HomeMy WebLinkAboutAgendaCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library
Corona del Mar Branch - 410 Marigold Ave., Corona del Mar, 92625
Monday, December 16, 2019 - 5:00 PM
Board of Library Trustees Members:
Janet Ray, Chair
Paul Watkins, Vice Chair
Douglas Coulter, Secretary
Barbara Glabman, Board Member
Kurt Kost, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each
meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but
are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
December 16, 2019
Page 2
Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the November 18, 2019 Board of Library Trustees1.
Special Meeting Closed Session 3:30pm / Regular Meeting 5:00pm
02-DRAFT 2019-11-18 SPECIAL MEETING - CLOSED SESSION
03-DRAFT 2019-11-18 REGULAR MEETING
Patron Comments2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
04-NOV 2019 Patron Comments
Library Activities3.
Monthly update of library events, services and statistics.
05-12 MO REPORT 2019 - DEC PACKET (Nov Info) th
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries and
benefits by department.
06-YTD December 2019 - Board Packet
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
07-2019-12-16 BLT Monitoring List
VI.CURRENT BUSINESS
A.Items for Review
December 16, 2019
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Board of Library Trustees Meeting
Newport Beach Public Library and Homeless Patrons6.
Staff will present a report on the issue of homeless patrons and the Newport Beach
Public Library. City Homeless Coordinator Natalie Basmaciyan will also update the
Board of Library Trustees on steps the City of Newport Beach has taken to address
homelessness in general.
08-VIA6 1 - REPORT NBPL and Homeless Patrons
09-VIA6 2 - ATTACHMENT A - Library Use Policy NBPL 1
10-VIA6 3 - ATTACHMENT B - Community Resources_
Library Gift and Donor Policy - NBPL 37.
As requested by the Board, staff will provide revisions of this policy for review and
approval.
11-VIA7 1 - REPORT Gift and Donor Policy (NBPL 3)
12-VIA7 2 A - Gift and Donor Policy - NBPL 3 original
13-VIA7 3 B - Gift and Donor Policy - NBPL 3 redlined 12162019
14-VIA7 4 C - Gift and Donor Policy - NBPL 3 final
15-VIA7 5 D - ATTACHMENT D Donor Recognition Walls - Central Library First
Floor
16-VIA7 6 E - ATTACHMENT E Donor Recognition Walls - Central Library
Second Floor
Corona del Mar Branch Update8.
Branch Librarian Annika Helmuth will update the Board on the recently opened
Corona del Mar Branch Library.
Lecture Hall Update9.
Chair Ray will report on activities related to the Library Lecture Hall project.
Library Services10.
Report of Library issues regarding services, patrons and staff.
B.Monthly Reports
Library Foundation Liaison Reports:11.
A. Library Foundation Board - Report on the most recently attended meeting
B. Library Live Lectures Committee - Report of the most recently attended meeting
C. Witte Lectures Committee - Report of the most recently attended meeting
December 16, 2019
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Board of Library Trustees Meeting
Friends of the Library Liaison Report12.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report13.
Trustee update of the most recently attended Literacy Services Advisory Board
meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit
comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your
name for the record. The Board of Library Trustees has the discretion to extend or shorten the
speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is
applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the
silent mode.
VIII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.ADJOURNMENT
DRAFT
CITY OF NEWPORT BEACH
Board of Library Trustees Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660 Special Meeting Minutes – Closed Session November 18, 2019 – 3:30 p.m.
I.CALL MEETING TO ORDER –Chair Ray called the meeting to order at 3:34 p.m.
II.ROLL CALL - Roll Call by Administrative Support Specialist Elaine McMillion
Trustees Present: Chair Janet Ray, Vice Chair Paul Watkins, Secretary Douglas Coulter,
Board Member Barbara Glabman, Board Member Kurt Kost
Trustees Absent: None
Staff Present: Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist Carol Jacobs, Assistant City Manager
III.PUBLIC COMMENTS
Mr. Mosher noted that he is pleased to see the Board of Library Trustees is conducting an
evaluation of the Library Service Director’s performance. He stated that while the CaliforniaGovernment Code Section 54957(b) allows that evaluation to be done without the public present,it is not a requirement. He outlined what he felt were Library Director Hetherton’s strong points,
that he is an excellent manager, very responsive, low-key, and has improved employee morale
under his leadership, which is a vast improvement over his predecessor. Mr. Mosher noted thathe feels Director Hetherton lacks assertiveness, using the example of distributing a retired
employee’s assigned duties among staff. Mr. Mosher’s was also concerned about DirectorHetherton’s assertiveness in opposing the City Manager if asked to cut the budget.
Mr. Mosher summarized how the Costa Mesa Sanitary District Board reviews their GeneralManager’s performance and in assistance in setting goals. All of which are presented afterward
in a public meeting where they receive public input. This assists their Board in future reviews
assessing the General Manager’s performance and in setting future goals, which provides bothprivacy and transparency. He felt this information would be useful to the Board of Library
Trustees.
Mr. Mosher, Director Hetherton and Administrative staff member McMillion departed the meeting.
Assistant City Manager Carol Jacobs remained for the Closed Session and Closed SessionReport.
IV.CLOSED SESSION
A.DISCUSS THE LIBRARY SERVICES DIRECTOR”S APPOINTMENT, EMPLOYMENT,
AND EVALUATION OF PERFORMANCE (Government Code § 54957).
V.CLOSED SESSION REPORT
VI.ADJOURNMENT 4:49 p.m.
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DRAFT
CITY OF NEWPORT BEACH
Board of Library Trustees Newport Beach Public Library 1000 Avocado Avenue, Newport Beach, CA 92660
Meeting Minutes November 18, 2019 – 5:00 p.m.
I.CALL MEETING TO ORDER –Chair Ray called the meeting to order at 5:01 p.m.
II.ROLL CALL - Roll Call by Administrative Support Specialist Elaine McMillion
Trustees Present: Chair Janet Ray, Vice Chair Paul Watkins, Secretary Douglas
Coulter, Board Member Barbara Glabman, Board Member Kurt Kost
Trustees Absent: None
Staff Present: Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist Debbie Walker, Branch & Youth Services Coordinator
Melissa Hartson, Circulation & Technical Processing Coordinator
Rebecca Lightfoot, Adult Services Coordinator
III.NOTICE TO THE PUBLIC
IV.PUBLIC COMMENTS
Jim Mosher hoped the Board of Library Trustees gave Library Services Director Hethertona good evaluation during the Closed Session.
V.CONSENT CALENDAR
A.Consent Calendar Items
1.Minutes of the October 21, 2019 Board of Library Trustees Meeting
2. Patron Comments
Monthly review of evaluations of library services through suggestions and
requests received from patrons.
Vice Chair Watkins commended Danielle Doi for providing excellent service. At Mariners
Branch, additional parking spaces are available near the handball courts. Perhaps signage can be placed inside Mariners and in the parking area indicating parking is
available.
3.Library Activities
Monthly update of library events, services and statistics.
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Board of Library Trustees Meeting Minutes November 18, 2019
Page 2
4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department.
5. Board of Library Trustees Monitoring List
List of agenda items and dates for monthly review of projects by the Board
of Library Trustees.
Vice Chair Watkins suggested the Corona del Mar Branch Update be removed from
monthly review beginning in January. The Monitoring List needs to be updated and modified.
Motion made by Vice Chair Watkins, seconded by Board Member Coulter, and carried (5-0-0-0) to approve the Consent Calendar.
AYES: Ray, Watkins, Coulter, Glabman, Kost NOES:
ABSTENTIONS: ABSENCES:
VI. CURRENT BUSINESS
A. Items for Review
6. Library Gift and Donor Policy – NBPL 3
As requested by the Board, staff will provide revisions of this policy for
review and approval.
Library Services Director Tim Hetherton reported staff has revised the Gift and Donor
Policy to include donor recognition walls. Staff can attach a map of the donor walls to the policy to provide additional information.
Vice Chair Watkins requested a map of the donor walls be attached to the policy and the policy align with the donor levels listed on the Library Foundation's website. Library
Branches should be included in the Gift and Donor Policy. Meg Linton, Newport Beach Public Library Foundation Chief Executive Officer, advised
that the Foundation's website is being updated and will align with the donor information
contained in the policy. Mariners' new donor wall will be installed next week. Library Services Director Hetherton added that a space has been identified for a donor wall at the
Corona del Mar Branch. In the Central Library, plaques have been used to recognize donations to the Library. Branches may or may not have plaques.
Vice Chair Watkins recommended staff update the Library Gift and Donor Policy with respect to Central Library first. As time permits, staff can incorporate the Branches into
the policy.
Chair Ray announced the item is continued to December so that staff can update the
policy with respect to Central Library. Other Branches will be updated in the future.
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Board of Library Trustees Meeting Minutes November 18, 2019
Page 3
Jim Mosher advised that minutes for the 2013 meeting in which this policy was reviewed are available, but the staff report apparently was not archived. The original purpose of
donor walls is obsolete. 7. Corona del Mar Branch Update
Staff will update the Board on the recently opened Corona del Mar Branch Library.
Library Services Director Hetherton indicated feedback about the Branch has been positive. In the last month, Branch & Youth Services Coordinator Debbie Walker has
worked with the Public Works Department to finish details outside the building, such as
the book drop, striping for parking, and painted curbs.
Branch & Youth Services Coordinator Walker related that patrons are using the patio, and it will be a good place for refreshments during the Christmas Walk on December 8.
8. Lecture Hall Update Chair Ray will report on activities related to the Library Lecture Hall project.
Chair Ray related that the Council will consider and hopefully approve a contract for Robert Coffee Architects and Associates to design the Lecture Hall. Public support is needed to convince the Council to approve the contract.
Board Member Kost suggested staff use social media and an email blast to encourage
attendance at the Council meeting.
9. Literacy Grant
Staff requests that the Board accept a State of California Literacy Grant
check in the amount of $18,000.
