HomeMy WebLinkAbout2020-08-13 CAC AGENDA PACKET-REVISEDCITY OF NEWPORT BEACH
CITY ARTS COMMISSION STUDY SESSION 4:00 P.M. /
REGULAR MEETING 5:00 P.M. REVISED AGENDA
Newport Beach City Hall
100 Civic Center Drive, Newport Beach, CA 92660
Thursday, August 13, 2020 - 5:00 PM
City Arts Commission Members:
Marie Little, Chair
Arlene Greer, Vice Chair
Maureen Flanagan, Secretary
Miriam Baker, Commissioner
Wayan Kaufman, Commissioner
Ritch LeGrand, Commissioner
Leonard Simon, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Specialist
SPECIAL NOTICE REGARDING COVID-19
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19.
On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which allows City Arts Commissioners to attend
City Arts Commission meetings by electronic means. Please be advised that to minimize the spread of COVID-19, City
Arts Commissioners may attend this meeting either electronically or telephonically.
Also, please be advised that on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allows for the
public to participate in any meeting of the City Arts Commission telephonically or by other electronic means. Given the
health risks associated with COVID-19, the City of Newport Beach will conduct this meeting via Zoom. As a member of
the public, if you would like to participate in this meeting, you can participate via the following options:
1.You can submit your questions and comments in writing for the City Arts Commission to consider. Please send
them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, August 12,
2020, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of
the record.
2.You can connect with a computer by joining through Zoom. Click the link below to register for the meeting using a
valid email address. You will receive a confirmation email allowing you to join the meeting:
https://zoom.us/webinar/register/WN_16LmnxxFRJi8lZ1E3syM9g.
3.Or you may connect by Phone/Audio Only by calling: (669) 900-9128. The meeting ID is 969 8371 6325#
Please know that it is important for the City to allow public participation at this meeting. While the City does not expect
there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the
information as soon as possible to the City’s website.
The City of Newport Beach thanks you in advance for continuing to take precautions to prevent the spread of the
COVID-19 virus.
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires
that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and
that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are
within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
August 13, 2020
Page 2
City Arts Commission Meeting
I.CALL MEETING TO ORDER - 4:00 P.M.
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the City Arts Commission. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.STUDY SESSION BUSINESS
Goals and Objectives for Fiscal Year 2020-211.
Chair Little will lead a discussion concerning goals and objectives for Fiscal Year
2020-21, including, but not limited to:
a. Alignment between Arts Commission and Newport Beach Arts Foundation.
b. Enhance publicity and marketing of programming and events.
c. Develop new strategies for expanding visibility of the Sculpture Exhibition.
d. Create visual presentation of what the Arts Commission provides to our
community.
e. Encourage active involvement of Newport Beach youth with Arts Commission.
f. Raise the bar for Arts Commission’s Annual Newport Beach Art Exhibition.
GOALS AND OBJECTIVES REPORT
V.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
VI.RECESS
VII.RECONVENE AT 5:00 P.M. FOR REGULAR MEETING
VIII.ROLL CALL
August 13, 2020
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City Arts Commission Meeting
IX.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the City Arts Commission. If the
optional sign-in card has been completed, it should be placed in the tray provided at the Staff
table.
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
X.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
XI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. City Arts Commissioners have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the City Arts Commission votes on the motion
unless members of the City Arts Commission request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Approval of Minutes of the July 16, 2020, City Arts Commission Special Meeting
Draft of 07/16/2020 Minutes2.
DRAFT OF MINUTES
B.Consent Calendar
Financial Report3.
Review of financial information.
FINANCIAL REPORT FY2019-20 YEAR END
FINANCIAL REPORT
Cultural Arts Activities4.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
CULTURAL ARTS ACTIVITIES
August 13, 2020
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City Arts Commission Meeting
XII.CURRENT BUSINESS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the [Board/Committee/Commission]. Speakers must
limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state
your name for the record. The [Board/Committee/Commission] has the discretion to extend or
shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set
them in the silent mode.
A.Items for Review and Possible Action
Sculpture Exhibition Phase VI Report5.
Richard Stein of Arts Orange County will report on the recent completion of Phase V
and the upcoming Phase VI of the Sculpture Exhibition in Civic Center Park.
Ad Hoc Subcommittee Appointments6.
