
proposals and staff's recommendations. On September 19, the Committee will interview four of the seven architectural firms. The Committee has a website with relevant
information for public review.
In reply to Vice Chair Watkins' query, Chair Ray stated the Committee meetings are open
to the public. Chair Ray hoped Board Members would attend the September meeting.
Jim Mosher found the absence of the Board's participation in the process strange. He
was surprised to hear in the Committee meeting that the Board of Library Trustees
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Board of Library Trustees Meeting Minutes August 19, 2019
Page 4
appointed Larry Tucker to negotiate non-design aspects of the lecture hall. However, he
could not find any indication of that in the Minutes. Vice Chair Watkins noted Chair Ray and former Board Member Johnson-Tucker are
members of the Committee. Ms. Johnson-Tucker and her husband are lawyers and highly experienced in real estate matters. The Board of Library Trustees delegated responsibility for the lecture hall to the Committee.
Board Member Coulter commented that the lecture hall is progressing in a professional
manner and supported the existing process.
9. Library Services
Report of Library issues regarding services, customers, and staff.
Library Services Director Hetherton reported the 25th Anniversary Celebration was held
July 11. The celebration acknowledged the value and contributions of the Library to the community. The public was pleasantly surprised by the appearance of the new Corona del Mar Branch. The California State Library has selected Newport Beach as the
California History Section's City of the Month and prepared a Research Guide for Newport Beach History. This distinction is an opportunity for the Library to promote its local history collection at Central Library and the nautical collection at Balboa Branch. The Library's
subscription to Lynda.com will expire December 31, and Lynda.com will prorate a refund to the Library at that time. Until that time, use of Lynda.com will not breach confidentiality laws and not require a LinkedIn account for access. Staff has identified potential
replacement software and is awaiting demonstrations of the software. A Friends of the Library check presentation is scheduled for September 10. The International Literacy Day
Celebration is September 12. The Library Foundation's Donor Wall and Recognition Party
will be held September 18. The Library Foundation is considering an infographic presentation rather than a check presentation.
Chair Ray related that she heard comments about the small-town feel of the Corona del Mar Branch.
Board Member Coulter commended staff for obtaining an extension of the subscription.
Vice Chair Watkins complimented Library staff for the California History Section's City of the Month award. Mr. Abbott's remarks during the 25th Anniversary Celebration were inspirational.
In answer to Board Member Glabman's question, Library Services Director Hetherton suggested Newport Beach was selected as City of the Month because Orange County
was selected as County of the Month. He was not aware of the process for selecting the City and County of the Month. The Research Guide can be accessed online through the
local history page on the Library website.
B. Monthly Reports
10. Library Foundation Liaison Reports A. Library Foundation Board – Report of the most recently attended
meeting.
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Board of Library Trustees Meeting Minutes August 19, 2019
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B. Library Live Lectures Committee – Report of the most recently
attended meeting. C. Witte Lectures Committee – Report of the most recently attended
meeting.
Chair Ray reported the next meeting of the Library Foundation Board is scheduled for September 9. The Library is the second most visited venue in Newport Beach, second
only to the beaches. The Foundation is doing a fabulous job of attracting people to the Library.
Meg Linton, Library Foundation Chief Executive Officer, advised that the Foundation is preparing marketing materials. A grant and private donations will fund the Medicine in
Our Backyard series. Financial literacy workshops are planned for the fall. The book
discussion brochure is now available. The website is being updated to include more links and educational information. The bookmark should be mailed September 9. Witte and
Library Live lectures will be announced to members on August 27 and to the public on August 28. The Witte Lectures Committee will meet in September.
Board Member Glabman noted the first meeting of the Library Live Lectures Committee is September 4. 11. Friends of the Library Liaison Report Trustee update of the most recently attended Friends of the Library Board meeting.
Board Member Coulter indicated the Friends are continuing to attach notices about joining
the Friends to book donation receipts. Bookstore sales and membership in July generated
$18,445 and $540 respectively. The Friends has 900 members. From July 2018 – July 2019, Amazon sales generated $23,000. The August book sale generated $2,938. The
holiday luncheon will be held November 12 at Ayres Hotel.