Library Services Director Hetherton recommended the Board of Library Trustees accept the grant. This is the first of two grant installments for the fiscal year. The grant is a major funding source for the Literacy Program.
Motion made by Vice Chair Watkins, seconded by Board Member Coulter, and carried (5-0-0-0) to accept the $18,000 State of California Literacy Grant.
AYES: Ray, Watkins, Coulter, Glabman, Kost NOES:
ABSTENTIONS: ABSENCES:
10. Library Services Report of Library issues regarding services, patrons and staff.
Library Services Director Hetherton expressed concern that the number of book vendors restricting sales to libraries will increase. The restrictions impact the Library's ability to
serve its patrons. Macmillan Publishing will sell one copy of an e-book to a library during
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Board of Library Trustees Meeting Minutes November 18, 2019
Page 4
the first eight weeks of a book's release. Publishers charge libraries considerably more
for e-books than they charge retail patrons. Staff plans to purchase the Library's one copy during the seventh week of the eight-week period and purchase additional copies after the eighth week.
A ballot drop box will be installed near the drop box at Central Library. ProLiteracy's holiday party is scheduled for 10:00 a.m. on December 7, and Board of Library Trustees
are invited.
Views of the Consumer Reports database totaled 2,516 during October.
B. Monthly Reports
11. Library Foundation Liaison Reports
A. Library Foundation Board – Report of the most recently attended
meeting. B. Library Live Lectures Committee – Report of the most recently
attended meeting. C. Witte Lectures Committee – Report of the most recently attended
meeting.
Chair Ray reported the Library Foundation has donated $6,892,956 to the Library over the past ten years, approximately $1 million in cash and $6 million in programming.
Foundation membership has increased to 812. The Foundation is actively marketing events and programming with email blasts. The Foundation has pledged $50,000 each year for the next five years in support of the Lecture Hall.
Meg Linton, Newport Beach Library Foundation Chief Executive Officer, advised that ticket
sales for Witte Lectures usually fund 25-30 percent of expenses and ticket sales for Library
Live events fund 20 percent of expenses. At the Council study session, the Foundation will present a check to the Council.
Board Member Glabman indicated Dibi and Herbie Fletcher's Library Live lecture was held on November 14. The response to the lecture was enthusiastic. Ms. Linton added that
approximately 100 people attended the lecture. The Fletchers attracted a new audience to the Library. Tickets for the Helen Zia lecture in February are selling fairly well.
Board Member Kost related that John Gunnin has joined the Witte Lectures Committee. Ticket sales are going well. Foundation members obtained all tickets for the Doris Kearns Goodwin lecture prior to the tickets going on sale to the public. Thirty lapsed members
renewed their memberships in order to obtain lecture tickets. The goal for sponsorships is $120,000, and commitments total $141,000.
12. Friends of the Library Liaison Report Trustee update of the most recently attended Friends of the Library Board
meeting.
Board Member Coulter reported that the Friends held their membership holiday lunch in
November. The November quarterly book sale raised $2,577, and sales on Amazon.com
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Board of Library Trustees Meeting Minutes November 18, 2019
Page 5
totaled $1,245. Total revenue for October was $15,278. On December 3, Gorjana
Jewelry in Fashion Island will be hosting a fundraiser for the Friends and donate 19% of the sales revenue from that event to the Friends. Starting in 2020, the Friends Super Sensational Sale prices will increase from $2 to $3 a bag on the 2nd day of the sale, which
is open to the public. These sales will be held in February, June & October.
13. Literacy Services Liaison Report
Trustee update of the most recently attended Literacy Services Advisory Board meeting.
Library Services Director Hetherton indicated Happy Hour with Steve Rowley was
successful. ProLiteracy's holiday party will be held on December 7.
VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None
VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
Vice Chair Watkins requested an agenda item for homelessness in December. Chair Ray
suggested Homeless Coordinator Basmaciyan address the Board of Library Trustees. The Gift and Donor Policy will return to the Board in December.
IX. ADJOURNMENT – 5:48 p.m.
9
NOVEMBER 2019
Comment #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Patron
1
11/8/2019
Email
Rebecca Lightfoot
Adult Services Coordinator
11/12/2019
2
11/20/2019
Email
Rebecca Lightfoot
Adult Services Coordinator
11/20/2019
3
11/25/2019
Email
Rebecca Lightfoot
Adult Services Coordinator
11/25/2019
4
11/25/2019
Comment Card
I would like to use the onsite video tape converter so I can convert some home
video tapes into CDs. Do I need to apply for a library card to use that? Do I need
to make appointment? Please advise. Thanks.
Thank you for your interest in our video tape converter in our Media Lab. Yes, you
will need a library card in order to use the converter. Library cards are free for all
California residents. Just bring in a photo ID and stop by the customer service
desk on your way into the Central Library located at 1000 Avocado Ave. Once you
have a library card, if the station is available you may use it immediately during
Media Lab hours, which are listed here:
https://www.newportbeachlibrary.org/services/media-lab. You can also make a
reservation online or in-person for your desired time. The reservation form is on
the same page linked above. Please let me know if there is anything else I can do
to help. Thank you.
Claire exceeded my expectations. She is very, very, very kind and sweet. Claire is
fantastic! She would be a great manager.
The patron did not leave any contact information, so we are unable to respond.
The feedback was shared with the staff member and her supervisor.
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS
Comment Response
I have to say that I am very disappointed that Lynda is no longer going to be
available through the NBPL website. Do you know what learning database NBPL
is planning to replace Lynda?
Librarians all over the country were very disappointed when LinkedIn (which now
owns Lynda.com) changed their terms of service. They are now requiring all
library customers create a LinkedIn account in order to use Lynda.com. Since
LinkedIn accounts are searchable online and LinkedIn sells their data to third
parties, librarians protested this change because we feel it violates our patrons’
right to privacy. California State Librarian Greg Lucas issued a statement in July
recommending that California libraries discontinue the database unless LinkedIn
agreed to change their terms. Librarians did try to negotiate with LinkedIn, but to
no success. You can read the press release here:
https://library.ca.gov/Content/pdf/pressreleases/CSL_Press_Release_LinkedInLea
rning_7.22.2019_Final.pdf. We take our patrons’ right to privacy very seriously,
and as such we felt we must follow the recommendations put forth by the state
library. Staff is currently evaluating several different databases in hopes of finding
a suitable replacement to Lynda.com. Thank you.
Is there a way to find out when a newly purchased DVD arrives at the library and
is available for checkout? I wanted to place the movie "The Farewell" DVD on
hold, but there is no way to do it. Thank you.
Thank you for your inquiry regarding new DVDs and placing holds. When movies
first arrive, they are one day rentals with no holds and no renewals. After about
two months or so, they are moved to the regular 7 day circulating collection and
holds may be placed at that time. We have not yet received the movie "The
Farewell," but when we do it will be a rental for a few months. It will be available
for checkout, but not for holds at that time. Please feel free to call us to check on
the status. Once it can be placed on hold we’ll be happy to take care of that for
you. Thank you.
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NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Tim Hetherton, Library Services Director
Re: Report of Library Activities – December 16, 2019 Meeting
______________________________________________________________________
TIM HETHERTON, LIBRARY SERVICES DIRECTOR
Macmillan update:
Macmillan Publishers’ new eBook lending model—introduced in July and implemented on November 1—whereby on release of a new Macmillan eBook, a public library may initially only
purchase one copy - is still in effect, despite the protests of the American Library Association
(ALA), librarians, and the public. An 8-week embargo applies to any additional purchases of
that same eBook. ALA president Wanda Brown states, “Limiting access to new titles for libraries
means limiting access for patrons most dependent on libraries.” She continues, “When a library serving many thousands has only a single copy of a new title in eBook format, it’s the library—
not the publisher—that feels the heat. It’s the local library that’s perceived as being
unresponsive to community needs.”
ALA asserts in another statement that it “has frequently requested but never received data or
analysis that demonstrates that library lending undermines book sales. It is simply false to state otherwise.” In October, ALA sponsored and sent a petition that has already garnered 160,000-plus signatures to Macmillan’s CEO, John Sargent. According to ALA, to date, no response has
been received from the publisher. Regardless, the ALA will continue to lobby government
officials, community members, authors, and other interested parties to reinforce the unfair
aspect of Macmillan’s decision.
NBPL’s consortium, the Southern California Digital Library, is no longer buying eBooks or audiobooks from Macmillan. We have a message on our OverDrive page, alerting patrons to the
issue and encouraging them to sign the #eBooksForAll petition started by the ALA.
Several large library systems, however, have decided to boycott Macmillan. King County, one of
the largest eBook buyers through OverDrive; Kentucky Libraries Unbound (a consortium of 105 county and city libraries); Yolo County Libraries, and many others are refusing to purchase
Macmillan eBooks.
As a public library, we feel that our primary role is to provide access to materials to the
community. This will always be one of NBPL’s core values, and providing the public with access to materials is part of the American Library Association’s Library Bill of Rights. As much as we
dislike Macmillan’s business practices, the Library Administration is committed to placing high
demand titles in the hands of our patrons. Therefore, in the spirit of good service and
accountability to our patrons, Newport Beach is buying Macmillan titles through our OverDrive
Advantage collection, which is only available to our patrons. We are waiting for the 8-week period to conclude and then buying copies, rather than running up a long waiting list on popular
authors. NBPL will wait to purchase the titles when we are able to buy enough copies to meet
demand.
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Here is the most recent statement from the American Library Association:
“Hours before the American Library Association (ALA), the Public Library Association and allies
were to deliver more than 160,000 petition signatures opposing the planned November 1 embargo on library eBook purchases (and two months after the campaign began), Macmillan
Publishers CEO John Sargent directly addressed librarians for the first time. Unfortunately, the
letter misrepresents ALA’s longstanding and good faith efforts to equitably balance the rights
and privileges of readers, libraries, authors, and publishers.
