HomeMy WebLinkAbout12 - City Hall and Limited Off -Site Holiday Closure from Thursday, December 24, 2020 through Friday, January 1, 2021Q �EwPpRT
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<,FORN'P City Council Staff Report
September 8, 2020
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Grace K. Leung, City Manager - 949-644-3001,
gleung@newportbeachca.gov
PREPARED BY: Barbara J. Salvini, Human Resources Director — 949-644-3259
bsalvini@newportbeachca.gov
TITLE: City Hall and Limited Off -Site Holiday Closure from Thursday,
December 24, 2020 through Friday, January 1, 2021
ABSTRACT:
The City Manager's Office proposes the City Council approve a holiday closure from
Thursday, December 24, 2020 through Friday, January 1, 2021.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
and
b) Approve closing the Civic Center and providing limited services at off-site facilities
from Thursday, December 24, 2020 through Friday, January 1, 2021. All facilities
would reopen on Monday, January 4, 2021. The proposed closure does not apply to
public safety services or emergency on-call functions.
FUNDING REQUIREMENTS:
There is no funding requirement related to this item. The reduced operating hours over
the entire holiday period will provide savings for utilities and fuel use and will lower the
City's liability for accrued employee leave time.
DISCUSSION:
The City has participated in a holiday closure for the last eleven (11) years. The only
exception was in 2012 when City Hall relocated to its current location. This year, the City
proposes a holiday closure from Thursday, December 24, 2020 through Friday,
January 1, 2021, with City Hall reopening Monday, January 4, 2021. During the closure,
essential services will continue operating to meet the community's needs, including
police, fire and emergency medical, lifeguard, utilities, harbor, facilities maintenance and
library services.
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Historically, service demands are low the week between Christmas and New Year's Day.
This provides an opportunity to perform annual facility maintenance and repairs to the
Civic Center without noise and disruption. During the closure, the City schedules carpet
cleaning and repair, patching and painting of the structure and facilities, steam cleaning
of the sidewalks and parking structure and any maintenance or needed repairs. The
closure provides the time required to complete the maintenance before foot traffic
resumes. Additionally, the City realizes cost savings in the form of reduced utilities and
fuel use and lower employer -paid leave liability since employees are required to use
personal leave time for a portion of the closure.
If the proposed closure is not approved, the Civic Center complex and other facilities
would be closed in observance of the holidays as follows:
• Thursday, December 24, 2020 (close at 12 p.m. in observance of Christmas Eve)
• Friday, December 25, 2020 (all day in observance of Christmas Day)
• Thursday, December 31, 2020 (close at 12 p.m. in observance of New Year's Eve)
• Friday, January 1, 2021 (all day in observance of New Year's Day)
Under the proposed closure, the Civic Center complex and other City facilities would be
closed:
• Thursday, December 24, 2020 (all day) through Friday, January 1, 2021 (all day)
Attached is a list of the proposed hours of operation (Attachment A) for each department.
Appropriate security and accountability measures will be in place for employees serving
in positions which require them to work during the proposed closure.
The City's bargaining unit representatives agree with the proposed closure. It is
understood that employees will be required to use their own leave time for the days not
covered by paid holidays.
If approved by the City Council, communication regarding the holiday closure will be
coordinated by the City Manager's Office and the City Clerk's Office. The community will
receive notice of the closure through signage at impacted facilities, press releases, NBTV,
social media and the City's website.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
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NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Proposed Hours of Operation for City Facilities
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ATTACHMENT A
DEPARTMENT HOURS OF OPERATION FOR CIVIC CENTER AND CITY FACILITIES
Closure: Thursday, December 24, 2020 through Friday, January 1, 2021
DEPARTMENT
HOURS OF OPERATION DURING PROPOSED CLOSURE
City Manager's Office
Closed to the public
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City Attorney's Office
Closed to the public
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City Clerk's Office
Closed to the public
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Community Development
Closed to the public; inspections on a limited basis; Code Enforcement on-call
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Finance
Closed to the public
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Fire
Open - all fire services and command staff; Administrative Office closed
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Harbor
Thurs, December 24, open 8 a.m. - 12 p.m.
Fri, December 25, closed
Sat, December 26 - Thurs, December 31, open 8 a.m. - 5 p.m.
Fri, January 1, 2021, closed
Human Resources
Closed to the public; Risk Management on-call
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Library
If the library is still closed to the public as a result of COVID-19 restrictions, the
hours provided below will apply to curbside service.
Thurs, December 24, open 9 a.m. - 1 p.m. (all branches)
Fri, December 25, closed (all branches)
Sat, December 26, open 9 a.m. - 6 p.m., Central only. All other branches closed.
Sun, December 27, open 12 p.m. - 5 p.m. (Balboa and CdM closed)
Mon, December 28, - Wed, December 30, open 9 a.m. - 6 p.m. *Exception:
Balboa Branch, Mon, December 28, and Wed, December 30, open 9 a.m. - 9 p.m.
Thurs, December 31, open 9 a.m. -1 p.m. (all branches)
Fri, January 1, 2021, closed (all branches)
Police Open - all services
Public Works Closed to the public; certain field inspectors available
(Civic Center)
Public Works Thurs, December 24, open until 11 a.m.
(Municipal Operations) Fri, December 25, closed
Sat, December 26, and Sun, December 27, closed (regular schedule)
Mon, December 28 - Wed, December 30, open regular schedule
Thurs, December 31, open until 11 a.m.
Fri, January 1, 2021, closed
*assigned staff on-call
Recreation & Senior Closed to the public; OASIS Fitness Center- limited hours (if open); Park Patrol -
Services regular hours
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Utilities Thurs, December 24, and Fri, December 25, closed
Sat, December 26, and Sun, December 27, closed (regular schedule)
Mon, December 28, - Wed, December 30, open regular hours
Thurs, December 31, and Fri, January 1, 2021, closed
*assigned staff on-call
*The hours of operation do not reflect closures which may be in effect due to the COVID-19 pandemic.
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