Chair Little will appoint Ad Hoc Subcommittees.
AD HOC SUBCOMMITTEE APPOINTMENTS REPORT
Sculpture Exhibition Phase V Artist Luncheon7.
Chair Little reports on the luncheon for Phase V artists.
Public Art Survey8.
Staff will present a proposal for a public art survey.
PUBLIC ART SURVEY REPORT
PUBLIC ART SURVEY REPORT-ATTACHMENT A
PUBLIC ART SURVEY REPORT-ATTACHMENT B
Local History Update9.
Vice Chair Greer reports on ongoing plans for Local History.
XIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
XIV.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
XV.ADJOURNMENT
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: City Arts Commission Goals and Objectives, Fiscal Year 2020-2021
DISCUSSION:
Chair Little will lead a discussion concerning goals and objectives for Fiscal Year 2020-21, including, but
not limited to:
1.Alignment of the City Arts Commission and the Newport Beach Arts Foundation.
2.Enhance publicity and marketing of the City Arts Commission’s programming and events
3.Develop new strategies for expanding local and outside visibility of the Sculpture Exhibition in
Civic Center Park.
4.Create a compelling Power Point presentation about what the City Arts Commission provides to
citizens of our community. This presentation shall be made available to all City Arts
Commissioners as a tool for sharing with private clubs, organizations and groups, as a means to
engage them with the City Arts Commission’s programming, events and support opportunities.
5.Encourage the youth of Newport Beach to become actively involved with the City Arts
Commission.
6.Raise the bar for the City Arts Commission’s Annual Newport Beach Art Exhibition, by attracting
greater participation of more widely acclaimed artists.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item). d a graph describing any methods of notification, if
applicable.]
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Newport Beach City Arts Commission Meeting Minutes Thursday, July 16, 2020 Special Meeting – 5:00 PM Civic Center Council Chambers 100 Civic Center Drive Newport Beach, CA 92660
I.CALL MEETING TO ORDER – 5:05 P.M.
II.ROLL CALL
Commissioners Present: Arlene Greer, Chair Marie Little, Vice Chair Miriam Baker, Commissioner Maureen Flanagan, Commissioner Leonard Simon, Commissioner
Commissioners Absent: Ritch LeGrand, Commissioner Wayan Kaufman, Commissioner
Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Specialist
III.ELECTION OF OFFICERS
Chair Greer thanked Commissioners for their support and cooperation during her term asChair, Library Services Director Tim Hetherton and Administrative Support Specialist FrancineJacome for assisting the City Arts Commission, and the City Council for their confidence inher.
Motion made by Commissioner Greer, seconded by Commissioner Baker, and carried (5-0-0-2) to nominate Commissioner Little for the office of Chair.
AYES: Greer, Little, Baker, Flanagan, Simon NOES: None ABSTENTIONS: None ABSENT: Kaufman, LeGrand
Motion made by Commissioner Baker, seconded by Commissioner Flanagan, and carried (5-0-0-2) to nominate Commissioner Greer for the office of Vice Chair.
AYES: Little, Baker, Flanagan, Greer, Simon NOES: None
ABSTENTIONS: None ABSENT: Kaufman, LeGrand
Motion made by Vice Chair Greer, seconded by Chair Little, and carried (5-0-0-2) to nominate Commissioner Flanagan for the office of Secretary.
AYES: Little, Greer, Baker, Flanagan, Simon NOES: None
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ABSTENTIONS: None
ABSENT: Kaufman, LeGrand Chair Little thanked Commissioners for their support, promised to do her best as Chair, and appreciated Vice Chair Greer's leadership and service as Chair during the past year. IV. NOTICE TO THE PUBLIC V. PUBLIC COMMENTS Jim Mosher was puzzled by the March 2020 meeting Minutes appearing on the Consent Calendar when the June meeting Minutes indicate they were approved unanimously. Administrative Support Specialist Jacome explained that the February 2020 Minutes rather than the March Minutes were reviewed during the June meeting; therefore, the
March Minutes were placed on the agenda for this meeting. VI. CONSENT CALENDAR
A. Approval of Minutes of the City Arts Commission March 12, 2020 Regular Meeting and June 24, 2020 Special Meeting
1. Draft of 03/12/2020 Meeting Minutes Vice Chair Greer requested Jim Mosher’s comments on page 3 be noted as public comment. Motion made by Vice Chair Greer, seconded by Commissioner Baker, and carried (5-0-0-2) to approve the Minutes of the March 12, 2020 City Arts Commission meeting as amended. AYES: Little, Greer, Flanagan, Baker, Simon
NOES: None ABSTENTIONS: None ABSENT: Kaufman, LeGrand
2. Draft of 06/24/2020 Special Meeting Minutes
Commissioner Simon indicated the date of the minutes in Agenda Item V.A.1 should be February 13, 2020, as just discussed. Vice Chair Greer clarified her comments in Agenda Item V.B.2 as the City Arts Commission typically expends all funding budgeted for programming during the fiscal year. Motion made by Vice Chair Greer, seconded by Commissioner Flanagan, and carried (5-0-0-2) to approve the Minutes of the June 24, 2020 City Arts Commission meeting, as amended.
