HomeMy WebLinkAbout09 - Bison Avenue, San Joaquin Hills Road and San Nicolas Drive Pavement Rehabilitation — NOCQ �EwPpRT
CITY OF
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<,FORN'P City Council Staff Report
August 25, 2020
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Bison Avenue, San Joaquin Hills Road and San Nicolas Drive
Pavement Rehabilitation — Notice of Completion for Contract No.
7433-2 (19R21)
On November 19, 2019, City Council awarded Contract No. 7433-2 for the Bison Avenue,
San Joaquin Hills Road and San Nicolas Drive Pavement Rehabilitation project to R.J.
Noble Company, Inc. The work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
The adopted budget included sufficient funding for this contract. The construction
contract was expensed from the following accounts within the budget:
Account Description
Measure M Fair Share
SB 1 RMRA
CalRecycle Grant
Account Number
12201-980000-19R21
12601-980000-19R21
13501-980000-19R02
Amount
$ 1,112,317.66
$ 1,414,600.00
$ 71,690.00
Total: $ 2,598,607.66
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Bison Avenue, San Joaquin Hills Road and San Nicolas Drive Pavement Rehabilitation
— Notice of Completion for Contract No. 7433-2 (19R21)
August 25, 2020
Page 2
The City was also successful in obtaining grant funding to pay for a portion of the paving
material under the CalRecycle Rubberized Pavement Grant Program (Program). This
Program promotes the use of rubberized asphalt concrete made from recycled waste tires
generated in California. The Program aims to decrease the adverse environmental
impacts created by disposing and stockpiling waste tires. Through the Program, the City
will be reimbursed $10/ton of rubberized asphalt concrete used on this project. The total
amount of grant funding from this Program is $71,690.00 for this contract.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$2,681,325.00
$2,598,607.66
10% or less
-3.1%
-3.8%
+0.7%
Allowed Contract Time +
120
Actual Time
+7
Approved Extensions (days) =
Under (-) or Over (+)
This project included mobilization, traffic control, survey monument restoration, utility
coordination and verification, clearing and grubbing, removal of existing areas of failed
roadway pavement, subgrade preparation, cold milling, grinding of existing asphalt
pavement, construction of asphalt concrete pavement, asphalt rubberized hot mix
pavement, concrete driveway approaches, concrete cross gutter, concrete curb ramps,
concrete curb and gutters, concrete median curbs, minor landscaping and irrigation
repairs, utility adjustments, traffic signage improvements, pavement striping and minor
traffic signal improvements.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
2,681,325.00
Actual Cost of Bid Items Constructed:
$
2,493.381.57
Total Change Orders:
$
105,226.09
Final Contract Cost:
$
2,598,607.66
The final contract cost was $2,598,607.66, which was approximately 3.1 percent lower
than the original bid amount. The project savings was primarily attributed to the field
measured asphalt concrete quantities being lower than estimated.
The change orders for the project included reconstruction of additional concrete sidewalk
and curb and gutter to address damaged concrete along Bison Avenue and San Joaquin
Hills Road. Additionally, staff identified traffic signal infrastructure within the project limits
that needed to be replaced prior to completing the final pavement restoration.
9-2
Bison Avenue, San Joaquin Hills Road and San Nicolas Drive Pavement Rehabilitation
— Notice of Completion for Contract No. 7433-2 (19R21)
August 25, 2020
Page 3
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
1/6/2020
Actual Start of Construction Per Notice to Proceed
1/13/2020
Extended Contract Completion Date Inclusive of Extra Work
7/10/2020
Actual Substantial Construction Completion Date
7/17/2020
The concrete improvements and asphalt paving operation was completed on April 8,
2020. However, the contract time was extended to account for manufacturing delays for
signal equipment caused by the COVID 19 pandemic. Upon receiving the parts in July,
traffic signal modifications were completed in a timely and expeditious manner.
ENVIRONMENTAL REVIEW:
On November 19, 2019, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1, (maintenance
of existing public facilities involving negligible or no expansion of use), of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
9-3
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ATTACHMENT A
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LIMITS OF WORK
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BISON AVE, SJHR AND SAN NICOLAS DR CITY OF NEWPORT BEACH
PAVEMENT REHABILITATION PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7433-1 19R21 8/25/20
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