HomeMy WebLinkAbout09 - Accept a Check from the California State Library for Literacy Services (CLLS)PORT CITY OF
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City Council Staff Report
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December 10, 2019
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator,
mhartson@newportbeachca.gov
PHONE: 949-717-3823
TITLE: Budget Amendment to Accept a Check from the California State
Library for Literacy Services (CLLS) and Appropriate Funds to the
Library's FY 2019-20 Maintenance and Operation Budget
ABSTRACT:
The Library's Literacy Program is funded by the City's General Fund and grants,
donations and the fundraising efforts of Newport/Mesa ProLiteracy. One of the major
funding resources is through the California State Library Literacy Services annual grant
program. Staff requests approval of a budget amendment to accept a check from the
California State Library for Literacy Services (CLLS) to support the Literacy Program at
the Newport Beach Public Library.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $18,000 from the California State Library for Literacy
Services (CLLS) and approve Budget Amendment No. 20-023 to increase
expenditures by the same amount in the Literacy accounts indicated below.
FUNDING REQUIREMENTS:
The Budget Amendment increases revenue estimates by $18,000 from CLLS and
$18,000 in increased expenditure appropriations. The revenue will be posted to the
California Literacy Campaign account in the Library Services Department, 01060005-
431070, and the purchase will be expensed to the following Literacy Services Department
accounts:
Salaries P/T 01060604-711003 $10,000
Cafeteria Allowance P/T 01060604-721002 $ 8,000
Total $18,000
9-1
Budget Amendment to Accept a Check from the California State Library for
Literacy Services (CLLS) and Appropriate Funds to the
Library's FY 2019-20 Maintenance and Operation Budget
December 10, 2019
Page 2
DISCUSSION:
The Library Literacy Program has been offering one-on-one tutoring and small group
classes to patrons with low literacy skills for more than 30 years. These services are
currently supporting over 100 learner/tutor pairs and are making a significant difference
in the lives of the participants, both learners and volunteers. One of the goals of the
program is to assist the participants in becoming more engaged citizens and active
members in their community.
The grant funds will be used towards staffing to ensure that the high quality program that
the community has come to expect continues.
The Fiscal Year 2019-2020 Operating Budget for the Literacy program is $ 39,617.76.
These funds are augmented by the CLLS annual grant program, and through private
donations and other grants. The CLLS grant funds Literacy programs on an annual basis
based on an application submitted in August. Each California literacy program (there are
currently 105) receives a base grant amount of $18,000, usually in November. This
$18,000 grant represents the first of two CLLS awards for FY 2019-20. The balance of
funds given to each program in a second payment are determined by the application pool
as follows:
• number of learners/tutors/teachers that the program serves annually;
• amount of local support which includes funds from the local jurisdiction, volunteer
hours, community donations and grants;
• participation in Library Literacy regional networks.
In Fiscal Year 2018-2019, through the CLLS grant process, the State of California
provided $41,666 to the literacy program, while the City provided $42,679.69. Revenue
from private donations and other grants for Fiscal Year 2018-2019 totaled $82,789.
These three funding sources combined resulted in a total of $167,134 for the Library's
literacy program.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of Check
Attachment B — Budget Amendment
9-2
ATTACHMENT A
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CALIFORNIA STATE CONTROLLER
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9-3
ATTACHMENT B
�. City of Newport Beach
BUDGET AMENDMENT
cq<<Foa�`P 2019-20 BA#: 20-023
Department: Library
ONETIME: QYes ❑No
Requestor: Melissa Hanson
Approvals
Prepared by: Amy Lewis
❑ CITY MANAGER'S APPROVAL ONLY 9
Finance Director: Date
0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
fo increase revenue estimates and expenditures appropriations and accept funding from the California State Library ❑from existing budget appropriations
for Literacy Services (CELS) annual grant program
Drom additional estimated revenues
❑from unappropriated fund balance
010 010606011721002 1 Literacy Services - Cafeteria Allowance Part Tii $8,000.00
-
Subtotal; $18,000.00
Fund # Object Description Increase or (Decrease) $
Subtotal
No Change In Fund Balance