To begin to correct and clarify the record, ALA asserts:
• ALA (and all the library systems we are aware of) has consistently opposed any effort to
delay or deny library access to digital content. Macmillan Publishers is the only large
publisher (of the “Big Five”) that perceives a business need to limit library purchases.
ALA has frequently requested but never received data or analysis that demonstrates that
library lending undermines book sales. It is simply false to state otherwise.
• Providing perpetual access and reducing the price for a single copy is important to
ensuring all people have access to the world's knowledge through our nation's libraries,
regardless of format. Libraries in communities of all sizes deserve the right to fair prices
and terms consistent with consumer access, period.
• As San Francisco Public Library Director Michael Lambert wrote on October 30, “Right
now, there are 450 holds at San Francisco Public Library on an eBook that currently tops
the bestseller list. That’s despite the fact that the library carries 100 copies of this
particular popular title in a digital format.” With contracts limiting library lending to one eBook per reader at a time, we can assure Macmillan there is plenty of “friction” in our
current system. In fact, don’t take our word for it. Look at your local library’s wait list for
any best-selling title right now.
• Since 2012, ALA leaders have met with major publishers, distributors, authors, and representative associations to seek sustainable solutions for library eBook lending.
Restricting access to authors’ works through libraries hurts discovery, reading choice,
literacy, and the simple love of reading. Libraries are committed to a vibrant ecosystem
that enables authors to find their audiences and allows readers to explore the broadest
range of materials. We reject simple binary solutions in a complex and dynamic environment and urge Macmillan to work harder with us to find fair and equitable paths
forward.
• Whether intended or not, delaying or denying access to content hurts libraries and
readers. An embargo is the wrong answer to an unsubstantiated problem that no other major publisher seems to face. If Sargent cannot or will not hear us, we will continue to
take action with our community leaders and patrons, with Congress, with state legislators
and attorneys general, and with publishers and authors who view libraries as allies rather
than adversaries.”
Find more information at ebooksforall.org. Follow the conversation at #eBooksForAll
Credit Union update:
The Credit Union of Southern California will vacate the retail space on the second floor of the
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Central Library on December 17. Staff is poised to move our passport services operation to the
space and to implement notary public services. The space will also be reconfigured to host the
Friends of the Library gift shop. Library Admin has determined operating hours and a staffing complement for these new services and will work with the City’s Municipal Operations
department to renovate the space for its new functions. The Newport Beach Public Library and
the Friends of the Library have each contributed $10,000 towards the projects. As always, we
are extremely grateful for the support of the Friends and the Foundation.
Library Holiday Hours:
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Wheelhouse List for Library Trustees:
Library Closed Monday, January 20
Martin Luther King, Jr. Holiday
Board of Library Trustees Meeting
Tuesday, January 21 - 5:00 pm Central Library
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR
Branches
All locations finished the In-n-Out Cover to Cover reading promotion on Saturday, November 16.
Once again this proved to be a very popular program with library patrons. Fall related craft
events were also well attended at all locations. CDM Branch was the site for a Recreation and Senior Services Department quarterly meeting on Wednesday, November 13. The Recreation
staff got a tour of the facility in addition to holding their meeting in the staff area.
In personnel news at the branches, Mariners welcomed new page Isabel Wang on November
12. Isabel had worked with the City in another capacity and is very happy to be at Mariners. Central page Erika Hartman also started working every Friday at Balboa to accommodate a
schedule change there.
Youth Services Central Youth Services staff hosted two first grade class visits in November. Andersen
Elementary students came by on November 7th and Eastbluff students came on November 20th.
The day before the Eastbluff 1st grade visit, members of the Eastbluff PTA came by to put up
their Reflections Art contest display. This is an annual event and the Children’s room is used as
the venue to display the winning works. The art will be displayed for a month. On Saturday, November 23 in the Friends Room, Liz hosted a Build-a-City program. The event was
extremely successful with a line of families waiting to get in at 11:00 and almost 100 in
attendance. There were several boys in the 9 – 11 year old range as well as lots of dads
helping to build. A shout-out to Liz for overseeing such a successful venture. The In-n-Out
Cover-to-Cover reading program ended on November 16 and, as in the past, proved to be a very successful.
Teen Services
Melinda and Danielle did double teen duty on Wednesday, November 13. They both attended
the Teen component of SLS in the morning and then came back in the evening to host YAAC. The teen’s fun challenge for YAAC was to participate in a “Lego Challenge” which tasked them
with building the perfect library with random Lego blocks. Teams of two were allowed 10
minutes to make their creations.
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Facilities
Caliber Signs was a presence at three NBPL locations in the month of November. In addition to
updating the address signage at Central, at the new CDM Branch, they installed signage designating the staff area and, on the front window, put up the address and operating hours. At
Mariners, the donor wall was installed on Tuesday, November 26. This particular project had
been in the works since mid-July so it was great to finally have the installation done.
The lock on the front exterior door to the Jorgensen Room was repaired and a couple of
entrance doors at the back of the building were inspected and serviced. The same company,
Balport, was also called out before the end of the month to service the alarm gate in the
Children’s Garden at Central. The roof at Balboa also leaked again during the rains that came at the end of the month. Work orders were submitted to MOD.
Western Allied, the company that services the HVAC systems at Central and Mariners,
assessed the piping and other fixtures in the “Chiller Yard” at Central late in November. This
visit was requested by Public Works as part of the process the City is going through in offering contracts to vendors who service the various facilities.
15
MELISSA HARTSON, CIRCULATION & TECHNICAL PROCESSING COORDINATOR
Staffing I am pleased to announce two staff promotions for the month. Vanessa Magana was promoted
from a Library Clerk I to Library Clerk II and Coulter Lompe was promoted from Library Page to
Library Clerk I P/T. Both are assigned to the Central Library.
We are awaiting background and fitness checks on one candidate for the second Library Clerk I
P/T vacancy.
Training
Vanessa Magana is participating in a 4-week Infopeople course on Supervisory Success:
Interpersonal Skills for New and Not-so-new Supervisors.
Budget
Finance distributed the budget calendar for FY 2020-21. I attended the revenue budget
workshop this month and will attend the expenditure budget workshop in December.
Integrated Library System Update (ILS) At the November 19 City Council Meeting, Council approved and awarded a professional
services agreement with SirsiDynix for the Library’s new ILS. We continue to work with
Purchasing to organize the initial project conference with SirsiDynix. Based on the
implementation timeline, the new system will be available in July 2020.
REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR
Outreach
Adult Services Coordinator Rebecca Lightfoot gave a tour of the library to 10 members of the Spyglass Hill Ladies Group on November 6. The group was enthusiastic about the library’s
downloadable offerings, the Media Lab, and opportunities to volunteer.
Collection HQ Newport Beach Public Library has had Collection HQ for almost a year now. When the service
first launched, items in Collection Check (items that have not circulated in four or more years)
was at 5.1%. That number is now down to 3.3%. Our peer libraries average 5.5%. Items that are
Dead on Arrival (items that have circulated once or not all in the first six months after purchase)
is at 6.7%, compared to peer libraries at 14.3% (Collection HQ defines Newport Beach’s peers as libraries throughout the country that serve a population of 51,000 – 100,000 residents).
Training
Librarian IIs Claire Leach and Nadia Dallstream participated in an online class on Emotional
Intelligence in the Workplace. Librarian Laurie Sanders began an online class on Supervisory Success. Librarian II Nadia Dallstream completed CPR/AED training.
16
Programming
Digital Saturday on November 16 was a big success. The OverDrive Bookmobile was on hand
to demonstrate how to download eBooks and audiobooks to mobile devices, 125 people stopped by to ask about eBooks, and 110 went onto the Bookmobile. Staff presented classes on
apps, databases, and children’s online resources, and Detective Shawn Dugan from the NBPD
gave a talk on cybersecurity. A total of 77 patrons attended at least one presentation.
Programming Library Assistant Terry Sanchez has partnered with Bank of America/Merril Lynch
to offer free financial literacy workshops titled “Let’s Talk Money”. The first two in November were well attended and a third is planned in December. Going forward, the series will be offered
monthly. Librarian Alex Jenkins presented a second Self-Publishing Workshop on November 7.
Over 50 patrons attended and have sought Alex out for follow up questions.
Staffing Part Time Library Assistant Leah Duffy started on December 9. She is filling the vacancy left by
Lisa Tradup-Flom.
17
Proquest Articles Retrieved 2019-2020
July Aug Sept Oct Nov AVG.
