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Home My WebLink About01-18-2022-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AMENDED (CLOSED SESSION - 4 P.M.) AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Tuesday, January 18, 2022 - 5:00 PM Board of Library Trustees Members: Paul Watkins, Chair Kurt Kost, Vice Chair Barbara Glabman, Secretary Douglas Coulter, Board Member Janet Ray, Board Member Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Specialist The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Monday, January 17, at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting.ge 1 I.CONVENE IN OPEN SESSION - 4:00 P.M. II.ROLL CALL III.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IV.CLOSED SESSION Discuss the Library Services Director’s Retirement and Recruitment/ Appointment Process (Government Code § 54957(b)). 1. V.RECESS VI.RECONVENE AT 5:00 P.M. FOR REGULAR MEETING VII.CALL MEETING TO ORDER January 18, 2022 Page 2 Board of Library Trustees Meeting VIII.ROLL CALL IX.CLOSED SESSION REPORT X.PLEDGE OF ALLEGIANCE XI.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. XII.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward upon invitation by the Chair. A.Consent Calendar Items Minutes of the Dec 20, 2021 Board of Library Trustees Meeting (pp. 5-13)2. DRAFT OF MINUTES Patron Comments (pp. 14-16)3. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Library Activities (pp. 17-24)4. Monthly update of library events, services, and statistics. DECEMBER ACTIVITIES Expenditure Status Report (pp. 25-26)5. Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. DECEMBER EXPENDITURES January 18, 2022 Page 3 Board of Library Trustees Meeting Board of Library Trustees Monitoring List (p. 27)6. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST XIII.CURRENT BUSINESS A.Items for Review Library Gift and Donor Policy (NBPL 3)(pp. 28-39)7. Staff recommends that the Board of Library Trustees review and accept revisions to the Library's NBPL 3 Gift and Donor policy. GIFT AND DONOR POLICY REPORT GIFT AND DONOR POLICY REPORT-ATTACHMENT A GIFT AND DONOR POLICY REPORT-ATTACHMENT B GIFT AND DONOR POLICY REPORT-ATTACHMENT C GIFT AND DONOR POLICY REPORT-ATTACHMENT D GIFT AND DONOR POLICY REPORT-ATTACHMENT E NBPL eBranch, Database, and Downloadable Services Review (pp. 40-41)8. Staff will provide an update and review of the Library eBranch, database, and downloadable services. eBRANCH REPORT Lecture Hall Update9. Trustee Ray will report on activities related to the Library Lecture Hall project. Balboa Branch Replacement Updated10. Trustee Ray and staff will report on activities related to the Balboa Branch Replacement project. COVID-19 Update (p. 42)11. Staff will update the Trustees on the Library's activities during COVID-19. COVID-19 UPDATE January 18, 2022 Page 4 Board of Library Trustees Meeting Acceptance of Donation (p. 43)12. Staff recommends the Board of Library Trustees approve the acceptance of a year-end donation from a supporter to enhance the materials collection. DONATION REPORT Library Services13. Report of Library issues regarding services, patrons, and staff. B.Monthly Reports Library Foundation Liaison Report (p. 44)14. A. Library Foundation Board - Report of the most recently attended meeting. B. Library Live Lectures Committee - Report of the most recently attended meeting. C. Witte Lectures Committee - Report of the most recently attended meeting. LIBRARY LIVE NOTES Friends of the Library Liaison Report15. Trustee update of the most recently attended Friends of the Library Board meeting. Literacy Service Liaison Report16. Trustee update of the most recently attended Literacy Services Advisory Board meeting. XIV.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. XV.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) XVI.ADJOURNMENT DRAFT CITY OF NEWPORT BEACH Board of Library Trustees Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Meeting Minutes Monday, December 20, 2021 – 5:00 p.m. I.CALL MEETING TO ORDER – 5:00 P.M. II.ROLL CALL – Roll Call by Francine Jacome, Administrative Support Specialist Trustees Present: Chair Paul Watkins, Vice Chair Kurt Kost, Trustee Douglas Coulter, Trustee Janet Ray Trustees Absent: Secretary Barbara Glabman (excused) Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Specialist Rebecca Lightfoot, Adult Services Coordinator Melissa Hartson, Circulation & Technical Processing Coordinator Debbie Walker, Youth & Branch Services Coordinator/Acting Library Services Manager III.PLEDGE OF ALLEGIANCE – Led by Chair Watkins IV.NOTICE TO THE PUBLIC V.CONSENT CALENDAR A.Consent Calendar Items 1.Minutes of the November 15, 2021, Board of Library Trustees Meetings Chair Watkins called for comments on the Consent Calendar, but the Board ofLibrary Trustees (BLT) and public had none. Chair Watkins stated that onHandwritten Page 9, the date for the Council discussion on Capital Improvement Programs (CIP) will be Saturday, January 29, 2022. The Library Lecture Hall andthe Balboa Branch projects will be discussed, and BLT attendance is encouraged. Library Services Director Tim Hetherton stated the discussion would be held inCouncil chambers at 9:00 a.m. A reminder will be sent to the BLT. Chair Watkins had the following correction to the minutes: •Page 11, correct the spelling of “prologue.” 2.Patron CommentsMonthly review of evaluations of library services through suggestions and requests received from patrons. 5 Board of Library Trustees Meeting Minutes December 20, 2021 Page 2 3. Library Activities Monthly update of library events, services, and statistics. 4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. Chair Watkins reported they were 2% under budget and recognized Circulation & Technical Processing Coordinator Melissa Hartson for her efforts. 5. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Motion made by Trustee Coulter, seconded by Vice Chair Kost, and carried (4-0-0-1) to approve the Consent Calendar with edits to the minutes of November 15, 2021. AYES: Watkins, Coulter, Kost, Ray NOES: ABSTENTIONS: ABSENCES: Glabman VI. CURRENT BUSINESS A. Items for Review 6. Review of the Library Lecture Hall Policy (NBPL 15) Staff recommends that the Board of Library Trustees review and accept revisions to Library Policy NBPL 15, Library Lecture Hall. Library Services Director Hetherton reported that the BLT reviewed the item in November prior to it going to Council on November 30, 2021. Since then, there have been suggested additions to policy by Chair Watkins and the City Council. The policy now includes the City of Newport Beach having first priority as a user of the facility for official business and programming. Secondly, it states that the Fire Marshal will establish the capacity of rooms. Newport resident, Jim Mosher, is correct that the lettering is off, and it will be fixed in the final version. Chair Watkins called for BLT comments or questions. Hearing none he requested that Library Services Director Hetherton take the subsection on attendance and create a separate item from Letter G. He noted that he was speaking about Page 40 and gave instruction to Administrative Support Specialist Francine Jacome. Library Services Director Hetherton agreed with the request. Chair Watkins called for a motion to adopt the revised Library Lecture Hall policy. He called for BLT discussion and the public comment, but there was none. 6 Board of Library Trustees Meeting Minutes December 20, 2021 Page 3 Motion made by Vice Chair Kost, seconded by Trustee Ray, and carried (4-0-0-1) to accept the revisions to Library Policy NBPL 15, Library Lecture Hall. AYES: Watkins, Coulter, Kost, Ray NOES: ABSTENTIONS: ABSENCES: Glabman 7. Review of the Laptop Borrowing Policy (NBPL 10) Staff recommends that the Board of Library Trustees review and accept revisions to Library Policy NBPL 10, Laptop Borrowing. Library Services Director Hetherton reported that the policy had worked well since its inception and that staff recommended no changes other than those to fix grammatical errors and to change “customers” to “patrons.” Chair Watkins called for BLT discussion and the public comment, but there was none. He called for a motion to adopt the Laptop Borrowing policy. Motion made by Trustee Coulter, seconded by Trustee Ray, and carried (4-0-0-1) to accept the revisions to Library Policy NBPL 10, Laptop Borrowing. AYES: Watkins, Coulter, Kost, Ray NOES: ABSTENTIONS: ABSENCES: Glabman 8. Fine Elimination in Public Libraries Staff will present as a current library topic of interest – for information only – a report on fine elimination in some public libraries. Chair Watkins complimented Circulation & Technical Processing Coordinator Hartson on her summary on Page 49. He called for the report. Library Services Director Hetherton reported that it was a growing trend in public libraries to move to a model with no fines. Ultimately if the books are not returned within a certain time they are declared a lost item and the patron is charged. It is a trend that could become an expectation among library patrons, but also may not. There is a theory that the policy would increase circulation and patron visits, but his research shows that so far the difference is not significant. He recommended that staff continue to monitor the issue and noted that no fine policies take materials out of the hands of patrons for significant periods of time. It is stressful to collect fines, but it would be more stressful to try to collect significant material replacement fees from patrons. Fines work as a mechanism for items to be returned timely. An Australian did a study on fines and proved that the higher the fines are the sooner materials were returned. The item is informational only and staff will continue to investigate the matter. Vice Chair Kost asked if libraries tracked the value of lost materials. Library Services Director Hetherton indicated they did. 7 Board of Library Trustees Meeting Minutes December 20, 2021 Page 4 Vice Chair Kost thought it would be interesting to see if that expense would go up under a no fine model. Library Services Director Hetherton explained the average price of a new hardcover book is $25.00. Newport Beach’s Library is well funded, but they still must protect public resources. He wanted the fairest policy available. Trustee Coulter agreed with Library Services Director Hetherton. Chair Watkins asked if Circulation & Technical Processing Coordinator Hartson had anything to add. Circulation & Technical Processing Coordinator Hartson said that automatic renewals have been a good will gesture to the community. Chair Watkins said the topic was of current interest and included in the Library Journal often. He listed several larger cities including San Francisco, New York, and Chicago that are doing away with fines based on income levels and noted that was not a concern in Newport Beach. From a common sense and personal responsibility standpoint he thought fines were sensible and suggested discussing the issue further from time to time. Trustee Ray felt strongly that not having accountability sent a bad message and that reasonable fines were acceptable. However, she noted her interest in continuing the discussion. Trustee Coulter agreed with Trustee Ray. Chair Watkins commended the staff report. Vice Chair Kost agreed with the rest of the BLT. Chair Watkins called for the public comment. Ronda Watkins, Newport Beach resident, suggested drop off locations for library materials throughout the City for people with mobility issues. Library Services Director Hetherton described the concierge service at Marina Park, Newport Coast Community Center, and Oasis and noted they are always looking for ways to expand the program. Chair Watkins announced that the BLT received and filed the report. 9. Lecture Hall Update Trustee Ray will report on activities related to the Library Lecture Hall project. Trustee Ray reported that the Memorandum of Understanding (MOU) was approved by the City Council and the Foundation. Robert Coffee Architects is working with the City on approvals. There will be a meeting by the end of January 2022. She is involved in many aspects of the community and people are excited about the Lecture Hall. 8 Board of Library Trustees Meeting Minutes December 20, 2021 Page 5 Chair Watkins asked Jerold Kappel for an update. Jerold Kappel, CEO of Newport Beach Public Library Foundation (NBPLF) explained they were developing a prospectus, brand, and logo for the campaign. He hoped they would be ready to print mid-January. They are printing a limited number so that if things change, they can update the document. Data sheets are complete, and the pledge form must be reviewed by the City Attorney. By the end of January, they will be in full campaign mode. In response to Chair Watkins’ question about the makeup of the campaign committee Mr. Kappel explained it was Teddy Ray, Jill Johnson-Tucker, Janet Hadley, and Lizanne Witte. There will be a small steering committee with a larger committee for solicitation of prospects. They are setting up a separate escrow account and all funds will be held earning interest until it is released to the City. If the project does not happen funds would be returned to donors per the pledge form. Vice Chair Kost asked if they would solicit for pledges at the Witte and Library Live lectures. Mr. Kappel said that they could but reminded the BLT they must raise $700,000 per year. The committee plans to go after major donors, especially as there is a naming opportunity for the building. Chair Watkins called for further comments, but there were none. The BLT received and filed the report. 10. Balboa Branch Replacement Update Trustee Ray will report on activities related to the Balboa Branch Replacement project, and staff will present a public survey concerning Balboa Branch services and resources for review and approval. Library Services Director Hetherton said that the survey was standard. At the pre-meeting with Chair Watkins and Vice Chair Kost they agreed to include Mr. Mosher’s suggested question about services patrons would like to see at the new branch in the survey. Chair Watkins directed the attention to Page 54 and instructed them to eliminate the words “if at all.” Vice Chair Kost asked how the survey was to be distributed. Library Services Director Hetherton explained there would be print copies at the branches, an email would go out to the mailing list, and it would be advertised in The Daily Pilot and StuNews. Vice Chair Kost confirmed it was not geared to the peninsula residents. Library Services Director Hetherton said that it was not as the tax dollars came from the entire City. There are also patrons who use multiple branches. 9 Board of Library Trustees Meeting Minutes December 20, 2021 Page 6 Chair Watkins called for BLT comments, but there were none. He called for the public comment. Mr. Kappel offered to publicize the survey in the spring Bookmark. Library Services Director Hetherton thanked him. Chair Watkins asked for a motion to adopt the survey as slightly revised. Motion made by Vice Chair Kost, seconded by Trustee Ray, and carried (4-0-0-1) to adopt the survey as revised. AYES: Watkins, Coulter, Kost, Ray NOES: ABSTENTIONS: ABSENCES: Glabman 11. Review Holidays and Meeting Schedule Staff requests that the Board of Library Trustees review the 2022 holidays and meeting schedule. Library Services Director Hetherton reported the schedule is generally handled in January, but as that meeting is impacted by a holiday it was moved to the December meeting. The BLT meets the third Monday of the month unless there is a holiday, then it moves to the following Tuesday. Chair Watkins directed the BLT to Page 55. The January and February 2022 meetings are one day late due to holidays. He called for BLT comments or questions, but there were none. He called for the public comment, but there was none. He called for a motion. Motion made by Trustee Coulter, seconded by Vice Chair Kost, and carried (4-0-0-1) to accept the 2022 holiday and meeting schedule. AYES: Watkins, Coulter, Kost, Ray NOES: ABSTENTIONS: ABSENCES: Glabman 12. COVID-19 Update Staff will update the Trustees on the Library’s activities during COVID-19. Library Services Director Hetherton reported that on December 15, 2021, they returned to full masks indoors in public places. Signage is posted. Chair Watkins called for BLT comments or questions, but there were none. He called for the public comment, but there was none. The BLT received and filed the report. 13. Library Services Report of Library issues regarding services, patrons, and staff. 10 Board of Library Trustees Meeting Minutes December 20, 2021 Page 7 Library Services Director Hetherton reported they are a 3-Star library for the twelfth time in 14 years. He noted that Chair Watkins believes that if they had counted website visits as they indicated they would that Newport Beach would have been 4-Star. The website information will count in 2022. On November 30th Librarian II Annika Helmuth attended a virtual seminar about library design. She reports that it was a panel discussion on the trends in public library design. Flexibility to modify spaces, bringing the outdoors indoors, shelving, sustainability, environments that allow for collaboration, Wi-Fi availability, meeting rooms, and other topics were discussed. It is important to design libraries for people and the community and not just materials. Information learned by Librarian II Helmuth can inform the Balboa Branch discussions. Chair Watkins suggested a copy of Librarian II Helmuth’s report be placed in the Balboa file. Library Services Director Hetherton stated they would do so. Chair Watkins indicated the BLT would receive and file the report. B. Monthly Reports 14. Library Foundation Liaison Reports A. Library Foundation Board – Report on the most recently attended meeting. Vice Chair Kost reported they met on December 6 via Zoom. Patricia Dreyfuss is a new member of the Foundation. Library Live received a $10,000 donation. The Joanna Kim Family Foundation donated another $10,000. The November 2021 total was $85,000 in gifts and pledges. They are replacing library banners to feature programs in the new Lecture Hall. There are over 14,000 people on the Foundation’s email list. Their “Giving Tuesday” event raised $5,000. Mr. Kappel added that they presented a proposal for a $25,000 gift to the Central Library for children’s non-fiction dealing with math and science, biographies, and classic fiction. The donor agreed to the gift, and the Foundation will provide a $25,000 check hopefully the first week of January 2022. The $5,000 from the “Giving Tuesday” campaign will also go to the Crean Library and the children’s section. Vice Chair Kost asked if the funds would be for new books. Mr. Kappel said that the “Giving Tuesday” funds could be used to buy books. The grant has a broader scope and could be used for shelving or other items. They just received $1,500 from a former teacher at the Mariner’s Library which will also be directed to the Library by the Foundation. Chair Watkins called for BLT comments or questions. Trustee Ray asked if the school had a parent foundation. 