HomeMy WebLinkAbout23 - Budget Amendment to Accept a Check from the California State Library and Appropriate FundsQ �EwPpRT
CITY OF
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z NEWPORT BEACH
<,FORN'P City Council Staff Report
September 14, 2021
Agenda Item No. 23
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator,
mhartson@newportbeachca.gov
PHONE: 949-717-3823
TITLE: Budget Amendment to Accept a Check from the California State
Library and Appropriate Funds to the Library's Fiscal Year 2021-22
Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the California
State Library to support Youth Programming by the Newport Beach Public Library
(Library).
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $12,000 from the California State Library and approve
Budget Amendment No. 22-006 to increase expenditures by the same amount in
Division 0106053 (Designated Gifts).
DISCUSSION:
The Library has been awarded a "Virtual Youth Programming" grant in the amount of
$12,000. The award is intended to fund no fewer than four virtual programs created to
specifically enhance the library and literacy experience of school age children and teens.
The Board of Library Trustees approved acceptance of the award.
The Library's Virtual Youth Programming Project is "Learn & Grown @ Your Library."
Programming will include a virtual coding program for kids targeting ages five through
ten, a live illustrator event for middle grade students, a creative journaling workshop for
tweens, a series of college preparation workshops and webinars and college entrance
practice tests for high schoolers.
23-1
Budget Amendment to Accept a Check from the California State Library and
Appropriate Funds to the Library's Fiscal Year 2021-22
Maintenance and Operation Budget
September 14, 2021
Page 2
FISCAL IMPACT:
The Budget Amendment appropriates $12,000 in additional revenue from the California
State Library and $12,000 in increased expenditure appropriations with no impact on fund
balance. The revenue will be posted to the Designated Gifts account in the Library
Services Department, 0106053-431455, and the purchases will be expensed to the
following Designated Gift accounts:
Programming 0106053-841004 $ 2,400
Special Department Supplies 0106053-841015 $ 9,600
ENIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of Check in the Amount of $12,000
Attachment B — Budget Amendment
23-2
ATTACHMENT A
THE. BAQKKOF.THIS QOCUMENT CONTAINS AN ARTIFICIAL WATERMARK-- VIEW AT AN ANGLE
WARRANT NUMBER
68-618242
THE TREASURER OF THE STATE WILL PAY OUT OF THE FUND NO. FUND NAME
8087 FISCAL CONSOLIDATED PMT
IDENTIFICATION NO.
0000011771 0000 MO.: DAY: YR. 90-13-1. 21 1
06:18:2021 68618242_
TO: 618242
--- CITY OF NEWPORT BEACH
PUBLIC LIBRARY
1000 AVOCADO AVE
NEWPORT BEACH CA 92660-7915
�0;12LLLAL,23i: 686L82428l
DETACH ON DOTTED LINE
KEEP THIS PORTION FOR YOUR RECORDS
B TTY T. YE E
CALIFORNIA STATE CONTROLLER
ISSUE DATE: 06/18/2021
CA STATE LIBRARY
900 N STREET ROOM 155
SACRAMENTO CA 95814
FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/6540022
VENDOR NAME VENDOR ID
--------------------------------------------------------------
CITY OF NEWPORT BEACH 0000011771
VOUCHER ID INVOICE ID PO ID
--------------------------------------------------------------
00013548 40-9141-004 0000003943
AMOUNT PAID
---------------------------------------------------------------
*12000.00
PAYMENT MESSAGE
--------------------------------------------------------------
ADDITIONAL PAYMENT MESSAGE
-------------------------------------------------------------
23-3
,,EW PoRT
0�, 1 ! City of Newport Beach
i BUDGET AMENDMENT
°q,Foa`P 2021-22
ATTACHMENT B
BA#: 22-006
Department: Library
ONE TIME: ❑d Yes ❑ No
Requestor: Tim Netherton
Approvals _
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director �7Date
n COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
To increase revenue estimates and expenditures appropriations by accepting a check from California State Library to ❑ from existing budget appropriations
support Library Youth Programming. ❑✓ from additional estimated revenues
❑ from unappropriated fund balance
REVENUES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
0106053
431455
DESIGNATED GIFTS - OTHER GOVT GRANTS
12,000.00
EXPENDITURES
Fund #
Org
Object Project
Subtotal
Description
$ 12,000.00
Increase or (Decrease) $
010
0106053
841004
DESIGNATED GIFTS - PROGRAMMING
2,400.00
010
0106053
841015
DESIGNATED GIFTS - SPECIAL DEPT SUPPLIES NOC
9,600.00
FUND BALANCE
Fund #
Object
Description
Subtotal
$ 12,000.00
Increase or (Decrease) $
010
300000
GENERAL FUND - FUND BALANCE CONTROL
-
Subtotal
$
No Change In Fund Balance
23-4