Business Databases 1233 812 1230 1075 945 1059
Newspapers--Current 604 643 879 1178 1242 909
Newspapers--Historical 1376 1101 1895 2586 2023 1796
Magazines 28 28 54 124 83 63
JUL AUG SEP OCT NOV
2019 2019 2019 2019 2019
Tracked by #searches
A to Z Databases 1234 1874 875 450 380 4813
Ancestry 263 790 744 1102 776 3675
AskART 43 51 32 93 111 330
Biography In Context 51 143 48 215 457 914
Britannica School Edition 55 265 52 870 483 1725
Facts on File Ancient History 74 95 22 120 61 372
Gale Archives Unbound 438 1095 8322 4380 3285 17520
Gale Directory Library 23 17 22 45 5 112
Gale Virtual Reference Library 19 24 363 393 233 1032
HeritageQuest 2980 1565 2641 1909 1801 10896
Kids InfoBits 16 45 14 93 38 206
Lynda.com 6883 5836 7105 5896 14212 39932
Legal Information Ref Center 46 242 112 126 50 576
Literature Resource Center 56 99 18 105 100 378
National Geographic 45 78 30 273 51 477
National Geographic Kids 5 25 11 22 24 87
NoveList Plus 68 282 164 343 141 998
NoveList K-8 Plus 52 89 81 41 134 397
Opposing Viewpoints 49 214 408 377 215 1263
ProQuest 2275 1971 2750 4486 3228 14710
Reference USA Business 1508 906 1091 890 845 5240
Reference USA Residential 146 727 218 160 56 1307
World Book Online 4 0 15 421 252 692
Tracked by #sessions
ScienceFLIX 5 3 4 13 51 76
Testing & Education Ref. Center 35 68 37 53 37 230
Tracked by #page views
Consumer Reports 2283 2864 2126 2561 568 10402
CultureGrams 9 120 27 186 244 586
Morningstar 48614 24429 11599 11372 10764 106778
NetAdvantage 6581 8480 2859 1986 1987 21893
RealQuest 98 3093 24 92 737 4044
Tumblebooks 64 227 358 186 134 969
Value Line 8605 10042 11834 14057 15422 59960
Tracked by Hours Used
Rosetta Stone 70.32 51.2 61.25 49.77 33.08 265.6
Notes:
July 2019 - Intermittant issues with S&P NetAdvantage and ValueLine this month
Sept 2019 - trouble with S&P NetAdvantage access outside of library
*Still waiting on October Consumer reports
Database FY Comparisons YTD
19/20
18
Nov-19 YTD 19/20 YTD 18/19
BALBOA 4,319 26,246 33,061
CDM 4,606 11,672 29
MARINERS 22,720 122,155 128,890
CENTRAL 59,220 331,053 365,286
Ebooks/Emagazines 14,926 73,530 63,022
TOTAL 105,791 564,656 590,288
DEC 18 104,476
JAN 19 115,930
FEB 19 107,884
MAR 19 119,774
APR 19 111,299
MAY 19 112,075
JUN 19 114,315
JUL 19 123,372
AUG 19 112,107
SEP 19 109,665
OCT 19 113,721
NOV 19 105,791
TOTAL 1,350,409
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - NOVEMBER 2019
CIRCULATION
BALBOA
CDM
MARINERS
CENTRAL
Ebooks/Emagazines
100,000
105,000
110,000
115,000
120,000
125,000
130,000
135,000
140,000
145,000
150,000
155,000
160,000
DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19 SEP 19 OCT 19 NOV 19
1,575,518
1,818,709
1,588,822 1,582,953
1,582,914
1,598,265
1,610,818
1,529,391 1,464,640
1,424,594
1,376,041
1250000
1375000
1500000
1625000
1750000
1875000
2000000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
CIRCULATION
19
Nov-19 YTD 19/20 YTD 18/19
BALBOA 391 2,407 2,261
CDM 1,228 3,006 0
MARINERS 2,874 15,701 15,218
CENTRAL 9,171 50,986 48,245
TOTAL 13,664 72,100 65,724
12 Month Comparison
DEC 18 12,119
JAN 19 17,259
FEB 19 13,139
MAR 19 14,433
APR 19 12,617
MAY 19 13,183
JUN 19 14,918
JUL 19 14,476
AUG 19 13,960
SEP 19 14,394
OCT 19 15,606
NOV 19 13,664
TOTAL 169,768
NEWPORT BEACH PUBLIC LIBRARY - NOVEMBER 2019
REFERENCE
BALBOA
CDM
MARINERS
CENTRAL
0
3,000
6,000
9,000
12,000
15,000
18,000
21,000
24,000
DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19 SEP 19 OCT 19 NOV 19
181,315
211,742
199,880 191,567
184,260
190,391
168,496
162,510 157,149
156,521
163,392
120000
140000
160000
180000
200000
220000
240000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
REFERENCE
20
Nov-19 YTD 19/20 YTD 18/19
BALBOA 2,716 17,804 19,403
CDM 5,301 13,482 0
MARINERS 18,874 99,882 88,579
CENTRAL 43,237 241,877 292,213
TOTAL 70,128 373,045 400,195
12 Month Comparison
DEC 18 66,322
JAN 19 79,698
FEB 19 75,947
MAR 19 80,328
APR 19 82,552
MAY 19 78,156
JUN 19 72,755
JUL 19 76,699
AUG 19 66,394
SEP 19 83,404
OCT 19 76,420
NOV 19 70,128
TOTAL 908,803
NEWPORT BEACH PUBLIC LIBRARY - NOVEMBER 2019
PATRONS SERVED IN LIBRARY
BALBOA
CDM
MARINERS
CENTRAL
50,000
60,000
70,000
80,000
90,000
100,000
110,000
120,000
130,000
140,000
150,000
160,000
170,000
DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19 SEP 19 OCT 19 NOV 19
1,200,664
1,258,585
1,258,902
1,131,330 1,074,933
1,399,841
1,256,238 1,209,719
1,102,106
1,158,344
935,953
600000
775000
950000
1125000
1300000
1475000
1650000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
PATRONS SERVED IN LIBRARY
21
Nov-19 YTD 19/20 YTD 18/19
BALBOA 86 727 808
CDM 455 1,412 1,476
MARINERS 977 5,373 4,993
CENTRAL 3,287 31,134 23,670
TOTAL 4,805 38,646 30,947
12 Month Comparison
DEC 18 3,227
JAN 19 5,181
FEB 19 5,129
MAR 19 6,095
APR 19 6,294
MAY 19 4,859
JUN 19 6,509
JUL 19 7,728
AUG 19 9,780
SEP 19 9,800
OCT 19 6,533
NOV 19 4,805
TOTAL 75,940
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - NOVEMBER 2019
BALBOA
CDM
MARINERS
CENTRAL
0
2,000
4,000
6,000
8,000
10,000
12,000
DEC 18 JAN 19 FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19 SEP 19 OCT 19 NOV 19
43,419
28,680
53,534 51,570
51,894 49,977
64,473
67,646
69,922
70,430
68,241
0
15000
30000
45000
60000
75000
90000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
PROGRAM ATTENDANCE
22
LIBRARY EXPENDITURES FY 2019-20
(December 4, 2019)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,875,248 2,875,248 1,092,820 206,106 1,782,428
SALARY PART-TIME 944,040 960,789 345,173 67,424 615,616
BENEFITS 2,345,669 2,343,469 938,735 329,544 1,404,734
SALARY & BENEFITS TOTAL 6,164,957 6,179,506 2,376,729 603,074 3,802,777
II MAINT & OPERATION
PROFESSIONAL SERVICE*167,773 167,773 50,569 9,608 117,204
UTILITIES 271,491 271,491 98,229 23,322 173,262
PROGRAMMING 5,500 8,000 1,146 207 6,854
SUPPLIES**83,170 83,209 32,533 6,989 50,676
LIBRARY MATERIALS 619,740 627,077 370,395 69,132 256,682
FACILITIES MAINTENANCE 174,951 180,246 56,256 16,598 123,990
TRAINING AND TRAVEL 15,075 15,075 6,956 3,222 8,119
GENERAL OPERATING EXPENSES***24,200 24,562 6,824 1,943 17,738
PERIPHERALS 5,000 6,891 2,570 1,560 4,321
INTERNAL SERVICE FUNDS 1,458,054 1,458,054 486,018 121,504 972,036
OFFICE EQUIPMENT 2,000 2,000 348 348 1,652
MAINT & OPERATION TOTAL 2,826,954 2,844,378 1,111,844 254,434 1,732,534
LIBRARY BUDGET TOTAL 8,991,911 9,023,884 3,488,572 857,507 5,535,312
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
23
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Jan 22, 2019 Jan 21, 2020
Jan 22, 2019 Jan 21, 2020
Feb 19, 2019 Feb 18, 2020
Feb 19, 2019 Feb 18, 2020
Mar 18, 2019 Mar 16, 2020
Apr 23, 2019 Mar 16, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
May 20, 2019 May 18, 2020
Jun 17, 2019 May 18, 2020
Jun 17, 2019 Jun 15, 2020
June 17, 2019 Jun 15, 2020
Jun 17, 2019 Jun 15, 2020
Jul 15, 2019 Jul 20, 2020
Jul 15, 2019 Jul 20, 2020
Aug 19, 2019 Aug 17, 2020
Sep 16, 2019 Sep 21, 2020
Oct 21, 2019 Oct 19, 2020
Oct 21, 2019 Oct 19, 2020
LAST
REVIEWED POLICY REVIEW
Feb 27, 2018 NBPL 12 Circulation Policy Feb 18, 2020
Aug 20, 2018 CC I-1 Library Services Policy (Council Policy I -1)Jun 15, 2020
Aug 20, 2018 NBPL 2 Collection Development Policy (formerly City Council Policy I-3)Aug 17, 2020
Aug 20, 2018 NBPL 3 Library Gift and Donor Policy (formerly City Council Policy I-4)Dec 16, 2019
Sep 17, 2018 NBPL 9 Expressive Use Areas Sep 21, 2020
Nov 13, 2018 NBPL 6 Media Lab Use Policy Nov 16, 2020
Nov 13, 2018 NBPL 7 Sound Lab Use Policy Nov 16, 2020
Jan 22, 2019 NBPL 10 Laptop/Use Borrowing Policy Jan 19, 2021
Jan 22, 2019 NBPL 5 Newport Beach Public Library Internet Use Policy (formerly City Council Policy I-8)Jan 19, 2021
Jan 22, 2019 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 19, 2021
Feb 19, 2019 NBPL 8 Display and Distribution of Materials Policy Feb 16, 2021
Mar 18, 2019 NBPL 1 Library Use Policy (formerly City Council Policy I-2)Mar 15, 2021
Mar 18, 2019 NBPL 4 Children in the Library Policy (formerly City Council Policy I-6)Mar 15, 2021
Apr 23, 2019 NBPL 13 Study Room Policy Apr 19, 2021
Apr 23, 2019 NBPL 14 Friends Meeting Room (formerly City Council Policy I-7)Apr 19, 2021
Branch Update - Balboa
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Lecture Hall Update
Information Technology Update
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Media Lab Update
Marketing Update & Social Networking Update
Annual Budget - Approval
Annual Budget - Preliminary Review
Arts & Cultural Update
Review Holidays / Meeting Schedule
Newport Beach Public Library eBranch & Database Review
Branch Update - Mariners
Youth Services Update
Policy Review (See List Below)
Library Material Selection & Downloadable Services
Adult and Reference Services Update
WiFi Usage Compared to Other Libraries
Branch Update - CDM
Election of Board of Library Trustees Officers/Trustee Liaisons
Proposed Library Closures for Winter Holidays 2018
Literacy Program Update
24
DISCUSSION
Patrons experiencing homelessness have always constituted a significant portion of users in
metropolitan libraries. However, in the last few years, public libraries in suburban areas, like Newport
Beach, have experienced in a spike in the number of patrons who identify as homeless. To the homeless
patron, the public library represents a welcoming facility that is open to everyone, offering shelter from
the elements, public restrooms, comfortable seating, and access to reading materials, computers, and
programs.
