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Home My WebLink About11 - Mission Bay Drive Street Improvements — Award of Contract No. 7889-3 (21R03)e �EvuPpRr CITY OF s NEWPORT BEACH <,FORNP City Council Staff Report August 24, 2021 Agenda Item No. 11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Patrick Arciniega, Senior Civil Engineer parciniega@newportbeachca.gov PHONE: 949-644-3347 TITLE: Mission Bay Drive Street Improvements — Award of Contract No. 7889-3 (21 R03) ABSTRACT: Public Works staff has received construction bids for the Mission Bay Drive Street Improvements project and requests City Council approval to award the construction contract to All American Asphalt. The project consists of removal and reconstruction of street asphalt concrete and concrete curb and gutter; striping removal and replacement; adjusting manhole rings, frames and covers; and re-establishing survey monuments on Mission Bay Drive. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance of existing highways and streets, sidewalks, and gutters involving no expansion of use) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve project drawings and specifications; c) Award Contract No. 7889-3 to All American Asphalt for the total bid price of $196,691.00, and authorize the Mayor and City Clerk to execute the contract; and d) Establish $20,000 (approximately 10 percent) contingency to cover the cost of unforeseen work not included in the original contract. DISCUSSION: The Mission Bay Drive Drainage Project was completed earlier this year to address ground water seepage and pavement subbase failures. This project addresses the necessary street pavement reconstruction needs of Mission Bay Drive and Malibu Circle. Mission Bay Drive Street Improvements — Award of Contract No. 7889-3 (21 R03) August 24, 2021 Page 2 At 10 a.m. on July 29, 2021, the City Clerk opened and read the following bids for this project: TOTAL BID AMOUNT $ 196,691.00 $ 225,831.00 $ 234,000.00 $ 240,000.00 $ 272,828.40 $ 296,554.80 The apparent low bidder for this project, All American Asphalt, submitted a bid approximately 35% percent less than the Engineer's Estimate of $300,000. Cost savings were realized in multiple bid items: Mobilization, traffic control, curb and gutter, roadway excavation, and signing and striping. All American Asphalt is a highly reputable contractor with a long history of working with the City of Newport Beach. All American Asphalt submitted all the necessary forms and possesses a Classification "A" License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. Work necessary to complete this contract consists of full -depth repair of damaged pavement in certain areas and then a complete grind and cap of Mission Bay Drive between Point Loma Drive and Spy Glass Hill Road along with Malibu Circle. All American Asphalt will have 60 consecutive working days to complete the work once given the notice to proceed. Initial work is expected to begin as soon as September 2021. Project drawings and specifications will be available for review at the August 24, 2021 City Council meeting. FISCAL IMPACT: The adopted budget includes sufficient funding for this purchase. The following funds will be expensed: Account Description General Fund Proposed fund uses are as follows: Vendor All American Asphalt All American Asphalt Geotechnical Various Account Number 01201927-980000-22R03 $ Total: $ Purpose Construction Contract $ Contingency $ Geotechnical $ Incidentals, Printing $ Amount 227,691.00 227,691.00 Amount 196,691.00 20,000.00 10,000.00 1,000.00 Total: $ 227,691.00 11-2 BIDDER Low All American Asphalt 2nd Sequel Contractors, Inc. 3rd Onyx Paving Company, Inc. 4th Hardy & Harper, Inc. 5th R.J. Noble Company 6th Excel Paving TOTAL BID AMOUNT $ 196,691.00 $ 225,831.00 $ 234,000.00 $ 240,000.00 $ 272,828.40 $ 296,554.80 The apparent low bidder for this project, All American Asphalt, submitted a bid approximately 35% percent less than the Engineer's Estimate of $300,000. Cost savings were realized in multiple bid items: Mobilization, traffic control, curb and gutter, roadway excavation, and signing and striping. All American Asphalt is a highly reputable contractor with a long history of working with the City of Newport Beach. All American Asphalt submitted all the necessary forms and possesses a Classification "A" License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. Work necessary to complete this contract consists of full -depth repair of damaged pavement in certain areas and then a complete grind and cap of Mission Bay Drive between Point Loma Drive and Spy Glass Hill Road along with Malibu Circle. All American Asphalt will have 60 consecutive working days to complete the work once given the notice to proceed. Initial work is expected to begin as soon as September 2021. Project drawings and specifications will be available for review at the August 24, 2021 City Council meeting. FISCAL IMPACT: The adopted budget includes sufficient funding for this purchase. The following funds will be expensed: Account Description General Fund Proposed fund uses are as follows: Vendor All American Asphalt All American Asphalt Geotechnical Various Account Number 01201927-980000-22R03 $ Total: $ Purpose Construction Contract $ Contingency $ Geotechnical $ Incidentals, Printing $ Amount 227,691.00 227,691.00 Amount 196,691.00 20,000.00 10,000.00 1,000.00 Total: $ 227,691.00 11-2 Mission Bay Drive Street Improvements — Award of Contract No. 7889-3 (21 R03) August 24, 2021 Page 3 Staff recommends establishing $20,000.00 (approximately 10 percent of total bid) for contingency purposes and unforeseen conditions associated with construction. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance of existing highways and streets, sidewalks, and gutters involving no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. Iz[9)t1INl►[0 The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Location Map 11-3 ATTACHMENT A w, h� 30 6 i a ,y rs �a sr :, 00 9j o OP $ryT 6 �O P n P 9p 7� 0h 3 lop 04 a fop @9 L p9 a P M1, OryA DPW ry' pv'OP .. SpPp �,y2 00 i CITY OF NEWPORT BEACH MISSION BAY DRIVE PUBLIC WORKS DEPARTMENT STREET IMPROVEMENTS C-7889-3 8/24/21