Meg Linton related that the Foundation and the Friends are sharing information and dates
of events in e-blasts and the Foundation's newsletter. In response to Board Member Glabman's inquiries, Board Member Coulter provided her
with a Friends membership application, which contains the cost of membership. The Foundation and Friends are independent organizations. Board Member Glabman suggested the Friends review the cost of its membership categories.
12. Literacy Services Liaison Report
Trustee update of the most recently attended Literacy Services Advisory Board meeting.
Vice Chair Watkins reiterated that the International Literacy Day Celebration is scheduled for September 12 from 10 a.m. to noon in the Friends Room. The celebration will include
the graduation of three career, online high school students. The ProLiteracy Program is
planning a happy hour for October 26. A campaign geared toward faith-based organizations is underway to recruit tutors. New learner orientation is set for October 2.
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Board of Library Trustees Meeting Minutes August 19, 2019
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VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jim Mosher believed the Board of Library Trustees has some responsibility to monitor the Foundation, but he has not seen that on the agenda for many years.
VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
None
IX. ADJOURNMENT – 5:45 p.m.
9
AUGUST 2019
Comment #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Patron
1
8/2/2019
Email
Rebecca Lightfoot
Adult Services Coordinator
8/2/2019
2
8/7/2019
Email
Tim Hetherton
Library Services Director
8/7/2019
3
8/16/2019
Comment Card
Rebecca Lightfoot
Adult Services Coordinator
8/19/2019
4
8/17/2019
Email
Debbie Walker
Youth & Branch Services Coordinator
8/20/2019
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS
Comment Response
Greetings from the California State Library. We are writing to express our heartfelt
thanks for all of your hard work for California in general and for Newport Beach in
particular. Without the efforts of organizations such as the Newport Beach Public
Library, local residents would lack a sense of community and shared past. In the
spirit of celebrating a job well done, we have selected Newport Beach as the
California History Section’s City of the Month. This distinction highlights organizations
involved in local cultural preservation and outreach, as well as the varied local history
resources available to researchers at the State Library. If you wish to see the
documentation for these acknowledgements and others, it is available on this
website: http://www.library.ca.gov/california-history/city-month/. Thank you again for
all of your hard work.
Thank you! What a nice honor. The Research Guide will prove to be an asset to both
Library staff and the public. Finest regards.
Please put and keep Garageband manual in the sound lab. It would be more efficient
than bothering the librarian with questions.
Thank you for your suggestion of keeping a Garageband manual in the Sound Lab. I
will look into acquiring a manual to keep in the lab. Please do not hesitate to contact
me with any other questions or comments! Thank you.
Is it possible to get a CA state library card or does all research have to go through
local library?
Members of the general public cannot procure a State Library card, however, you are
welcome to contact the State Library with reference questions. They have a form and
phone numbers listed on their website:
https://askstatelibrary.libraryresearch.info/reft100.aspx?pmi=oUaOZ9EfzE.
http://www.library.ca.gov/contact-us/.
Of course you are more than welcome to start with the reference staff here at
Newport Beach. If you are looking to borrow materials from the State Library, you can
make those requests through our Inter-Library Loan process. There is a $5 non-
refundable fee for each item requested. You can read more about the process on our
website: https://www.newportbeachlibrary.org/services/interlibrary-loans. I hope that
helps answer your question! Please don’t hesitate to contact me with any other
questions or concerns. Thank you.
Hello, friends. Do you have an estimate for the date when the CDM branch will open?
Will it be in August, do you know? And will CDM be re-added to the drop-down for
Pick-up of reserved books? Thank you. I appreciate you all.
Thanks for your e-mail regarding the opening of the new CDM Branch Library.
Workers are currently completing various items and projects in preparation for
opening for public service. The final plumbing install (for both the Library and Fire
Station) is hoped to be completed sometime during this week. This piece of work will
provide potable water in the facility as well as working restrooms. This is the most
important task to be completed as we cannot open without working plumbing. Other
items are less essential but will be completed before opening the Branch to the public
to minimize disruption. The City will sign off on the project as soon as it is complete.
