HomeMy WebLinkAbout07 - Balboa Island Drainage Master Plan/Pump Station - Approval of Amendment No. 2Q �EwPpRT
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z NEWPORT BEACH
<,FORN'P City Council Staff Report
April 13, 2021
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Robert Stein, Assistant City Engineer, rstein@newportbeachca.gov
PHONE: 949-644-3322
TITLE: Balboa Island Drainage Master Plan/Pump Station — Approval of
Amendment No. 2 to Pacific Advanced Civil Engineering Inc.
Professional Services Agreement (Project No. 19D11)
ABSTRACT:
Staff requests approval of Amendment No. 2 to the Pacific Advanced Civil Engineering
Inc. (PACE) Professional Services Agreement to prepare environmental documents and
final construction drawings and specifications for a stormwater pump station at the west
end of Balboa Island and storm drain system for the west end of Balboa Island.
RECOMMENDATIONS:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Amendment No. 2 to the Professional Services Agreement with PACE of
Fountain Valley, California, for the Balboa Island Drainage Master Plan/Pump Station
project at a not -to -exceed fee of $798,504.00, and authorize Mayor and City Clerk to
execute the Agreement.
DISCUSSION:
To forestall flooding on Balboa Island during high tides, 25 tide gates currently located at
street ends around the island are manually closed, almost on a daily basis, to prevent bay
water from backing up through storm drains and flowing onto the island streets. If rain is
falling on the island when tide gates are closed, rainwater becomes trapped in the streets.
City staff then mobilize to the island with portable pumps to bail ponded water from the
streets back into the Bay. However, during hard rains, the portable pumps are now
proving only marginally adequate as witnessed during flooding of Balboa Island during
the November 28, 2019 storm.
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Balboa Island Drainage Master Plan/Pump Station Project —
Approval of Amendment No. 2 to the Professional Services Agreement (19D11)
Page 2
Based on current measured rate of sea level rise of 0.4 inches/year along our coast, over
the next 15 years, Bay water surface levels are expected to increase by about 6 inches,
which will result in more frequent and longer closure of tide gates. As future storms are
predicted to produce rainfall at higher intensities, flood risks on Balboa Island will
increase.
Instead of relying on a manually -operated tide gate system and deployment of portable
pumps during storms, a preliminary concept was advanced to build four automated
stormwater pump stations around the island. On July 10, 2018, City awarded a
Professional Services Agreement to PACE for a not -to -exceed fee of $395,300 to provide
(a) engineering and design services for the first storm water pump station and improved
storm drain system, located in the vicinity of Marine Avenue, and (b) preliminary design
for a master drainage plan for Balboa Island. Additional design tasks were subsequently
added under Amendment No. 1 for a fee increase of $35,940. (Approved by City Manager
on July 24, 2019.)
Analysis performed by PACE engineers found it less desirable and more disruptive to site
four pump stations around the island due to the substantial difficulties associated with
constructing pump station discharge outlet pipes near beaches and boats and finding
large enough areas to build pump stations, control cabinets and backup generators. It is
more feasible, and less costly to build a single pump station located at the west end of
the Island on Park Avenue and reconstruct the storm drain system to gravity drain to the
pump station. Further analysis indicated that the pump station would be best located at
the west end of Balboa Island at Park Avenue, the lowest point on the island.
The scope of work for Amendment No. 2 includes preparing complete construction
documents, including CEQA analysis and obtaining permits, for the stormwater pump
station and the storm drain system for the west end of the island (west of Collins Avenue).
The design of the pump station will include the ability to divert low flow, dry weather urban
runoff into the sanitary sewer rather than flowing into the bay as it currently does. The
entire system would be automated and could be operated remotely or locally. The tasks
in Amendment No. 2 would be performed for a not -to -exceed fee of $798,504. Design
and permitting are expected to take 24 months. Construction start is planned for
September 2023.
Construction documents for the new storm drain system on the east end of the island will
be prepared by a different consultant under a future agreement. The future east end
drainage system will tie to the west end system and ultimately all drainage on the island
will flow to the single pump station on the west end of Balboa Island at Park Avenue. The
existing storm drain system with the tide gates will remain operable until the entire Balboa
Island Drainage Master Plan is completed.
FISCAL IMPACT:
The adopted FY 2020-21 Budget includes funding needed for this agreement. It will be
expensed to the Balboa Island Drainage Master Plan/Pump Station project (Project
No. 19D11, Account No. 01201926, Public Works Department).
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Balboa Island Drainage Master Plan/Pump Station Project —
Approval of Amendment No. 2 to the Professional Services Agreement (19D11)
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this (design) action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly. The
construction of the project will require a separate CEQA finding.
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The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Amendment No. 2 to the Professional Services Agreement
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ATTACHMENT B
AMENDMENT NO. TWO TO
PROFESSIONAL SERVICES AGREEMENT
WITH PACIFIC ADVANCED CIVIL ENGINEERING, INC. FOR
DESIGN OF BALBOA ISLAND WEST END PUMP STATION AND DRAINAGE
IMPROVEMENT, COLLINS ISLAND BRIDGE & PUMP STATION AND
UPSTREAM PARK AVENUE DRAIN COLLECTOR
THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT
("Amendment No. Two") is made and entered into as of this 13th day of April, 2021
("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and PACIFIC ADVANCED CIVIL
ENGINEERING, INC., a California corporation ("Consultant"), whose address is 17520
Newhope Street, Suite 200, Fountain Valley, CA 92708, and is made with reference to
the following:
RECITALS
A. On July 10, 2018, City and Consultant entered into a Professional Services
Agreement ("Agreement") for Consultant to provide engineering and design
services for the Marine Avenue Storm Drain Pump Station and Drainage
Improvement Project. ("Project").
B. On June 26, 2019 City and Consultant entered into Amendment No. One to the
Agreement ("Amendment No. One") to reflect additional services not previously
included in the Agreement, and to increase the total compensation.
C. The parties desire to enter into this Amendment No. Two to reflect additional
engineering and design Services for the Collins Island Bridge & Pump Station and
Upstream Park Avenue Drain Collector, not included in the Agreement, as
amended, to extend the term of the Agreement to June 30, 2023, to increase the
total compensation, and update Insurance requirements.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on June 30, 2023, unless terminated earlier as set forth herein."
2. SERVICES TO BE PERFORMED
Exhibit A to the Agreement shall be supplemented to include the Scope of
Services, attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). Exhibit A to the Agreement, Exhibit A to this Amendment No. One and Exhibit
A to Amendment No. Two shall collectively be known as "Exhibit A." The City may elect
to delete certain Services within the Scope of Services at its sole discretion.
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3. COMPENSATION TO CONSULTANT
Exhibit B to the Agreement shall be supplemented to include the Schedule of
Billing Rates, attached hereto as Exhibit B and incorporated herein by reference
("Services" or "Work"). Exhibit B to Amendment No. One and Exhibit B to Amendment
No. Two shall collectively be known as "Exhibit B."
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, shall not exceed One Million Two Hundred
Twenty Nine Thousand Seven Hundred Forty Four Dollars and 00/100
($1,229,744.00), without prior written authorization from City. No billing rate changes
shall be made during the term of this Agreement without the prior written approval of City."
The total amended compensation reflects Consultant's additional compensation
for additional Services to be performed in accordance with this Amendment No. Two,
including all reimbursable items and subconsultant fees, in an amount not to exceed
Seven Hundred Ninety Eight Thousand Five Hundred Four Dollars and 00/100
($798,504.00).
4. INSURANCE
Exhibit C of the Agreement shall be deleted in its entirety and replaced with Exhibit
C, attached hereto and incorporated herein by reference. Any reference to Exhibit C in
the Agreement shall hereafter refer to Exhibit C attached hereto.
5. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
Pacific Advanced Civil Engineering, Inc. .Page 2
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IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: `}�//Zc�z(
By: /& Ate.--- -a-K
Aaron C. Harp
City Attorney
ATTEST:
Date:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Bv:
Brad Avery
Mayor
CONSULTANT: PACIFIC ADVANCED
CIVIL ENGINEERING, INC., a California
corporation
Date:
By:
Cory M. Severson
Chief Executive Officer
Date:
By:
Mark E. Krebs
Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Pacific Advanced Civil Engineering, Inc. Page 3
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EXHIBIT A
SCOPE OF SERVICES
Pacific Advanced Civil Engineering, Inc. Page A-1 7-8
EXHIBIT A
SCOPE OF SERVICES
AMENDMENT NO. 2
Design of Balboa Island Island -Wide Park Avenue Stormwater Pump Station and Upstream West End
Drain Collector Improvement Project
PACE shall provide additional services related to the permitting, survey, geotechnical, structural,
architectural, and process mechanical, electrical, and instrumentation engineering design for the Island -
Wide Park Avenue Stormwater Pump Station, and Upstream West End Drain Collector project.
BACKGROUND
PACE understands the City is prepared to initiate the first stages of stormwater improvements on Balboa
Island. This includes the installation of the terminal storm drain collector and laterals at the low part of
the Island on Park Avenue West of Collins Avenue. The new storm drain collector will connect to a new
wet -well constructed about 30 feet East of the Collins Island Bridge. From the new wet -well flood water
will be lifted up and out/over the seawall into the Bay, creating a permanent means of removing
stormwater from the Island. The project consists of carefully phased construction to maintain pedestrian
and traffic access open during construction.
OBJECTIVE:
Based on previous project development, this Scope includes surveying and geotechnical services,
structural/architectural design, and comprehensive construction documents preparation for a new
underground Island -Wide Pump Station located East of the Collins Island Bridge. As part of the pump
station project, new discharge force mains into and over the east bridge abutment will be provided. This
Scope also includes design of the storm drain system for the west end of Balboa Island (West of Collins
Avenue) to the pump station including catch basins and appurtenances. Prior to design, the existing
hydraulic and hydrologic models will be finalized to form the design assumptions of the project. This
proposal includes environmental permitting and preparation of a mitigated negative declaration.
REFINED DESIGN APPROACH II:
Newport Bay near the Collins Bridge contains loose, liquefiable soils in the seabed, and dewatering to
construct a deep stormwater station wet well will require substantial dewatering, which is challenging
with risks of settlement. Instead of coffer -damming and dewatering near the bridge, this Scope contains
an alternative approach that will be easier to build, have incidental impact to existing development by
constructing a pump pump -station sufficiently East of the bridge to prevent deep construction near the
seawall. The combined capacity of the station will be approximately 48,000 gpm, which will optimize
the street ponding to an average of about 6" deep. The force mains will enter the Collins Island Bridge
abutment at shallow elevation and elbow up to a weir elevation above Year 2060 King high tide elevation
of 9.5' NAVD88, meeting all design goals for the project. Phased construction as follows:
1. After studying the subsurface conditions, dewater the area east of the Collins Island Bridge.
2. Provide traffic control and excavate and shore the wet well area near the Park Avenue center
median
Provide cast in place construction with the shoring being used as exterior formwork to build
a new, approximately 30' x 30' concrete wet well with trash screening, low flow pumps to
sewer, and flood pumps to the Bay, with flush street level manhole and hatch cover access.
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4. Provide mechanical, electrical, instrumentation, with an above ground electrical station in
existing planter areas at the end of Park Avenue.
5. Stormwater discharge will bubble out through outlets constructed within the existing bridge
abutment and sheet flow over the abutment walls.
6. Provide architectural enhancements and security of the new facilities.
7. Install upstream stormdrain collection piping, catch basins, and existing catch basin
connections including Park Avenue Drain Collector and laterals to the Island perimeter, on
the West End up to Collins Avenue.
8. Finalize hardscaping and landscaping, and commission new facilities.
Figure 1 — Plan View Concept for New Underground Pump Station and Discharge Forcemains to East
Abutment (Collins Bridge on the Left). Trash Screening and Low Flow Pumps Discharge to Sewer on
Lower Right
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Figure 2 — 3D Isometric View Upstream of Proposed Underground Pump Station from Proposed Park
Avenue Gravity Collector Main with Trash Collection and Low Flow Pumps on the Upstream Side of the
Wet Well
ISO VIEW - 2
SCALE: 118'=1'-0'
Figure 3 — 3D Isometric View Downstream of Proposed Underground Pump Station with Four 12,000
gpm Mixed Flow Tube Style Non -Clog Submersible Pumps with Independent Forcemain Discharges
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ISOVIEW -3
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Figure 4 — 3D Isometric View of Proposed Underground Pump Station and Discharge Forcemains into
Corners of Existing East Collins Island Bridge Abutment for Overflow into the Bay (Low Flow Pumps to
Sewer in Upper Right)
SECTION A - SCOPE OF SERVICES:
PACE agrees to perform the following services:
Task 61— Design Management and Administrative Services
Provide project design management and administrative services including setting up and attending
meetings, preparing meeting memorandum, preparing and updating the planning and design schedule,
submitting construction documents for review at the 50, 75 and 100 percent complete milestones. PACE
shall coordinate, direct, and manage the five subconsultants (VCS, GMU, Huitt-Zollars, Rende, Square 1)
and their work products.
Project Manager, Andy Komor will provide phone and email correspondence, meeting agendas, meeting
minutes, up to ten formal site meetings with engineering and operations staff, update the project
schedule on a monthly basis, and provide design charrette and presentations at 50%, 75%, and 100%
draft submittals. Project Coordinator, Stacy McCamey will also provide project management support
services. The following key four meetings will be included:
1. Kick-off Meeting — To be attended by the City's project manager and staff. PACE shall have its
project manager and project engineers in attendance. The purpose of the Kick-off meeting will be
to clearly identify and review the objectives, work plan, schedule of activities and final
requirements for the project. It is anticipated that on-site inspections will begin immediately
following the kick-off meeting.
2. Progress Meeting 1, Final Hydrology and Initial Hydraulics - Meeting to inform City of project
progress and plan. Meeting will occur after hydrologic and flood hazard source analysis has
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been completed, and final hydraulic analysis has been performed. Design options to be discussed
leading to design phase of project.
3. Progress Meeting 2, pre -50% Design Charette - Meeting to present the final hydraulics and pre -
design documents. Will involve detailed specifics regarding construction, operation, and
maintenance of the system.
4. Progress Meeting 3, pre -75% Design Charette - Meeting to present the final hydraulics and pre -
design documents. Will involve detailed specifics regarding construction, operation, and
maintenance of the system.
5. Progress Meeting 4, pre -100% Design Charette - Meeting to present the final hydraulics and pre -
design documents. Will involve detailed specifics regarding construction, operation, and
maintenance of the system.
Task 62 - Geotechnical Testing and Report
Prepare Geotechnical Testing and Report
PACE shall subconsult the services of GMU for geotechnical services. Items included in this scope
described below:
Task 62.a - Existing Geotechnical Data Collection & Review
GMU has already reviewed available exhibits and as-builts. GMU will review any data available at the City,
the United States Geological Survey, and California Geological Survey websites. GMU has also included
two meetings with the design team to go over the pump station design concepts. The following
investigations and analyses will be adjusted based on the design teams input and potential changes
resulted from this effort.
Task 62.b - Geotechnical Field Investigation
GMU will visit the site and mark locations for GMU's proposed borings. GMU will coordinate with Dig Alert
to clear potential conflicts with underground utilities. The boring locations will be coordinated with GMU
and the City. GMU is not responsible for utilities not properly marked at the ground surface. To reduce
the risk of damaging unidentified underground utilities during drilling, GMU may also contract with a
private utility locator for additional budget if requested.
GMU shall perform the following field investigations consisting of total of four borings:
- Obtain the required permits from City and Orange County Environmental Health Care Agency,
- Drill two 25 -foot borings in the vicinity of the pump station,
- Drill two 15 -foot borings for the storm drain pipeline design,
- Measure shear wave velocity using P -S wave logger at one of the borings, and
- Perform a Packer Test(s) at a deep borehole to evaluate permeability of the subsurface soils.
Bulk, Standard Penetration Test (SPT), and Modified California drive samples will be conducted to collect
necessary subgrade soil samples for laboratory testing from all borings. Depth to groundwater will be
recorded wherever possible. The deep boreholes will be backfilled with grout and the shallow borehole
will be backfilled with soil cuttings upon completion of the drilling. We have assumed that the deep
boreholes can be performed at the side of the road and will not require a professional traffic control. A
professional traffic control is considered only for one day for drilling the shallow borings at Park Avenue.
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Task 62. c — Laboratory Testing Program
Laboratory testing will be conducted on the samples collected from the field investigation program.
Laboratory tests will include:
• In-place moisture/density (32)
• Gradation & hydrometer tests for classification (8)
• Atterberg Limits (including Plasticity Index) for soil classification (4)
• Maximum Density (1)
• Direct shear tests: Undisturbed (4) and Remolded (2)
• Expansion Index (2)
• Hydraulic Conductivity (6)
• Consolidation Test (4)
• R -value (1)
• Corrosion series testing (sulfate content, chloride content, pH, and soil resistivity (5).
Task 62.d — Engineering Analysis and Geotechnical Design Report
GMU will review the collected field and laboratory data and perform engineering analysis to evaluate
and provide recommendations for site earthwork, remedial grading, groundwater control, pump station
foundation, slab -on -grade, shoring and retaining structures, vehicular pavement design, and utility
placement and connections. GMU will prepare a geotechnical design report that includes the results of
GMU's investigation and provides conclusions and geotechnical recommendations for the proposed
bridge and pump station structures. GMU's analysis and report will be in general conformance with the
Caltrans Foundation Report standards. The geotechnical recommendations for shoring and pump station
foundation will also be included in the same report.
The report will summarize the site conditions, and discusses the primary geotechnical and/or geologic
concerns and development considerations. Our report will include a site plan, boring logs, and laboratory
test data in addition to the following information.
Site Conditions: GMU will review and update the surface, subsurface, and groundwater conditions and
the engineering properties of the subsurface material encountered during the site investigation to
complement the existing data obtained from review of the previous site investigations. The boring logs
will be presented in Caltrans format on a Log of Test Boring.
Geologic Hazards: GMU will evaluate geologic hazards in a reconnaissance basis, including description
of the location and characteristic of known faults near the site and the potential for fault rupture through
the site, liquefaction, seismic -induced land sliding, and earthquake -induced ground subsidence and/or
flooding. Liquefaction potential and lateral spreading evaluation will be based on California Geological
Survey Special Publication 117A.
Seepage Analysis: A seepage analysis will be performed to evaluate the water flow into the bridge
abutment in the trapezoidal section. Two dimensional FLAC finite difference model or more traditional
models may be used for this analysis.
Settlement Analysis: GMU will evaluate the potential induced settlement on adjacent structures due to
the proposed dewatering.
Shoring: GMU will provide geotechnical design parameters including lateral earth pressures to minimize
construction consequences on adjacent properties and improvements.
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Seismicity: GMU will discuss the regional seismicity including regional active faults and past ground
shaking. Seismic coefficients based on the 2019 California Building Code will be provided.
Site Response Analysis: Due to the site location with a high liquefaction potential, the site is expected to
be classified as a Site Class SF. Therefore, a site response analysis will be performed to evaluate the
acceleration response spectra (ARS) for the pump station and bridge structures: This effort will include
the following steps:
Groundwater Control: A probabilistic seismic hazard analysis will be performed to evaluate the design
ARS below the liquefiable layers at a Sp or Sc Site Class deposit. Four new generation attenuation West -
2 (NGA W-2) relationships developed by Abrahamson, Silva, and Kamai (2014), Campbell and Bozorgnia
(2014), Boore, Stewart, Seyhan, and Atkinson (2014), and Chiou and Young (2014) will be used to
develop the ARS.
Representative natural ground motion time histories will be selected for the site response analyses.
Selection of representative ground motion time histories for the site requires determination of the
design earthquake associated with the design peak ground acceleration and response spectra. The
earthquake hazard at the site is composed of contributions from a family of earthquakes with different
magnitudes and distances. The site hazard model will be deaggregated to determine the size and
distance of the earthquakes, which contribute the most to the hazard. The deaggregation process
compares the probabilities of exceeding a certain ground motion level from each event used in the
model. This process will provide the guidance for choosing appropriate strong motion records. The time
histories will be scaled to the design base ARS using a scalar or a spectral matching method.
Finally, the ground motion time histories will be propagated through the liquefiable layers using one
dimensional DEEPSOIL finite element program to obtain the design ARS on the ground surface.
Foundations: Utilizing the data collected during our investigation, GMU shall recommend
suitable foundation types for the proposed pump station and bridge structures. GMU will also
provide foundation design criteria including recommendations for minimum size, embedment
depth, allowable vertical and lateral capacities, and expected total and differential settlements.
Slabs -On -Grade: GMU shall present slab -on -grade criteria, including recommendations for
subgrade preparation, minimizing moisture rise through slabs -on -grade, and if necessary, non -
expansive fill.
Retaining Structures: GMU shall present retaining structures design criteria, including
recommended foundation type, lateral earth pressures, drainage, and backfill.
Remedial Grading: GMU shall assess earthwork criteria, including recommendations for clearing
and site preparation, subgrade preparation, compaction, materials for fill, temporary cut and fill
slopes, utility trench backfill, surface drainage and landscaping considerations, as necessary.
Corrosion: Five soil and water samples will be tested for soil sulfate and chloride content, pH,
and resistivity to address corrosion issues for the associated structure(s). The corrosion test
results and soil and water corrosivity will be reported.
Pavement: Engineering analysis shall be performed to evaluate the pavement sections at the
impacted areas in accordance with the California Highway Design Manual. The California
Highway Design considers the relationships between the traffic indexes (TI), R -value of subgrade
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materials, and the gravel equivalent (GE). GMU assume that GMU will be provided the TI for a
20 -year design live for GMU's analysis.
A final color, signed, wet -stamped report copy will be emailed to City in Adobe Acrobat (pdf)
format so that City has report copies available for distribution at all times.
Task 63 — Survey and Traffic Control
PACE shall subconsult the services of Huitt-Zollars for survey of the project site and traffic control. Items
included in this scope described below:
Task 63.a — Topographic Survey
Huitt-Zollars shall provide a Topographic Survey per Exhibit A below, which will include sufficient
hardscape, landscape, walls, utilities, top and toe of slope, building footprint, finish floor and tree data
to design the storm drain system. This project will include a level run from County of Orange bench mark
and horizontal coordinate system as approved by City.