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AYES: Little, Greer, Flanagan, Baker, Simon
NOES: None ABSTENTIONS: None ABSENT: Kaufman, LeGrand In reply to Chair Little’s inquiry, Administrative Support Technician Jacome indicated the final approved Minutes are posted to the archive. She would need to verify with the City Clerk whether revisions to Minutes could be highlighted in the approved Minutes. B. Consent Calendar Items 3. Financial Report – Review of financial information Library Services Director Hetherton reported the financial information provided to Commissioners pertains to June 2020 and reflects ending balances for the fiscal year.
The packet for the next meeting will include budget information for Fiscal Year (FY) 2020-2021 and the first expenditures of the fiscal year. Most budget categories show large surpluses, and those funds will return to the General Fund.
At Vice Chair Greer’s request, Library Services Director Hetherton advised that the FY 2020-2021 budget is similar to the FY 2019-20 budget. The main differences are a
$10,000 reduction in Cultural Arts Grants funding and a $1,000 reduction in Professional Services funding. 4. Cultural Arts Activities – Monthly review of cultural arts activities from the
Library Administrative Office for upcoming Library and City arts events and services Library Services Director Hetherton indicated staff received the first reimbursement check from the California Department of Parks and Recreation for Phase V of the Sculpture Exhibition. Phase V has been installed and looks great. Artist Danette Landry submitted a sculpture that was not Link of Humanity, the sculpture approved by the Council.
Unfortunately, the artist has loaned Link of Humanity to another city. Staff selected
Primemover from the list of alternate sculptures to replace Link of Humanity because they are similar in size, scope and material.. Primemover will be installed on July 31, 2020.
Karl Unnasch contacted staff and requested permission to postpone the de-installation of
Burnt Matchstick to September or October due to concerns about COVID-19. Staff agreed to the request. The contract will likely have to be amended to reflect the change.
Vice Chair Greer related that she has toured Phase V of the Sculpture Garden, and it looks fantastic. Arts Orange County (ArtsOC) did a great job siting and installing the sculptures. In response to Commissioner Flanagan's question, Library Services Director Hetherton reported the MyNB app is being updated with Phase V sculptures and should be ready fairly soon. Motion made by Vice Chair Greer, seconded by Commissioner Simon, and carried (5-0-0-2) to approve the Consent Calendar.
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AYES: Little, Greer, Flanagan, Baker, Simon
NOES: None ABSTENTIONS: None ABSENT: Kaufman, LeGrand VII. CURRENT BUSINESS A. Items for Review and Possible Action 5. Newport Beach Art Exhibition Date Change - Staff recommends that the
City Arts Commission postpone the Newport Beach Art Exhibition until
June 2021. Library Services Director Hetherton advised that the Newport Beach Art Exhibition will need to be postponed given State and County restrictions for large gatherings. He
recommended rescheduling it to June 2021 because it is regularly held in June and funds have been allocated from the FY 2020-2021 budget.