11 Board of Library Trustees Meeting Minutes December 20, 2021 Page 8 Youth & Branch Services Coordinator/Acting Library Services Manager Debbie Walker stated they did. Trustee Ray thought that they would have an interest in supporting the Library. Youth & Branch Services Coordinator/Acting Library Services Manager Walker said that they had given generously though book sales. Chair Watkins called for the public comment, but there was none. The BLT received and filed the report. B. Library Live Lectures Committee – Report on the most recently attended meeting. Chair Watkins stated that the last page of the Agenda contained a summary of the December 7 meeting spearheaded by Kunga Wangmo-Upshaw. The summary includes ticket sales and mention of adding someone to the committee. Kunga Wangmo-Upshaw explained they had not added anyone yet. Chair Watkins stated that the BLT received and filed the report. C. Witte Lectures Committee – Report on the most recently attended meeting. Kunga Wangmo-Upshaw reported that Friday Ezra Klein had sold out and the Saturday lecture was nearly sold out. Eddie Glaude, Jr. has sold 124 tickets for Friday and 116 for Saturday. Suzanne Simard has sold 120 for Friday and 106 for Saturday. Charlotte Alter has sold 112 for Friday and 100 for Saturday. Chair Watkins stated those were good numbers considering that it was still early in the season. Ms. Wangmo-Upshaw said that other than Bookmark they really had not advertised through printed materials, so they were pleased with the numbers. The capacity is 200 and they will not increase it. Vice Chair Kost asked if the capacity was the same for Library Live. Ms. Wangmo-Upshaw said it was also 200. They are starting to look for speakers for 2023. Friday nights will have dinners for donors and supporters. Chair Watkins called for BLT or public comments or questions, but there were none. The BLT received and filed the report. 15. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board meeting. 12 Board of Library Trustees Meeting Minutes December 20, 2021 Page 9 Trustee Coulter reported that the Friends of the Library had a great November totaling $23,008. That is double the amount they brought in for November 2020. There was $16,000 from the bookstore, $2,196 from their triannual Book Sale, $751 from Amazon sales, $5,600 in donations of which $5,000 was from one individual, and $1,500 in membership dues. He announced the week’s sales at the bookstore and noted the success of its recent sales. There are currently 776 members of the Friends of the Library. At the luncheon they celebrated eight people’s fifth year as volunteers, six people at 10 years, and four at 15 years. During the Corona del Mar Christmas Walk, there were 450 visitors to the CdM branch at the holiday open house. Chair Watkins Chair Watkins called for Board or public comments or questions. Hearing none the BLT received and filed the report. 16. Literacy Services Liaison Report Trustee update on the most recently attended Literacy Services Advisory Board meeting. Trustee Ray reported that on December 4 they had the annual Saturday morning brunch where the learners and tutors come together. It was a heartwarming and wonderful event, but they were unable to do the traditional potluck due to COVID. There was also volunteer recognition and there were several volunteers who had given over 100 hours. Chair Watkins stated that one tutor had 750 hours in one year. He also enjoyed the Saturday morning brunch. Eve Marie Kuntzman is finishing her term as president at the end of December. Cherall Weiss is retiring in August 2022, which will leave her position open and will be difficult to fill. Chair Watkins called for BLT or public comments or questions, but there were none. The BLT received and filed the report. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Announcements: • Trustee Ray commented that her college-aged grandson enjoys spending time at the Library. • Chair Watkins announced that he and his wife attended the Corona del Mar Christmas Walk and enjoyed it. IX. ADJOURNMENT – 5:52 P.M. 13 DECEMBER 2021Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 112/03/2021EmailRebecca LightfootAdult Services Coordinator12/03/2021212/10/2021EmailRebecca LightfootAdult Services Coordinator12/10/2021312/12/2021EmailRebecca LightfootAdult Services Coordinator12/13/2021412/21/2021EmailRebecca LightfootAdult Services Coordinator12/22/2021512/22/2021EmailRebecca LightfootAdult Services Coordinator12/23/2021I wanted to know if the library will ever have cloud library? It’s another ebooks and audio books several libraries have this service. Thank you and have great day.While we don’t currently subscribe to Cloud Library, it’s certainly possible we might in the future. For now we feel like the selection on OverDrive is a better fit for our patrons’ needs. Please don’t hesitate to contact me with any other questions or concerns! Thank you.How many desktops for public use do you have there? How about laptops to check out for in-library use? Thank you.Between the four libraries, we have 50 desktops for public use. The Corona del Mar location only has laptops, no desktops. Between the four libraries, we have 23 laptops available for checkout. There is more information about the computers available here on our website: https://www.newportbeachlibrary.org/services/ computers-and-wifi. I hope that helps! Please let me know if you have any other questions. Thank you.I have a library card. I would like to access the NY Times and want to find out about video editing with Final Cut Pro (Apple). Thank you.You can read current and back issues of the New York Times online through our ProQuest database. Go to the Databases page on our website, located under eBranch, and scroll down to “Magazines and Newspapers”, then click on ProQuest. You will have to enter your valid Newport Beach Library card. Under “Publications”, enter “New York Times”. You can then read each individual issue or search for specific articles. https://www.newportbeachlibrary.org/ebranch/ databases. Our Media Lab is equipped with computers that have Final Cut Pro. You can make a reservation to use a Media Lab computer here: https://www.newportbeachlibrary.org/services/media-lab/media-lab-reservations. I hope that helps! Please do not hesitate to contact me if you have any other questions. Thank you.While using study room 2 tonight, December 22nd at approximately 5:50 pm a local pc user knocked on the door to tell me that I was being too noisy while ending a phone call. What is an acceptable noise level and are library patrons allowed to use cell phones in study rooms for meetings, etc.?The study rooms are not sound proof, so we do ask that users be mindful of the fact that they might be heard outside of the room. You may certainly use your cell phone in the study room at a level that does not interfere with other patrons’ use of the library. Please do not hesitate to contact me or any other staff member at the desk if you have any questions or concerns. Thank you.NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponseToday I attempted to book a study room at approximately 2:27 pm on December 12th and was informed that all rooms had been booked through the end of day. Needless to say I was disappointed because it was my understanding that rooms are booked on a first come first serve basis and no sooner than 2 hours prior to prevent rooms from sitting idle due to last minute cancellations. I would like to suggest that the policy be changed back to a first come basis to prevent people who are currently present at the library from being denied access to a room that is readily available.I apologize for the misunderstanding regarding reserving the study rooms. You can make a reservation same day, in person, at any time of day for later on that day. The room is then reserved for a two hour time limit. You can find the complete policy on our website: https://www.newportbeachlibrary.org/services/ study-meeting-rooms. Please do not hesitate to contact me with any other questions or concerns. Thank you.14 DECEMBER 2021Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse612/23/2021EmailRebecca LightfootAdult Services Coordinator12/23/2021712/23/2021EmailRebecca LightfootAdult Services Coordinator12/23/2021812/26/2021EmailRebecca LightfootAdult Services Coordinator12/27/2021912/29/2021EmailRebecca LightfootAdult Services Coordinator12/29/20211012/30/2021EmailRebecca LightfootAdult Services Coordinator12/30/2021Does the media lab have a Full size (8x10-ish) flat bed film scanner?Yes, the Media Lab does have an 8.5 X 11 flatbed film scanner. The scanner is attached to one of the Mac workstations. You can make a reservation to use that particular computer on this page of the website: https://www.newportbeachlibrary. org/services/media-lab/media-lab-reservations. I hope that helps! Please let me know if you have any other questions. Thank you.Does ‘First of a Series’ mean the library has or intends to purchase the other books in the series?We always try to purchase the entire series as the titles come out and replace missing volumes in a series if we can. The “First in Series” tag in the catalog and on the books is a just a helpful way to let patrons and staff know which book was first, since everyone usually wants to read the series in order. I hope that helps! Please let me know if you have any other questions. Thank you.I would like to reserve a private meeting room for Monday and Tuesday of next week. I saw that I need to do the day of. Where do I reserve that specifically and is their a way to do in advance at all if its charity work ? Thank you. You are correct, the study rooms on the second floor of the Central Library can only be reserved same day, in person, for a two hour block of time. The library opens at 9 a.m. and you may come in any time after we open to reserve the room for later on that day. You make the reservation upstairs at the reference desk, and you will need a valid library card. I hope that helps! Please let me know if you have any other questions. Thank you.I own the classical music education company, Elite Musique. We are looking to rent some venues this upcoming year to have some in-person performances again. Would someone please respond or reach out to me regarding availability? If you call and no one answers, please leave a message. I’m sorry, but we don’t have a space to rent for in-person performances. If you are interested in participating in our Sunday Musicale Program series, you can contact our programming librarian, Terry Sanchez, at tsanchez@newportbeach ca.gov or by calling 949-717-3895. Thank you.Not sure what happened to my hold on "Regenesis : how synthetic biology will reinvent nature and ourselves" by George Church. Been a while. Thanks.I see you placed a hold on “Regenesis” on December 19, 2021. The book was checked out on December 14, 2021, to another patron, before you placed your hold. It is due back on January 4, 2022. You will be notified once it is returned. Please let me know if there is anything else I can help you with! Thank you.15 DECEMBER 2021Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse1112/30/2021EmailRebecca LightfootAdult Services Coordinator12/30/20211212/31/2021EmailTim HethertonLibrary Services Director12/31/2021Are you open today, 1/31? Thanks.Yes, we are open today until 1 p.m. Thanks.Do you accept book donations? I live near the Mariners branch and have a ton of best sellers from popular authors and am looking to donate them.Yes the Friends of the Library does take donations of books on behalf of the Library. I’ve copied the information regarding donations from their website and included it here. You can find more information about the Friends organization at:https://www.newportbeachlibrary.org/about/friends-of-the-library.BOOK DONATIONSPlease help by following these guidelines for donations:1. We prefer that donations be in small or medium size boxes.2. A maximum of 6 boxes may be dropped off at any one time. If you have a largerdonation, please call the Bookstore at 949-759-9667 and leave a message for Paulor Amy to set up an appointment. We have a dolly available and can supply boxesif needed.3. All books need to be in good, resellable condition. Books should be clean with notears, foxing (spotting around/on edges), broken spines, missing pages, etc.4. Fiction & non-fiction should preferably be from the last 6-10 years except forclassics and history.5 We do take DVDs, CDs, DVD games, vinyl records, and jigsaw puzzles.6. We do not accept:• Encyclopedias unless they're 100 years old or older.• Reader's Digest condensed books.• Medical books, health books, law books, and travel books older than 8 years.• VHS or cassette tapes.If you have questions, email us at nblibfriend@gmail.com. A donation receipt willbe provided if desired. You can drop the donations off at Mariners and they willpass them along to the Friends. Please let me know if you have any otherquestions! Thank you.16 NEWPORT BEACH PUBLIC LIBRARY To: Board of Library Trustees From: Tim Hetherton, Library Services Director Re: Report of Library Activities – January 18, 2022 Meeting ________________________________________________ _________________ _ TIM HETHERTON, LIBRARY SERVICES DIRECTOR “The library assumes the best out of people. The services it provides are founded upon the assumption that if given the chance, people will improve themselves.” -Eric Klinenberg, from Palaces for the People: How Social Infrastructure Can Help Fight Inequality, Polarization, and the Decline of Civic Life December was especially quiet for NBPL this year. Staff was most appreciative of the additional closure date on December 26, after an especially trying 2021. Staff is awaiting a draft MOU for the Friends of the Library and the City of Newport Beach concerning the Gift Shop. Because of the City Hall closure dues to COVID-19 and increased demand for remote access, City IT was unable to create the online survey for the Balboa Branch replacement. WHEELHOUSE LIST FOR LIBRARY TRUSTEES City Council Planning Session Saturday, January 29 City Council Chambers, Civic Center Drive 9: 00 A.M. - 12: 00 P. M. Note: this meeting will include a CIP update, including the Library Lecture Hall and Balboa Replacement projects. Board of Library Trustees meeting Tuesday, February 22 Small Conference Room, Central Library 5 p.m. DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR Branches Programming for December included Winter Wonderland crafts at Balboa Branch and a “Winter Wonderland Scavenger Hunt” at Mariners Branch that had over 100 participants between December 20 and December 31. On Sunday, December 5, Corona del Mar Branch hosted an Open House as part of the annual CdM Christmas Walk. At least 465 people came through the Branch between 11:00 a.m. and 4:00 17 p.m. to enjoy refreshments, crafts, a scavenger hunt, and photo booth. The CdM staff decorated the branch for Christmas and Hanukkah and had the opportunity to check-out materials, issue library cards, and promote online services and resources. The Friends of the Library were also in attendance, letting attendees know about their organization, offering free books, and the chance to win a gift basket. In staffing news, resignations at Mariners leaves them short two part-time Clerks and two Pages. Page Melissa Langston from Central was assigned to work at CdM once a week to assist with coverage there. Youth Services Over 233 participants enjoyed the Central Library version of the Winter Wonderland “Seek and Find” that took place over the two weeks of the holiday. Because all locations took the traditional holiday break from storytimes (December 20 – January 1), this provided a fun activity for families visiting the Children’s area. Teen Services The Young Adult Advisory Council (YAAC) met on December 8, and aside from regular business, attendees made winter decorations to adorn the green wall in the Children’s library. They also enjoyed cookies and hot chocolate and discussed business for the coming year. Facilities Central Library again had a fairly quiet month in terms of facility issues. On December 2, Eddie Flores and I met with Public Utilities staff and members of the RD Systems team to do the final close-out on the Key Card Entry Systems project at Central. MELISSA HARTSON, CIRCULATION AND TECHNICAL PROCESSING Staff Vacancies Human Resources prepared and delivered three conditional offer letters to three Page candidates. We await background and fitness results for these candidates. Four Page vacancies and three P/T Clerk vacancies remain. Library Budget In preparation for the upcoming budget preparation, Finance held a FY 2022-23 Budget Kickoff Meeting. I attended this early-December meeting and am preparing estimates and projections for next fiscal year. REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR Training Adult Services Coordinator Rebecca Lightfoot attended an Advanced BlueCloud Analytics training class, offered through Sirsi, the Library’s ILS vendor. Catalog Enhancements Members of Web Team met with a representative from Sirsi to discuss and create new carousels for the Online Public Access Catalog (OPAC). These catalog enhancements are set to go live in January. 18 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2021 2021 2021 2021 2021 2021 2022 2022 2022 2022 2022 2022 Tracked by #searches A to Z Databases 1456 1224 2805 1906 1492 1345 10228 Ancestry 459 114 185 288 252 262 1560 AskART 63 55 15 13 11 17 174 Brainfuse JobNow/VetNow 21 90 348 149 368 184 1160 Britannica School Edition 22 14 93 64 27 2 222 Facts on File Ancient History 0 33 65 1 36 10 145 Gale Archives Unbound 219 1534 7687 3942 14030 11170 38582 Gale Directory Library 7 14 14 21 39 4 99 Gale in Context: Biography 6 0 39 19 5 18 87 Gale in Context: Elementary 20347 9 25 Gale in Context: Opposing View 11 18 10 36 1170 94 1339 Gale Literature Resource Center 12 5 20 8 27 5 77 Gale Virtual Reference Library 23 66 151 44 97 67 448 HeritageQuest 1602 1895 935 1879 857 2165 9333 Legal Information Ref Center 12 34 18 48 18 56 186 National Geographic 114 36 38 18 60 28 294 National Geographic Kids 57 20 21 10 35 14 157 NewsBank (OC Register)1060 1146 1188 1120 934 853 6301 NoveList Plus 79 64 195 49 68 34 489 NoveList K-8 Plus 24 28 46 27 27 13 165 ProQuest 1858 2459 3029 5780 2884 3055 19065 Proquest eLibrary 1 12 24 12 9 12 70 Reference USA Business 539 486 360 216 354 508 2463 Reference USA Residential 96 55 433 37 39 47 707 SIRS Discover 0 0 10 11 60 534 615 SIRS Issues Researcher 413 185 501 3188 3143 3776 11206 World Book Online 7 22 25 67 53 18 192 Tracked by #page views Artist Works 14 23 11 13 8 6 75 Consumer Reports 2054 2291 1714 1772 2185 10016 CultureGrams 0 21 171 132 28 265 617 Morningstar 5070 5727 5600 5902 6254 5176 33729 RealQuest 36 12581 8192 27 63 90 20989 Tumblebooks 19 7 27 14 66 26 159 Value Line 14720 12441 14510 16072 17351 14037 89131 Tracked by courses Udemy 2316 1523 1266 2097 1925 1693 10820 Tracked by Hours Used ABC Mouse 26.25 39.43 33.65 25.15 27.02 19.53 171.0 Rosetta Stone 67.32 68.5 58.87 63.05 32.85 21.22 311.8 Notes: Database FY Comparisons YTD 21/22 *Consumer Reports Statistics were not available by the time the Dec. 2021 statistics were submitted. They will be updated when the data is available. Proquest Articles Retrieved 2021-2022 