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Home My WebLink About25 - Status Report on Lighting at Flectcher Jones Motorcars"�E.yippRr CITY OF NEWPORT BEACH p� COMMUNITY AND ECONOMIC DEVELOPMENT I PLANNING DEPARTMENT U� 2 33oo NEWPORT BOULEVARD NEWPORT BEACH, CA 92658 (714) 644-32—; FAX (714) 644-3250 PROJECT: SUGGESTED ACTION: Background Hearing Date: Agenda Item No.: Staff Person: REPORT TO THE MAYOR AND CITY COUNCIL Status Report on Lighting at Fletcher Jones 0S) December 8, 1997 25 Sharon Z. Wood (714) 644-3222 BY iFt' C_ CITY OF NE'v , DEC M 81997 Receive and file report, and provide direction for further staff action After the new Fletcher Jones Motorcars facility opened in September, the City and Fletcher Jones received complaints regarding the brightness of lights at the new facility. Staff recognized that lighting at the facility did not comply with the mitigation measures and conditions of approval for the project, and we have allowed the business to operate only with a temporary certificate of occupancy until the lighting issues are resolved. In response to complaints about the lighting, Fletcher Jones agreed to retain a lighting engineer to review the project and make recommendations for reducing the light impacts on neighbors. The lighting engineer chosen was Raymond Swartz of Konsortum 1, the same engineer previously retained by the City to resolve lighting issues at the Central Library. Discussion Mr. Swartz has reviewed the mitigation measures and conditions of approval on the project, reviewed the electrical and lighting plans, visited the site, toured the surrounding area, and met with Fletcher Jones and City staff and a group of concerned neighbors. After analyzing the information from this work, he has presented a set of recommendations to bring the project into conformance with the mitigation measures and conditions of approval and to reduce the annoying light impacts on the neighbors. The mitigation measures are listed below, followed by discussion of each of the recommendations. 44. Mitigation Measures and Conditions of Approval The effects of night lighting on adjacent natural areas, including the SJHTC mitigation site, will be reduced by the design of lighting that is either low intensity or highly directional. That the illumination of any open automobile display area or rooftop parking area shall be designed and maintained in such a manner as to eliminate direct light and glare on adjoining properties southerly and westerly of the site. A timing device shall turn off any light facing towards the residential properties or neighboring properties at 10:00 p.m. every night. Said design features shall be incorporated into a lighting plan prepared and signed by a Licensed Electrical Engineer; with a letter from the engineer stating that, in his opinion, that these requirements have been met. That the lighting and illumination plan for the roof top parking area shall be subject to the approval of the Planning Director. That the project shall be designed to eliminate light and glare spillage on adjacent uses. Shields In an early response to contact from the City's Code Enforcement Supervisor, Fletcher Jones had installed shields on some of the parking lot light fixtures. These provided improvement in some cases, but in other cases they acted as reflectors and actually caused "hot spots" to appear. The recommendation is that the existing shields be relocated to fixtures that will not reflect the light, and that all of the light fixtures be retrofitted with shields that will extend around the entire fixture and restrict light above the 90 degree angle. The recommended shields are available from the manufacturer of the light fixtures. Service Entrance Neighbors in Eastbluff were particularly concerned about lights in the service entrance that remain on all night to provide security for customers wishing to leave cars for service when the business is not open. It is recommended that the dropped lenses in these fixtures be replaced with flat lenses available from the same manufacturer. Interior Lighting Because of the extensive glass front of the building, the interior lights contribute to the impact on neighbors, and at least some of these lights must be left on all night for security reasons. It is recommended that Fletcher Jones work with an interior designer to determine the feasibility of installing some type of blinds or screens to shield the interior lighting. It may not be possible to implement this idea without a detrimental effect on the business operations and security. Landscaping One of the impacts of the facility lights is glare and reflection off the Bay, and additional landscaping is recommended to reduce this impact. It is important that the landscaping not block public view of the Fletcher Jones facility, so the proposed locations are in the public right-of-way on the south side of Bayview on either side of Jamboree Road. Landscaping plans for these locations would have to be developed with consideration for motorist sight distance. Lighting Control Among the neighbors' concerns with the lighting is the late hours that lights at the facility remain on. Fletcher Jones' management has explained that customers are completing business after the closing time, and the