Chair Little proposed June 26, 2021 for the Newport Beach Art Exhibition. Library Services Director Hetherton indicated June 26, 2021 is a suitable date subject to
availability of the Community Room. Motion made by Commissioner Simon, seconded by Commissioner Flanagan, and carried (5-0-0-2) to approve postponing the Newport Beach Art Exhibition to June 26, 2021, contingent upon availability of the Community Room. AYES: Little, Greer, Flanagan, Baker, Simon, NOES: None ABSTENTIONS: None ABSENT: Kaufman, LeGrand 6. Sculpture Exhibition in Civic Center Park - Phase VI - Staff
recommends that the City Arts Commission request City Council to approve a contract with Arts Orange County for project management of
Phase VI of the Sculpture Exhibition on Civic Center Park for a total amount
not to exceed $91,436. Library Services Director Hetherton related that the contract with ArtsOC for Phase VI is identical to the prior contract and includes installation and project management costs. All expenses will be reimbursed by the California Department of Parks and Recreation grant such that General Fund monies will not be needed to complete Phase VI. As in previous phases, public engagement will be emphasized, and the City Arts Commission will select the pieces. Two meetings will be dedicated to the presentation of the sculptures, and the public can participate in an online survey. If the contract is approved, the call for artists will be issued in September and remain open for about three months. With the call for artists remaining open for longer than in prior years, ArtsOC anticipates receiving more submissions and a better selection of artwork. ArtsOC has been a solid partner for staff and the City Arts Commission.
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In response to Vice Chair Greer's question, Library Services Director Hetherton explained
that honoraria will be capped at $5,000 to prevent a budget deficit. The maximum honorarium for Phase V was also $5,000. In answer to Commissioner Simon’s inquiry, Library Services Director Hetherton indicated artists receive the first half of their honoraria upon installation and the second half upon de-installation. If staff finds damage or vandalism to the artwork while it is in Civic Center Park, they will contact the artist to arrange repairs . The artist will either repair the piece himself or hire a contractor. In reply to Vice Chair Greer's query, Library Services Director Hetherton stated $15,000 was deducted from the total grant amount as an administrative fee, leaving $485,000 to
reimburse the General Fund. Expenses for opening day celebrations can be reimbursed from the grant.
Jim Mosher noted a typographical error in the staff report in that Phase VI will be de-installed in June or July 2023. The Sculpture Garden webpage should be updated to indicate the installation of Phase V and the substitution of Primemover for Link of
Humanity. Library Services Director Hetherton reiterated that an update of the website should be complete soon. Motion made by Vice Chair Greer, seconded by Commissioner Simon, and carried (5-0-0-2) to request the City Council approve a contract with Arts Orange County for project management of Phase VI of the Sculpture Exhibition in Civic Center Park for a total amount not to exceed $91,436. AYES: Little, Greer, Flanagan, Baker, Simon
NOES: None ABSTENTIONS: None ABSENT: Kaufman, LeGrand
7. Goals and Objectives for Fiscal Year 2020-21 – Commission Chair will lead a discussion concerning goals and objectives for Fiscal Year 2020-21.
Chair Little announced six goals and objectives for FY 2020-2021: (1) alignment of the Newport Beach City Arts Commission and the Newport Beach Arts Foundation for future funding; (2) publicity and marketing to increase community engagement with programming and events provided by the City Arts Commission; (3) increase the visibility of Sculpture Garden Phases IV, V, and VI for the local and nearby communities; (4) form a speakers bureau of Commissioners to share the City Arts Commission's visual and cultural arts programming with local clubs and organizations; (5) encourage youth engagement with the City Arts Commission's programs and events; and (6) brainstorm ways to increase the quality of artists for the Newport Beach Art Exhibition. Commissioners may email her with additional goals and objectives prior to July 31, 2020. She will schedule a study
session prior to the start of the next meeting to discuss the goals and objectives. 8. Ad Hoc Subcommittee Appointments - Commission Chair will appoint
ad hoc subcommittees
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Chair Little reported she will email a list of ad hoc subcommittees to Commissioners on July 17, 2020, and asked Commissioners to provide her with their preferences for ad hoc subcommittee assignments within a week. Rather than forming an ad hoc subcommittee for concerts, the City Arts Commission as a whole will discuss and select bands for concerts. The Chair and Vice Chair will continue to form the Sculpture Exhibition in Civic Center Park Ad Hoc Subcommittee. Vice Chair Greer commended Chair Little for allowing all Commissioners to participate in the concert selection. Jim Mosher suggested Chair Little include in her email the goal of each ad hoc
subcommittee's work and a timeframe for each ad hoc subcommittee to present its work and recommendations to the City Arts Commission. .