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 758 1023 1108 1036 977 1424 1054 Newspapers--Current 762 759 1060 867 1326 988 960 Newspapers--Historical 3015 2169 1776 1915 2472 2171 2253 Magazines 17 36 53 2905 45 30 514 19 NBPL Website Usage 2021-2022 Metric July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Total Users 40325 40067 40500 39931 36865 36159 38975 233847 New Users 35072 34955 35426 35046 31947 31967 34069 204413 Sessions 73733 73195 72935 72310 66539 65075 70631 423787 Pageviews 249347 242176 244237 248891 228139 213616 237734 1426406 Sessions Per User 1.83 1.83 1.80 1.81 1.80 1.80 1.81 -- Pages Per Session 3.38 3.31 3.35 3.44 3.43 3.28 3.37 -- Avg. Session Dur. (min) 2.68 2.70 2.62 2.70 2.63 2.53 2.64 -- Bounce Rate (%) 54.90 55.57 56.18 56.28 55.67 56.74 55.89 -- Cassie Wireless (Spot) Total Number of Sessions 2021-2022 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 225 256 224 241 269 266 247 1481 CdM 121 191 102 163 142 176 149 895 Mariners 933 1229 1262 1040 1196 1081 1124 6741 Central 12055 11896 11283 11617 9990 10125 11161 66966 Total 13334 13572 12871 13061 11597 11648 12681 76083 Cassie Wireless (Spot) Total Length of Sessions (min) 2021-2022 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 18534 27214 21891 25375 30679 27122 25136 150815 CdM 9508 17717 9806 14939 13867 13443 13213 79280 Mariners 100962 142648 139271 114620 128143 120872 124419 746516 Central 1711361 1626605 1511287 1581285 1370595 1355008 1526024 9156141 Total 1840365 1814184 1682255 1736219 1543284 1516445 1688792 10132752 Cassie Wireless (Spot) Average Length Per Session (min) 2021-2022 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 82.37 106.30 97.73 105.29 114.05 101.96 101.83 -- CdM 78.58 92.76 96.14 91.65 97.65 76.38 88.58 -- Mariners 108.21 116.07 110.36 110.21 107.14 111.81 110.74 -- Central 141.96 136.74 133.94 136.12 137.20 133.83 136.73 -- Total 138.02 133.67 130.70 132.93 133.08 130.19 133.18 -- 20 DEC 21 YTD 21/22 YTD 20/21 BALBOA 2,415 14,538 15,797 CdM 2,698 17,401 14,110 MARINERS 19,935 134,105 79,205 CENTRAL 54,787 359,870 261,979 eBooks 7,088 45,968 48,783 eMagazines 2,143 12,862 33,388 eAudiobooks 5,724 34,716 30,510 Streaming Films 740 4,287 4,692 TOTAL 95,530 623,747 488,464 JAN 21 91,706 FEB 21 84,308 MAR 21 95,126 APR 21 91,224 MAY 21 90,904 JUN 21 101,897 JUL 21 109,318 AUG 21 107,827 SEP 21 104,433 OCT 21 106,719 NOV 21 99,920 DEC 21 95,530 TOTAL 1,178,912 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - DECEMBER 2021 CIRCULATION BALBOA CdM MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 80,000 85,000 90,000 95,000 100,000 105,000 110,000 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 1582953 1582914 1598265 1610818 1529391 1464640 1424594 1376041 1084526 1043629 1000000 1125000 1250000 1375000 1500000 1625000 1750000 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 CIRCULATION 21 DEC 21 YTD 21/22 YTD 20/21 BALBOA 255 1,929 1,808 CdM 416 2,636 1,609 MARINERS 1,451 10,785 9,501 CENTRAL 5,226 38,609 23,719 TOTAL 7,348 53,959 36,637 12 Month Comparison JAN 21 5,935 FEB 21 6,071 MAR 21 6,716 APR 21 6,511 MAY 21 6,708 JUN 21 9,510 JUL 21 10,251 AUG 21 9,910 SEP 21 9,338 OCT 21 9,174 NOV 21 7,938 DEC 21 7,348 TOTAL 95,410 NEWPORT BEACH PUBLIC LIBRARY - DECEMBER 2021 REFERENCE BALBOA CdM MARINERS CENTRAL 4,000 5,000 6,000 7,000 8,000 9,000 10,000 11,000 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 191567 184260 190391 168496 162510 157149 156521 163392 131445 7808870000 90000 110000 130000 150000 170000 190000 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 REFERENCE 22 DEC 21 YTD 21/22 YTD 20/21 BALBOA 1,557 11,403 1,681 CdM 2,216 17,732 1,823 MARINERS 9,774 61,980 10,757 CENTRAL 25,675 174,779 25,568 TOTAL 39,222 265,894 39,829 12 Month Comparison JAN 21 11,103 FEB 21 7,211 MAR 21 9,962 APR 21 26,041 MAY 21 19,580 JUN 21 31,737 JUL 21 44,368 AUG 21 45,926 SEP 21 48,097 OCT 21 46,551 NOV 21 41,730 DEC 21 39,222 TOTAL 371,528 NEWPORT BEACH PUBLIC LIBRARY - DECEMBER 2021 PATRONS SERVED BALBOA CdM MARINERS CENTRAL 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 50,000 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 1131330 1074933 1399841 1256238 1209719 1102106 1158344 935953 636072 145463100000 300000 500000 700000 900000 1100000 1300000 1500000 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 PATRONS SERVED 23 DEC 21 YTD 21/22 YTD 20/21 BALBOA 56 469 190 CdM 593 1,669 188 MARINERS 205 2,908 747 CENTRAL 1,900 26,403 26,614 TOTAL 2,754 31,449 27,739 12 Month Comparison JAN 21 5,010 FEB 21 4,749 MAR 21 4,027 APR 21 3,842 MAY 21 3,837 JUN 21 3,474 JUL 21 6,798 AUG 21 6,707 SEP 21 7,405 OCT 21 4,226 NOV 21 3,559 DEC 21 2,754 TOTAL 56,388 PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - DECEMBER 2021 BALBOA CdM MARINERS CENTRAL 2,500 3,000 3,500 4,000 4,500 5,000 5,500 6,000 6,500 7,000 7,500 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 51570 51894 49977 64473 67646 69922 70430 68241 68078 52678 40000 50000 60000 70000 80000 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 PROGRAM ATTENDANCE 24 LIBRARY EXPENDITURES FY 2021-22 (January 3, 2022) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MONTHLY EXPENDED AVAILABLE BUDGET I SALARY & BENEFITS SALARY FULL-TIME REGULAR 2,954,186 2,817,948 1,276,597 210,274 1,541,351 SALARY PART-TIME 1,162,634 1,203,426 371,019 60,396 832,407 BENEFITS 2,143,211 2,252,834 983,796 72,415 1,269,038 SALARY & BENEFITS TOTAL 6,260,031 6,274,208 2,631,411 343,084 3,642,797 II MAINT & OPERATION PROFESSIONAL SERVICE*164,393 198,621 106,551 32,023 92,070 UTILITIES 284,373 284,373 158,743 23,398 125,630 PROGRAMMING 5,500 5,000 949 96 4,051 SUPPLIES**81,970 66,807 31,242 3,107 35,565 LIBRARY MATERIALS 619,740 622,777 394,127 101,918 228,650 FACILITIES MAINTENANCE 184,686 181,764 64,825 7,209 116,939 TRAINING AND TRAVEL 10,681 9,581 486 24 9,095 GENERAL OPERATING EXPENSES***24,202 23,694 8,189 424 15,505 PERIPHERALS & SOFTWARE 5,000 27,891 795 0 27,096 INTERNAL SERVICE FUNDS 1,758,054 1,758,671 879,336 293,112 879,335 OFFICE EQUIPMENT 2,000 2,000 1,514 0 486 MAINT & OPERATION TOTAL 3,140,599 3,181,179 1,646,756 461,310 1,534,423 LIBRARY BUDGET TOTAL 9,400,630 9,455,387 4,278,168 804,395 5,177,219 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 25 FY 2021-22 As of Jan 5, 2022 Date Funded Amount Purpose Amt Expended YTD NotesSep 2021 Wish List $165,000 New Materials $- Spending to begin third quarter $35,000 Programming $- Spending to begin fourth quarter Total $200,000 $0 FRIENDS 26 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Jan 19, 2021 Jan 18, 2022 Feb 16, 2021 Feb 22, 2022 Feb 16, 2021 Feb 22, 2022 Aug 17, 2020 Mar 21, 2022 Apr 19, 2021 Apr 18, 2022 Apr 19, 2021 Apr 18, 2022 May 24, 2021 May 16, 2022 May 24, 2021 May 16, 2022 Jun 21, 2021 Jun 20, 2022 Jun 21, 2021 Jun 20, 2022 Jul 19, 2021 Jul 18, 2022 Jul 19, 2021 Jul 18, 2022 Aug 23, 2021 Aug 15, 2022 Aug 23, 2021 Aug 15, 2022 Sep 20, 2021 Sep 19, 2022 Oct 18, 2021 Oct 17, 2022 Oct 18, 2021 Oct 17, 2022 Nov 15, 2021 Nov 21, 2022 Dec 20, 2021 Dec 19, 2022 LAST REVIEWED POLICY REVIEW Jan 21, 2020 NBPL 3 Library Gift and Donor Policy Jan 18, 2022 Jun 15, 2020 NBPL 12 Circulation Policy Jun 20, 2022 Jul 20, 2020 CC I-1 Library Services Policy (Council Policy I -1)Jul 18, 2022 Aug 17, 2020 NBPL 2 Collection Development Policy Aug 15, 2022 Sep 21, 2020 NBPL 9 Expressive Use Areas Sep 19, 2022 Nov 16, 2020 NBPL 6 Media Lab Use Policy Nov 21, 2022 Nov 16, 2020 NBPL 7 Sound Lab Use Policy Nov 21, 2022 Jan 19, 2021 NBPL 5 Newport Beach Public Library Internet Use Policy Jan 17, 2023 Jan 19, 2021 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 17, 2023 Feb 16, 2021 NBPL 8 Display and Distribution of Materials Policy Feb 21, 2023 Mar 15, 2021 NBPL 1 Library Use Policy Mar 21, 2023 Apr 19, 2021 NBPL 13 Study Room Policy Apr 17, 2023 Jun 21, 2021 NBPL 4 Children in the Library Policy Jun 19, 2023 Aug 23, 2021 NBPL 14 Friends Meeting Room Aug 21, 2023 Nov 15, 2021 NBPL 15 Library Lecture Hall Nov 21, 2023 Branch Update - Balboa Review Holidays / Meeting Schedule 2023 Performance Review of Library Services Director (Closed Session) BOARD OF LIBRARY TRUSTEES MONITORING LIST Lecture Hall Update Policy Review (See List Below) Election of Board of Library Trustees Officers/Trustee Liaisons Marketing Update & Social Networking Update Balboa Branch Replacement Update COVID-19 Update Annual Budget - Preliminary Review Adult and Reference Services Update Arts & Cultural Update Newport Beach Public Library eBranch, Database and Downloadable Services Review Library Material Selection Media Lab Update Proposed Library Closures for Winter Holidays 2021 Branch Update - CDM Youth Services Update Annual Budget - Approval Information Technology Update Literacy Program Update Branch Update - Mariners Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June) 27 RECOMMENDATION: Staff recommends that the Board of Library Trustees review and accept revisions to the Library’s NBPL 3 Gift and Donor policy. DISCUSSION: Staff recommends only minor changes to the policy (see red-lined version). Staff consulted with Newport Beach Public Library Foundation Executive Director Jerry Kappel who recommends no changes to funding levels for donor walls. Staff concurs with this assessment. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A - Gift and Donor Policy (NBPL 3) – original ATTACHMENT B - Gift and Donor Policy (NBPL 3) – redlined ATTACHMENT C - Gift and Donor Policy (NBPL 3) – final ATTACHMENT D - Donor Recognition Walls - Central Library First Floor ATTACHMENT E - Donor Recognition Walls - Central Library Second Floor TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949)717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Library Gift and Donor Policy (NBPL 3) 28 1 NBPL 3 Library Gift and Donor Policy The Newport Beach Public Library Board encourages and welcomes gifts and bequests to the Library. Gifts may be given to the Newport Beach Public Library, to the Newport Beach Public Library Foundation and/or to the Friends of the Newport Beach Public Library. It is the position of the Board of Library Trustees that gifts and bequests given to the Library shall be used to supplement those funds appropriated for use by the Library, and shall not in any way supplant such funds appropriated for Library salaries and maintenance and operations of the Library. Foundation Gifts The Newport Beach Public Library Foundation (“Foundation”) is a 501(c) 3 organization. The Foundation solicits funds and properties and disburses monies for the benefit of the Newport Beach Public Library. All donors who contribute $2,500 or more to the Foundation shall be recognized in a manner as designated by the Foundation and approved by the Board of Library Trustees. All service clubs, Parent Teacher Associations, schools or other organizations who collectively donate $2,500 or more shall be recognized by the organizational name. Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. Recognition of pledges shall be based upon the total amount pledged. Donors of gifts of $5,000 or greater shall have no more than five (5) years to complete the pledge, and recognition may be implemented after the pledge has been fulfilled. Appropriate recognition of items will be given to donors at the discretion of the Newport Beach Public Library Foundation Board. Any modification to the foregoing dollar amounts and exception to this policy concerning Foundation gifts will require the express approval of the Newport Beach Library Board of Library Trustees. Donor Recognition Walls At the February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition walls within the Central Library. A donor recognition wall consists of a listing of the name of a person (or persons) or a company that contributed funds to a capital campaign or other major fundraising . The fundamental purposes of a donor recognition wall are to honor the major financial contributors of an organization, and to serve as an incentive for potential donors to contribute. The Foundation has established the funding level for each designated donor wall. The donor recognition walls within the Central Library include the following locations: •Children's Activities Area ($500,000) •Media Center ($250,000) ATTACHMENT A 29 2 • Sound Lab ($75,000) • Media Lab ($100,000) • Grand Stairway ($500,000) • Second Floor Reading/Study Area (east side) ($150,000) • Second Floor Self-Checkout Area ($100,000) At the February 4, 2013 regular meeting, the Board of Library Trustees also approved guidelines for the letter size and banner length of the donor recognition walls: • Children's Activities Area: 2.5" letters up to 13' banner length • Media Center: 2" letters up to 10' banner length • Sound Lab: 2" letters up to 5' banner length • Media Lab: 2” letters up to 8’ banner length • Grand Stairway: 3" letters up to 13' banner length • Second Floor Reading/Study Area (east side): 2.5" letters up to 13' banner length • Second Floor Self-Checkout Area: 2" letters up to 8' banner length to be located above the video screen The Board further approved a guideline to limit the lettering on donor walls, with the exception of “Study Area B”, to a single line. The design and content of donor recognition walls must be reviewed and approved by the Board of Library Trustees. Recognition will consist of stainless-steel lettering that adheres to the parameters approved by the Board of Library Trustees (size of letters and length of single line on wall). Donors shall have no control over the size, location, materials or any other aspect of the recognition sign. Recognition shall be permanent unless a corresponding pledge is not fulfilled over five years. Additional names shall not be added to a named wall. If a pledge payment is not paid within 30 days following written notice to the most recent address provided to the Library, the Board of Library Trustees shall have the right to remove the name recognition permanently. No payments made prior to that time shall be refundable in any event. In the event the area of the library with the donor's name is significantly renovated, demolished, or is no longer used for library purposes, either voluntarily or involuntarily, the donor shall have no further rights related to the name recognition, at the sole discretion of the Board of Library Trustees. In such case, any payments not yet paid by the donor shall no longer be due. Any modification to the foregoing dollar amounts or to the letter size and banner length, or any exception to this policy concerning donor recognition walls will require the express approval of the Board of Library Trustees. Friends Gifts The Friends of the Newport Beach Public Library is a 501(c) 3 organization. The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of donated books is determined by the Bookstore Manager. Other gifts offered to the Friends will be reviewed and considered for acceptance by the Friends Board. Recognition of donations shall be recommended by the Friends Board and considered for approval by the Board of Library Trustees. 30 3 Library Gifts Gifts offered directly to the Library will be reviewed and considered for acceptance by the Board of Library Trustees. Gifts to the Library are also tax deductible. Recognition of donations by plaques, signage or other permanent display shall be approved by the Board of Library Trustees. Dedication opportunities exist for those donors who make gifts to specific areas of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. All donations of gifts and property to the Newport Beach Public Library not covered by the Collection Development Policy (NBPL 2) must be approved by the Board of Library Trustees. The Board reserves the right to decide the time and place for display and use of any gift. The ultimate disposition of the gift lies within the sole province of the Board of Library Trustees. Adopted March 11, 1991 Amended October 28, 1991 Amended February 10, 1992 Amended January 24, 1994 Amended March 9, 1998 Reassigned April 8, 2003 Amended October 18, 2005 Amended October 10, 2006 Amended August 20, 2018 Amended January 21, 2020 Formerly 0-8 Formerly 1-17 Formerly I-4 Formerly I-5 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 21, 2020. 31 1 NBPL 3 Library Gift and Donor Policy The Newport Beach Public Library Board encourages and welcomes gifts and bequests to the Library. Gifts may be given to the Newport Beach Public Library, to the Newport Beach Public Library Foundation and/or to the Friends of the Newport Beach Public Library. It is the position of the Board of Library Trustees that gifts and bequests given to the Library shall be used to supplement those funds appropriated for use by the Library, and shall not in any way supplant such funds appropriated for Library salaries and maintenance and operations of the Library. Foundation Gifts The Newport Beach Public Library Foundation (“Foundation”) is an Internal Revenue Code Section 501(c) (3) organization. The Foundation solicits funds and properties and disburses monies for the benefit of the Newport Beach Public Library. All donors who contribute $2,500 or more to the Foundation shall be recognized in a manner as designated by the Foundation and approved by the Board of Library Trustees. All service clubs, Parent Teacher Associations, schools or other organizations who collectively donate $2,500 or more shall be recognized by the organizational organization’s name. Dedication opportunities exist for those donors who make gifts to specific areas of the Library on behalf of the Foundation. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately, but will be integrated into the collection. Recognition of pledges shall be based upon the total amount pledged. Donors of gifts of $5,000 or greater shall have no more than five (5) years to complete the pledge, and recognition may be implemented after the pledge has been fulfilled. Appropriate recognition of items will be given to donors at the discretion of the Newport Beach Public Library Foundation Board. Any modification to the foregoing dollar amounts and exception to this policy concerning Foundation gifts will require the express approval of the Newport Beach Library Board of Library Trustees. Donor Recognition Walls At the February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition walls within the Central Library. A donor recognition wall consists of a listing of the name of a person (or persons) or a company that contributed funds to a capital campaign or other major fundraising . The fundamental purposes of a donor recognition wall are to honor the major financial contributors of an organization, and to serve as an incentive for potential donors to contribute. The Foundation has established the funding level for each designated donor wall. The donor recognition walls within the Central Library include the following locations: •Children's Activities Area ($500,000) •Media Center ($250,000) ATTACHMENT B 32 2 • Sound Lab ($75,000) • Media Lab ($100,000) • Grand Stairway ($500,000) • Second Floor Reading/Study Area (east side) ($150,000) • Second Floor Self-Checkout Area ($100,000) At the February 4, 2013 regular meeting, the Board of Library Trustees also approved guidelines for the letter size and banner length of the