There is an extensive “punch list” for the exterior that is primarily comprised of
cosmetic issues. Because of the factors I have listed above I cannot give you a firm
opening date at this time but we are very close and want to assure that all of our
customers have the best experience possible when the Branch does finally open its
doors to the Public. I can assure you that CDM will be re-added to the Pick-up menu
on the Webpage when it is finally open. We do appreciate your use of the Library and
your interest in the new Branch.
10
AUGUST 2019
Comment #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Patron
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS
Comment Response
5
8/27/2019
Email
Rebecca Lightfoot
Adult Services Coordinator
8/29/2019
6
8/2019
Comment Card
Melissa Hartson
Circulation & Technical Processing Coordinator
9/3/2019
I like the large selection. One problem though is that every audiobook has the
barcode label pasted right atop the book information. Surely these could be in
another spot. It's very hard to gather story information. Thanks.
Melissa spoke with this patron over the phone to inform her that our current
audiobook vendor is digitizing the cover artwork and book summary. This allows us
to keep the uniform placement of our barcode without covering any pertinent
summary information. The patron was pleased we were moving in this direction and
thanked Melissa for calling her.
I moved to Newport from New York recently and would like to join a book club for
professional adults (e.g. a book club that meets during evenings or weekends). I
asked at Lido Village Books to see if they might have one. They don't, but they
recommended that I get in touch with the library. I see that there is a book club that
meets during weekday mornings. I'm wondering if there may be another that meets in
the evenings or on weekends? Or another group where I might find a book club?
Thank you for inquiring about evening book clubs for adults. We don’t currently offer
an evening book club, but it is certainly something we can consider for the future.
Thank you very much for the suggestion. Please do not hesitate to let me know if
there is anything else I can help you with.
11
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Tim Hetherton, Library Services Director
Re: Report of Library Activities – September 16, 2019 Meeting
______________________________________________________________________
TIM HETHERTON, LIBRARY SERVICES DIRECTOR
Natalie Basmaciyan – Homeless Coordinator The City Manager’s office has assigned Library Services Manager Natalie Basmaciyan to a temporary special project leading the City’s internal and external Homeless
efforts. Natalie will be responsible for managing Newport Beach’s contract with City
Net, act as the City’s liaison with the County of Orange and other governmental entities,
communicate with residents on homeless issues, and assist City Manager Grace Leung and Assistant City Manager Carol Jacobs with the Homeless Task Force.
Natalie has been instrumental in working with the homeless population and has
developed excellent working relationships with City Net, the Newport Beach Police
Department, and library patrons who identify as homeless.
Join me in wishing Natalie the best as she undertakes this critical and important role. I think that this assignment is both an honor and an excellent opportunity for Natalie.
During Natalie’s assignment, Debbie Walker, Melissa Hartson, and Rebecca Lightfoot
will each serve as acting Library Services Manager.
Wheelhouse List for Library Trustees:
Foundation Donor Wall and Recognition PartyWednesday, September 18, 5:30 pm - 7:30 pmBamboo Courtyard, Central Library
Library Lecture Hall Committee MeetingThursday, September 19, 8:30 am - 4:00 pm
Crystal Cove Conference Room, Bay 2D
Newport Beach Civic Center
Board of Library Trustees MeetingMonday, October 21, 5:00 pm
Small Conference Room, Central Library
Happy Hour for Literacy
Saturday, October 26, 6:00 pmFriends Meeting Room, Central Library
12
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR
Branches All locations wrapped up Summer Reading Program (SRP) on Saturday, August 10 with
a wrap-up party held at Mariners between performances of Kids Imagine Nation.
Attendees enjoyed cookies, stickers and just hanging around to enjoy the last day of
this great program. At Mariners, the panels for the donor wall were removed and the wall prepped for the
new donor wall that will be created by Caliber signs and completed in the next couple of
months. New self-checkout machines were installed at Mariners and Balboa. These
units are the same as the ones installed at Central earlier in the summer. Work continued on the new CDM Branch Library with an exterior punch list walk-
through taking place in early August and an interior one done on August 27th. Although
it was hoped to have the Branch open for business by the end of the month the number
of items on the list that needed to be addressed meant that was not possible. On August 6 NBTV’s Ed Olen filmed Annika and City Council Member Joy Brenner in an exclusive behind-the-scenes video of the new facility. Later in the month Library Staff
welcomed some members of the Friends of the CDM Library and Council Member
Brenner for another tour of the facility and a first look at the new materials collection.