Occasionally, library users, including homeless patrons, engage in activities that compromise other
patrons’ ability to access the Library. These activities include poorly managed hygiene or excessive
body odor, personal belongings or baggage that impede walkways and resources, and disruptive,
abusive, or threatening behavior directed at staff or other patrons, possibly as a consequence of mental
illness or substance abuse.
In order to assure all patrons of access to library resources, staff uses the Library Use Policy
(ATTACHMENT A). Approved by the Board of Library Trustees, and reviewed by the City Attorney’s
office, the Library Use Policy lists prohibited activities in all Newport Beach Public Library locations. In
constructing this document for Board approval, staff follows these guidelines to ensure their policies are
not discriminatory and within legal bounds:
•The library must protect the right of free speech.
•Staff must apply policies consistently.
•Staff must clearly post or distribute policies.
•A well-defined appeals process is available to patrons who challenge library policies.
The Library Use Policy only considers behavior that infringes on other patrons’ rights of access. Library
staff is trained to ensure equal enforcement. For example, if the policy prohibits patrons from bringing
excessive baggage into the Library, staff cannot enforce this prohibition only against the homeless; it
must be enforced against all patrons. Staff posts the NBPL Use Policy on the Library website, and is
distributed to patrons when counseled about a violation. Staff fully informs patrons of inappropriate
conduct, and patrons are given the opportunity to argue their case. The Use Policy includes a formal
appeal process.
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Newport Beach Public Library and Homeless Patrons
25
Library staff is well aware that homelessness is not a crime and that our facilities are open to everyone.
The Library does offer information on accessing services to patrons who self-identify as homeless. Staff
has created a Community Resources list designed to connect homeless patrons to services in the area
(ATTACHMENT B).
The Library also enjoys a close relationship with Officer Tony Yim, the Newport Beach Police
Departments Homeless Liaison Officer. Officer Yim has worked closely with the city’s homeless men,
women and families, connecting them with vital social services, including the County of Orange Health
Care Agency's case management staff and City Net to provide homeless outreach services. City Net, a
contractor that assists with community outreach and case management services, engages the homeless
and connects them with services such as emergency housing, mental and health care, benefits
counseling, and a variety of other community based programs and services.
The City Manager’s office tasked Library Services Manager Natalie Basmaciyan in September 2019 to
serve as the City’s Homeless Coordinator, based on her successful efforts in addressing the homeless
issue in the Library and her solid relationship with Officer Yim and City Net. Natalie will present the
City’s efforts to the Board of Library Trustees.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
ATTACHMENT A: Library Use Policy (NBPL 1)
ATTACHMENT B: Community Resources list
26
ATTACHMENT A
NBPL Use Policy
NBPL 1
The Newport Beach Public Library, consisting of the interior and exterior premises of the Central Library,
Mariners Branch, Balboa Branch, and Corona Del Mar Branch (collectively, “NBPL” or individually,
“Library”), is open to all members of the general public without restriction. Patrons may remain in the
library during posted business hours to use the services and resources provided they conduct
themselves in a lawful, orderly and considerate manner. Patrons who engage in any of the designated
“prohibited activities” listed in this policy will be asked to stop such actions, may be asked to leave the
Library and may be subject to a suspension of Library privileges (all access to Library including online
services requiring card authentication).
A. Prohibited Activities
1.Smoking in NBPL buildings or within one hundred feet (100’) of all entrances;
2.Sleeping;
3.Occupying furniture in a manner that suggests lounging, as evidenced by lying down on
the furniture, or propping feet on chairs, sofas, or tables;
4.Occupying more than one space when other customers need accommodating;
5.Eating or drinking food or beverages in areas where eating and drinking are prohibited;
6.Entering Library without being clothed, including, but not limited to, shirt and shoes;
7.Wearing cleats, skates, rollerblades or other items that could damage Library property;
8.Using electronic devices or other personal equipment that is disruptive to others
including devices (with or without headphones) set at a volume that is audible to others;
9.Interfering with other patrons’ use of the Library or staff's ability to perform their duties
(e.g., making loud noises, blocking pathway, etc.);
10.Soliciting or collecting funds (except for staff's collection of overdue fines, fees, proceeds
of book sales, rentals, and library donations);
11.Bringing animals into the Library, except service animals as specified and in compliance
with the Americans with Disabilities Act;
12.Leaving a child unattended (see Children in the Library Policy);
13.Using restrooms for other than intended purposes;
14.Bringing any containers, packages, briefcases, parcels, wheeled backpacks, book carriers
or bundles into the library which singly or collectively exceed 24”x18”x12”. All items
brought into the Library are subject to inspection;
15.Bringing shopping carts or wheeled conveyances into the Library, with the exception of
wheelchairs and baby strollers/carriages used for the actual transport of a person;
16.Bringing sleeping bags, bed-rolls, or blankets into the Library (blankets for small children
are acceptable);
17.Parking a bicycle or wheeled conveyance in any area other than at a designated bicycle
rack;
27
18. Lack of personal hygiene or use of perfume or fragrance producing odors that interfere
with other patrons’ use of library facilities or interfere with staff’s ability to perform their
duties;
19. Any illegal activity;
20. Any threatening or abusive language or gestures directed toward patrons or staff;
21. Engaging in or soliciting any sexual act;
22. Damaging, destroying, or theft of Library property;
23. Failure to comply with any warning or request to change or stop conduct in violation of
Library Policy; and
24. Using the NBPL in violation of a suspension assigned under this Policy.
B. Enforcement of Prohibited Activities
1. 1st Violation. Staff may address the patron to correct behavior and may instruct the
person to leave the Library for the day unless the patron’s violation of the use policy is
deemed serious enough to result in a suspension of library privileges.
.
2. 2nd Violation. Staff may address the patron to correct behavior and may instruct the
person to leave the Library for the day. Staff may advise the patron that continued
misconduct may result in suspension of Library privileges for thirty (30) calendar days. A
second or subsequent violation need not be the same as prior violation.
3. 3rd Violation. The Library Services Manager or his /her designee (collectively, “Library
Services Manager”), may: (i) instruct the patron to leave the Library for the day; and (ii)
issue a suspension of Library privileges (at all NBPL locations) for thirty (30) calendar days;
(iii) advise the patron that continued misconduct may result in suspension of Library
privileges for up to one (1) year.
4. 4th Violation. The Library Services Manager may: (i) instruct the patron to leave the
Library for the day; and (ii) issue a suspension of Library privileges (at all NBPL locations)
for up to one (1) year.
5. Notwithstanding the progressive penalties in paragraphs B(1)-(4) above, the Library
Services Manager may suspend a patron for up to one (1) year based upon the nature
and severity any single violation.
C. Notice
All suspensions will be accompanied by written notice and a copy of this Policy, notifying the customer
of his or her specific violations of this Policy and the suspension length.
D. Appeal Procedures for Privilege Suspension
1. Filing an Appeal. An appeal may be filed with the Library Director or his/her designee
(collectively, “Library Director”) within ten (10) calendar days following the date a suspension was
issued. Appeal must include the patron’s mailing address or alternative contact information (e.g.,
E-mail address, etc.).
2. Scheduling Appeal. The Library Director shall schedule a date within ten
(10) calendar days, or such other time as is mutually agreeable to the parties to hear the appeal.
3. Notice. The Library Director shall provide written notice to the patron appealing the suspension
of the time, place and date of the appeal meeting.
28
4. Conduct. The appeal meeting will provide the suspended patron an opportunity to speak with the
Library Director and provide a written and/or verbal response as to why the suspension should
not be enforced. On review, the Library Director may sustain, reverse, or modify the decision of
the Library Services Manager. The Library Director shall decide the appeal within ten (10)
calendar days of the close of the appeal meeting. The Library Director shall provide written notice
of his/her decision to the patron.
5. Appeal to Board of Library Trustees. The patron may appeal the Library Director’s decision to the
Board of Library Trustees within ten (10) calendar days of the Library Director’s decision. The
Board of Library Trustees shall consider the appeal at a regular or special meeting. The Library
Director shall provide the customer appealing a suspension with written notice of the time, place
and date of the scheduled Board of Library Trustees’ meeting at least ten (10) calendar days prior
to the date of meeting. At the meeting the patron, staff and any other affected party may submit
verbal and/or written testimony regarding why the suspension should or should not be enforced.
On review, the Board of Library Trustees may sustain, reverse, or modify the decision of the
Library Director. The Board of Library Trustees may decide the appeal at the conclusion of the
meeting, or may take additional time if necessary. The Library Director shall provide written
notice of the Board of Library Trustees’ decision to the patron. The decision of the Board of
Library Trustees is final.
6. Effective Date of Privilege Suspension. A suspension of NBPL privileges shall take effect
immediately and shall remain in effect unless modified or reversed by the Library Director or the
Board of Library Trustees, as applicable.
E. Suspension Violations
Any additional violation(s) of this policy by a patron currently serving a suspension of thirty (30) calendar
days or more shall automatically result in an additional one (1) year suspension.
Adopted - January 24, 1994
Amended - February 24, 1997
Reassigned – April 8, 2003
Amended – August 17, 2004
Amended – May 17, 2005
Amended – August 16, 2005
Amended – October 18, 2005
Amended – October 10, 2006
Amended – July 10, 2012
Amended – May 12, 2015
Amended - March 18, 2019
29
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on March 18, 2019.