Task 63.b — Traffic Control Plan
Huitt-Zollars shall prepare a Traffic Control plan for Park Avenue. The traffic control plan will show the
phasing of the construction with traffic patterns, notes, and details. It is assumed that the plan set will
use standard City sheet borders and will include be included in PACE's complete drawing set.
Task 64 — Final Hydraulic and Hydrologic Model, and Analysis
Perform Final Hydraulic and Hydrologic Model, and Analysis of The Total Drainage Area
Senior Consulting Engineer — Scientist, Dr. Andrew Ronnau and Senior Project Engineer, Jose Cruz will
provide detailed hydrologic models and calculations to compute the different peak storm event
hydrographs, corresponding flowrates, and volumes. The watershed will be evaluated for the proposed
island wide drain system to the proposed Pump Station, and a complete model will be developed and
run to determine project element sizes to meet City of Newport Beach drainage requirements. Technical
Memorandum 1(Hydrology) shall be fully completed and submitted for City review and revised one time.
PACE shall perform technical analysis to establish the hydrology, hydraulics, surface storage, and
statistical pumping demand frequency and duration.
Watershed Mapping and Hydrologic Model Input
PACE shall validate the watershed tributary to the pump station, including delineation of subareas
tributary to each inlet and watershed hydrologic conditions. Mapping will be based on field survey, and
acquired topographic data. Examine the possibility of cross -watershed flow, particularly during large
events.
Data from nearest rain gage, and from NOAA Atlas 14 data net will be obtained to provide develop
assessment of precipitation magnitudes and statistics for comparison to County design -based storm
event standards.
Tidal data will be obtained from the City's and Los Angeles tide gages to determine historical frequency
of coincidental influence, precipitation plus high tides, and possible influence on pump station needs.
Dynamic Coupled Hydrology / Hydraulic Model
A dynamic coupled surface and subsurface hydraulic model will be developed in XP-SWMM using the
hydrograph data calculated to evaluate both the (1) surcharge/storage surface conveyance within the
streets and (2) conveyance within the underground storm drain pipe system. The model will consist of
dynamic one-dimensional subsurface drainage infrastructure and pump station, combined with two-
dimensional surface flow and storage model.
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The model will track the surface flow which exceeds the capacity of the storm drain system and evaluate
surface ponding extents during a storm, and surface residence time of ponded water.
Multiple stormdrain and pump station configurations will be analyzed to arrive at an optimum design for
documentation in the final design report. Up to two additional configuration options will be analyzed
and documented, at City's request, to provide alternatives that allow a cost benefit analysis prior to
construction document preparation.
Extreme Event and Impaired System Analysis
System performance will be evaluated for expected performance during events that exceed the design
envelope, and for events in which the system has been impaired. The extreme event, expected to be the
200 -year storm event, 60 -minute duration, will be verified with City based on the precipitation and tidal
historical records. The impaired system analysis will be for a system impaired from lack of maintenance,
or from accidental disabling of crucial elements.
Task 65 — Meet with City Utilities Department Staff
PACE will meet with staff from the Utilities Department to discuss the requirements of the pump station,
Supervisory Control and Data Acquisition ("SCADA") system, and Human Machine Interface (HMI)
software application and display format.
Project Manager, Andy Komor, Principal, Jamie Matthews, and Senior Project Engineer, Zirang Song will
meet with City's Utilities Department Staff to discuss pump station philosophies including number of
pumps, expansion phaseability, access, backup power, alarming, electrical and controls hardware, and
remote networking communication and control. The results from the meeting and follow-up
communication will be included in the project Piping and Instrument Diagrams ("P&IDs"), sequence of
operation specifications, electrical and instrumentation specifications 16000 and 17000 series, and on
the future contract documents. A complete P&ID and equipment list of the proposed pump station will
be provided at this level of design development including primary and backup level control sensors
including Programmable Logic Controller ("PLC") and solid-state wiring configurations, flow meters,
nuisance flow pumping versus stormwater flow pumping sequences, intrusion alarms, and utility versus
backup power from the onsite generator. Based on the information and feedback from City, Principal
Jamie Matthews will recommend for City review control, monitoring, and alarming hardware for the
pump station to maximize reliability and provide redundancy in the control system function, and also to
provide output monitoring and alarming data/information by email, text, and voice calls, and remote
app and SCADA tracking of pump operation, level control, and flow data real time. The results from this
task will be combined with other tasks in Technical Memorandum 2 (Pump Station Philosophy).
Task 66 — Develop Concept Plan
Develop a concept plan for the elements outlined below and present to City for review and comment:
The project team will provide civil, mechanical, and electrical pre-design/design development of the
complete pump station system incorporated into the dedicated space East of the Collins Island Bridge,
including the storm drain system on the west end of Balboa Island (West of Collins Avenue) , pre-
treatment, access hatches, electrical and generator areas, and re -working of existing utilities, seawall,
and other project elements. A pre -50% level of design 3D exhibits of the pump station including
underground and above ground systems will be provided including dimensions and sequence of
construction. A construction shoring, dewatering, and permitting plan will also be developed. Pump
station calculations including wet well sizing and hydraulic analysis will be provided with preliminary
selected pumping equipment. The results from this task will be combined with other tasks in Technical
Memorandum 3 (Pump Station Design).
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Task 67 — 50%, 75%, and 100% Pump Station Construction Plans (Struct/Arch in Separate Task)
Complete construction phase documents will be prepared for the pump station including general,
civil, mechanical, electrical, and P&ID drawings (structural, architectural in separate task). The
pump station will include submersible "can" style pumps with no valving, with smooth, aerated
discharge to the bay above peak high-water level. Initially, for the purposes of budgeting, the
station includes a trash rack and grit forebay, low flow pumps to discharge nuisance water to the
sanitary sewer, and four large flood pumps. Two electrical/generator stations are included in the
base design package used for the purposes of the proposal. 50% level of detail, 75% level of detail,
and 100% level of detail submittals will be provided for City review and comment. This task
assumes City's Building Division review and processing of structural and electrical components of
the pump station.
Task 68 — 50%, 75%, and 100% Structural Construction Plans
PACE shall subconsult with Rende Consulting Group, Inc. ("RCG") for structural design of the
proposed Pump Station and discharge lines. Items included in this scope are described below:
Task 68.a — Meetings and Coordination
RCG shall coordinate and meet with PACE and the City of Newport Beach, as necessary, throughout
the project. The fee for this task assumes as many as four (4) meetings, including one on-site field
review / site visit.
Task 68. b —Structural Design Calculations
RCG shall prepare the structural design calculations for the structures. The structures will be
designed in accordance with the applicable design standards. A complete set of structural design
calculations will be prepared, and the calculations will be provided to PACE for agency submittal.
Deliverables (Task b):
Structural Design Calculations (PDF format)
Task 68. c — Structural Details
RCG shall prepare the structural plan sheets containing details for the structures' construction.
The plans will be prepared using AutoCAD and in accordance with City's CADD drawing styles
established for the project. Plans will be provided to PACE for incorporation into PACE's project
plan set for agency submittal.
Deliverables (Task c):
Structural Plan Sheets (PDF & DWG format)
Task 68.d — Structure Special Provisions
RCG shall prepare the structure special provisions for the structures' construction. The structure special
provisions will be prepared in accordance with the applicable design standards. The structure special
provisions will be prepared in MSWord format and provided to PACE for incorporation into PACE's
project special provisions for agency submittal.
Deliverables (Task d):
Structure Special Provisions (PDF & MSWord format)
Task 68.e — Plan check Response and Resubmittal
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The deliverables will be provided to PACE for agency submittal and review, as necessary, in accordance
with PACE's submittal sequence. Following agency review and comments, RCG will respond and revise
the deliverables, as necessary, in pursuit of agency approval. RCG estimates and assumes that as many
as three (3) plan check submittals will be required prior to submittal of approved final signed plans.
Deliverables (Task e):
Revised structural calculations & plan sheet
Task 69 — 50%, 75%, and 100% Architectural Renderings and Plans
PACE shall subconsult with Square One Group for architectural design of the proposed Pump Station
discharges within the existing bridge abutments, including renderings and public presentations. Items
included in this scope are described below:
• Refine design concept for the screen walls around the electrical generator.
• Provide guardrails and fencing materials and colors for approval.
• Assist in lighting design and fixture selections and specs.
• Generate 3D Model / color renderings for meeting/coordination/design approval and plan
submittal purposes.
• Produce design documents that illustrate refinement of design, form, character for minor
modifications at the bridge.
• Provide detail drawings, showing dimensions, materials and colors.
• Provide specifications for all selected materials.
• Review RFI's, product submittals, and review shop drawings during construction
administration phase.
Deliverables (Task 69)
• PDF Plans
Task 70 — 50%, 75%, and 100% Park Avenue Drain Pipe Plans
Complete construction phase documents shall be prepared for the storm drain system upstream of the
pump station to Collins Avenue for approximately 1,600 feet, including laterals to the perimeter and
catch basins West of Collins Avenue. These plans including plan -profile drawings, catch basin details,
and lateral plan -profiles. 50% level of detail, 75% level of detail, and 100% level of detail submittals will
be provided for City review and comment.
This task assumes a preliminary estimated sheet list as shown below:
G1— Cover Sheet
G2 — Sheet Index
G3 — General Notes
PI — Upstream Collector Plan/Profile
P2 - Midstream Collector Plan/Profile
P3 - Downstream CollectorPlan/Proftle
P4 —Lateral 1 Plan/Profile (Emerald Ave)
P5 - Lateral Plan/Profile (Pearl Ave)
P6 - Lateral Plan/Profile (Opal Ave)
P7— Lateral 4 Plan/Profile (Topaz Ave)
PS - Lateral 5 Plan/Profile
(Turquoise Ave)
P9 - Lateral 6 Plan/Profile
(Collins Ave)
P10 — Catch Basin Details 1
P11—!unction Details 1
P12 — General Details
Note: Lateral design includes up to 40 ft from the Park Ave. junction structure for future connection.
Six full size hardcopies and digital copies of each submittal will be provided, a final ISSUED FOR
CONSTRUCTION signed mylar set will be provided after 100% design.
Task 71— Project Specifications and Cost Estimates
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PACE shall provide project technical specifications for the proposed construction activities for all divisions
of work. This shall include the summary of work, sequence of construction, dewatering, earthwork,
sequence of operation, and other specifications required for the project implementation. Draft and final
specifications shall be provided for the purposes of bidding and construction. Construction cost estimates
shall also be provided at 75%, 90%, and 100% milestones for City use.
Task 72 — California Environmental Quality Act (CEQA) and Permitting
PACE shall subconsult the services of VCS Environmental ("VCS") for preparation of CEQA and
environmental permitting services as needed. The project may be categorically exempt from CEQA and a
determination is pending regarding the permit jurisdiction for this project. Items in this scope include:
Task 72.a — Project Initiation
Task 72.a.1 - Project Kick -Off Meeting
Dan Bott, Director of CEQA/NEPA, will attend the kick-off meeting with PACE and the City of Newport
Beach project team to discuss the project features in greater detail. This initial meeting contributes to
the success of the CEQA process and is essential to confirm the framework of the analysis, project
construction program, buildout conditions, scheduling, and overall communications. VCS will distribute
a memorandum which will identify information needs to complete the CEQA analysis. Based upon the
detailed project information obtained at the project kick-off, we will draft a preliminary project
description and project schedule for review and approval by the City project team.
Task 72.0.2 - Research and Investigation
VCS will obtain and review available reference data for the project, including planning and policy
documentation from the City of Newport Beach, County of Orange, state, and federal agencies. This
information will become part of the environmental documentation's foundation and will be reviewed
and incorporated into the analysis, as deemed appropriate. This task includes a visit to the project site
and its surroundings, which will include photographs of on and offsite conditions.
Task 72.b —Administrative Draft Initial5tudy/Mitigated Negative Declaration
VCS will prepare an Administrative Draft Initial Study in accordance with the CEQA Guidelines. The Initial
Study will include detailed explanations of all checklist determinations and discussions of potential
environmental impacts. The analysis shall be in accordance with Public Resources Code Section 21080(c)
and CEQA Guidelines Section 15070. This section will denote the appropriate CEQA action based upon
the Environmental Checklist/Environmental Analysis. The Initial Study report will be presented as
follows:
Task 72. b.1 — Introduction
The Introduction will cite the provisions of CEQA, the CEQA Guidelines, and the City of Newport Beach
CEQA Implementation procedures for which the proposed project is subject. This section will identify the
purpose of the study and statutory authority as well document scoping procedures, summary of the
IS/MND format, listing of responsible and trustee agencies and documentation incorporated by
reference.
Task 72. b.2 — Project Description
The Project Description section will detail the project location, proposed project characteristics,
construction program, phasing, agreements, and permits and approvals that are required based on
available information. This section will include a summary of the project's local environmental setting
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fort he project. Figures depicting the regional and site vicinity will be included in this section. PACE shall
submit the Project Description to the City of Newport Beach for review and approval.
Task 72. b.3 - Initial Study Checklist
This section will include a summary page of project information followed by an explanation of factors
considered for potential impacts. The Initial Study Checklist will be presented in a four -column layout,
identifying: (1) potentially significant impacts, (2) potentially significant impacts unless mitigated, (3) less
than significant impacts, and (4) issues resulting in no impacts.
Task 72. b.4 - Technical Studies
BIOLOGICAL RESOURCES
1) Biological Memorandum
VCS has broad expertise in and knowledge of biological resources in the southern California area and
we are well adept at understanding the implications these resources have on implementation of a
Project. VCS takes a multi -step approach to identifying biological resources on a Project site. The first
step in the process typically involves an assessment and review of existing data pertaining to sensitive
biological resources in the vicinity of a Project. This information is gathered from existing literature
about the area (e.g., past biological reports) and databases including the California Natural Diversity
Database (CNDDB), California Native Plant Society (CNPS) Rare Plant Database, and U.S. Fish and
Wildlife Service species lists and critical habitat information. Following the database and literature
review, a general biological survey of the Project area is conducted to identify existing conditions
onsite including mapping the plant communities, mapping jurisdictional waters, determining
potential for sensitive wildlife and plant species, and identifying wildlife and plant species present
onsite. Plant communities are mapped using the Manual of California Vegetation classification
system, deviating only as necessary to better describe the site conditions. Jurisdictional waters are
mapped based on the accepted current protocols. To reduce the overall budget for a Project, VCS
evaluates multiple factors during each site visit, performing as many assessments and surveys as
possible to minimize the need for additional subsequent site visits. The biological memorandum will
include a description of the existing biological conditions at the Project site, an assessment of the
potential for sensitive resources to occur using existing survey data, a survey of the bridge for bat
potential, an eel grass analysis based on published literature and general habitat assessment. The
memorandum will also include an impact analysis with proposed measures to avoid, minimize, and
mitigate the proposed impacts and offset their effects.
2) Regulatory Permits
As approved by City, VCS will prepare and process a Section 10 which will include NMFS, USFWS and
EPA coordination. In addition, a Section 401 with alternatives analysis and processing will be
completed for the project.
CULTURAL RESOURCES
VCS will request a records search of the proposed project, including a one-half mile radius buffer around
the project site, in the California Historical Resources Information System (CHRIS) at the South Central
Coastal Information Center, California State University, Fullerton to determine the nature and location
of cultural resources and cultural resources studies that are known to exist within one-half mile of or
within the Project site. In addition to the archaeological records, reports and historic maps, an
examination will be made of the Historic Resource Inventory (HRI) maintained by the California Office of
Historic Preservation (OHP) for the County. The HRI contains listings for the National Register of Historic
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Places (NRNP), the California Register of Historical Resources (CRHR), California Historical Landmarks,
and California Points of Historical Interest properties. In addition, VCS will request a paleontological
literature review from the Natural History Museum of Los Angeles County to identify previously recorded
fossil localities on the project site or in the vicinity, and to determine the paleontological sensitivity of
the site.
AIR QUALITY, ENERGY AND GHG EMISSIONS REPORT
Subconsultant Vista Environmental will provide air quality, energy and greenhouse gas emissions
analysis per CEQA requirements for the project with the following tasks:
Existing Setting, Regulatory Requirements and Thresholds
• Provide a project description that details the project components, the project locations and nearby
sensitive receptors.
• Identify the existing air quality setting in the area.
• Identify greenhouse gases (GHGs) and their associated impacts to global climate change.
• Identify toxic air contaminants (TACs) and their potential health effects.
• Identify applicable federal, state, and South Coast Air Quality Management District's (SCAQMD's)
rules and regulations and identify current attainment status of federal and state standards, and
current SCAQMD attainment plans.
• Obtain existing air quality data from air quality monitoring stations within the study area utilizing
California Air Resources Board (CARB) data sources. Data will be obtained for air pollutants,
including ozone, nitrogen dioxide (NO2), and particulate matter (PMlo and PM2.5).
• Identify SCAQMD thresholds of significance for the criteria pollutants and GHGs.
• Identify thresholds of significance for energy usage.
Air Quality Analysis
Provide a project consistency analysis with the Air Quality Management Plan (AQMP). The consistency
analysis will determine if the project will contribute to air quality violations and if it will comply with
AQMP control measures.
Evaluate and quantify regional criteria pollutant emissions associated with each phase of construction
activities for the proposed project utilizing the California Emissions Estimator Model (CaIEEMod) and
construction assumptions provided by the City's selected construction contractor ("Applicant"). Compare
the proposed project's construction -related regional criteria pollutant emissions to the SCAQMD
thresholds. If significant emission levels are found to be created from construction activities, feasible
mitigation will be developed and quantified.
• The local NOx, CO, PM,(), and PM2.s emissions associated with each phase of construction activities
will be evaluated for the nearest sensitive receptor through utilization of the SCAQMD Look -Up
Tables and the methodology described in Localized Significance Threshold Methodology, prepared
by SCAQMD, July 2008.
• Provide a qualitative analysis of the construction -related toxic air contaminant (TAC) impacts from
the proposed project and detail how due to the limited duration of construction activities that the
cancer and non -cancer risks would be less than significant.
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• Provide a qualitative criteria pollutant emissions analysis from the on-going operations of the
proposed project that will detail how operation of the pump station will not create any air emissions,
as such operation of the proposed project would result in a less than significant air quality impacts.
• Provide a qualitative odor analysis from construction and operation of the proposed project. The
odor analysis will identify the potential sources of odors and the number of variables that can
influence the potential for an odor impact as well as providing detail of what constitutes a
significant odor impact.
• Utilize the results of the above tasks to develop responses to each of the air quality -related
CEQA checklist questions.
Energy Analysis
• Calculate construction energy usage through utilization of the California Emissions Estimator
Model° ("CaIEEMod") model run developed for the air quality analysis to quantify the total
hours off-road equipment will operate, the total worker miles traveled, and total haul and
vendor truck miles traveled during construction of the proposed project. Utilize the fuel usage
factors from OFFROAD2011 and off-road equipment operating hours to calculate the fuel usage
from the off-road equipment. Utilize the vehicle fleet average miles per gallon rates from
EMFAC2014 and the worker and truck vehicle miles traveled to calculate the fuel usage from
on -road construction trips.
• Provide a qualitative energy usage analysis from the on-going operations of the proposed
project that will detail how operation of the proposed project will utilize only nominal energy
amounts associated with the pump station that would only operate during storms that would
result in a less than significant impacts.
• Provide an assessment of how the applicable renewable energy and energy efficiency rules
and regulations will be implemented by the proposed project and where possible, quantify
the energy savings achieved through implementing each rule and regulation. If the proposed
project is found to be inconsistent with any rule or regulation, provide mitigation to ensure
the project meets the requirements.
• Utilize the results of the above tasks to develop responses to each of the energy-related
CEQA checklist questions.
Greenhouse Gas Emissions Analysis
• Evaluate and quantify GHG emissions associated with construction activities for the proposed
project through utilization of the CaIEEMod Model run used in the Air Quality Analysis.
• Provide a qualitative GHG emissions analysis from the on-going operations of the proposed
project that will detail how operation of the pump station will not create any air emissions
and will not generate any additional vehicle trips and will only create nominal GHG emissions
from the operation of the pump station that would result in a less than significant impacts.
• Compare the operational GHG emissions to all applicable GHG emissions thresholds including
AB 32, AB 197, SB 32, SB 375, and SCAQMD's draft GHG emissions thresholds. If the GHG
emissions exceed any applicable thresholds, provide mitigation to reduce the GHG emissions to
less than significant.
• Determine if the proposed project would conflict with any applicable plan, policy or regulation
of an agency adopted for the purpose of reducing the emissions of greenhouse gases.
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• Utilize the results of the above tasks to develop responses to each of the GHG-related CEQA
checklist questions.
NOISE ANALYSIS
Subconsultant Vista Environmental will provide noise analysis per CEQA requirements for the project.
• Provide a project description that details the project components, the project location and
nearby sensitive receptors.
• Detail fundamentals of noise that include noise source characteristics, noise propagation, and
definition of decibels and other noise descriptors.
• Identify applicable City of Newport Beach noise and vibration regulations and thresholds
of significance.
• Evaluate the existing noise environment and obtain four (4) short-term (approximately 15
minutes) noise measurements in the vicinity of the project site in order to determine the
existing ambient noise conditions at the nearby sensitive receptors.
• Utilize the Federal Highway Administration's Roadway Construction Noise Model (RCNM)
Version 1.1 and the construction equipment list for each phase of construction to analyze
potential noise impacts at the nearest sensitive receptor from each phase of construction
activities. Compare the results to the applicable noise standards. If necessary, develop
mitigation to minimize the noise impacts from construction activities at the nearby sensitive
receptors.
• Analyze potential vibration impacts associated with construction activities through
application of the methodology used in the Transportation- and Construction -Induced
Vibration Guidance Manual (Vibration Guidance Manual), prepared for Caltrans.
• Obtain reference noise measurements of an operational pump station. Utilize a version of the
FHWA noise prediction model and the reference noise measurement to calculate the
operational onsite noise source impacts to the nearby homes and compare the results to the
City's stationary noise standards. If an exceedance is found provide feasible mitigation to
reduce the noise impacts to less than significant levels.
• Prepare a noise and vibration impact analysis documenting the results of the study and
provide responses to each of the noise -related CEQA checklist questions.
Task 72.b.5 - Coastal Development Permit
VCS shall prepare and process the Coastal Development Permit ("CDP"). VCS shall complete the following
tasks in support of the CDP:
• Pre -Application Meeting. Prior to the completion of CEQA, VCS shall prepare the materials
for a pre -application meeting with California Coastal Commission ("CCC") staff. The purpose
of this meeting is to inform the staff about the potential impacts by describing the existing
conditions, proposed project, and avoidance measures.
• Local Approval of the Project. VCS shall coordinate with the City to complete the City's project
approval process. VCS will also prepare the Local Approval form for the City's signature.
• Permit Application. During the public review period for the CEQA document, VCS shall prepare
the CDP application.
• Prepare Staff Report. VCS will ghost-write the staff report for review and use by CCC staff, as
acceptable to staff, to reduce overall processing time.
• Coordination with Commission staff.
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Task 72.b.6 - Environmental Analysis
VCS shall evaluate the necessary information with respect to the existing conditions, the potential
adverse effects of project implementation (both individual and cumulative), and measures to mitigate
such effects.
The Environmental Analysis will thoroughly discuss the existing conditions for each environmental issue
area and identify short-term construction and long-term operational impacts associated with the
project. The impact analysis will be in a consistent order of environmental factors, as presented in
Appendix G of the CEQA Guidelines. The thresholds for significance shall be identified for every
environmental issue. A brief discussion will be provided for all environmental issues determined to be
No Impact or Less Than Significant Impact, explaining why these determinations were made and that no
further analysis is warranted. The Impact Subsection will provide a detailed analysis of each remaining
issue, including the results of the studies identified for the project, in the same order as these issues are
provided in the Initial Study.
The Environmental Analysis sections will provide vital supporting information for the conclusions
rendered for the Environmental Checklist. This section will review the following issues, as applicable:
• Aesthetics
• Agriculture and Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
Task 72.b.7 - Initial Studv Determination
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation
• Tribal Cultural Resources
• Utilities and Service Systems
• Wildfire
• Mandatory Findings of Significance
The determination page will conclude the appropriate action (expected to be an adoption of a Mitigated
Negative Declaration) based upon the environmental analysis.
Task 72.c - Administrative Draft Initial Study/Mitigated Negative Declaration
VCS will submit one (1) electronic copy of the Administrative Draft IS/MND for review and comment by
the City.
VCS shall respond to one consolidated set of comments on the Administrative Draft IS/MND. Upon
incorporation of edits, VCS shall submit one electronic (1) "check copy" of the Revised Administrative
Draft document, which shall incorporate one complete set of comments received from the City. Changes
to the draft document will be made in track changes to assist the review. It is assumed that any substantive
comments will be received as part of the Administrative Draft review and any additional comments to the
Revised Administrative Draft document will be minimal. Upon receipt of comments on the Revised
Administrative Draft, VCS shall prepare the document for Public Review.
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Task 72.d - Public Review Draft Initial Study/Mitigated Negative Declaration
VCS shall prepare the Public Review Draft IS/MND and the Notice of Intent (NOI). The NOI and Mitigated
Negative Declaration shall be attached to the Initial Study to fully explain the proposed project and its
affects. Three (3) hard copies of the Public Review Draft IS/MND with appendices on CD and one (1)
electronic file shall be provided to the City. This Scope assumes distribution of up to forty (40) copies of
the Public Review Draft IS/MND and NO1 on CD per City -approved distribution list. VCS shall prepare a
Notice of Completion and submit the document to the State Clearinghouse. In addition, this task
includes posting of the NOI at the County of Orange Recorder's Office. VCS shall assist the City with the
required radius mailing (assumes City provides labels) and newspaper notices (assumes City contracts
with paper for ad) required for the project. The document will be circulated for a 30 -day public review
period.
Task 72.e - Final Initial Study/Negative Declaration -Mitigated Negative Declaration
Task 72.e.1 - Responses to Comments
VCS shall respond to environmental comments received on the Public Review Draft IS/MND during the
public review period. VCS shall prepare thorough, reasoned, and sensitive responses to relevant
environmental issues. The Draft Responses to Comments shall be prepared for review by the City of
Newport Beach and submitted electronically. VCS shall submit an electronic "check copy" of the revised
Responses to Comments, which shall incorporate one complete set of comments received from the City.
It is assumed that any substantive comments shall be received as part of the initial review and any
additional comments to the Revised Draft document will be minimal. Upon receipt of comments on the
Revised Draft, VCS shall prepare the Final Responses to Comments.
It is noted that the extent of public and agency comments resulting from the review process is currently
unknown. We have budgeted conservatively based upon VCS's understanding of the project and assume
relatively minor supplemental technical support may be necessary. Should the level of comments exceed
VCS's Schedule of Billing Rates, attached hereto as "Exhibit B", or require more substantial technical
analysis, VCS will advise PACE and the City of Newport Beach and submit an additional funding request.
VCS shall not receive any compensation for work not included in this Scope of Services without the prior
written authorization of City.
Task 72.e.2 - Mitigation Monitoring and Reporting Program
VCS shall prepare a Mitigation Monitoring and Reporting Program (MMRP). The MMRP will be defined
through working with PACE and City staff to identify appropriate monitoring steps/procedures and will
provide a basis for monitoring such measures during and upon project implementation. The Checklist
will indicate the mitigation measure number as outlined in the IS/MND, a list of Mitigation
Measures/Conditions of Approval (in chronological order under the appropriate topic), the Monitoring
Milestone (at what agency/ department responsible for verifying implementation of the measure),
Method of Verification (documentation, field checks, etc.), and a verification section for the initials of
the verifying individual date of verification, as well as pertinent remarks.
Task 72.e.3 - Completion of Final Initial Study/Negative Declaration -Mitigated Negative Declaration
If necessary, VCS shall prepare an Errata to the Public Review Draft IS/MND for City review and approval.
The Errata will be a stand-alone document identifying any revised text in strikethrough and underline, as
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necessary to address comments received on the Draft document. The Final IS/MND will be comprised of
the responses to comments and Errata, along with the Public Review Draft IS/MND, previously provided.
Task 72.f - Public Hearings and Post Certification
Task 72. f.1 - Public Hearings
Dan Bott shall represent the environmental Project Team at public hearings and make presentations, as
necessary. For budgeting purposes, the following hearings have been identified:
• One Planning Commission Hearing
• One City Council Meeting
Should additional hearings be necessary beyond those identified above, services will be provided on a
time and materials basis.
Task 72.f.2 - Post -City Adoption
After certification, a clean copy of the adopted IS/MND, which incorporates changes to the Public Review
Draft IS/MND and Mitigation Monitoring and Reporting Program shall be provided to the City.
Task 72.0 - Notice of Determination
VCS shall prepare the Notice of Determination (NOD) and file the NOD at the County of Orange
Recorder's Office as well as provide a copy of the NOD to the State Clearinghouse within five (5) days of
IS/MND adoption, which will start the 30 -day Statute of Limitations on any legal challenge to the CEQA
document.
Task 72.g - Project Management
Dan Bott shall be responsible for management and supervision of the environmental Project Team. He
will coordinate with the City of Newport Beach as well as internal technical staff, and support staff
toward the timely completion of the IS/MND.
Task 72.h - CIRCULATION TASKS/ DELI VERA BLES /EXPENSES
Due to COVIDI9, VCS has found over the past several months that mileage and production/mailing
deliverables have decreased significantly with virtual meetings/hearings and electronic submittals for
documents. Therefore, in order to save the Client money, VCS will bill mileage at the Internal Revenue
Services ("IRS") rate, as applicable, and deliverables at cost each month.