Vice Chair Greer noted the City Arts Commission has developed a template for its goals, objectives, vision, and volunteer needs. B. Monthly Reports 9. Newport Beach Art Exhibition Ad Hoc Subcommittee
See Item VII.A.5. 10. Sculpture Exhibition in Civic Center Park Phases V and VI Development Ad Hoc Subcommittee No report 11. Community Arts Survey Ad Hoc Subcommittee Chair Little appointed Commissioner Simon to the Community Arts Survey Ad Hoc Subcommittee along with herself and Vice Chair Greer. 12. Local History Ad Hoc Subcommittee
Chair Little advised that the subcommittee has not met. VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Vice Chair Little requested agenda items for the Community Arts Survey, a report from ArtsOC if the Council approves its contract, ad hoc subcommittee appointments, a study session for FY 2020-2021 goals and objectives, and a Sculpture Garden Phase V private luncheon. Vice Chair Greer requested an agenda item to discuss the role of the City Arts Commission in historical and cultural preservation.
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IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher suggested Chair Little prepare a list of Commissioners' proposed goals and objectives and distribute it in the packet so that Commissioners and the public can review it prior to the study session. Commissioners may be interested in reviewing the Arts and Culture Master Plan, which can be found on the City website. X. ADJOURNMENT – 6:01 P.M. Chair Little adjourned the meeting at 6:01 p.m.
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As of June 30, 2020
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/03 Triskelion Event Services 2,740.00 57,760.00 Smith (sound)
07/03 Michael Patrick Wallace 3,250.00 54,510.00 Smith country band (COTG)
07/16 Triskelion Event Services 2,740.00 51,770.00 Queen Nation (sound)
07/26 David Hewitt 3,500.00 48,270.00 Queen Nation (COTG)
07/31 Got Print 168.76 48,101.24 Marketing-Concert at Marina Park
08/23 Jason Weeks 3,500.00 44,601.24 Flashback Heart Attack (COTG)
08/30 Triskelion Event Services 2,740.00 41,861.24 Flashback Heart Attack (sound)
08/30 Jason Lohrke 3,500.00 38,361.24 Neil Diamond Tribute (COTG)
08/31 Smart Levels Media 489.16 37,872.08 Sherman Library exhibition prints
08/31 Got Print 127.63 37,744.45 Marketing-Sept concert banner
08/31 Got Print 258.99 37,485.46 Marketing-Marina Park banner
09/13 Triskelion Event Services 3,565.00 33,920.46 Neil Diamond Tribute (sound)
09/20 Los Angeles Times 275.00 33,645.46 Marketing - Neil Diamond (COTG)
09/20 Karl Unnasch 500.00 33,145.46 Ph 3 extension "Burnt Matchstick"
09/27 Sue Quinlan 500.00 32,645.46 Ph 3 extension "Cultural Pedestr"
09/27 Cynthia DeBold 500.00 32,145.46 Ph 3 extension "Life is a Balanci"
09/27 David Boyer 500.00 31,645.46 Ph 3 extension "Getting Your Be"
09/30 Image360 50.66 31,594.80 Replacement plaque "Pinnacle"
10/30 Lyons Security 177.04 31,417.76 Flashback Heart Attack (security)
10/11 Signature Party Rentals 1,805.02 29,612.74 Neil Diamond Tribute (stage)
10/18 Los Angeles Times 827.00 28,785.74 Marketing - Concerts
01/17 Los Angeles Times 250.00 28,535.74 Marketing - Concerts
01/17 Karl Unnasch 500.00 28,035.74 Ph 3 extension "Burnt Matchstick"
06/30 Got Print 438.81 27,596.93 Marketing-Sculpture Phase V
06/30 Got Print 87.23 27,509.70 Marketing-Art Exhibition
06/30 Image360 246.21 27,263.49 Replacements and Ph V plaques
TOTAL 27,263.49
Professional Services 22,376.00
01060603-811008 07/19 Alan Scott 302.50 22,073.50 Art installation (Ed Olen)
