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HomeMy WebLinkAbout01-16-2020 - CAC - Approved MinutesNewport Beach City Arts Commission Meeting Minutes Thursday, January 16, 2020 Special Meeting – 5:00 PM Newport Beach Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Marie Little, Vice Chair Michelle Bendetti, Secretary Miriam Baker, Commissioner Maureen Flanagan, Commissioner Wayan Kaufman, Commissioner Ritch LeGrand, Commissioner Commissioners Absent: None Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None V. CONSENT CALENDAR A. Approval of Minutes of the December 12, 2019 City Arts Commission Meeting 1. Draft of 12/12/2019 Minutes Motion made by Commissioner Flanagan, seconded by Commissioner Baker, and carried (7-0-0-0) to approve the Minutes of the December 12, 2019 City Arts Commission meeting as presented. AYES: Greer, Little, Bendetti, Baker, Flanagan, Kaufman, LeGrand NOES: None ABSTENTIONS: None ABSENT: None B. Consent Calendar Items 2. Financial Report – Review of financial information Library Services Director Tim Hetherton reported expenses pertained to maintenance of sculptures and routine items such transcription of the minutes. Expenditures for the Newport Beach City Arts Commission Regular Meeting Minutes January 16, 2020 Page 2 following month would include de-installation of Phase III Sculpture Garden pieces. Staff has prepared a contract amendment for $500 to retain Burnt Matchstick through June 30. In response to Commissioners' questions on the restoration of the Samurai sculpture, Library Services Director Hetherton explained that someone stole the sword from the Friendship Statue located in Irvine Terrace Park over the summer. The restoration firm fabricated a new sword from granite and attached it to the statue. The cost to clean and wax the three bronze statues was $870. When meeting with the City Manager about the budget in February, Library Services Director Hetherton would request additional funding for maintenance of artwork. Staff can present Policies I-9 and I-11 for review and propose revisions such as including a provision for maintenance of public art. The Cultural Arts Grants fund contains approximately $24,000, but that amount will be expended when the last few contracts are completed. The cost for maintenance of Sphere 112 is high because cleaning the many tiny pieces is labor intensive. The piece is cleaned quarterly to prevent discoloration and corrosion. Chair Greer announced the City Council did not approve the grant for the Newport Beach Film Festival. Library Services Director Hetherton advised that he would speak with the Finance Department to determine how to handle the funds awarded to the Film Festival. Chair Greer proposed using the funds for a Backhausdance performance during the Sculpture Garden opening event. 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Library Services Director Hetherton indicated Gail White's photographic exhibit, Shore and Marsh Birds, is on display in the Central Library gallery. A complementary exhibition of driftwood bird sculpture by Cindy English Gillis is on display in the glass cases. Both exhibitions have received many favorable comments. The City Attorney's Office has reviewed and approved the contract for the State Department of Parks and Recreation grant. The Department of Parks and Recreation has advised that it will retain 3 percent of the grant amount as an administrative fee. The City will receive $485,000 in grant funds. The call for artists for the Sculpture Garden Phase V has closed. Applications have been received for 60 pieces. The public survey would open the following day. Chair Greer noted the costs for the next phase of the Sculpture Exhibition will be slightly more than anticipated and new pads are needed for several of the sculptures. In reply to inquiries, Library Services Director Hetherton related that if the City Arts Commission wishes to install benches in the Sculpture Garden, a funding source would have to be identified and approvals obtained. Staff will pay expenses for the Sculpture Garden from the Sculpture Garden budget and then seek reimbursement from the Department of Parks and Recreation grant. The grant funds are not allocated to specific expenditures. The grant application included a description of the Sculpture Garden project, estimated expenses, and total cost. Administrative Support Technician Francine Jacome reported the Central Gallery is booked through January 2022, and she has received three additional applications. Chair Greer suggested Linda Serrao might have some sculptures that fit inside the glass cases Newport Beach City Arts Commission Regular Meeting Minutes January 16, 2020 Page 3 at Central Library. Library Services Director Hetherton stated the Balboa Island Museum has expressed interest in loaning some pieces for exhibition in Central Gallery. Motion made by Commissioner LeGrand, seconded by Commissioner Baker, and carried (7-0-0-0) to approve the Consent Calendar. AYES: Greer, Little, Bendetti, Baker, Flanagan, Kaufman, LeGrand NOES: None ABSTENTIONS: None ABSENT: None VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Recommendations for 2020 Concerts on the Green – Staff recommends that the City Arts Commission approve the performers recommended by the Performing Arts for Concerts on the Green Ad Hoc Subcommittee for the summer 2020 Concerts on the Green series. Library Services Director Hetherton advised that the community seems to like tribute bands, and the proposed bands are good. Perhaps the four concerts could be scheduled after July 1 and the start of the fiscal year to provide some additional funding for the Sculpture Garden opening event. The City Arts Commission may want to select a performer for the Balboa Peninsula concert at the February meeting. Chair Greer suggested rescheduling the Father's Day concert to July because the weather was cold in 2019 and the Newport Beach Art Exhibition and Sculpture Garden Phase V are planned for the same weekend. Library Services Director Hetherton proposed July 5 for the first Concert on the Green and a second one two weeks later. Commissioner Bendetti recommended scheduling Yachty by Nature or Petty Breakers for July 5. Motion made by Commissioner Bendetti, seconded by Commissioner Flanagan, and carried (7-0-0-0) to approve the recommended performers for the summer 2020 Concerts on the Green series and to approve July 5 as the first concert date. AYES: Greer, Little, Bendetti, Baker, Flanagan, Kaufman, LeGrand NOES: None ABSTENTIONS: None ABSENT: None 5. Update on Burnt Matchstick – Staff will discuss the repairs required for Burnt Matchstick. Library Services Director Hetherton advised that the City's vendor for electrician services has assessed Burnt Matchstick and submitted a quote of $2,400 to restore power to the sculpture. 