30
ATTACHMENT B
COMMUNITY RESOURCES IN ORANGE COUNTY
2-1-1 Orange County - www.211oc.org
2-1-1 Orange County offers a comprehensive information and referral system linking OC residents to
community health and human services and support. Callers seeking assistance can phone 24 hours-a-
day and be connected to a trained Information & Referral specialist. These specialists have access to a
database with information on more than 2,000 government and non-profit agencies representing
thousands of specialized services, ranging from food and shelter to job placement and health care
programs. Assistance is confidential and offered in more than 170 languages.
Contact: dial 211
You may also dial:
(888)600-HELP (4357) toll free
(949)646-HELP (4357) local
Or complete the Online Help Request form on 211oc.org.
Please be aware that on average it takes 24 hours for one of our specialists to respond to an online
inquiry.
CalFresh - www.getcalfresh.org
Known federally as the Supplemental Nutrition Assistance Program, CalFresh provides monthly food
benefits to individuals and families with low-income. The program issues monthly benefits on an
Electronic Benefit Transfer (EBT) card.
CalFresh Benefits Helpline: (877) 847-3663
Santa Ana Regional Center
1928 S. Grand Ave. Bldg. B Santa Ana, CA 92705
(800)281-9799
CalWORKs – www.ssa.ocgov.com/calfresh/calworks
The California Work Opportunity and Responsibility to Kids program provides cash benefits for the care
of children in need when one or both parents are absent, disabled, deceased or unemployed. If you are
eligible for CalWORKs, you automatically qualify for Medi-Cal and you might qualify
for CalFresh (formerly known as Food Stamps) as well.
1928 S. Grand Santa Ana, CA 92705
(714)435-5800
City Net - citynet.org/newport-beach
Newport Beach contracted with City Net to reach out to unsheltered homeless neighbors in the city,
connect them with emergency shelter, housing, or critical services and provide urgent, non-facility-based
care. Please fill out the online form or call for assistance.
(714) 451-6198
31
Costa Mesa Family Resource Center Services
Family support services, information and referral service, individual & family counseling, out of school
time youth programs, parenting educational classes, personal empowerment program for victims of
domestic violence.
Located in the Melinda Hoag Smith Center for Healthy Living
307 Placentia Ave. Suite 203 Newport Beach, CA 92663
(949) 764-8100 ext. 53694
First Christian Church – Community Resource Center - www.fcchb.com
The Community Resource Center is a ministry of First Christian Church, assisting those in need in our
community. The CRC offers a Financial Assistance Ministry, as well as a Food Assistance Ministry. The
Financial Ministry provides various levels of assistance and each request is reviewed on a case-by-case
basis. Food Assistance provides families in need with food, as well as hygiene and toiletry products.
Financial and Food Assistance: Tuesdays, Wednesdays, Thursdays 10am-1pm
Financial and Food Assistance: Saturdays 9am-12pm
1207 Main St Huntington Beach, CA 92648
(714) 536-2589
General Relief - ssa.ocgov.com/calfresh/general
General Relief is a County-funded program that provides temporary cash aid to eligible indigent adult
residents who are ineligible for Federal or State programs. In order to determine if you are eligible and
the amount of benefits you may be eligible for, you need to file an application. Applications must be
made in person and are taken on a walk-in basis. If you are unable to apply in person due to a disability,
please call and ask to speak to a supervisor.
2020 W. Walnut St. Santa Ana, CA. 92703
(714) 834-8899
Human Options - https://humanoptions.org
Human Options helps people end living in a domestic violence situation. They operate emergency shelters
on a referral system in the local cities.
Jamboree Housing Corporation - www.jamboreehousing.com
Delivers high quality affordable housing and services that transform lives and strengthen communities.
They manage affordable rental and ownership housing throughout California for working families,
seniors and people with special needs.
17701 Cowan Ave, Suite 200, Irvine, CA 92614
(949) 263-8676
Mary's Kitchen — www.maryskitchen.org
A volunteer organization that provides food and services to the homeless of Orange County. Their hours
of operation are from 9:00am to 3:00pm Monday through Saturday. Breakfast is provided in the
morning. At 12:45pm a hot lunch is served. Our guests also have the option of receiving a sack meal
lunch. Access to showers and laundry facilities are available until noon Monday through Saturday.
517 W. Struck Ave. Orange, CA 92867
(714) 633-0444
32
Mercy House Transitional Living - www.mercyhouse.net
Mercy House provides housing and comprehensive supportive services for a variety of homeless
populations, which includes families, adult men and women, mothers and their children, persons living
with HIV/AIDS, individuals overcoming substance addictions, and some who are physically and mentally
disabled.
730 N. Garfield St. Santa Ana, CA 92702
(714) 836-7188
Orange County Catholic Worker's Isaiah House - www.occatholicworker.org
Provides meals to people living on the streets as well as to those staying at the residence.
316 S. Cypress Ave. Santa Ana, CA 92701
(714) 835-6304
Orange County Housing Authority — www.ochousing.org
Provides special housing opportunities that includes a home ownership program, family self-sufficiency
program, family unification, shelter plus care, veteran affairs supportive housing, and non-elderly
disabled assistance
-General Information
1770 N. Broadway, Santa Ana, CA 92706
(714) 480-2700
-Rental Assistance
General Information – (714) 480-2700
Waiting List Information – (714) 480-2700
Landlord Info – (714) 480-2866
-Homebuyer Program
First-time Homebuyers – Cindy Wolfe (714) 480-2869
-Developer Information
Affordable Rental Housing Development – Michelle Zbeda (714) 480-2994
-Homeless Prevention and Related Programs Numbers
Continuum of Care, Cold Weather Armory, and Point in Time Count
Kelly Lupro (714) 480-2744
-Shelter Programs
www.ocgov.com/gov/ceo/care/shelters
Orange County Rescue Mission — www.rescuemission.org
Ministers and provides assistance to Orange County residents who need counseling, job training,
education, education, shelter, food, clothing and health care.
33
One Hope Dr. Tustin, CA 92782
(714) 247-4300 - local
(800) 663-3074 - toll free
Our Lady Queen of Angels Catholic Church
The church runs the Helping Hands Ministry, which help homeless and low-income individuals and
families. Volunteers meet with people in need four days a week at the church. Those in need are referred
to other organizations that provide meals, shelter, and aid in job searches. People are also provided with
bus passes and food gift cards.
2046 Mar Vista Dr. Newport Beach, CA 92660
Contact: Patrick Lauder (949) 903-0849
Radiant Health Centers - www.radianthealthcenters.org
Formerly AIDS Services Foundation, Radiant Health Centers provides compassionate care for all,
including free HIV testing and other specialized medical and comprehensive social services. We are
working to eliminate stigma and overcome health disparities impacting the LGBTQ+ community.
17982 Sky Park Cir. Ste. J, Irvine, CA 92614
(949) 809-5700
Salvation Army
Anaheim (Temple), CA Corps Community Center
201 E. Cypress St. Anaheim, CA
(714) 778-5462
10200 Pioneer Road, Tustin, CA 92782
(714) 832-7100
Serving People in Need (SPIN) - www.spinoc.org
Serving People In Need helps families with children who are in crisis and are homeless with housing and
support services.
151 Kalmus Dr. Costa Mesa, CA 92626
(714) 751-1101
Share Our Selves (SOS) — www.shareourselves.org
Provides comprehensive services — food, emergency financial assistance, case management, legal aid,
education and training - for low income and homeless Orange County residents.
1550 Superior Ave. Costa Mesa, CA 92627
(949) 270-2100
U.S. Department of Veteran Affairs- www.va.gov
Provides hospitals, clinics, and veteran centers in various locations in Orange County
Benefits: (800) 827-1000
Health Care: (877) 222-VETS (8387)
Veterans Crisis Line: (800) 273-8255 Press 1
See internet site for regional locations.
34
Shelters
Armory Emergency Shelter
The Orange County Armory Emergency Shelter is a seasonal program (usually December - April) operated
by Mercy House, providing up to 400 beds per night for the homeless at the California National Guard
Armories in Fullerton and Santa Ana. The program provides shelter to families and individuals along with
a nutritious meal, warm shower, a safe place to sleep, warm clothes, and a wide variety of supportive
services.
Santa Ana Armory: 612 E. Warner (Warner & Main)
Fullerton Armory: 400 S. Brookhurst (Brookhurst & Valencia)
(714) 836-7188 ext. 107
For additional information and donation opportunities, visit the Mercy House website.
Bridges at Kraemer Place
Bridges at Kraemer Place is a 100-person emergency shelter located in the City of Anaheim and operated
by Mercy House through a contract with the County of Orange. This shelter is open to those 18 and
older. The goal of Bridges is to transition clients to more permanent housing as soon as possible.
1000 N. Kraemer Place, Anaheim, CA 92806
(714) 678-5337
Costa Mesa Bridge Shelter
The Costa Mesa Shelter, operated by Mercy House, is a 50-bed emergency shelter that serves single
adults with strong ties to Costa Mesa. Individuals will receive job training and placement services, mental
health assessments, health and dental care, substance abuse treatment, and assistance to obtain
housing. No walk-ups are allowed.
1885 Anaheim Ave. Costa Mesa, CA 92627
(714) 836-7188
The Courtyard
The Midnight Mission’s Orange County Courtyard, in partnership with the County of Orange, is an
integral resource for individuals experiencing homelessness. Open 24/7, 365 days a year, the OC
Courtyard holds up to 450 guests in the safe and secure renovated Santa Ana Transit Terminal. The OC
Courtyard offers: three hot meals per day, hygiene facilities, laundry facilities, storage, 24/7 security,
couple’s lodging and pet lodging.
400 W. Santa Ana Blvd., Santa Ana, CA 92701
(714) 910-0408
Friendship Shelter Laguna — www.friendshipshelter.org
Friendship Shelter provides housing, meals, and a variety of supportive services for homeless adult men
and women, at no charge.