donor recognition walls: • Children's Activities Area: 2.5" letters up to 13' banner length • Media Center: 2" letters up to 10' banner length • Sound Lab: 2" letters up to 5' banner length • Media Lab: 2” letters up to 8’ banner length • Grand Stairway: 3" letters up to 13' banner length • Second Floor Reading/Study Area (east side): 2.5" letters up to 13' banner length • Second Floor Self-Checkout Area: 2" letters up to 8' banner length to be located above the video screen The Board further approved a guideline to limit the lettering on donor walls, with the exception of “Study Area B”, to a single line. The design and content of donor recognition walls must be reviewed and approved by the Board of Library Trustees. Recognition will consist of stainless steelstainless-steel lettering that adheres to the parameters approved by the Board of Library Trustees (size of letters and length of single line on wall). Donors shall have no control over the size, location, materials or any other aspect of the recognition sign. Recognition shall be permanent unless a corresponding pledge is not fulfilled over five years. Additional names shall not be added to a named wall. If a pledge payment is not paid within 30 days following written notice to the most recent address provided to the Library, the Board of Library Trustees shall have the right to remove the name recognition permanently. No payments made prior to that time shall be refundable in any event. In the event the area of the library Library with the donor's name is significantly renovated, demolished, or is no longer used for library Library purposes, either voluntarily or involuntarily, the donor shall have no further rights related to the name recognition, at the sole discretion of the Board of Library Trustees. In such case, any payments not yet paid by the donor shall no longer be due. Any modification to the foregoing dollar amounts or to the letter size and banner length, or any exception to this policy concerning donor recognition walls will require the express approval of the Board of Library Trustees. Friends Gifts The Friends of the Newport Beach Public Library is an Internal Revenue Code Section 501(c) (3) organization. The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of donated books is determined by the Bookstore Manager. Other gifts offered to the Friends will be 33 3 reviewed and considered for acceptance by the Friends Board. Recognition of donations shall be recommended by the Friends Board and considered for approval by the Board of Library Trustees. Library Gifts Gifts offered directly to the Library will be reviewed and considered for acceptance by the Board of Library Trustees. Gifts to the Library are also tax deductible. Recognition of donations by plaques, signage or other permanent display shall be approved by the Board of Library Trustees. Dedication opportunities exist for those donors who make gifts to specific areas of the Library on behalf of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately, but will be integrated into the collection. All donations of gifts and property to the Newport Beach Public Library not covered by the Collection Development Policy (NBPL 2) must be approved by the Board of Library Trustees. The Board reserves the right to decide the time and place for display and use of any gift. The ultimate disposition of the gift lies within the sole province of the Board of Library Trustees. Adopted March 11, 1991 Amended October 28, 1991 Amended February 10, 1992 Amended January 24, 1994 Amended March 9, 1998 Reassigned April 8, 2003 Amended October 18, 2005 Amended October 10, 2006 Amended August 20, 2018 Amended January 21, 2020 Amended January 18, 2022 Formerly 0-8 Formerly 1-17 Formerly I-4 Formerly I-5 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 2118, 20202022. 34 1 NBPL 3 Library Gift and Donor Policy The Newport Beach Public Library Board encourages and welcomes gifts and bequests to the Library. Gifts may be given to the Newport Beach Public Library, to the Newport Beach Public Library Foundation and/or to the Friends of the Newport Beach Public Library. It is the position of the Board of Library Trustees that gifts and bequests given to the Library shall be used to supplement those funds appropriated for use by the Library, and shall not in any way supplant such funds appropriated for Library salaries and maintenance and operations of the Library. Foundation Gifts The Newport Beach Public Library Foundation (“Foundation”) is an Internal Revenue Code Section 501(c) (3) organization. The Foundation solicits funds and properties and disburses monies for the benefit of the Newport Beach Public Library. All donors who contribute $2,500 or more to the Foundation shall be recognized in a manner as designated by the Foundation and approved by the Board of Library Trustees. All service clubs, Parent Teacher Associations, schools or other organizations who collectively donate $2,500 or more shall be recognized by the organization’s name. Dedication opportunities exist for those donors who make gifts to specific areas of the Library on behalf of the Foundation. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately, but will be integrated into the collection. Recognition of pledges shall be based upon the total amount pledged. Donors of gifts of $5,000 or greater shall have no more than five (5) years to complete the pledge, and recognition may be implemented after the pledge has been fulfilled. Appropriate recognition of items will be given to donors at the discretion of the Newport Beach Public Library Foundation Board. Any modification to the foregoing dollar amounts and exception to this policy concerning Foundation gifts will require the express approval of the Newport Beach Library Board of Library Trustees. Donor Recognition Walls At the February 4, 2013 regular meeting, the Board of Library Trustees approved donor recognition walls within the Central Library. A donor recognition wall consists of a listing of the name of a person (or persons) or a company that contributed funds to a capital campaign or other major fundraising . The fundamental purposes of a donor recognition wall are to honor the major financial contributors of an organization, and to serve as an incentive for potential donors to contribute. The Foundation has established the funding level for each designated donor wall. The donor recognition walls within the Central Library include the following locations: •Children's Activities Area ($500,000) •Media Center ($250,000) ATTACHMENT C 35 2 • Sound Lab ($75,000) • Media Lab ($100,000) • Grand Stairway ($500,000) • Second Floor Reading/Study Area (east side) ($150,000) • Second Floor Self-Checkout Area ($100,000) At the February 4, 2013 regular meeting, the Board of Library Trustees also approved guidelines for the letter size and banner length of the donor recognition walls: • Children's Activities Area: 2.5" letters up to 13' banner length • Media Center: 2" letters up to 10' banner length • Sound Lab: 2" letters up to 5' banner length • Media Lab: 2” letters up to 8’ banner length • Grand Stairway: 3" letters up to 13' banner length • Second Floor Reading/Study Area (east side): 2.5" letters up to 13' banner length • Second Floor Self-Checkout Area: 2" letters up to 8' banner length to be located above the video screen The Board further approved a guideline to limit the lettering on donor walls, with the exception of “Study Area B”, to a single line. The design and content of donor recognition walls must be reviewed and approved by the Board of Library Trustees. Recognition will consist of stainless-steel lettering that adheres to the parameters approved by the Board of Library Trustees (size of letters and length of single line on wall). Donors shall have no control over the size, location, materials or any other aspect of the recognition sign. Recognition shall be permanent unless a corresponding pledge is not fulfilled over five years. Additional names shall not be added to a named wall. If a pledge payment is not paid within 30 days following written notice to the most recent address provided to the Library, the Board of Library Trustees shall have the right to remove the name recognition permanently. No payments made prior to that time shall be refundable in any event. In the event the area of the Library with the donor's name is significantly renovated, demolished, or is no longer used for Library purposes, either voluntarily or involuntarily, the donor shall have no further rights related to the name recognition, at the sole discretion of the Board of Library Trustees. In such case, any payments not yet paid by the donor shall no longer be due. Any modification to the foregoing dollar amounts or to the letter size and banner length, or any exception to this policy concerning donor recognition walls will require the express approval of the Board of Library Trustees. Friends Gifts The Friends of the Newport Beach Public Library is an Internal Revenue Code Section 501(c) (3) organization. The Friends accept donations of used books to be sold in the Friends Book Store. The disposition of donated books is determined by the Bookstore Manager. Other gifts offered to the Friends will be 36 3 reviewed and considered for acceptance by the Friends Board. Recognition of donations shall be recommended by the Friends Board and considered for approval by the Board of Library Trustees. Library Gifts Gifts offered directly to the Library will be reviewed and considered for acceptance by the Board of Library Trustees. Gifts to the Library are also tax deductible. Recognition of donations by plaques, signage or other permanent display shall be approved by the Board of Library Trustees. Dedication opportunities exist for those donors who make gifts to specific areas of the Library on behalf of the Library. Gifts to fund specific collections or areas of the Library must be reviewed and approved by the Board of Library Trustees and be compatible with the Collection Development Policy (NBPL 2) of the Library. Items purchased for a specific subject will not be kept separately but will be integrated into the collection. All donations of gifts and property to the Newport Beach Public Library not covered by the Collection Development Policy (NBPL 2) must be approved by the Board of Library Trustees. The Board reserves the right to decide the time and place for display and use of any gift. The ultimate disposition of the gift lies within the sole province of the Board of Library Trustees. Adopted March 11, 1991 Amended October 28, 1991 Amended February 10, 1992 Amended January 24, 1994 Amended March 9, 1998 Reassigned April 8, 2003 Amended October 18, 2005 Amended October 10, 2006 Amended August 20, 2018 Amended January 21, 2020 Amended January 18, 2022 Formerly 0-8 Formerly 1-17 Formerly I-4 Formerly I-5 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on January 18, 2022. 