6. Update on Restoration and Relocation of Metalfor Sculpture –Staff will discuss the plan for repairing Metalfor. Newport Beach City Arts Commission Regular Meeting Minutes January 16, 2020 Page 4 Library Services Director Hetherton announced Metalfor does not have to be de-installed until the beginning of 2021, and Legacy Fine Arts has indicated restoration work cannot begin until June 2020. The City Arts Commission has time to find another location for the sculpture after its restoration. Chair Greer explained the process that resulted in Metalfor being placed in its current location. Library Services Director Hetherton recommended the City Arts Commission consider located the sculpture in Sunset Ridge Park. 7. Newport Beach Arts Foundation Contributions to City Arts Commission, 2018-2019 – Staff presents an overview of Newport Beach Arts Foundation gifts in 2018 and 2019. Library Services Director Hetherton listed the Newport Beach Arts Foundation's contributions to City Arts Commission programming in 2018 and 2019, including $5,000 for the 2018 Tijuana Dogs Concert on the Green, $10,000 for 2019 Phase IV Sculpture Exhibition honoraria, and $5,000 for the 2019 Sculpture Exhibition artist luncheon. The Newport Beach Art Exhibition is the primary fundraiser for the Newport Beach Arts Foundation. B. Monthly Reports 8. Metalfor Relocation Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Miriam Baker, Commissioner Ritch LeGrand See Agenda Item VI.A.6 9. Newport Beach Art Exhibition Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Maureen Flanagan Chair Greer reported marketing and publicity for the June 20, 2020 Newport Beach Art Exhibition have been determined. The call for artists will open on January 20 and close on May 29. Staff is awaiting bids from some vendors. The subcommittee will likely choose a juror in the next week. Visitors to the Art Exhibition can also visit the Sculpture Exhibition and the Bow Seat Ocean Awareness exhibit in Central Library. In 2020, 30 percent of art sales will be donated to the Arts Foundation, and the Arts Foundation will contribute the donations to City Arts Commission programming. 10. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee – Commissioner Maureen Flanagan, Commissioner Arlene Greer, Commissioner Marie Little Chair Greer advised that Commissioner Flanagan and she attended the Newport Beach Arts Foundation holiday party in December. She thanked the Arts Foundation for its generous contributions to the City Arts Commission. Pat Jorgensen, Newport Beach Arts Foundation President, presented a Purchase Agreement between the Newport Beach Arts Foundation and Karl Unnasch for the Newport Beach City Arts Commission Regular Meeting Minutes January 16, 2020 Page 5 purchase of Burnt Matchstick. The purchase price of $55,000 is to be paid in five installments of $11,000 each. The City Arts Commission is responsible for obtaining the City Council's acceptance of the gift on or before June 30, 2020, and the City is responsible for relocating and maintaining the sculpture. In answer to queries, Chair Greer indicated the City Arts Commission will seek Council approval of the gift once conditions have been met. Burnt Matchstick has to be relocated, and the subcommittee will explore locations next. Library Services Director Hetherton explained that the community is not pleased with the location of the sculpture next to the flags and with the sculpture being taller than the flagpole. The Council agreed to the current location as a temporary location. Neighbors across the roadway have requested lights at the Civic Center be extinguished at night; therefore, there is some concern about the sculpture being lit. No one has complained about Burnt Matchstick. The estimate to move the sculpture is $10,000-$15,000. Staff will obtain an estimate of maintenance costs. No one could recall how long Burnt Matchstick has needed repairs. Commissioner Kaufman departed the meeting at 6:05 p.m. Laura Curran suggested lighting the sculpture could impact birds, and the location is near a bird habitat. The City Arts Commission may want to prepare an assessment of the impact on birds. 11. Performing Arts for Concerts on the Green Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman See Agenda Item VI.A.4 12. Sculpture Exhibition in Civic Center Park Phases IV and V Development Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Marie Little None VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Vice Chair Little requested an agenda item for an update from the Balboa Peninsula Concert Ad Hoc Subcommittee. Chair Greer requested agenda items for Burnt Matchstick, Backhausdance's proposal regarding the opening celebration of the Sculpture Garden Phase V, review of Policies I-9 and I-11, and an update of Phase V submissions from ArtsOC. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Laura Curran reported staff is working on pairing the Sculpture Exhibition with plant identification through the MyNB app. She is preparing a lecture series focused on nature in the garden and a map of gardens and parks in the city that feature native plants. Newport Beach City Arts Commission Regular Meeting Minutes January 16, 2020 Page 6 Chair Greer advised that staff is preparing the City Arts Commission's wish list for the Newport Beach Arts Foundation. IX. ADJOURNMENT – 6:19 P.M. Chair Greer adjourned the meeting at 6:19 p.m. Approved by: