HomeMy WebLinkAbout13 - Grant Howald Park Rehabilitation — NOC Contract No. 7476-2 (19P11)Q �EwPpRT
CITY OF
O �
z NEWPORT BEACH
<,FORN'P City Council Staff Report
September 14, 2021
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur P.E., Assistant City Engineer,
tandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Grant Howald Park Rehabilitation — Notice of Completion Contract
No. 7476-2 (19P11)
ABSTRACT -
On July 14, 2020, the City Council awarded Contract No. 7476-2, Grant Howald Park
Rehabilitation, to Environmental Construction, Inc. (ECI) of Woodland Hills, California.
The work is now complete and staff requests City Council acceptance and closeout of the
contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after Notice
of Completion has been recorded in accordance with applicable portions of the Civil
Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
BACKGROUND:
Grant Howald Park is a 3.1 -acre recreation site developed in 1954 by the Youth Center
Board of Directors and conveyed to the City of Newport Beach in 1972. The park is
generally bounded by Goldenrod Avenue, Fifth Avenue, Marguerite Avenue and Harbor
View Elementary School (Attachment A). It includes a community building with two
playgrounds (also known as the Community Youth Center or CYC), two tennis courts, a
lighted sports field, a basketball court, and other related facilities.
On September 11, 2018, the City Council awarded a design contract for Landscape
Architecture and Civil Engineering Services to RJM Design Group, Inc. (RJM). With
assistance from City of Newport Beach (City) staff, the community, and the Parks,
Beaches and Recreation (PB&R) Commission Ad Hoc committee, RJM developed a
conceptual design that enhances the usability of the park, while maintaining the Corona
del Mar neighborhood's charm.
13-1
Grant Howald Park Rehabilitation — Notice of Completion Contract No. 7476-2 (19P11)
September 14, 2021
Page 2
On March 5, 2019, the PB&R Commission approved the park's conceptual design and
City Council accepted the design on May 14, 2019.
DISCUSSION:
On July 14, 2020, the City Council awarded the Grant Howald Park Rehabilitation Project
to ECI and a Notice to Proceed was issued on August 26, 2020. The contract has now
been completed to the satisfaction of the Public Works Department and the Recreation
and Senior Services Department.
The work necessary for the completion of this contract consisted of replacing the existing
play areas with new play equipment, poured -in-place rubber surfacing, shade structures
and seating; converting the existing grass turf field to a multi-purpose synthetic turf field;
installing new shaded team and picnic areas; updating the restroom building; replacing
the surrounding fencing; converting the field lights to LED; undergrounding the existing
utility poles along Fifth Avenue and Goldenrod Avenue; and installing a new sidewalk for
improved park access.
Overall Contract Cost / Time Summary
Award
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$ 4,543,686.00
$ 4,836,672.55
10% or less
6.4%
2.4%
4.0%
Allowed Contract Time (days)
194
Actual Time
+13
Under (-) or Over (+)
A summary of the contract cost is as follows:
Original Bid Amount
$
4,543,686.00
Actual Cost of Bid Items Constructed:
$
4,543,686.00
Total Change Orders:
$
292,986.55
Final Contract Cost:
$
4,836,672.55
The final construction cost was 6.4 percent over the original contract amount, resulting
from 13 change orders issued to address unforeseen utilities undergrounding delays,
landscaping modifications and miscellaneous City -directed changes.
Approximately 60 percent of the change order cost resulted from unforeseen
undergrounding delays and other utilities -related items addressed during project
construction. Costs were incurred for additional contractor mobilizations to accommodate
the Harbor View Elementary School schedule and extending steel plate rentals along
Goldenrod Avenue. The delay removing utility poles prompted a redesign at the corner of
Fifth and Iris Avenues. The redesign enabled the synthetic turf installation to proceed as
scheduled.
13-2
Grant Howald Park Rehabilitation — Notice of Completion Contract No. 7476-2 (19P11)
September 14, 2021
Page 3
The City was also notified by Southern California Edison (SCE) that an additional
in -ground vault was required to fully convert the undergrounding work, resulting in
additional costs and delays. Finally, the contractor encountered many utilities conflicts
during the installation of new improvements, which resulted in rerouting electrical
conduits, water services and gas lines, and relocating existing utility boxes.
Landscape changes included new plantings per the Fifth Avenue redesign; replacing
additional sod around the playground area; constructing stacked planter walls where the
final grades were greater than planned; placing mulch in surrounding planters; replanting
in front of the CYC monument sign; replacing existing trees that were in declining health;
and substituting tree species that were not locally available.
City -directed changes resulted in approximately 25 percent of the change orders. Work
included replacing one field light foundation to address structural concerns as a result of
removing an existing retaining wall; removing improvements that were noted as being
protected -in-place, as a result of unforeseen field conditions; installing skate stoppers on
low concrete walls; stucco finishing the large SCE vault retaining walls; and realigning
field security lights to minimize impacts to residences. Additionally, the City took the
opportunity to revitalize the adjacent areas including repainting red curbs at the CYC
parking lot; replacing parking and park signage throughout the project site; repairing and
repainting existing guard rails; and restoring the CYC building and monument signage.
The Grant Howald Park project was substantially completed 13 days past the contract
completion date due to utilities delays throughout the project. Staff entered negotiations
with the Contractor to address the matter, but the two parties could not reach an
agreement. On August 5, 2021, ECI's general counsel submitted a claim to the City,
demanding compensable delays. The claim is currently being reviewed by the City
Attorney's Office and will be handled as a separate matter. A summary of the project
schedule milestones is as follows:
Estimated Completion Date per 2021 Baseline Schedule March 12, 2021
Actual Start of Construction per Notice to Proceed August 26, 2020
Extended Contract Completion Date Inclusive of Extra Work June 11, 2021
Actual Substantial Construction Completion Date: June 30, 2021
FISCAL IMPACT:
The adopted budget included sufficient funding for this contract.
The construction was expensed from the following account within the budget:
Account Description
Facilities Financing Plan (FFP)
Account Number
56201-980000-19P11
Amount
$ 4,836,672.55
$ 4,836,672.55
13-3
Grant Howald Park Rehabilitation — Notice of Completion Contract No. 7476-2 (19P11)
September 14, 2021
Page 4
ENVIRONMENTAL REVIEW:
On May 14, 2019, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15301_Class 1 (Existing
Facilities) and 15302—Class 2 (Replacement or Reconstruction) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because this project involves the
maintenance of existing facilities and will be reconstructing existing facilities on the same
site as the facility replaced. The project will have substantially the same purpose as the
facility replaced.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
13-4
Q
C
17TI
)TH S
CITY OF COSTA
MESA
PROJECT LOCATION
Attachment A
JOHN WAYNE
AIRPORT
PgC//C-/C
CCF -4/V
VICINITY MAP
NOT TO SCALE
GRANT HOWALD PARK
REHABILITATION PROGRAM
LOCATION MAP
- O�p
CITY OF
IRVINE
P�
UNIVERSITY
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7476-2 1 09/14/21
13-5