facility cannot go dark suddenly. The engineer reports that the lighting Page 2 system was designed to allow for a great deal of control, so that lighting can be reduced in steps. This would provide a way for the business to signal that it is closing while allowing customers to finish business and depart safely. It is not clear that the system was installed as designed, and it is recommended that the "as built" condition be verified and the automatic step down of lighting be implemented. Conclusion Mr. Jones has reviewed the lighting engineer's report, and is agreeable to proceeding with the recommendations on shields and service entrance lights, as well as verifying the as built condition of the lighting control system. He needs additional information on shielding the interior lighting and on landscaping before he is able to make a decision on those recommendations. Staff will continue to work with him on these issues, and report to the City Council again when decisions are made. Staff and the lighting engineer believe that the recommendations address all of the mitigation measures and conditions of approval on the project. It is possible that additional, minor adjustments may be needed to satisfy the intent of the conditions, and staff also will continue to work with the affected neighbors. It should be recognized, however, that the Fletcher Jones facility is located in a very light sensitive area, and some change in that environment is unavoidable with the addition of an automobile sales facility. SHARON Z. WOOD Assist City Manager Page 3 LoveGy ERRTif-TONG ADM' wI71f F#YLM SEs 3P FRoaT AP wd2RE �s TNF vNtpNpsCi►pF0 OAtcrt#TWJ11TE 5EIRVICE � EE �VE 71fE sEwER Oplor FOR Arsim 84 � As VT+WJ4t7N�'c` c.oi'tfls >wI r-li l m 'Treey ��' 4 'tr OVO ARFIF4714W OF 6AY* oR t1ws 6080*t OFF **"SO WHITe uaM7s qtr wilITE OLV aV wMJfE w1kd No SR* mr hIsis NnRmAtoo* 3Tit8R'T p&jff rN ERn6LUFF OF TOE 410TS rgrounds Ip i i II R. ® Ili tt�ik �:I OOPIP II C a IIII1411, ill�u��ll�lll��ry • • I • I�.,��,,�► - ;1 N • ® 21lq1VEpSITY .cam ®ass Tor .� 1 d- mama VIII r,yI - 4Y9 eL 4 �.i�• v � �n .s.��- a�� ,M:55 cc && ({ s^^ ,_ ,,,. v`F�"'• Q ,� :# u'e S U 6� li F¢ ' A I Sw_. ..-__...3.fi'^�-k'J^"'-.� (j 0 n a lu I:I:ip n SII IIII I� �! - a . e Ne ANn , 00 yA At ?vQ G 9 BARBARA A. QUIST 2957 CATALPA • NEWPORT BEACH, CALIFORNIA 92660 (714) 640-0352 December 8, 1997 To the Mayor and City Council: Re: Staff Report regarding Fletcher Jones Motorcars facility. Please accept these photographs as proof of what is seen from many of our back yards and living/dining room windows during the day. The stark white building has virtually no landscaping to modify or mitigate the impact upon the neighboring community. It is with great hope that a combination of both painting and planting will be approved by Mr. Jones to soften the impact of this undesirable land usage in our area. Very truly yours, Barbara A. Quist Enclosures: 4 Photographs of Service area and adjacent Bayview Street ry s \. at4 I 4 $ � i WARNING! ! ! ! ! DON'T LET YOUR BUSINESS NAME GET ON THE LIST OF THOSE AGAINST THE MARINE AVENUE BUSINESS IMPROVEMENT DISTRICT YOU WILL BE SENDING A MESSAGE TO THE RESIDENTS [OUR CUSTOMERS] THAT YOU ARE AGAINST CLEAN SIDEWALKS CHRISTMAS. LIGHTS ANNUAL PARADE PROMOTING BALBOA ISLAND AS A PLACE TO DO BUSINESS CAN YOU POSSIBLY BELIEVE THAT BUSINESS WILL IMPROVE BY NOT HAVING THE MARINE AVENUE BUSINESS IMPROVEMENT DISTRICT BID Name Balboa Island/Marine Avenue zip code CITY OF NEWPORT BEACH PLANNING DIVISION Budget # (s) 860-2682 Deposit Pymnt Date Vendor Inv # Pymnt Amnt Pymnt Total 1/30/96 Certified Folder Display Service, Inc. 45161 $2,737.92 $2,737.92 2/13/96 One -Stop Color Printing, Inc. 12!7/95 $3,800.00 $6,537.92 3/19/96 NHACC 11753 $225.00 $6,762.92 4/9/96 Anaheim/Orng Cnty V & C Bureau 95-999 $550.00 $7,312.92 5/4/96 Farmers Insurance Exchange 5/4/96 $219.00 $7,531.92 4/16/96 Orange County People Magazine 496 $1,050.00 $8,581.92 7/17/96 Balboa Island Business Assoc various $1,450.40 $10,032.32 7/17/96 T. J.'s Service 1460 $400.00 $10,432.32 9/10/96 Certified Folder Display Service, Inc. 104317 $2,820.06 $13,252.38 11/14/96 Lois Woodbridge Advertising Design 953 $533.36 $13,785.74 12/5/96 Timeline Productions 1203961 $1,000.00 $14,785.74 12/5/96 CableRep Advertising Type $1,300.00 $16,085.74 117/97 One Stop $3,882.00 $19,967.74 1/13/97 Timeline Productions 1231961 $150.00 $20,117.74 1/17/97 Balboa Island Business Assoc. $623.61 $20,741.35 2/5/97 Orange County Guest Line $1,200.00 $21,941.35 2/5/97 Certified Folder Display Service, Inc. $2,672.51 $24,613.86 2/19/97 NHAChamber of Commerce 102995 $245.00 $24,858.86 2/19/97 Anaheim OCty Vstr & Cnvntn Bureau 061-97 $541.00 $25,399.86 3/3/97 NB Conference &Visitors Bureau $500.00 $25,899.86 4/10/97 Lois Woodbridge Advertising Design 97115 $369.15 $26,269.01 4/24197 Farmers Insurance Exchange $295.00 $26,564.01 5/6/97 NB Conference & Visitors Bureau 162 $1,000.00 $27,564.01 5/6/97 T.J.'s Services 2362 $400.00 $27,964.01 5/29/97 Balboa Island Business Assoc $1,500.00 $29,464.01 6/16/97 T.J.'s Services 2577 $ 400.00 $29,864.01 6/30/97 Certified Folder Display Service, Inc. 118608 $ 2,672.51 $32,536.52 9/9/97 T.J.'s Services 2753 $ 400.00 $32,936.52 9/16/97 T.J.'s Services 2949 $ 400.00 $33,336.52