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Home My WebLink About09 - Creating the General Plan Update Steering Committee (PA2017-141)Q SEW Pp�T CITY OF z NEWPORT BEACH c�<,FORN'P City Council Staff Report January 25, 2022 Agenda Item No. 9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Seimone Jurjis, Community Development Director - 949-644-3232, sjurjis@newportbeachca.gov PREPARED BY: Benjamin M. Zdeba, AICP, Senior Planner - 949-644-3253, bzdeba@newportbeachca.gov TITLE: Resolution No. 2022-2: Creating the General Plan Update Steering Committee (PA2017-141) ABSTRACT: For the City Council's consideration is the adoption of a resolution to create the General Plan Update Steering Committee (Steering Committee). With the 6t" Cycle Housing Element update nearing its anticipated adoption, the City of Newport Beach (City) will restart the comprehensive General Plan update. The Steering Committee will help to shape the scope and oversee the future policy advisory committee while making periodic reports to the City Council. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Adopt Resolution No. 2022-2, A Resolution of the City Council of the City of Newport Beach, California, Creating the General Plan Update Steering Committee (PA2017- 141). DISCUSSION: The last comprehensive update to the City of Newport Beach General Plan (General Plan) was in 2006. Since this update, there have been changes in state planning law and possible shifts in the desires of the community. On January 22, 2019, the City Council adopted Resolution No. 2019-7 to initiate the comprehensive review and update of the General Plan. However, given the challenges and deadline placed on the 6t" Cycle Housing Element (Housing Element), the City Council redirected resources to focus on revisions to the Housing Element. The Housing Element update is nearing completion and other revisions to the General Plan are necessary to implement the Housing Element. 9-1 Resolution No. 2022-2: Creating the General Plan Update Steering Committee January 25, 2022 Page 2 On September 28, 2021, immediate past Mayor Brad Avery formed the General Plan Update Ad Hoc Committee (Ad Hoc Committee) comprised of himself, Council Member Joy Brenner, and Council Member Will O'Neill. The Ad Hoc Committee met twice in November 2021. Consistent with its purpose and responsibilities, the Ad Hoc Committee identified that a small, three-member, General Plan Update Steering Committee should be formed to assist staff with coordinating the comprehensive updates to the General Plan. The Steering Committee will be purposed with the following: A. Ensuring there is sufficient public outreach and stakeholder input regarding the update to the General Plan; B. Providing guidance to City staff regarding the scope of work and preparation of a request for proposal (RFP) for a General Plan update consultant; C. Reviewing responses to the RFP; D. Making a recommendation to the City Council regarding the selection of a consultant; E. Providing recommendations to the City Council on the formation and membership of a subsequent policy advisory committee that will help guide policy changes with the General Plan update; F. Providing oversight and direction to the policy advisory committee to ensure the overall General Plan update process stays on task; and G. Making periodic reports to the City Council regarding progress of the General Plan update. The Steering Committee will lead the overall General Plan update effort and will make recommendations to the City Council on forming the policy advisory committee. The Steering Committee will provide oversight of the larger policy committee and provide periodic reports to the City Council. The formation and make-up of the policy advisory committee will be based on the recommendations by the Steering Committee. However, it is envisioned to have 20 to 30 members of the community who will be responsible for recommending changes to specific General Plan policies and goals. The policy advisory committee will report to and seek direction from the Steering Committee. The relationship of both committees and the City Council is depicted in Attachment B to this staff report. Community participation will be invited and encouraged throughout the update effort, as both committees will hold publicly noticed and open meetings in accordance with the Ralph M. Brown Act. Based on the attached resolution, the Mayor shall have sole discretion to determine the process of selecting members for the Steering Committee. If the Mayor decides for residents to apply for the opportunity to serve on the Steering Committee, then the City Clerk will publish an advertisement for residents to submit applications for City Council consideration. 9-2 Resolution No. 2022-2: Creating the General Plan Update Steering Committee January 25, 2022 Page 3 The application window typically runs for two weeks. It is anticipated that the City Council may vote on the appointment of Steering Committee members in February 2022. FISCAL IMPACT: There is no fiscal impact related to this item. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Resolution No. 2022-2 Attachment B — General Plan Update Committees 9-3 Attachment A Resolution No. 2022-2 RESOLUTION NO. 2022-2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, CREATING THE GENERAL PLAN UPDATE STEERING COMMITTEE (PA2017-141) WHEREAS, on January 22, 2019, the City Council adopted Resolution No. 2019- 7, establishing the General Plan Update Steering Committee (subsequently amended pursuant to Resolution No. 2019-20) to assist the City in reviewing and updating the City of Newport Beach General Plan ("General Plan"); WHEREAS, on January 14, 2020, the ad hoc committee was dissolved and the Housing Element Update Advisory Committee ("HEUAC") was established pursuant to Resolution No. 2020-6 to assist the City in updating its 6th Cycle Housing Element covering the period 2021-2029; WHEREAS, the last comprehensive update to the City of Newport Beach's General Plan ("General Plan") occurred in 2006; WHEREAS, the General Plan is an important document that provides a framework for the City's future development and requires comprehensive updates from time -to -time to ensure the General Plan matches the desires of the community and complies with State mandates; WHEREAS, since the last comprehensive update to the General Plan, there have been changes in state planning law which affect the General Plan; WHEREAS, moreover, in order to implement the 6th Cycle Housing Element, revisions to other elements of the General Plan are necessary; WHEREAS, the City Council values and respects the opinions, knowledge, and experiences of its residents, and desires residents to play an important role in the General Plan update process; and WHEREAS, the City Council desires to reestablish the General Plan Update Steering Committee ("Steering Committee") to assist the City in reviewing and updating the General Plan. 9-5 Resolution No. 2022-2 Page 2 of 3 NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The City Council does hereby create the Steering Committee. The Steering Committee shall be an ad hoc committee, with the number of members, term, qualification of appointees, selection process, responsibilities and other related rules set forth in Attachment 'A" which is incorporated herein by reference. Section 2: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. Section 3: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 4: The City Council finds the adoption of this resolution to create the Steering Committee is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Resolution No. 2022-2 Page 3 of 3 Section 5: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 25th day of January, 2022. Kevin Muldoon Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Aaron C. Harp City Attorney Attachment A: Description of the General Plan Update Steering Committee 9-7 Attachment "A" General Plan Update Steering Committee AUTHORIZATION: Established by Resolution No. 2022-2 adopted on January 25, 2022. MEMBERSHIP: Three (3) members that meet the qualifications set forth below and confirmed by the City Council. TERM: The term of the Committee Members shall be indefinite pending City Council adoption of the General Plan Update. MEETINGS: Meetings shall be held as required by the business needs of the Committee in such locations, dates and times as allowed by the Ralph M. Brown Act. QUALIFICATIONS OF APPOINTED MEMBERS: Appointed Committee Members shall be; A. One (1) resident of the City of Newport Beach; B. One (1) registered voter of the City of Newport Beach; and C. One (1) Mayoral appointment. SELECTION OF APPOINTED MEMBERS: Except as otherwise required by state law, the Mayor (or his/her designee) shall have the discretion to determine the process for selecting Committee Members and shall not be required to form an "ad-hoc appointments committee" or comply with any other procedural or timing requirements set forth in Council Policy A-2. .; Attachment A PURPOSE & RESPONSIBILITIES: A. Ensure there is sufficient public outreach and stakeholder input regarding the update to the City of Newport Beach General Plan ("General Plan Update"); B. Provide guidance to City staff regarding the scope of work and preparation of a Request for Proposal for a General Plan Update consultant; C. Review responses to the Request for Proposal; D. Make a recommendation to the City Council regarding the selection of a consultant to assist with the General Plan Update; E. Provide a recommendation to the City Council on the formation and membership of a subsequent General Plan Update Advisory Committee (" Advisory Committee") that will help guide policy changes with the General Plan Update; F. Provide oversight and direction to the Advisory Committee to ensure the overall General Plan Update process stays on task; and G. Make periodic reports to the City Council regarding the progress of the General Plan Update. EXPIRATION: The Committee shall expire and sunset without further action by the City Council upon adoption of the General Plan Update or sooner if acted upon by the City Council. ON Attachment B General Plan Update Committees 9-10 General Plan Update Committees AM AM AM AM AM AM AM Community 0 = e Community Participation � , Participation Steering Committee Policy Advisory Committee 9-11