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Home My WebLink About10 - Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS)Q �EwPpRT CITY OF O � z NEWPORT BEACH <,FORN'P City Council Staff Report December 14, 2021 Agenda Item No. 10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Tim Hetherton, Library Services Director - 949-717-3801, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator, mhartson@newportbeachca.gov PHONE: 949-717-3823 TITLE: Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's FY 2021-22 Budget ABSTRACT: The Newport Beach Public Library's (Library's) Literacy Program is funded by the City of Newport Beach General Fund and grants, donations, and the fundraising efforts of Project Adult Literacy. One of the major funding resources is through the California State Library Literacy Services' annual grant program. Staff requests approval of a budget amendment to accept a check from the California State Library for Literacy Services (CLLS) to support the Library's Literacy Program. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Accept a check in the amount of $40,292 from the California State Library for Literacy Services (CLLS) and approve Budget Amendment No. 22-026 to increase expenditures by the same amount in the Literacy accounts. DISCUSSION: The Library Literacy Program has been offering one-on-one tutoring and small group classes to patrons with low literacy skills for nearly 35 years. These services are currently supporting over 100 learners and are making a significant difference in the lives of the participants, both learners and volunteers. One of the goals of the program is to assist the participants in becoming more engaged citizens and active members in their community. The grant funds will be used towards staffing to ensure that the high-quality program that the community has come to expect continues. 10-1 Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's FY 2021-22 Budget December 14, 2021 Page 2 The Fiscal Year 2021-22 City Contribution for the Literacy program is $67,064. Program expenses are augmented by the CLLS annual grant program, and through private donations and other grants. The CLLS grant funds Literacy programs on an annual basis based on an application submitted in August. There are three parts to the funding formula: Each approved California literacy program receives a base grant amount of $20,000; A per capita amount per adult learner served; and Additional funding based on local funds raised and expended for adult literacy services. Based on the above measures, the Library Literacy Program has received a total award of $44,769. Ninety percent of the award, $40,292, is given upfront in November. The remaining 10 percent is eligible for distribution after the Library Literacy Program has completed mid -year reporting to CLLS and spent 75 percent of the total award. FISCAL IMPACT: The Budget Amendment appropriates $40,292 in additional revenue from CLLS and $40,292 in increased expenditure appropriations with no impact on fund balance. The revenue will be posted to the California Literacy Campaign account in the Library Services Department, 01060005-431070, and the purchases will be expensed to the following Library Services Literacy accounts: Salaries P/T 01060604-711003 $36,792 Cafeteria Allowance P/T 01060604-721002 $ 3,000 Medicare 01060604-727016 $ 500 TOTAL $40,292 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Copy of Check in the Amount of $40,292 Attachment B — Budget Amendment 10-2 ATTACHMENT A _. .. 'HE BACK OF TWIS DOCUMENT CONTAINS AN AFIT.I FICIAL. WgTCRMARK - VIi=WAT,A.N ANC3LE ._ _ 0RANT � L UPUM GAJ JA 6 0 -101869 5 . m FUND NO. FUND NAME H THE TREASURER OF THE STATE WILL PAY OUT OF THE 8087 FISCAL CONSOLIDATED P M T IDENTIFICATION NO. MO.: DAY YR. 90-1342/1211 a 0000011771 0000 I I 3 10:29:2021 60101895 w J O TO: 101895 --- CITY OF NEWPORT BEACH PUBLIC LIBRARY 1000 AVOCADO AVE NEWPORT BEACH CA 92660-7915 g1211134231: 60LO1139SP3i! DETACH ON DOTTED LINE KEEP THIS PORTION FOR YOUR RECORDS Y . YEE iR CALIFORNIA STATE CONTROLLER ISSUE DATE: 10/29/2021 CA STATE LIBRARY 900 N STREET ROOM 155 SACRAMENTO CA 95814 FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/654-0022 VENDOR NAME VENDOR ID -------------------------------------------------------------- CITY OF NEWPORT BEACH 0000011771 VOUCHER ID INVOICE ID PO ID ----__..--._ ---------------------------------------------------------- 00014112 20--6762-1A 0000004314 AMOUNT PAID -------------------------------------------------------------- $40292.00 PAYMENT MESSAGE -------------------------------------------------------------- ADDITIONAL PAYMENT MESSAGE ------------------------------------------------------ 10-3 SEW PART ATTACHMENT B ON `m City of Newport Beach ' n K z BUDGET AMENDMENT c9ciF� �� 2021-22 BA#: 22-026 Department: Library ONETIME: Byes ❑No Requestor: Melissa Hartson Approvals ❑ CITY MANAGER'S APPROVAL ONLY Finance Director: Date 1 11 110 El COUNCIL APPROVAL REQUIRED City Clerk: Date EXPLANATION FOR REQUEST: To increase revenue estimates and expenditure appropriations from the California Literacy Campaign. Funds will be Drom existing budget appropriations allocated to various Library Literacy Services accounts. [Afrom additional estimated revenues ❑from unappropriated fund balance REVENUES Fund # Org Object Project Description Increase or (Decrease) $ 010 01060005 431070 LIBRARY ADMIN - CALIF LITERACY CAMPAIGN 40,292.00 Subtotal $ 40,292.00 EXPENDITURES Fund # Org Object Project Description Increase or (Decrease) $ 010 01060604 711003 LITERACY SERVICES - SALARIES PART TIME 36,792.00 010 01060604 721002 LITERACY SERVICES - CAFETERIA ALLOWANCE PT 3,000.00 010 01060604 727016 LITERACY SERVICES - MEDICARE FRINGES 500.00 Subtotal $ 40,292.00 FUND BALANCE Fund # Object Description Increase or (Decrease) $ 010 300000 GENERAL FUND - FUND BALANCE CONTROL Subtotal $ No Change In Fund Balance 10-4