HomeMy WebLinkAbout07 - Corporation Yard Re -Roofing Project - NOC for Contract No. 7880-1 (21F02)Q �EwPpRT
CITY OF
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z NEWPORT BEACH
<,FORN'P City Council Staff Report
July 27, 2021
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer,
tandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Corporation Yard Re -Roofing Project — Notice of Completion for
Contract No. 7880-1 (21 F02)
On November 24, 2020, the City Council awarded Contract No. 7880-1, Corporation Yard
Re -Roofing Project, to Chapman Coast Roof Company, Inc. (Chapman) of Fullerton, CA.
The work is now complete and staff requests City Council acceptance and closeout of the
contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after Notice
of Completion has been recorded in accordance with applicable portions of the Civil
Code -land
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$ 521,328.00
$535,729.00
10% or less
2.8%
-1.9%
4.7%
Allowed Contract Time +
83
Actual Time
-40
Approved Extensions (days) =
Under (-) or Over (+)
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Corporation Yard Re -Roofing Project — Notice of Completion for Contract No. 7880-1
(21 F02)
July 27, 2021
Page 2
The work necessary for the completion of this contract consisted of removing and
replacing roofing systems; installing passive vents, sump drains and scuppers; removing
skylights and all other work as specified in the contract documents for Buildings A, B, and
H at the Corporation Yard located at 592 Superior Avenue (Attachments A and B).
The contract has been completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original Bid Amount
Actual Cost of Bid Items Constructed
Total Change Orders
Final Contract Cost
$ 521,328.00
$ 511,328.00
$ 24,401.00
$ 535,729.00
The final construction cost was approximately three percent over the original contract
amount. Two change orders were issued to address building conditions that do not meet
current building code. Additionally, this contract included an allowance for replacing metal
wall panels along the Building H roof that was not needed. This allowance was removed
from the contract via a contract quantity reconciliation change order.
A summary of the project schedule milestones is as follows:
Estimated Completion Date per 2021 Baseline Schedule July 30, 2021
Actual Start of Construction Per Notice to Proceed April 7, 2021
Extended Contract Completion Date Inclusive of Extra Work August 5, 2021
Actual Substantial Construction Completion Date June 4, 2021
FISCAL IMPACT:
The adopted budget included sufficient funding for this contract. The construction
contract was expensed from the following account within the budget:
Account Description Account Number Amount
Facilities Maintenance Master Plan 57101-980000-21 F02 $ 535,729.00
Program $ 535,729.00
ENVIRONMENTAL REVIEW:
On November 24, 2020, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301—Class 1 (rehabilitation of
deteriorated facilities) of the CEQA Guidelines, because this action results in no
expansion of an existing use.
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Corporation Yard Re -Roofing Project — Notice of Completion for Contract No. 7880-1
(21 F02)
July 27, 2021
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B —Building Roofs Replaced
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Attachment P
Q
0
17TI
)TH S
CITY OF COSTA
MESA
PROJECT LOCATIONS
JOHN WAYNE
AIRPORT
PgC/F/C
OCF-4/V
VICINITY MAP
NOT TO SCALE
CORPORATION YARD
RE -ROOFING PROJECT
LOCATION MAP
- O�p
CITY OF
IRVINE
P�
UNIVERSITY
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7880-1 1 07/27/21
7-4
Attachment B
16TH ST WEST
ROOFS REPLACED
CITY OF
COSTA MESA
/ CORPORATION
YARD
(592 SUPERIOR AVE)
O
CORPORATION YARD
RE -ROOFING PROJECT
BUILDING'A','B'ANDW
N
0
NOT TO SCALE
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7880-1 1 07/27/21
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