Youth Services Once the numbers were tallied SRP proved to be successful once again. A total of
2065 game sheets were given out (that is how enrollment is counted for SRP) and just
over 1000 finished and collected the final prize book. Program attendance for all
locations was 2748, down slightly from last year but still impressive. All locations took a two week break from storytimes to take a breather but to also take stock of left-over prizes, books and to collect the numbers and statistics. Children’s also received their
new self-check machine.
Teen Services Teen volunteers were honored at a thank-you pizza party held at Mariners on Wednesday, August 14. As usual, we couldn’t have had a successful SRP without their
help and commitment to the Library. Teen SRP numbers were also good with 140
registrants and 53 finishers. Melinda Vogel and Danielle Doi hosted SLS members of
the Teen Committee here at the Library on Wednesday, August 21. Facilities
I met with Patricia Sanchez of Allied Universal Janitorial Service to arrange day porter
service on Fridays and Saturdays (pending contract approval). I am also arranging
regular janitorial service at the CDM Branch. I assigned Facilities Maintenance Specialist Eddie Flores to meet with the City’s tree
service vendor and City Arborist Kevin Pekar to determine if a tree may be removed that
is currently blocking lights in the Mariners parking lot.
I obtained paint information from Public Works for Eddie Flores so he can touch-up paint at Central in newly painted areas.
13
MELISSA HARTSON, CIRCULATION & TECHNICAL PROCESSING COORDINATOR
Staffing
Human Resources opened a Page recruitment this month. Written testing took place on
August 27 and oral interviews are set for next month. We currently have one vacancy. We continue to work with Human Resources to develop a recruitment timeline for two
P/T Clerk vacancies.
REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR Collections
DVD selectors attended training with a new A/V vendor, Midwest Tape. Processing and
ordering details are still being finalized.
Staffing Part Time Library Assistant Andrew Page started his assignment at Central on
August 5.
Training Librarian II Nadia Dallstream is training several Assistants to help select for Homebound patrons.
A new volunteer tracking software, Better Impact, is rolling out in September. This
software will allow teen and adult volunteers to log in from home to record hours served and sign up for shifts. Librarian Dallstream worked with City IT staff to design and implement the software, and has been training staff who supervise volunteers.
Librarian Dallstream attended an online webinar on using Ancestry, to aid with assisting
patrons on this popular database.
Adult Services Coordinator Rebecca Lightfoot and Library Assistant Erik Gunderson attended City training in the Emergency Operations Center.
Programming
Reference staff ran a Let’s Talk Tech event before the Concert in the Park on August 25. Concert goers were able to stop by and learn more about the digital content the library provides and get help downloading apps to their mobile devices.
On August 8 Librarian Laurie Sanders and Branch and Youth Services Coordinator
Debbie Walker hosted an Adult Summer Reading Program wrap up party that was well
attended. There were a total of 66 adults who finished the program, with over 300 reviews submitted between all locations.
14
Proquest Articles Retrieved 2019-2020
July Aug AVG.