37 CENTRAL LIBRARY LOWER LEVEL NEW NAMING AREAS CHILDREN'S ACTIVITIES AREA $500,000 FIRST FLOOR READING AREA $75,000 GRAND STAIRWAY $300,000 MEDIA CENTER (Media Lab & Sound Lab) $250,000 ATTACHMENT D 38 CENTRAL LIBRARY UPPER LEVEL NEW NAMING AREAS SECOND FLOOR READING/STUDY AREA (East Side) $150,000 SECOND FLOOR SELF-CHECKOUT AREA $200,000 SECOND FLOOR READING/STUDY AREA (West Side) $100,000 ATTACHMENT E 39 ABSTRACT: The eBranch component of the Newport Beach Public Library consists of databases and downloadable eBooks, audiobooks, magazines, and streaming video. Virtual Programming became a component during 2020 as the Library worked to provide online content to the public and has continued to play a role in the services offered to the community. The eBranch is promoted as the 24/7/365 resource that is accessible anywhere and at any time. Many patrons take advantage of the services provided under the eBranch. DISCUSSION: Online resources continued to remain popular during 2021. Databases remain an essential and well-used resource for the community and staff. The Library is proud to offer over forty databases that specialize in topics that appeal to all age groups and interest levels. Several databases have over 1,000 uses a month, including A-Z, ProQuest, Consumer Reports, Morningstar, and Value Line. The Library added Comics Plus in March of 2021. Comics Plus has over 20,000 comics, graphic novels, and manga titles for all ages and features unlimited checkouts and simultaneous use, meaning no waits. Another addition this past June was ArtistWorks. ArtistWorks provides world-class instruction for the most popular string and band instruments through self-paced video lessons from professional musicians. Students can also upload videos of themselves performing so the teachers can critique their efforts. Staff is always on the lookout for ways to improve database selections, evaluating new databases and existing ones to see if they still meet the needs of the community. eBranch Service Provided Vendor eBooks and audiobooks OverDrive eMagazines Flipster and OverDrive Streaming Video OverDrive and Kanopy Downloadable eBooks and audiobooks: The Library has seen exponential growth with OverDrive. In 2021, combined checkouts totaled over 165,000. The year 2020’s numbers were slightly higher (over 170,000) due to the pandemic. In 2012, when Amazon started allowing libraries to circulate Kindle books, eBooks surpassed audiobooks. While audiobooks still have not caught up, they are closing the gap. In 2020, the difference between eBooks and audiobooks was over 38,000, in 2021, it was 26,000. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949)717-3810, thetherton@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Adult Services Coordinator TITLE: NBPL eBranch, Database, and Downloadable Services Review 40 Streaming Video: The Library introduced Kanopy, a streaming video service, in December 2017. Kanopy offers access to over 27,000 films, ranging from documentaries to feature films, indie, and foreign films. The Kanopy collection includes titles from PBS, The Criterion Collection, and The Great Courses. In August 2021, Kanopy added major motion pictures from Warner Bros., MGM, and Lionsgate to their downloadable offerings. Downloadable Magazines: RB Digital, a downloadable magazine service, was bought by OverDrive and the content merged with OverDrive in early 2021. Magazine content is now accessible through the popular Libby app. The Library also continues to subscribe to Flipster, another downloadable magazine service, that offers a different range of magazines than OverDrive. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 41 DISCUSSION: As the surge in COVID-19 cases driven by the Omicron variant continues, the Library has temporarily modified some operations to ensure that all services to the community are maintained. City libraries remain open, but no in-person meetings (with the exception of Brown Act meetings) or programs will take place at libraries until further notice. Masks will be required inside all City facilities. Signage has been posted at City facilities notifying the public of the state mandate. The Library has had a number of staff absences due to COVID-19 which has impacted our ability to provide services. We are scheduling staff in such a manner to keep “core” groups of employees at specific facilities to reduce the risk of infection. Consequently, on Tuesday, January 4, the Library adopted the following service hours: •Central is maintaining current hours (Monday through Thursday from 9 a.m. until 9 p.m., Friday and Saturday from 9 a.m. until 6 p.m., and Sunday from 12 p.m. until 5 p.m.) •Mariners is open Monday through Saturday from 9 a.m. to 6 p.m. and closed on Sunday. •Balboa and CdM are open Monday through Saturday from 9 a.m. to 1 p.m., closed from 1 p.m. to 2 p.m., and open again from 2 p.m. until 6 p.m. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949)717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: COVID-19 Update 42 RECOMMENDATION: Staff recommends the Board of Library Trustees approve the acceptance of a year-end donation from a supporter to enhance the materials collection. DISCUSSION: The Library received the following donations at the end of December 2021: • Gift to Newport Beach Public Library from Georgetta Wolff - $1000.00 Ms. Wolff chose to make this donation to the Library because she considered Library Staff courageous in staying open during the pandemic and we were one of the only institutions that continued to offer services to the public. Staff recommends the acceptance of this donation by the Library Board of Trustees. If accepted, the donation will be allocated into Library Materials operating account. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949) 717-3810, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Manager, Acting TITLE: Acceptance of Donation 43 Chair Watkins’ report: Library Live Committee Notes for Tuesday, January 11, 2022 Meeting, 9:30 AM via Zoom: (1)Kunga Wangmo-Upshaw called the meeting to order at 9:40 AM. (2)Ticket Sales for the 2022 Season are as follows to date: (i)Walter Stahr (Thursday, February 24)---106 (unsold 94) (ii)Brit Bennett (Thursday, March 3)---86 (unsold 114) (iii)Adin Dobkin (Thursday, March 24)---45 (unsold 155) (iv)Charles Yu (Thursday, April 28)---40 (unsold 160) (3)Library Live Committee Member Addition: Patricia (Patty) Dreyfus (a poet, writer, and editor) has been added to the Library Live Committee. (4)Committee Member Lindsay Means presented a thoughtful and interesting list of soon-to-be- published books (a total of eight books) for the Committee’s consideration for possible 2023 speaker possibilities. Kunga also presented the long Knopf/Doubleday publishing list for 2022 (a total of ninety-two books) which contains additional possible speakers for 2023. (5)Kunga indicated that she has sent initial and follow up emails to 2023 potential speakers regarding pricing and availability; no responses so far; Kunga will provide information to the Committee as received and the Committee will vote on a line up at the March 1, 2022 Committee meeting. (6)There are currently in-person prohibitions through at least January 31 and those restrictions may be extended through February (and possibly beyond February). It is therefore likely that the 2022 Library Live speaker series will need to be schedule-adjusted depending on the evolving COVID/Omicron/variant situation. It’s a moving target at present. The 2022 Library Live authors with whom Kunga has talked to date seemed generally amenable to adjusting the schedule since most of them prefer in-person presentations. (7)Kunga provided a good summary of the framework/tenets of Library Live: 4 to 5 authors annually, fiction (or, rarely, historical non-fiction such as Walter Stahr’s books), no self- publishing books, published within last two years of presentation, local (to the extent possible) to save $$, should be able to bring in a crowd. (8)Library Live has $69,103 in donations against a requested 2022 Budget of $78,000. So far, so good. (9)All programs will be expressly subject to the CA State Guidelines with respect to masking, etc. Depending on where a particular reception is held (e.g., private home versus Bamboo Court), there may be some relaxation of the Guidelines. 44