07/19 Alliant Insurance 656.00 21,417.50 Insurance Concert at Marina Park
08/23 TAVD Visual Assistant 141.75 21,275.75 Transcription of Minutes (7/19)
08/23 Crown Building Services 825.00 20,450.75 Sphere 112 cleaning
09/20 TAVD Visual Assistant 202.50 20,248.25 Transcription of Minutes (8/19)
09/20 Alan Scott 370.00 19,878.25 Art installation (Sherman Library)
10/18 Page Art 750.00 19,128.25 Appraisal of Burnt Matchstick
10/18 TAVD Visual Assistant 180.00 18,948.25 Transcription of Minutes (9/19)
10/18 Universal Bldg Maintenance 150.00 18,798.25 Janitorial-Concert at Marina Park
10/25 Jeffrey Lanzini 2,435.00 16,363.25 Restoration of samurai sculpture
10/25 Universal Bldg Maintenance 175.00 16,188.25 Janitorial-Art in the Park
11/15 TAVD Visual Assistant 245.25 15,943.00 Transcription of Minutes (10/19)
11/15 Alan Scott 302.50 15,640.50 Art installation (Sherry Marger)
11/22 Crown Building Services 825.00 14,815.50 Sphere 112 cleaning
12/13 TAVD Visual Assistant 247.50 14,568.00 Transcription of Minutes (11/19)
01/03 William McClelland Enterp 870.00 13,698.00 Bronze works maintenance
01/17 Alan Scott 370.00 13,328.00 Art installation (Gail White)
01/24 TAVD Visual Assistant 144.00 13,184.00 Transcription of Minutes (12/19)
02/21 Crown Building Services 825.00 12,359.00 Sphere 112 cleaning
03/20 TAVD Visual Assistant 177.75 12,181.25 Transcription of Minutes(1/20)
03/20 TAVD Visual Assistant 346.50 11,834.75 Transcription of Minutes (2/20)
03/20 Alan Scott 302.50 11,532.25 Art installation (Mendelsohn-Bass)
04/03 AC Pozos Electric 2,400.00 9,132.25 Repair of Burnt Matchstick
04/24 TAVD Visual Assistant 146.25 8,986.00 Transcription of Minutes (3/20)
05/15 Crown Building Services 825.00 8,307.25 Sphere 112 cleaning
06/26 TAVD Visual Assistant 189.00 8,797.00 Transcription of Minutes (6/24)
TOTAL 203.50 8,797.00
FY 2019-20Cultural Arts Division
8/5/2020 1 of 2 13
As of June 30, 2020
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
FY 2019-20Cultural Arts Division
City Grants 40,000.00
01060603-821006 11/22 Baroque Music Festival CdM 4,000.00 36,000.00 FY 2019/20 Cultural Arts Grant
11/22 Kontrapunktus 2,000.00 34,000.00 FY 2019/20 Cultural Arts Grant
11/22 Balboa Island Imp Assoc 2,500.00 31,500.00 FY 2019/20 Cultural Arts Grant
11/22 Chuck Jones Center for Cre 2,000.00 29,500.00 FY 2019/20 Cultural Arts Grant
12/06 Pacific Symphony 5,000.00 24,500.00 FY 2019/20 Cultural Arts Grant
12/20 Newport El School Found 500.00 24,000.00 FY 2019/20 Cultural Arts Grant
01/10 Philharmonic Society of OC 5,000.00 19,000.00 FY 2019/20 Cultural Arts Grant
01/10 The Laguna Playhouse 5,000.00 14,000.00 FY 2019/20 Cultural Arts Grant
02/21 South Coast Repertory 5,000.00 9,000.00 FY 2019/20 Cultural Arts Grant
TOTAL 9,000.00
Sculpture Garden (III/IV) 58,818.34
(Contract Art Services)09/20 Oleg Lobykin 3,000.00 55,818.34 "No Swimming" honorarium (2/2)
01060603-811054 09/20 Steven Rieman 1,641.00 54,177.34 "Flight" honorarium (2/2)
09/27 Patricia Vader 3,000.00 51,177.34 "Cosmic Glints" honorarium (2/2)
09/27 John Merigian 2,133.50 49,043.84 "Be Still and Know" honorar. (2/2)
12/20 Arts Orange County 6,924.60 42,119.24 Phase IV partial de-installation
02/14 David Boyer 1,675.00 40,444.24 "Getting Your Bearings" hnr.(2/2)
02/14 Cynthia DeBold 2,250.00 38,194.24 "Life Is A Balancing" honor. (2/2)
02/14 Sue Quinlan 3,000.00 35,194.24 "Cultural Pedestrians" honor (2/2)
02/14 Arts Orange County 6,924.60 28,269.64 Phase IV partial de-installation
TOTAL 28,269.64
Sculpture Garden (Ph V) 141,436.00
01060603-811059 11/22 Arts Orange County 3,750.00 137,686.00 Phase V management (1/8)