- Residential Shelter
1335 S. Coast Hwy, Laguna Beach, CA 92651
(949) 494-6928
35
Please call the residential shelter Wednesdays at 10:30am to check availability and secure a spot on the
waiting list.
- Emergency Shelter
20652 Laguna Canyon Rd, Laguna Beach, CA 92651
(949) 497-2959
Hours of Operation: 5:00pm - 10:00am every day
The emergency shelter's policy is to give a preference to individuals with ties to Laguna Beach.
The Link - www.santa-ana.org/homelessness/interim-homeless-shelter-link
The Link is a 24-hour emergency homeless shelter facility that is ADA accessible and serves homeless
men, women, and families with minor aged children women and adult couples. The shelter’s primary
focus is assisting program participants with creating a housing plan, making connections to housing
resources and ending their homelessness as soon as possible. This facility maintains a strict no-walk-up
policy. This shelter is for those with a last permanent address in Santa Ana, strong ties to Santa Ana, and
Police Department verification.
2320 Red Hill Ave. Santa Ana, CA 92705
(714) 836-7188 ext. 144
SAFEPlace by WISEPlace for Women - www.wiseplace.org
WISEPlace for Women provides up to 60 beds for single women and can accommodate women with
small to medium size pets. The new program SAFE Place for Women is a low-barrier shelter with
supportive services and offers opportunity for the women to enter into transitional housing.
1411 N. Broadway, Santa Ana, CA 92706
(714) 542-3577
Salvation Army
Anaheim Emergency Shelter
1455 S. Salvation PL. Anaheim, CA 92805
(714) 542-9576
Salvation Army Hospitality House
818 E. Third St. Santa Ana, CA 92701
(714) 542-9576
36
Laundry Services
Alpine Cleaners and Laundromat
253 E. 17th St. Costa Mesa, CA 92627
(949) 650-7959
7am-10pm
Beach Laundry
200 30th St. Newport Beach, CA 92663 (Peninsula)
Open 24 hours
Island Wash
112 Agate Ave, Balboa Island, CA 92662
(949) 675-4857
7am-10pm
Legion Laundry Cleaners
320 Legion St, Laguna Beach, CA 92651
(949) 494-8450
6:30am-10pm
Ocean Breeze Laundromat
1093 Baker St. Costa Mesa, CA 92626
(714) 751-7248
5:30am-9:30pm
Sudz Laundry Center
2400 Newport Blvd. Costa Mesa, CA 92627
(949) 515-8977
7am-10pm, last wash at 9pm
Washing Well
333 E 17th St #10, Costa Mesa, CA 92627
(949) 697-4083
5am-10pm
37
RECOMMENDATION
Staff requests that the Board of Library Trustees review and approve Gift and Donor Policy (NBPL 3).
DISCUSSION
Staff has integrated policy related to Donor Recognition Walls into the Gift and Donor Policy (NBPL 3).
The revisions also reflect changes to the Foundation’s donor levels, with recognition commencing with
gifts starting at $2,500.00.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
ATTACHMENT A: Gift and Donor Policy (NBPL 3) – Original
ATTACHMENT B: Gift and Donor Policy (NBPL 3) – Redlined
ATTACHMENT C: Gift and Donor Policy (NBPL 3) – Final
ATTACHMENT D: Donor Recognition Walls - Central Library First Floor
ATTACHMENT E: Donor Recognition Walls - Central Library Second Floor
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Gift and Donor Policy (NBPL 3)
38
NBPL 3
Library Gift and Donor Policy
The Newport Beach Public Library Board encourages and welcomes gifts and bequests to
the Library. Gifts may be given to the Newport Beach Public Library, to the Newport Beach
Public Library Foundation and to the Friends of the Newport Beach Public Library.
It is the position of the Board of Library Trustees that gifts and bequests given to the Library
shall be used to supplement those funds appropriated for use by the Library, and shall not
in any way supplant such funds appropriated for Library salaries and maintenance and
operations of the Library.
Foundation Gifts The NBPL Foundation is a 501(c) 3 organization. All donors who contribute $1,000 or more
to the Foundation shall be permanently recognized on a donor recognition system as
follows:
Donor Levels
1.$ 1,000 to $ 2,499
2.$ 2,500 to $ 4,999
3.$ 5,000 to$ 9,999
4.$10,000 to $24,9995.$ 25,000 to $49,999
6.$ 50,000 to $99,999
7.$100,000 and above
A special section of the donor recognition system shall be titled “Memorials" recognizing gifts of $1,000 or more made in memory of an individual.
All service clubs, Parent Teacher Associations, schools or other organizations who
collectively donate $1,000 or more shall be recognized by the organizational name.
Dedication opportunities exist for those donors who make gifts to specific areas of the
Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy of the Library. Items purchased for a specific subject will not be kept
separately, but will be integrated into the collection.
Recognition of pledges shall be based upon the total amount pledged. Gifts of $5,000 or greater shall have five (5) years to complete the pledge, and recognition shall be implemented after the pledge has been fulfilled. Appropriate recognition items will be given
to donors at the discretion of the Newport Beach Public Library Foundation Board. The cost
of such items may not exceed one to two percent (1 - 2%) of the total amount of the gift.
Any exception to this policy will require the express approval of the Newport Beach Library Board of Trustees.
ATTACHMENT A - Original
39
Friends Gifts
The Friends of the Newport Beach Public Library is a 501(c) 3 organization.
The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of donated books is determined by the Bookstore Manager. Other gifts offered to
the Friends will be reviewed and considered for acceptance by the Friends Board.
Recognition of donations shall be recommended by the Friends Board and considered for
approval by the Board of Library Trustees.
Library Gifts Gifts offered directly to the Library will be reviewed and considered for acceptance by the
Board of Library Trustees. Gifts to the Library are also tax deductible. Recognition of
donations by plaques, signage or other permanent display shall be approved by the Board
of Library Trustees.
Dedication opportunities exist for those donors who make gifts to specific areas of the
Library. Gifts to fund specific collections or areas of the Library must be reviewed and
approved by the Board of Library Trustees and be compatible with the Collection
Development Policy of the Library. Items purchased for a specific subject will not be kept separately, but will be integrated into the collection.
All donations of gifts and property to the Newport Beach Public Library not covered by the
Collection Development Policy must be approved by the Board of Library Trustees. The
Board reserves the right to decide the time and place for display and use of any gift. The
ultimate disposition of the gift lies within the sole province of the Board of Library Trustees.
Adopted· March 11, 1991 Amended • October 28, 1991
Amended· February 10, 1992
Amended January 24, 1994
Amended March 9, 1998 Reassigned April 8, 2003 Amended October 18, 2005
Amended October 10, 2006
Amended August 20, 2018 Formerly 0-8 Formerly 1-17 Formerly I-4
Formerly I-5
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption,
last amendment, or last review. Adopted, last amended, or last reviewed on August 20,
2018.
ATTACHMENT A - Original
40
NBPL 3
Library Gift and Donor Policy
The Newport Beach Public Library Board encourages and welcomes gifts and bequests to the Library. Gifts
may be given to the Newport Beach Public Library, to the Newport Beach Public Library Foundation and to
the Friends of the Newport Beach Public Library.
It is the position of the Board of Library Trustees that gifts and bequests given to the Library shall be used
to supplement those funds appropriated for use by the Library, and shall not in any way supplant such
funds appropriated for Library salaries and maintenance and operations of the Library.
Foundation Gifts
The NBPL Foundation is a 501(c) 3 organization. All donors who contribute $2,500 or more to the
Foundation shall be permanently recognized on the marble donor wall outside the Library’s front doors
along the breezeway leading to the Bamboo Courtyard adjacent to Avocado Ave. All donors who
contribute $1,000 or more to the Foundation shall be permanently
recognized on a donor recognition system as follows:
Donor Levels
$ 1,000 to $ 2,499
$ 2,500 to $ 4,999
$ 5,000 to$ 9,999
$10,000 to $24,999
$ 25,000 to $49,999
$ 50,000 to $99,999
$100,000 and above
A special section of the donor recognition system shall be titled “Memorials" recognizing gifts of
$1,0002,500 or more made in memory of an individual.
All service clubs, Parent Teacher Associations, schools or other organizations who collectively donate
$1,0002,500 or more shall be recognized by the organizational name.
Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to
fund specific collections or areas of the Library must be reviewed and approved by the Board of Library
Trustees and be compatible with the Collection Development Policy of the Library. Items purchased for a
specific subject will not be kept separately, but will be integrated into the collection.
Recognition of pledges shall be based upon the total amount pledged. Gifts of $5,000 or greater shall have
five (5) years to complete the pledge, and recognition shall be implemented after the pledge has been
fulfilled. Appropriate recognition items will be given to donors at the discretion of the Newport Beach
Public Library Foundation Board. The cost of such items may not exceed one to two percent (1 - 2%) of the
total amount of the gift.
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ATTACHMENT B - Redlined
41
Any exception to this policy will require the express approval of the Newport Beach Library
Board of Trustees.
Donor Recognition Walls
At the February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition walls
within the Central Library. A donor recognition wall consists of a listing of names of a person (or persons)
or companies that contributed funds to a capital campaign or other major fundraising effort of an
organization. The fundamental purposes of a donor recognition wall are to honor the major financial
contributors of an organization, and to serve as an incentive for potential donors to contribute. At the
February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition walls within
the Central Library. The Newport Beach Public Library Foundation has established the funding level for
each designated donor wall. The donor recognition walls within the Central Library include the
following locations:
Children's Activities Area ($500,000.00)
Media LabCenter ($250,000.00)
Media Suite
Grand Stairway ($300,000.00)
First Floor Reading Area ($75,000.00)
Second Floor Reading/Study Area (east side) ($150,000.00)
Second Floor Reading/Study Area (west side) ($100,000.00)
Second Floor Self-Checkout Area ($200,000.00)
Study Area A
Study Area B
The Board of Library Trustees also approved guidelines for the letter size and banner length of the donor
recognition walls:
Children's Activities Area: 2.5" letters up to 13' banner length
C. Media LabCenter: 2" letters up to 10' banner length
D. Media Suite: 2" letters up to 10' banner length
Grand Stairway: 3" letters up to 13' banner length
First Floor Reading Area: 2" letter up to 8' banner length
I.
