HomeMy WebLinkAbout07 - City Corporation Yard Re -Roofing Project — NOCQ �EwPpRT
CITY OF
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<,FORN'P City Council Staff Report
August 25, 2020
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer,
tsandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: City Corporation Yard Re -Roofing Project — Notice of Completion
for Contract No. 7719-1 (20F02)
On February 25, 2020, the City Council awarded Contract No. 7719-1, City Corporation
Yard Re -Roofing Project, to San Marino Roofing, Co. Inc. (San Marino) of Orange,
California. The work is now complete and staff requests City Council acceptance and
closeout of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after Notice
of Completion has been recorded in accordance with applicable portions of the Civil
Code -land
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
The adopted budget included sufficient funding for this contract. The construction
contract was expensed from the following account within the budget:
Account Description Account Number Amount
Facilities Maintenance Master 57101-980000-20F02 $ 553,791.98
Plan Program $ 553,791.98
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City Corporation Yard Re -Roofing Project — Notice of Completion for Contract No. 7719-
1 (201`02)
August 25, 2020
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Award
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$ 551,000.00
$ 553,791.98
10% or less
0.5%
-2.9%
3.4%
Allowed Contract Time (days)
69
Actual Time
-11
Under - or Over +
The work necessary for the completion of this contract consisted of removing and
replacing roofing systems; installing vents, scuppers and skylights; and all other work as
specified in the contract documents for Buildings C and D at the Corporation Yard located
at 592 Superior Avenue.
The City Corporation Yard Re -Roofing Project was awarded to San Marino on February
25, 2020 with a Notice to Proceed date of April 20, 2020. The contract has been
completed to the satisfaction of the Public Works Department and Community
Development Department Building Division.
A summary of the contract cost is as follows:
Original Bid Amount:
$
551,000.00
Actual Cost of Bid Items Constructed:
$
535,000.00
Total Change Orders:
$
18,791.98
Final Contract Cost:
$
553,791.98
The final construction cost was less than one percent over the original contract amount.
Two change orders were issued to increase the capacity of the existing scuppers on
Building D and install four new sump drains to promote positive drainage on Building C.
The bid included an allowance for possible roof repair that was not needed as the
underlying roof base material was in satisfactory condition. This allowance was removed
from the contract via a contract quantity reconciliation change order.
A summary of the project schedule milestones is as follows:
Estimated Completion Date per 2020 Baseline Schedule:
Project Award for Construction:
Contract Completion Date with Approved Extensions:
Actual Substantial Construction Completion Date:
July 13, 2020
February 25, 2020
July 28, 2020
July 10, 2020
7-2
City Corporation Yard Re -Roofing Project — Notice of Completion for Contract No. 7719-
1 (20F02)
August 25, 2020
Page 3
ENVIRONMENTAL REVIEW:
On February 25, 2020, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 —Class 1 (rehabilitation of
deteriorated facilities) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because it results in no expansion of an existing use.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B —Building Roofs Replaced
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PROJECT LOCATIONS
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CITY YARD RE -ROOFING PROJECT
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ATTACHMENT B
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CITY YARD RE -ROOFING PROJECT
BUILDING 'CAND 'D'
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7719-1 I 08/25/20
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