Business Databases 1233 812 1023
Newspapers--Current 604 643 624
Newspapers--Historical 1376 1101 1239
Magazines 28 28 28
JUL AUG
2019 2019
Tracked by #searches
A to Z Databases 1234 1874 3108
Ancestry 263 790 1053
AskART 43 51 94
Biography In Context 51 143 194
Britannica School Edition 55 265 320
Facts on File Ancient History 74 95 169
Gale Archives Unbound 438 1095 1533
Gale Directory Library 23 17 40
Gale Virtual Reference Library 19 24 43
HeritageQuest 2980 1565 4545
Kids InfoBits 16 45 61
Lynda.com 6883 5836 12719
Legal Information Ref Center 46 242 288
Literature Resource Center 56 99 155
National Geographic 45 78 123
National Geographic Kids 5 25 30
NoveList Plus 68 282 350
NoveList K-8 Plus 52 89 141
Opposing Viewpoints 49 214 263
ProQuest 2275 1971 4246
Reference USA Business 1508 906 2414
Reference USA Residential 146 727 873
World Book Online 4 0 4
Tracked by #sessions
ScienceFLIX 5 3 8
Testing & Education Ref. Center 14 7 21
Tracked by #page views
Consumer Reports 2283 2864 5147
CultureGrams 9 120 129
Morningstar 48614 24429 73043
NetAdvantage 6581 8480 15061
RealQuest 98 3093 3191
Tumblebooks 64 227 291
Value Line 8605 10042 18647
Tracked by Hours Used
Rosetta Stone 70.32 51.2 121.5
Notes:
July 2019 - Intermittant issues with S&P NetAdvantage and
ValueLine this month
Database FY Comparisons YTD
19/20
15
Aug-19 YTD 19/20 YTD 18/19
BALBOA 5,637 11,892 14,044
CDM 46 48 15
MARINERS 23,987 51,111 47,270
CENTRAL 70,188 144,412 160,095
Ebooks/Emagazines 12,249 28,016 24,701
TOTAL 112,107 235,479 246,125
SEP 18 114,806
OCT 18 118,132
NOV 18 111,225
DEC 18 104,476
JAN 19 115,930
FEB 19 107,884
MAR 19 119,774
APR 19 111,299
MAY 19 112,075
JUN 19 114,315
JUL 19 123,372
AUG 19 112,107
TOTAL 1,365,395
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2019
CIRCULATION
BALBOA
CDM
MARINERS
CENTRAL
Ebooks/Emagazines
100,000
105,000
110,000
115,000
120,000
125,000
130,000
135,000
140,000
145,000
150,000
155,000
160,000
SEP 18 OCT 18 NOV 18 DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19
1,575,518
1,818,709
1,588,822 1,582,953
1,582,914
1,598,265
1,610,818
1,529,391
1,464,640
1,424,594
1,376,041
1250000
1375000
1500000
1625000
1750000
1875000
2000000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
CIRCULATION
16
Aug-19 YTD 19/20 YTD 18/19
BALBOA 502 1,077 909
CDM 0 0 0
MARINERS 3,107 6,491 5,274
CENTRAL 10,276 20,731 19,913
TOTAL 13,885 28,299 26,096
12 Month Comparison
SEP 18 13,507
OCT 18 13,724
NOV 18 12,397
DEC 18 12,119
JAN 19 17,259
FEB 19 13,139
MAR 19 14,433
APR 19 12,617
MAY 19 13,183
JUN 19 14,918
JUL 19 14,414
AUG 19 13,885
TOTAL 165,595
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2019
REFERENCE
BALBOA
CDM
MARINERS
CENTRAL
0
3,000
6,000
9,000
12,000
15,000
18,000
21,000
24,000
SEP 18 OCT 18 NOV 18 DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19
181,315
211,742
199,880 191,567
184,260
190,391
168,496
162,510 157,149
156,521
163,392
120000
140000
160000
180000
200000
220000
240000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
REFERENCE
17
Aug-19 YTD 19/20 YTD 18/19
BALBOA 3,947 8,405 8,909
CDM 0 0 0
MARINERS 17,669 39,002 27,898
CENTRAL 44,778 95,686 136,126
TOTAL 66,394 143,093 172,933
12 Month Comparison
SEP 18 75,090
OCT 18 75,641
NOV 18 76,531
DEC 18 66,322
JAN 19 79,698
FEB 19 75,947
MAR 19 80,328
APR 19 82,552
MAY 19 78,156
JUN 19 72,755
JUL 19 76,699
AUG 19 66,394
TOTAL 906,113
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2019
PATRONS SERVED IN LIBRARY
BALBOA
CDM
MARINERS
CENTRAL
50,000
60,000
70,000
80,000
90,000
100,000
110,000
120,000
130,000
140,000
150,000
160,000
170,000
SEP 18 OCT 18 NOV 18 DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19
1,200,664
1,258,585
1,258,902
1,131,330 1,074,933
1,399,841
1,256,238 1,209,719
1,102,106
1,158,344
935,953