Second Floor Reading/Study Area (east side): 2.5" letter up to 13' banner length
J. Study Area A: 2.5" letter up to 13' banner length
Second Floor Reading/Study Area (west side): 2" letter up to 7' banner length, and if longer use
second line up to 10'
Study Area B: 2" letter up to 7' banner length, and if longer use second line up to 10'
Second Floor Self-Checkout Area: 2" letter up to 8' banner length to be located above the video
screen
K.
E.
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ATTACHMENT B - Redlined
42
The Board also approved a guideline to limit the lettering on donor walls, with the exception of “Study
Area B”, to a single line. Donor recognition walls must be reviewed and approved by the Board of
Library Trustees.
Recognition will consist of stainless steel lettering that adheres to the parameters approved by the
Board of Library Trustees (size of letters and length of single line on wall). Donors shall have no control
over the size, location, materials or any other aspect of the recognition sign.
Recognition shall be permanent unless a corresponding pledge is not fulfilled over five years. Additional
names shall not be added to a named wall. If a pledge payment is not paid within 30 days following
written notice to the most recent address provided to the Library, the Board of Library Trustees shall
have the right to remove the name recognition permanently. No payments made prior to that time shall
be refundable in any event.
In the event the area of the library with the donor's name is demolished or is no longer used for library
purposes, either voluntarily or involuntarily, the donor shall have no further rights related to the name
recognition, at the sole discretion of the Board of Library Trustees. In such case, any payments not yet
paid by the donor shall no longer be due.
Friends Gifts
The Friends of the Newport Beach Public Library is a 501(c) 3 organization.
The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of
donated books is determined by the Bookstore Manager. Other gifts offered to the Friends will be
reviewed and considered for acceptance by the Friends Board. Recognition of donations shall be
recommended by the Friends Board and considered for approval by the Board of Library Trustees.
Library Gifts
Gifts offered directly to the Library will be reviewed and considered for acceptance by the Board of
Library Trustees. Gifts to the Library are also tax deductible. Recognition of donations by plaques,
signage or other permanent display shall be approved by the Board of Library Trustees.
Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to
fund specific collections or areas of the Library must be reviewed and approved by the Board of Library
Trustees and be compatible with the Collection Development Policy of the Library. Items purchased for a
specific subject will not be kept separately, but will be integrated into the collection.
All donations of gifts and property to the Newport Beach Public Library not covered by the Collection
Development Policy must be approved by the Board of Library Trustees. The Board reserves the right to
decide the time and place for display and use of any gift. The ultimate disposition of the gift lies within
the sole province of the Board of Library Trustees.
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ATTACHMENT B - Redlined
43
Adopted· March 11, 1991
Amended • October 28, 1991
Amended· February 10, 1992
Amended January 24, 1994
Amended March 9, 1998
Reassigned April 8, 2003
Amended October 18, 2005
Amended October 10, 2006
Amended August 20, 2018
Amended December 12, 2019
Formerly 0-8
Formerly 1-17
Formerly I-4
Formerly I-5
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on August 20, 2018November 18, 2019.
Formatted: Font: +Body (Calibri), 11 pt
ATTACHMENT B - Redlined
44
NBPL 3
Library Gift and Donor Policy
The Newport Beach Public Library Board encourages and welcomes gifts and bequests to the Library.
Gifts may be given to the Newport Beach Public Library, to the Newport Beach Public Library Foundation
and to the Friends of the Newport Beach Public Library.
It is the position of the Board of Library Trustees that gifts and bequests given to the Library shall be
used to supplement those funds appropriated for use by the Library, and shall not in any way supplant
such funds appropriated for Library salaries and maintenance and operations of the Library.
Foundation Gifts
The NBPL Foundation is a 501(c) 3 organization. All donors who contribute $2,500 or more to the
Foundation shall be permanently recognized on the marble donor wall outside the Library’s front doors
along the breezeway leading to the Bamboo Courtyard adjacent to Avocado Ave.
A special section of the donor recognition system shall be titled “Memorials" recognizing gifts of $2,500
or more made in memory of an individual.
All service clubs, Parent Teacher Associations, schools or other organizations who collectively donate
$2,500 or more shall be recognized by the organizational name.
Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to
fund specific collections or areas of the Library must be reviewed and approved by the Board of Library
Trustees and be compatible with the Collection Development Policy of the Library. Items purchased for a
specific subject will not be kept separately, but will be integrated into the collection.
Recognition of pledges shall be based upon the total amount pledged. Gifts of $5,000 or greater shall
have five (5) years to complete the pledge, and recognition shall be implemented after the pledge has
been fulfilled. Appropriate recognition items will be given to donors at the discretion of the Newport
Beach Public Library Foundation Board. The cost of such items may not exceed one to two percent (1 -
2%) of the total amount of the gift.
Any exception to this policy will require the express approval of the Newport Beach Library
Board of Trustees.
Donor Recognition Walls
At the February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition
walls within the Central Library. A donor recognition wall consists of a listing of names of a person (or
persons) or companies that contributed funds to a capital campaign or other major fundraising effort.
The fundamental purposes of a donor recognition wall are to honor the major financial contributors of
an organization, and to serve as an incentive for potential donors to contribute. Donor recognition walls
must be reviewed and approved by the Board of Library Trustees. The Newport Beach Public Library
Foundation has established the funding level for each designated donor wall. The donor recognition
walls within the Central Library include the following locations:
ATTACHMENT C - Final
45
Children's Activities Area ($500,000.00)
Media Center ($250,000.00)
Grand Stairway ($300,000.00)
First Floor Reading Area ($75,000.00)
Second Floor Reading/Study Area (east side) ($150,000.00)
Second Floor Reading/Study Area (west side) ($100,000.00)
Second Floor Self-Checkout Area ($200,000.00)
The Board of Library Trustees also approved guidelines for the letter size and banner length of the donor
recognition walls:
Children's Activities Area: 2.5" letters up to 13' banner length..
Media Center: 2" letters up to 10' banner length.
Grand Stairway: 3" letters up to 13' banner length.
First Floor Reading Area: 2" letter up to 8' banner length.
Second Floor Reading/Study Area (east side): 2.5" letter up to 13' banner length.
Second Floor Reading/Study Area (west side): 2" letter up to 7' banner length, and if longer use
second line up to 10'.
Second Floor Self-Checkout Area: 2" letter up to 8' banner length to be located above the
video screen.
The Board also approved a guideline to limit the lettering on donor walls, with the exception of “Second
Floor Reading/Study Area (west side)”, to a single line.
Recognition will consist of stainless steel lettering that adheres to the parameters approved by the
Board of Library Trustees (size of letters and length of single line on wall). Donors shall have no control
over the size, location, materials, or any other aspect of the recognition sign.
Recognition shall be permanent unless a corresponding pledge is not fulfilled over five years. Additional
names shall not be added to a named wall. If a pledge payment is not paid within 30 days following
written notice to the most recent address provided to the Library, the Board of Library Trustees shall
have the right to remove the name recognition permanently. No payments made prior to that time shall
be refundable in any event.
In the event the area of the library with the donor's name is demolished or is no longer used for library
purposes, either voluntarily or involuntarily, the donor shall have no further rights related to the name
recognition, at the sole discretion of the Board of Library Trustees. In such case, any payments not yet
paid by the donor shall no longer be due.
Friends Gifts
The Friends of the Newport Beach Public Library is a 501(c) 3 organization.
The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of
donated books is determined by the Bookstore Manager. Other gifts offered to the Friends will be
reviewed and considered for acceptance by the Friends Board. Recognition of donations shall be
recommended by the Friends Board and considered for approval by the Board of Library Trustees.
ATTACHMENT C - Final
46
Library Gifts
Gifts offered directly to the Library will be reviewed and considered for acceptance by the Board of
Library Trustees. Gifts to the Library are also tax deductible. Recognition of donations by plaques,
signage or other permanent display shall be approved by the Board of Library Trustees.
Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to
fund specific collections or areas of the Library must be reviewed and approved by the Board of Library
Trustees and be compatible with the Collection Development Policy of the Library. Items purchased for a
specific subject will not be kept separately, but will be integrated into the collection.
All donations of gifts and property to the Newport Beach Public Library not covered by the Collection
Development Policy must be approved by the Board of Library Trustees. The Board reserves the right to
decide the time and place for display and use of any gift. The ultimate disposition of the gift lies within
the sole province of the Board of Library Trustees.
Adopted· March 11, 1991
Amended • October 28, 1991
Amended· February 10, 1992
Amended January 24, 1994
Amended March 9, 1998
Reassigned April 8, 2003
Amended October 18, 2005
Amended October 10, 2006
Amended August 20, 2018
Amended December 16, 2019
Formerly 0-8
Formerly 1-17
Formerly I-4
Formerly I-5
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as
circumstances may require or (ii) every two years from the date of adoption, last amendment, or last
review. Adopted, last amended, or last reviewed on December 16, 2019.
ATTACHMENT C - Final
47
CENTRAL LIBRARY FIRST FLOOR
NAMING AREAS
CHILDREN'S ACTIVITIES AREA
$500,000
FIRST FLOOR READING AREA
$75,000
GRAND STAIRWAY
$300,000
MEDIA CENTER
(Media Lab & Sound Lab)
$250,000
ATTACHMENT D
48
CENTRAL LIBRARY SECOND FLOOR
NAMING AREAS
SECOND FLOOR READING/STUDY AREA
(East Side)
$150,000
SECOND FLOOR SELF-CHECKOUT AREA
$200,000
SECOND FLOOR READING/STUDY AREA
(West Side)
$100,000
ATTACHMENT E
49