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EXHIBIT B
SCHEDULE OF BILLING RATES
Pacific Advanced Civil Engineering, Inc. Page B-1 7-28
EXHIBIT B
SCHEDULE OF BILLING RATES
AMENDMENT NO. 2
Design of Balboa Island Island -Wide Park Avenue Stormwater Pump Station and Upstream West End
Drain Collector Improvement Project
Consultant shall complete the work outlined herein and invoice City monthly on a percentage of task
completion basis, up to a project budget of $798,504 in accordance with the attached fee estimate
worksheet.
ASSUMPTIONS AND EXCLUSIONS:
1. Consultant has assumed backfilling the boreholes with the soil cuttings and surfacing them with
cold asphalt patch wherever pavement is encountered. Sand blasting spray mark, and pavement
grinding are not included in overall cost.
2. In the event that obviously suspicious subsurface materials are encountered visually or by odor in
the geotechnical test borings, such borings will be immediately terminated until Consultant
receives direction from City. GMU shall notify City as soon as possible of such an occurrence, and
we will both mutually decide whether to continue, modify, or cease the remainder of the drilling
program and whether an environmental assessment should be conducted.
3. No focus surveys required (i.e., least tern, bats, etc.). A cursory site visit survey is included per the
scope herein.
4. The current bridge to Collins Island has no historical significance.
5. Newspaper notices required for the project will be paid by the City.
6. VCS will upload the notices and EIR documentation to the State Clearinghouse's CEQANet
database.
7. VCS shall prepare the Notice of Determination (NOD) and file at the County of Orange's
Recorder's Office as well as upload the NOD to the State Clearinghouse's CEQANet database.
8. The City will pay all CEQA NOD fees and Fish and Wildlife CEQA filing fees.
9. Assumes the City of Newport Beach as Lead Agency will conduct SB18/AB52 consultations.
10. Assumes no suitable habitat for sensitive species requiring focused surveys. If focused surveys are
found to be required, a separate cost will be provided.
11. All final construction documents prepared by subconsultants are the property of the City.
7-29
PACE
nAvaaa.J Water Englnee.1.9
ENGINEERING FEE ESTIMATE
PROJECT WORKSHEET
Pro ect Data
Prolect Name: U,d,M..na Pump St—r. FM,,
Upstream Park Av Drain Collector, Laterals to Collins
Client: City of Newport Beach
PACE Job Number: 8397
April 5 2021
2021 PACE HourI Rate Schedule
Descrl tlon
Houri Rale
Principal
$255
Sr. Project Manager
$225
Sr. Electrical Engineer
$215
Sr. 18C Specialist
$210
Sr. Project Engineer
$185
Pro]. Engr/Design Engineer II
$160
Design Engineer
$130
Sr. CAD Designer
$140
CAD Designer/GIS Analyst
$110
Graphic Designer
$110
Prolect Coordinator
$95
Administrative Support
$85
Assistant Designer
$BO
G.P.S. Survey Unit (w/Operator)
$240
Expert WitneaWLe al Consultation
$350. Exp.
Total Fee Amount: $798,504
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MEMEMN
7-30
EXHIBIT C
INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES
1. Provision of Insurance. Without limiting Consultant's indemnification of City, and
prior to commencement of Work, Consultant shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Consultant
agrees to provide insurance in accordance with requirements set forth here. If
Consultant uses existing coverage to comply and that coverage does not meet
these requirements, Consultant agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Consultant shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury by
disease in accordance with the laws of the State of California, Section 3700
of the Labor Code.
Consultant shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council, boards
and commissions, officers, agents, volunteers and employees.
B. General Liability Insurance. Consultant shall maintain commercial general
liability insurance, and if necessary umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate. The policy
shall cover liability arising from premises, operations, personal and
advertising injury, and liability assumed under an insured contract (including
the tort liability of another assumed in a business contract).
C. Automobile Liability Insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Consultant
arising out of or in connection with Work to be performed under this
Agreement, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
Pacific Advanced Civil Engineering, Inc. Page C-1 7-31
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall
maintain professional liability insurance that covers the Services to be
performed in connection with this Agreement, in the minimum amount of
one million dollars ($1,000,000) per claim and two million dollars
($2,000,000) in the aggregate. Any policy inception date, continuity date,
or retroactive date must be before the Effective Date of this Agreement and
Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the Services required by this
Agreement.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents, volunteers
and employees or shall specifically allow Consultant or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Consultant hereby waives its own right of
recovery against City, and shall require similar written express waivers from
each of its subconsultants.
B. Additional Insured Status. All liability policies including general liability,
excess liability, pollution liability, and automobile liability, if required, but not
including professional liability, shall provide or be endorsed to provide that
City, its City Council, boards and commissions, officers, agents, volunteers
and employees shall be included as insureds under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-insurance
maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days' notice of cancellation (except for nonpayment for which ten
(10) calendar days' notice is required) or nonrenewal of coverage for each
required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance certificates
and endorsement must be approved by City's Risk Manager prior to
commencement of performance. Current certification of insurance shall be
kept on file with City at all times during the term of this Agreement. The
certificates and endorsements for each insurance policy shall be signed by
a person authorized by that insurer to bind coverage on its behalf. At least
Pacific Advanced Civil Engineering, Inc. Page C-2 7-32
fifteen (15) days prior to the expiration of any such policy, evidence of
insurance showing that such insurance coverage has been renewed or
extended shall be filed with the City. If such coverage is cancelled or
reduced, Consultant shall, within ten (10) days after receipt of written notice
of such cancellation or reduction of coverage, file with the City evidence of
insurance showing that the required insurance has been reinstated or has
been provided through another insurance company or companies. City
reserves the right to require complete, certified copies of all required
insurance policies, at any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Consultant sixty (60) calendar days' advance
written notice of such change. If such change results in substantial
additional cost to Consultant, City and Consultant may renegotiate
Consultant's compensation.
C. Right to Review Subcontracts. Consultant agrees that upon request, all
agreements with subcontractors or others with whom Consultant enters into
contracts with on behalf of City will be submitted to City for review. Failure
of City to request copies of such agreements will not impose any liability on
City, or its employees. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as CG
20 38 04 13.
D. Enforcement of Agreement Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features or
limits contained in this Section are not intended as a limitation on coverage,
limits or other requirements, or a waiver of any coverage normally provided
by any insurance. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue and is not
intended by any party or insured to be all inclusive, or to the exclusion of
other coverage, or a waiver of any type. If the Consultant maintains higher
limits than the minimums shown above, the City requires and shall be
entitled to coverage for higher limits maintained by the Consultant. Any
available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
F. Self-insured Retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured
retentions be eliminated, lowered, or replaced by a deductible. Self -
Pacific Advanced Civil Engineering, Inc. Page C-3 7-33
insurance will not be considered to comply with these requirements unless
approved by City.
G. City Remedies for Non -Compliance. If Consultant or any subconsultant fails
to provide and maintain insurance as required herein, then City shall have
the right but not the obligation, to purchase such insurance, to terminate this
Agreement, or to suspend Consultant's right to proceed until proper
evidence of insurance is provided. Any amounts paid by City shall, at City's
sole option, be deducted from amounts payable to Consultant or reimbursed
by Consultant upon demand.
H. Timely Notice of Claims. Consultant shall give City prompt and timely notice
of claims made or suits instituted that arise out of or result from Consultant's
performance under this Agreement, and that involve or may involve
coverage under any of the required liability policies. City assumes no
obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve
City.
Consultant's Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of the
Work.
Pacific Advanced Civil Engineering, Inc. Page C-4 7-34