600000
775000
950000
1125000
1300000
1475000
1650000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
PATRONS SERVED IN LIBRARY
18
Aug-19 YTD 19/20 YTD 18/19
BALBOA 115 395 393
CDM 0 300 449
MARINERS 803 2,107 1,633
CENTRAL 8,862 14,706 10,872
TOTAL 9,780 17,508 13,347
12 Month Comparison
SEP 18 7,728
OCT 18 5,646
NOV 18 4,226
DEC 18 3,227
JAN 19 5,181
FEB 19 5,129
MAR 19 6,095
APR 19 6,294
MAY 19 4,859
JUN 19 6,509
JUL 19 7,728
AUG 19 9,780
TOTAL 72,402
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - AUGUST 2019
BALBOA
CDM
MARINERS
CENTRAL
0
2,000
4,000
6,000
8,000
10,000
12,000
SEP 18 OCT 18 NOV 18 DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19
43,419
28,680
53,534 51,570
51,894 49,977
64,473
67,646
69,922
70,430
68,241
0
15000
30000
45000
60000
75000
90000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
PROGRAM ATTENDANCE
19
LIBRARY EXPENDITURES FY 2019-20
(September 3, 2019)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,875,248 2,875,248 359,149 214,116 2,516,099
SALARY PART-TIME 944,040 960,789 108,943 65,844 851,846
BENEFITS 2,345,669 2,343,469 334,089 256,641 2,009,380
SALARY & BENEFITS TOTAL 6,164,957 6,179,506 802,181 536,601 5,377,325
II MAINT & OPERATION
PROFESSIONAL SERVICE*167,773 167,773 18,824 9,648 148,949
UTILITIES 271,491 271,491 3,613 3,464 267,878
PROGRAMMING 5,500 5,500 247 247 5,253
SUPPLIES**83,170 83,209 8,092 2,538 75,117
LIBRARY MATERIALS 619,740 621,751 210,886 36,917 410,865
FACILITIES MAINTENANCE 174,951 180,246 16,908 11,033 163,338
TRAINING AND TRAVEL 15,075 15,075 0 0 15,075
GENERAL OPERATING EXPENSES***24,200 24,562 983 583 23,579
PERIPHERALS 5,000 6,891 1,010 0 5,881
INTERNAL SERVICE FUNDS 1,458,054 1,458,054 117,798 117,798 1,340,256
OFFICE EQUIPMENT 2,000 2,000 0 0 2,000
MAINT & OPERATION TOTAL 2,826,954 2,836,552 378,360 182,227 2,458,192
LIBRARY BUDGET TOTAL 8,991,911 9,016,058 1,180,542 718,828 7,835,516
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
20
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Ongoing Ongoing
Sep 17, 2018 Sep 16, 2019
Oct 15, 2018 Oct 21, 1019
Oct 15, 2018 Oct 21, 2019
Jan 22, 2019 Jan 21, 2020
Jan 22, 2019 Jan 21, 2020
Feb 19, 2019 Feb 18, 2020
Feb 19, 2019 Feb 18, 2020
Mar 18, 2019 Feb 18, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
May 20, 2019 May 18, 2020
Jun 17, 2019 Jun 15, 2020
Jun 17, 2019 Jun 15, 2020
June 17, 2019 Jun 15, 2020
Jun 17, 2019 Jun 15, 2020
Jul 15, 2019 Jul 20, 2020
Jul 15, 2019 Jul 20, 2020
Jul 15, 2019 Jul 20, 2020
Aug 19, 2019 Aug 17, 2020
LAST
REVIEWED POLICY REVIEW
Feb 27, 2018 NBPL 12 Circulation Policy Feb 18, 2020
Aug 20, 2018 CC I-1 Library Services Policy (Council Policy I -1)Jun 15, 2020
Aug 20, 2018 NBPL 2 Collection Development Policy (formerly City Council Policy I-3)Aug 17, 2020
Aug 20, 2018 NBPL 3 Library Gift and Donor Policy (formerly City Council Policy I-4)Aug 17, 2020
Sep 17, 2018 NBPL 9 Expressive Use Areas Sep 21, 2020
Nov 13, 2018 NBPL 6 Media Lab Use Policy Nov 16, 2020
Nov 13, 2018 NBPL 7 Sound Lab Use Policy Nov 16, 2020
Jan 22, 2019 NBPL 10 Laptop/Use Borrowing Policy Jan 19, 2021
Jan 22, 2019 NBPL 5 Newport Beach Public Library Internet Use Policy (formerly City Council Policy I-8)Jan 19, 2021
Jan 22, 2019 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 19, 2021
Feb 19, 2019 NBPL 8 Display and Distribution of Materials Policy Feb 16, 2021
Mar 18, 2019 NBPL 1 Library Use Policy (formerly City Council Policy I-2)Mar 15, 2021
Mar 18, 2019 NBPL 4 Children in the Library Policy (formerly City Council Policy I-6)Mar 15, 2021
Apr 23, 2019 NBPL 13 Study Room Policy Apr 19, 2021
Apr 23, 2019 NBPL 14 Friends Meeting Room (formerly City Council Policy I-7)Apr 19, 2021
Policy Review (See List Below)
Library Material Selection & Downloadable Services