01/10 Arts Orange County 3,750.00 133,936.00 Phase V management (2/8)
02/07 Arts Orange County 3,750.00 130,186.00 Phase V management (3/8)
03/06 Arts Orange County 3,750.00 126,436.00 Phase V management (4/8)
04/17 Arts Orange County 3,750.00 122,686.00 Phase V management (5/8)
06/12 Arts Orange County 3,750.00 118,936.00 Phase V management (6/8)
06/26 Arts Orange County 3,750.00 115,186.00 Phase V management (7/8)
TOTAL 115,186.00
8/5/2020 2 of 2 14
As of July 31, 2020
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/24 Restoration Artechs Inc.5,315.00 55,185.00 Marine monument restoration
TOTAL 55,185.00
Professional Services 15,954.00
01060603-811008 07/31 Hector Dominguez 3,350.00 12,604.00 "Metalfor" restoration (deposit)
07/31 Jose Martinez 398.75 12,205.25 "Sunset Years" bench restoration
TOTAL 12,205.25
City Grants 30,000.00
01060603-821006
TOTAL 30,000.00
Sculpture Garden (III/IV) 58,818.34
(Contract Art Services)07/24 Karl Unnasch 3,000.00 55,818.34 "Burnt Matchstick" honorarium (2/2)
01060603-811054
TOTAL 55,818.34
Sculpture Garden (Ph V) 141,436.00
01060603-811059 07/01 Roger Heitzman 2,075.00 139,361.00 "Cosmo" honorarium (1/2)
07/01 Dominic Panziera 3,000.00 136,361.00 "Individuality n.1" honorarium (1/2)
07/01 Curt Brill 3,000.00 133,361.00 "Seated Diana" honorarium (1/2)
07/01 Andra Broekelschen 1,100.00 132,261.00 "Window to the Sea" honor. (1/2)
07/01 Nancy Mooslin 1,750.00 130,511.00 "Fractured Peace" honor. (1/2)
07/01 Joe Sackett 3,000.00 127,511.00 "Dude Ascending" honor. (1/2)
07/01 Patricia Vader 3,000.00 124,511.00 "Unbearable Lightn." honor. (1/2)
07/01 Ronald Whitacre 2,250.00 122,261.00 "Marble Shooter" honorarium (1/2)
07/01 Monica B. Wyatt 3,000.00 119,261.00 "I'm Listening" honorarium (1/2)
07/31 Grant Irish 2,000.00 117,261.00 "Primemover" honorarium (1/2)
TOTAL 117,261.00
FY 2020-21Cultural Arts Division
8/5/2020 1 of 1
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Cultural Arts Activities for July 2020
Maintenance:
The Marine 1/1 Memorial Sculpture at Castaways Park, on 700 Dover Drive, was cleaned and polished.
The bench that is part of the installation for the Sunset Years sculpture on
Balboa Island, at South Bay Front and Turquoise Avenue, was stripped and
refinished. The bronze piece itself will be maintained in August.
Metalfor was scheduled for deinstallation and restoration on Wednesday,
July 29. Staff has arranged to store the piece until the City Arts Commission
determines a permanent site for the piece.
Sculpture Exhibition Phase V update:
Primemover by Grant Irish, which replaces Link of Humanity in the
exhibition, was scheduled for installation on July 31.
Plans are being made to relocate Dude Ascending due to concerns from the
community about its impact on the view plane and as a potential distraction
to drivers on MacArthur Boulevard.
Sculpture Exhibition Phase VI update:
At the July 28 meeting, City Council approved the contract with Arts Orange
County for project management of Phase VI of the Sculpture Exhibition in
Civic Center Park.
The call for entry will commence in early September.
16
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Ad Hoc Subcommittee Appointments
DISCUSSION:
An ad hoc subcommittee is a temporary advisory committee composed solely of less than a quorum of
the City Arts Commission, that serves a limited or single purpose, that is not perpetual, and that will be
dissolved once its specific task is completed. Ad hoc subcommittees are not required to meet in public,
are not subject to the Brown Act, and their meeting schedule is not fixed by a legislative body.
