HomeMy WebLinkAbout08 - Annual Concrete Replacement Program — Award of C-7682-1 (20R06)Q SEW Pp�T
CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
November 19, 2019
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Ben Davis, Associate Civil Engineer, bdavis@newportbeachca.gov
PHONE: 949-644-3317
TITLE: Annual Concrete Replacement Program — Award of Contract
No. 7682-1 (20R06)
ABSTRACT -
Staff has received construction bids for the annual Concrete Replacement Program and
requests City Council approval to award the construction contract to Western
Construction Specialists, Inc. This project will replace deteriorated sidewalks, driveways,
curbs and gutters in the Harbor View, Newport Ridge and Newport Coast neighborhoods.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(c), Class 1, (maintenance of existing public facilities
involving negligible or no expansion of use), of the CEQA Guidelines, because this
project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 7682-1 to Western Construction Specialists, Inc., for the total bid
price of $741,300.00, and authorize the Mayor and City Clerk to execute the contract;
and
d) Establish $37,000.00 (approximately 5 percent) contingency to cover the cost of
unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
Sufficient funding is available in the current Capital Improvement Program budget for the
award of this contract. The following funds will be expensed:
Account Description
Account Number
Amount
Measure M Fair Share
12201-980000-20R06
$
500,000.00
Neighborhood Enhancement
53601-980000-20R06
$
158,899.75
Neighborhood Enhancement
53601-980000-20R11
$
123,100.25
Total:
$
782,000.00
8-1
Annual Concrete Replacement Program — Award of Contract No. 7682-1 (20R06)
November 19, 2019
Page 2
Proposed fund uses are as follows:
Vendor
W. Construction Specialists, Inc.
W. Construction Specialists, Inc.
Various
Purpose
BIDDER
Amount
Construction Contract
$
741,300.00
Construction Contingency
$
37,000.00
Printing & Incidentals
$
3,700.00
Total:
$
782,000.00
Staff recommends establishing $37,000.00 (approximately 5 percent of total bid) for
contingency purposes and unforeseen conditions associated with construction.
DISCUSSION:
At 10 a.m. on October 24, 2019, the City Clerk opened and read the bids for this project:
* Deemed Non -Responsive
The City received ten bids for this project. Upon review of the bid documents from the
apparent low -bidder, Golden Gate Steel, Inc., it was determined the contractor was
deemed non-responsive because they did not meet the self -performance requirement as
required by the project specifications. Staff contacted Golden Gate Steel shortly after the
bid opening and discussed this requirement. The contractor now understands this
contract requirement and concurs with staff's determination.
The second low bidder, Western Construction Specialists, Inc., possesses a California
State Contractor's License Classification "A" and "C-8" Concrete Contractor, as required
by the project specifications. A review of references for Western Construction Specialists,
Inc. shows satisfactory completion of similar contracts for other municipalities.
The second low bid was 5.9 percent above the Engineer's Estimate of $700,000. The
disparity between the bid price and the Engineer's Estimate is due to slightly higher unit
prices for concrete improvements.
The proposed project includes replacement of deteriorated sidewalks, driveways, curbs
and gutters, removal of trees, and restoring private improvements within the Harbor View,
Newport Ridge and Newport Coast neighborhoods.
BIDDER
TOTAL BID AMOUNT
Low
Golden Gate Steel, Inc.*
$ 718,815.00
2nd
Western Construction Specialists, Inc.
$ 741,300.00
3rd
S&H Civilworks, Inc.
$ 763,500.00
4th
EBS General Engineering, Inc.
$ 815,155.00
5th
On x Paving Co, Inc.
$ 837,000.00
6th
Gri olla & Sons Construction Co, Inc.
$ 909,377.00
7th
CT&T Concrete Paving, Inc.
$ 930,150.00
8th
Nobest, Inc.
$ 1,055,000.00
9th
Moreno Valley Construction, Inc.
$ 1,092,250.00
10th
Cal romax Engineering, Inc.
$ 1,240,100.00
* Deemed Non -Responsive
The City received ten bids for this project. Upon review of the bid documents from the
apparent low -bidder, Golden Gate Steel, Inc., it was determined the contractor was
deemed non-responsive because they did not meet the self -performance requirement as
required by the project specifications. Staff contacted Golden Gate Steel shortly after the
bid opening and discussed this requirement. The contractor now understands this
contract requirement and concurs with staff's determination.
The second low bidder, Western Construction Specialists, Inc., possesses a California
State Contractor's License Classification "A" and "C-8" Concrete Contractor, as required
by the project specifications. A review of references for Western Construction Specialists,
Inc. shows satisfactory completion of similar contracts for other municipalities.
The second low bid was 5.9 percent above the Engineer's Estimate of $700,000. The
disparity between the bid price and the Engineer's Estimate is due to slightly higher unit
prices for concrete improvements.
The proposed project includes replacement of deteriorated sidewalks, driveways, curbs
and gutters, removal of trees, and restoring private improvements within the Harbor View,
Newport Ridge and Newport Coast neighborhoods.
Annual Concrete Replacement Program — Award of Contract No. 7682-1 (20R06)
November 19, 2019
Page 3
Pursuant to the Contract Specifications, the Contractor will have 90 consecutive working
days to complete the work. Work is scheduled to start in early January.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1, (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, because this project has no potential to have a significant effect on the
environment;
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
HIN
CITY OF COSTA
MESA
17TI
15TH
PROJECT
LOCATION
PROJECT LOCATIONS
ATTACHMENT A
JOHN WAYNE
AIRPORT
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PROJECT LOCATIONS
VICINITY MAP
NOT TO SCALE
CONCRETE
REPLACEMENT PROGRAM
LOCATION MAP
CITY OF
IRVINE
PROJECT
LOCATIONS
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7682-1 1 11/19/19
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