Adult and Reference Services Update
WiFi Usage Compared to Other Libraries
Review of San Diego Library's Proposed Library Fines Policy
Branch Update - CDM
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Literacy Program Update
Branch Update - Mariners
Lecture Hall Update
Corona del Mar Branch Project Update
Information Technology Update
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Further Review of Library Fines
Media Lab Update
Marketing Update & Social Networking Update
Statistical Comparison Report of Peer Libraries/Meeting Spaces
Election of Board of Library Trustees Officers/Trustee Liaisons
Proposed Library Closures for Winter Holidays 2018
Annual Budget - Approval
Youth Services Update
Branch Update - Balboa
Annual Budget - Preliminary Review
Arts & Cultural Update
Review Holidays / Meeting Schedule
Newport Beach Public Library eBranch & Database Review
21
The new Corona del Mar Library will open on Monday, September 16 at 9 a.m. Prior to the
opening, the contractor, Telacu, made significant progress on punch-list items at the new
facility.
The Library, together with Newport Beach Fire Station No. 5, is part of a 10, 314 joint facility,
built to replace the two aged buildings and maximize interior space, energy efficiency and
parking areas. Corona del Mar Library features a colorful Children's area, comfortable reading
areas, stroller parking and the Friends of the Library Reading Porch with outdoor seating, tables
and umbrellas. The collection of books and media materials is brand new and funded through
generous contributions from the Friends of the Library, Newport Beach Public Library
Foundation and individual library supporters. Books, music, and movies are all available for
checkout beginning September 16. Laptop computers can be borrowed for use in the Library.
HOURS
The Corona del Mar Library will be open Monday through Saturday, 9 a.m. to 6 p.m, closed on
Sundays.
PROGRAMMING
Regular programs will include Books & Babies Storytime every Tuesday at 10:30 a.m.,
Preschool Storytime every Wednesday at 10:30 a.m., and Drop-in Crafts on the first and third
Monday of each month at 3:30 p.m. Upcoming programs include Fire Safety Crafts on
September 26 at 3:30 p.m., Fairy Tales and Magic Crafts on Thursday, October 24 at 3:30 p.m.
and Teddy Bear Crafts on Thursday, November 14 at 3:30 p.m.
Storytimes will also start next week with Books & Babies on Tuesday, Sept 17 at 10:30 and
Preschool on Wednesday, Sept 18 at 10:30.
STAFF
Librarian II Annika Helmuth will serve as Branch Librarian. Annika has truly distinguished
herself throughout the project with her diligence and determination in preparing the facility for
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton, Library Services Director
TITLE: Corona del Mar Library Branch Update for August 2019
22
public service. Library Assistant Daisy Hernandez has been assigned to the branch to assist
with story times, reference work, and to support Annika. Page Devon Hunt will also be on hand
to keep the shelves neat and orderly. Clerks will rotate into the facility to serve on the
circulation desk.
SPECIAL THANKS:
A special acknowledgement and expression of gratitude for our terrific new library goes to City
Council, the Board of Library Trustees, the Friends of the Library, the Newport Beach Public
Library Foundation, the Friends of the CDM Library (Karen Carlson, Linh Do, Joy Brenner, and
Wendy Salter) Branch Coordinator Debbie Walker, Peter Tauscher, Dave Webb, Chief Duncan,
Chief Boyles, Jim Boland, the folks in the neighborhood who pardoned our dust for the last
several months, and the residents of Corona del Mar, who supported this project from its
inception.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the Board of Library Trustees considers the item).
23