HomeMy WebLinkAbout07 - FY 2019-20 Streetlight Improvement Project (Eastbluff) — Award of Contract No. 7661-2 (20V02)Q �EwPpRT
CITY OF
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z NEWPORT BEACH
<,FORN'P City Council Staff Report
September 8, 2020
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer,
tandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: FY 2019-20 Streetlight Improvement Project (Eastbluff) — Award of
Contract No. 7661-2 (20V02)
ABSTRACT:
Staff has now received construction bids for the FY 2019-20 Streetlight Improvement
Project (Eastbluff) and recommends City Council award the construction contract to
International Line Builders, Inc. (ILB) of Corona, California.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c) (replacement of existing facilities involving negligible
expansion of capacity) of the CEQA Guidelines, because this project has no potential
to have a significant effect on the environment;
b) Approve the project drawings and specifications;
c) Relieve Alfaro Communications Construction, Inc. (ACCT) of their bid;
d) Award Contract No. 7661-2 to International Line Builders, Inc. for the total bid price of
$723,858 (base bid plus additive bid items), and authorize the Mayor and City Clerk
to execute the contract; and
e) Establish and encumber a $74,142 (approximately 10 percent) contingency amount
to cover the cost of unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
The adopted FY 2020-21 Capital Improvement Program budget includes sufficient
funding for the award of this contract. Project funding will be expensed from the following
account:
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FY 2019-20 Streetlight Improvement Project (Eastbluff) —
Award of Contract No. 7661-2 (20V02)
September 8, 2020
Page 2
Account Description Account Number Amount
General Fund 01201927-980000-17V02 $ 64,754
Neighborhood Enhancement 53601-980000-20V02 $ 735,246
Total: $ 800,000
Proposed project funding uses are as follows:
Vendor
Purpose
TOTAL BASE BID AMOUNT
Amount
ILB
Construction Contract
$
723,858
ILB
Construction Contingency
$
74,142
Various
Incidentals, Printing
$
2,000
Asplundh Construction Corp.
$
Total: $
800,000
BACKGROUND:
The City owns and maintains over 7,200 streetlights. This project continues the City's
Streetlight Replacement Master Plan and replaces three old high voltage series circuits
with medium voltage parallel circuits and new LED streetlights within the Eastbluff area.
The new circuits provide better streetlight reliability and more energy efficiency.
DISCUSSION:
On June 16, 2020, at 10 a.m. the City Clerk opened and read the following electronic bids
for this project:
*Bid Withdrawn
A review of the bid package submitted by ACCT, the apparent low bidder, raised concerns
regarding their ability to deliver the project. On August 26, 2020, following staff's
discussion with ACCI regarding these concerns, ACCI requested to withdraw their bid
(Attachment B). Staff recommends that Council accept ACCI's bid withdrawal.
The bid amount submitted by the second low bidder, ILB, is eight percent below the
Engineer's Estimate of $786,000. ILB possesses a California General Engineering "A"
Contractors License, as required by the project specifications, and has satisfactorily
completed similar projects for other local agencies.
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BIDDER
TOTAL BASE BID AMOUNT
Low*
Alfaro Communications Construction, Inc.
$
668,253.00
2
International Line Builder's, Inc.
$
723,858.00
3
California Professional Engineering, Inc.
$
752,610.00
4
Asplundh Construction Corp.
$
776,366.00
5
Select Electric, Inc.
$
815,876.00
6
Elecnor Belco Electric, Inc.
$
828,880.00
7
Calpromax Engineering, Inc.
$
846,695.00
8
DBX, Inc.
$
974,537.00
9
Crosstown Electrical & Data, Inc.
$
1,093,228.00
*Bid Withdrawn
A review of the bid package submitted by ACCT, the apparent low bidder, raised concerns
regarding their ability to deliver the project. On August 26, 2020, following staff's
discussion with ACCI regarding these concerns, ACCI requested to withdraw their bid
(Attachment B). Staff recommends that Council accept ACCI's bid withdrawal.
The bid amount submitted by the second low bidder, ILB, is eight percent below the
Engineer's Estimate of $786,000. ILB possesses a California General Engineering "A"
Contractors License, as required by the project specifications, and has satisfactorily
completed similar projects for other local agencies.
7-2
FY 2019-20 Streetlight Improvement Project (Eastbluff) —
Award of Contract No. 7661-2 (20V02)
September 8, 2020
Page 3
The work necessary for the completion of this contract consists of removing and replacing
old conduits, wires, pull boxes and streetlight heads; installing new pull boxes per City
standard, installing LED streetlight lamps, and five (5) new service cabinets. This project
upgrades the circuits along Vista del Oro between Vista Del Sol and Eastbluff Drive and
the residential streets enveloped by Eastbluff Drive and Jamboree Road.
Pursuant to the project specifications, ILB is allotted 120 consecutive working days to
complete the work. Liquidated damages in the amount of $1,000 per working day will be
assessed in case of tardy completion.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (replacement of existing
facilities involving negligible expansion of capacity) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant
effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — ACCI's Bid Withdrawal Letter Dated August 26, 2020
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FY 2019-20 STREETLIGHT
IMPROVEMENT PROJECT (EASTBLUFF)
LOCATION MAP
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Attachment �
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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August 26, 2020
VIA U.S. AND ELECTRONIC MAIL
Mr. Tom Sandefur, P.E.
Assistant City Engineer
City of Newport Beach
100 Civic Center Drive
Newport Beach, California 92660
tsandefur@newportbeachca.gov
ATTACHMENT B
Physical Address: 15614 S. Atlantic Ave. Compton CA 90221
Re: Newport Beach Streetlight Improvement Project
Contract No. 7661-2
Dear Mr. Sandefur
Office: (310) 669-8949
Fax: (310) 669-8970
Pursuant to our agreement with the City of Newport ("City"), Alfaro Communications
Construction, Inc. ("ACCT")' (1 rescinds its pending request to the City under the Public
Records Act; ander requests # withdraw its bid for the above -referenced project ("Project'
Hugo Al
Alfaro
Inc.
cc: City of Newport (via email only)
Attn: Joseph Meeks, Esq.
Mr. Jim Houlihan, City Engineer
Finch, Thornton & Baird, LLP (via email only)
Attn: Dustin R. Jones, Esq.
Thomas F. Feerick Jr., Esq.
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