HomeMy WebLinkAbout04 - Newport Pier Area Water Main Replacement - NOC for Contract No. 7631-2 (20W11)Q �EwPpRT
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<,FORN'P City Council Staff Report
April 13, 2021
Agenda Item No. 4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer,
msinacori@newportbeachca.gov
PHONE: 949-644-3342
TITLE: Newport Pier Area Water Main Replacement — Notice of Completion
for Contract No. 7631-2 (20W1 1)
ABSTRACT:
On December 10, 2019, the City Council awarded Contract No. 7631-2 for the Newport
Pier Area Water Main Replacement project to Paulus Engineering, Inc. The project
replaced older water mains identified in the Water Master Plan in and around the Newport
Pier area. The work is now complete, and staff requests City Council acceptance and
close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$2,651,674.10
$2,758,796.04
10% or less
4.00%
1.96%
2.04%
Allowed Contract Time +
255
Actual Time
0
Approved Extensions (days) =
Under (-) or Over (+)
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Newport Pier Area Water Main Replacement — Notice of Completion for
Contract No. 7631-2 (20W1 1)
April 13, 2021
Page 2
The Newport Pier Area Water Main Replacement project (Contract No. 7631-2) replaced
older cast iron and asbestos cement water mains identified in the Water Master Plan in
and around the Newport Pier Area between 31St Street and 23rd Street, and between
Newport Boulevard and West Ocean Front Alley. This project also included water main
replacement in the West Newport area for four alleys located between 46th Street and
38th Street, and a water main located on Balboa Boulevard between River Avenue and
44th Street. Staff accelerated these master planned water main improvements, as they
needed to be completed earlier than originally planned due to resident -initiated utility
underground improvement projects within the same general area that are now currently
in construction.
The contract specifically provided for the removal of existing deteriorated cast iron and
asbestos cement water mains and installing new PVC pipe, valves, fire hydrants, water
services, pavement restoration, traffic control and other appurtenant work as required by
the contract.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original bid amount: $2,651,674.10
Actual Cost of Bid Items Constructed: $2,477,090.60
Total Change Orders: $281,705.44
Final Contract Cost: $2,758,796.04
After award of this contract and during construction, City staff discovered needed
underground sewer main and storm drain system repairs. The sewer main repairs located
at 215 and 217 28th Street, and 109 25th Street, included replacement of broken pipe tee's
for existing chimneys. The storm drain work located at Balboa Boulevard and 28th Street
included installation of 90 feet of 12 -inch, reinforced concrete pipe to improve drainage in
the area.
Three change orders totaling $281,705 in increased contract cost were approved as part
of the project. The change orders addressed costs for the abovementioned work
including three emergency sewer main point repairs in the West Oceanfront alleys
between 27th Street and 24th Street, additional 8 -inch water main, water services, extra
asphalt concrete for trenches located on Balboa Boulevard, and traffic loop replacement.
The third and final change order provided for asphalt concrete pavement repair work
along Balboa Boulevard between 45th and 46th Street including needed bus pad concrete
replacement.
With the completion of the project, the final contract cost is approximately four percent
above the original bid amount. A summary of the project schedule is as follows:
Estimated Start of Construction per Annual Baseline Schedule January 6, 2020
Actual Start of Construction Per Notice to Proceed January 6, 2020
Extended Contract Completion Date Inclusive of Extra Work March 26, 2020
Actual Substantial Construction Completion Date November 13, 2020
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Newport Pier Area Water Main Replacement — Notice of Completion for
Contract No. 7631-2 (20W1 1)
April 13, 2021
Page 3
The project experienced significant delays due to staffing issues and restrictions related
to the Covid-19 virus pandemic. These issues, plus the additional sewer and storm drain
work, extended the substantial construction completion date to November 13, 2020.
Balboa Boulevard pavement repairs had to be rescheduled due to planned utility
undergrounding work for Balboa Boulevard and Southern California Gas Company (SCG)
system repairs, which delayed the close-out of this contract.
FISCAL IMPACT:
Funds for this construction contract were included within the approved Capital
Improvement Program budget and were expended from the following accounts:
Account Description
Water Capital Dist. & Piping
Water Capital NMP
Water Capital NMP
Alley Lateral Repair
ENVIRONMENTAL REVIEW:
Account Number
70201931-980000-20W1 1
70201932-980000-19W05
70201932-980000-20W 05
7119061-851052
Total
Amount
$ 2,364,119.04
$ 163,610.89
$ 188,632.12
$ 42,434.00
$ 2,758,796.05
On December 10, 2019, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2 (reconstruction
of existing public facilities involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
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The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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