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Home My WebLink About21 - City Hall and Limited Off -Site Facilities Holiday Closure from Friday, December 24, 2021 through Sunday, January 2, 2022Q �EwPpRT CITY OF O � z NEWPORT BEACH <,FORN'P City Council Staff Report September 14, 2021 Agenda Item No. 21 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Grace K. Leung, City Manager - 949-644-3001, gleung@newportbeachca.gov PREPARED BY: Barbara J. Salvini, Human Resources Director, bsalvini@newportbeachca.gov PHONE: 949-644-3259 TITLE: City Hall and Limited Off -Site Facilities Holiday Closure from Friday, December 24, 2021 through Sunday, January 2, 2022 The City Manager's Office seeks City Council approval of the closure of City Hall and certain City of Newport Beach (City) facilities from Friday, December 24, 2021 through Sunday, January 2, 2022. The proposed closure does not apply to public safety services or emergency on-call functions. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve closing City Hall and providing limited services at off-site facilities from Friday, December 24, 2021 through Sunday, January 2, 2022. All facilities would reopen on Monday, January 3, 2022. DISCUSSION: City staff proposes a holiday closure of City Hall and certain City services and facilities from Friday, December 24, 2021 through Sunday, January 2, 2022. All facilities and services would be open on Monday, January 3, 2022. For the past 12 years, the City has closed certain offices and facilities in observance of the Christmas and New Year holidays. The only exception was in 2012, when City Hall relocated to its current location. 21-1 City Hall and Limited Off -Site Holiday Closure from Friday, December 24, 2021 through Sunday, January 2, 2022 Page 2 Historically, service demands have been low during the week between Christmas and New Year's Day. Closing City Hall during this time also provides an opportunity to perform annual facility maintenance and repairs to the facility and campus, without affecting work and customer service due to noise and other disruptions. For example, if the closure is approved, it is anticipated that the Civic Center parking structure will be pressure washed and some deep cleaning will be conducted at City Hall, including interior window cleaning during the closure period. The closure also results in cost savings for the City in the form of reduced utility usage, less vehicle fuel use, and lower employer -paid leave liability since employees are required to use personal leave time for a portion of the closure. As in past years, essential departments and services would continue operating to meet the community's needs, including police, fire and emergency medical, lifeguard, utilities, harbor, facilities maintenance and library services. Under the proposed closure, City Hall and other City facilities would be closed: • Friday, December 24, 2021 (all day) through Sunday, January 2, 2022 (all day) If the proposed closure is not approved, the City Hall and other facilities would be closed in observance of the holidays as follows: • Thursday, December 23, 2021 (close at 12 p.m. in observance of Christmas Eve) • Friday, December 24, 2021 (all day in observance of Christmas Day) • Thursday, December 30, 2021 (close at 12 p.m. in observance of New Year's Eve) • Friday, December 31, 2021 (all day in observance of New Year's Day) Attached is a list of the proposed hours of operation (Attachment A) for each department. Appropriate security and accountability measures will be in place for employees serving in positions which require them to work during the proposed closure. The City's bargaining unit representatives agree with the proposed closure. It is understood that employees will be required to use their own leave time for the days not covered by paid holidays. If approved by the City Council, communication regarding the holiday closure will be coordinated by the City Manager's Office and the City Clerk's Office. The community will receive notice of the closure through signage at impacted facilities, press releases, NBTV, social media and the City's website. FISCAL IMPACT: There is no funding requirement related to this item. The reduced operating hours over the entire holiday period will provide savings for utilities and fuel use and will lower the City's liability for accrued employee leave time. 21-2 City Hall and Limited Off -Site Holiday Closure from Friday, December 24, 2021 through Sunday, January 2, 2022 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Proposed Hours of Operation for City Facilities 21-3 ATTACHMENT A CITY OF NEWPORT BEACH HOLIDAY CLOSURE 2021-22 Hours of Operation for Civic Center and City Facilities Friday, December 24, 2021 through Sunday, January 2, 2022 DEPARTMENT HOURS OF OPERATION DURING CLOSURE City Manager's Office City Attorney's Office City Clerk's Office Closed to the public Closed to the public Closed to the public Community Development Closed to the public; inspections and code enforcement on a limited basis Finance Closed to the public Fire Open: All fire services and command staff; administrative office closed Open: December 24 and 31, 8 a.m. - 12 p.m. December 26 - December 30 and Harbor January 2, 2022, 8 a.m. - 5 p.m. Closed: December 25, 2021 and January 1, 2022 Human Resources Closed to the public; risk management on-call Library Services See next page Police Open: All services Public Works (Civic Center) Closed to the public; certain field inspectors available Open: December 24 and 31, until 11 a.m., and December 27 - 30, regular hours Public Works (Mun Ops) Closed: December 25, 2021 and January 1, 2022 *assigned staff on-call Open: OASIS fitness center to retain limited hours; Park Patrol and Marine Recreation & Senior Srvcs Naturalist Interpreters will work regular schedule (closed on December 25 and January 1); administrative office closed Open: December 27 — 29, regular hours Utilities Open: December 23 and 30, until 11:30 a.m. Closed: December 24, 2021 and December 31, 2021 *assigned staff on standby Updated August 11, 2021 21-4 CITY OF NEWPORT BEACH HOLIDAY CLOSURE 2021-22 Hours of Operation for the Newport Beach Library Branches Friday, December 24, through Sunday, January 2, 2022 Updated August 11, 2021 21-4 CENTRAL BALBOA MARINERS CORONAr FRI DEC 24 9-1 9-1 9-1 9-1 SAT DEC 25 Closed Closed Closed Closed SUN DEC 26 Closed Closed Closed Closed MON DEC 27 9-6 9-6 9-6 9-6 TU-- DEC 28 9-6 9-6 9-6 9-6 WED DEC 29 9-6 9-6 9-6 9-6 THU DEC 30 9-6 9-6 9-6 9-6 FRI DEC 31 9-1 9-1 9-1 9-1 SAT JAN 01 Closed Closed Closed Closed SUN JAN 02 12-5 Closed 12-5 Closed Updated August 11, 2021 21-4