Unless all these requirements are satisfied, it is a standing committee and subject to the Brown Act.
The Chair of the City Arts Commission appoints ad hoc subcommittees to address a specific task and
bring a recommendation to the entire City Arts Commission for approval in a public meeting. These
appointments typically occur at the beginning of the new fiscal year, after new officers are elected, but
committees should be appointed on an as needed basis.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
17
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Public Art Survey
RECOMMENDATION:
With input from the City Arts Commission, staff recommends that the City Arts Commission approve a
truncated public art survey to capture basic information from residents and guests concerning art in the
community. The truncated survey will direct respondents to a more detailed online survey.
DISCUSSION:
The Public Art Survey as presented to the City Arts Commission is comprised of approximately 28
questions, most likely requiring the average respondent about 20-30 minutes to thoughtfully complete
it. It can be argued that many people will give up and not spend that amount of time on the process.
Commissioner Simon suggested that staff create a quick fill-in survey in the form of a rack card to gather
basic information, request the respondent’s email, with a question asking them if they wish to complete
a more comprehensive survey online. An incentive for completing the on-line survey (e.g. a $50 gift card
to Barnes & Noble or to Starbucks – based on a drawing of all the people that complete the survey) can
be integrated into the survey.
This quick survey can be handed out at events (such as the Newport Beach Art Exhibition, Sculpture
Garden Phase V, Concerts, when they resume, placed in materials circulated from the Library, etc.)
The truncated survey should include the following questions:
1. Have you gone to see public art in Newport Beach or another city?
o YES
o NO
2. What’s your relationship to public art?
o I make it
o I like it
o I am neutral
o I don’t like it
3. Where do you want to see public art?
o the beach
o parks
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o in or near private businesses
o my neighborhood
o unexpected places
o Other (please specify)
4. What public art would you most enjoy? (please choose three)
o earthworks
o street art/functional art
o sculpture
o performance art
o design
o music/sound
o murals
o theater
o dance
o projections
o digital installations
o Other (please specify)
5.What types of public art would you favor? (please choose three)
o Murals on buildings, bridges, and highway underpasses.
o Free standing sculpture.
o Statues or monuments.
o Fountains.
We have a more comprehensive Arts Survey we would like you to complete on-line. Please provide
your email address below and we’ll send you a link to the survey. When you complete the Arts Survey
you will be entered in a drawing for a $50 Gift Card for either Amazon or Starbucks.
Email address: _______________________________________
The truncated survey will be presented in both print and online formats (ATTACHMENT A). The more
comprehensive online survey is attached (ATTACHMENT B).
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item). D
ATTACHMENT A – Survey Rack Card Draft
ATTACHMENT B – Online Survey Draft
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The City Arts Commission appreciates your input in the
following short survey.
1. Have you gone to see public art in Newport Beach or
another city?
YES NO
2. What is the role of public art? (Check all that apply.)
Beautify Inspire creativity
Tourism Social change
Support artists Economic development
Community development
Create neighborhood identity
3. What’s your relationship to public art?
I make it I like it
I am neutral I don’t like it
4. Where do you want to see public art? (Check all that apply.)
Beach Parks
In or near private businesses
My neighborhood
Unexpected places
Other (please specify) ______________________
5. In what type of buildings or settings would you most like to
experience art? (Check all that apply.)
Libraries Police & fire stations
Civic Center Parks/community centers
Other (please specify) ______________________
6. What public art would you most enjoy? (Check all that apply.)
Earthworks Street art/functional art
Sculpture Performance art
Design Music/sound
Murals Theater
Dance Projections
Digital installations
We have a more comprehensive Art Survey that
we would like you to complete online. When
you complete the online Art Survey you will be
entered in a drawing for a $50 Amazon Gift Card.
Please provide your email address below and
we’ll send you a link to the survey.
Email address: _______________________________________
PUBLIC ART
SURVEY
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NEWPORT BEACH
Arts
Public Art
Art Exhibits
Concerts
Dance
Theatre
NEWPORT BEACH CULTURAL ARTS
1000 Avocado Ave, Newport Beach
newportbeachca.gov/culturalarts
arts@newportbeachca.gov 21
ATTACHMENT B
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