HomeMy WebLinkAbout04-18-2022-BLT-AGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, April 18, 2022 - 5:00 PM
Board of Library Trustees Members:
Paul Watkins, Chair
Kurt Kost, Vice Chair
Barbara Glabman, Secretary
Douglas Coulter, Board Member
Janet Ray, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Commission and items not on the
agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public
comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send
them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, April 17, at 4:00 p.m.
to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PLEDGE OF ALLEGIANCE
IV.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
April 18, 2022
Page 2
Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. Board of Library Trustees have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward upon invitation by the Chair.
A.Consent Calendar Items
Minutes of the March 21, 2022, Board of Library Trustees Meeting (pp. 5-15)1.
DRAFT OF MINUTES
Patron Comments (pp. 16-19)2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
PATRON COMMENTS
Library Activities (pp. 20-28)3.
Monthly update of library events, services, and statistics.
MARCH ACTIVITIES
Expenditure Status Report (pp. 29-30)4.
Monthly expenditure status of the library's operating expenses, services, salaries,
and benefits by department.
MARCH EXPENDITURES
Board of Library Trustees Monitoring List (p. 31)5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
MONITORING LIST
VI.CURRENT BUSINESS
A.Items for Review
April 18, 2022
Page 3
Board of Library Trustees Meeting
FY 2022-23 Library Services Budget (pp. 32-34)6.
Staff requests that the Board review and approve the FY 2022-23 operating budget
for the Library.
BUDGET REPORT
BUDGET REPORT-ATTACHMENT A
Library Materials Selection (pp. 35-37)7.
Staff will provide an overview of materials selection.
MATERIALS SELECTION REPORT
Grant Acceptance from California State Library (p. 38)8.
Staff recommends the Board of Library Trustees approve the acceptance of a grant
from the California State Library Literacy Services to support the Newport Beach
Public Library's Project Adult Literacy program.
GRANT REPORT
Acceptance of Donations (p. 39)9.
Staff recommends the Board of Library Trustees approve the acceptance of multiple
donations from a Library supporter and the Newport Beach Public Library
Foundation to enhance the Library's materials collection.
DONATION REPORT
Lecture Hall Update10.
Trustee Ray will report on activities related to the Library Lecture Hall project.
Balboa Branch Replacement Update (pp. 40-43)11.
Trustee Ray and staff will report on activities related to the Balboa Branch
Replacement project.
BALBOA BRANCH SURVEY
COVID-19 Update (p. 44)12.
Staff will update the Trustees on the Library's activities during COVID-19.
COVID-19 UPDATE
April 18, 2022
Page 4
Board of Library Trustees Meeting
Library Services13.
Report of Library issues regarding services, patrons, and staff.
B.Monthly Reports
Library Foundation Liaison Reports (p. 45)14.
A. Library Foundation Board - Report of the most recently attended meeting.
B. Library Live Lectures Committee - Report of the most recently attended meeting.
C. Witte Lectures Committee - Report of the most recently attended meeting.
LIBRARY LIVE NOTES
Friends of the Library Liaison Report15.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report16.
Trustee update of the most recently attended Literacy Services Advisory Board
meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to
three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The Board of Library Trustees has the discretion to extend or shorten the speakers’
time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally
to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.ADJOURNMENT
DRAFT
CITY OF NEWPORT BEACH Board of Library Trustees Balboa Branch Library 100 E. Balboa Boulevard, Newport Beach, CA 92661 Meeting Minutes Monday, March 21, 2022 – 5:00 p.m. I. CALL MEETING TO ORDER – 5:00 P.M. II. ROLL CALL – Roll Call by Francine Jacome, Administrative Support Specialist
Trustees Present: Chair Paul Watkins, Vice Chair Kurt Kost, Secretary Barbara Glabman (arrived 5:03 p.m.), Trustee Douglas Coulter, Trustee Janet Ray Trustees Absent:
Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Specialist Melissa Hartson, Circulation & Technical Processing Coordinator
/Acting Library Services Manager Debbie Walker, Youth & Branch Services Coordinator Rebecca Lightfoot, Adult Services Coordinator
Natalie Basmaciyan, Newport Beach Homeless Coordinator Evelyn Rogers, Balboa Branch Librarian Katrina Kading, Balboa Branch Library Assistant Tara Finnigan, Assistant City Manager Staff Absent: III. PLEDGE OF ALLEGIANCE – Led by Vice Chair Kost IV. NOTICE TO THE PUBLIC
V. CONSENT CALENDAR A. Consent Calendar Items
1. Minutes of the February 22, 2022, Board of Library Trustees Meetings
Chair Watkins confirmed that the other Trustees did not wish to discuss and/or did not wish to remove items from the Consent Calendar. He noted that he had the following correction to the minutes:
• Handwritten Page 5, first bullet point change “appropriations” to
“government”.
• Handwritten Page 10, insert the date for the Newport Beach Arts
Foundation (NBAF) Arts in the Park. The date will be either October 15 or 22.
5
Board of Library Trustees Meeting Minutes March 21, 2022
Page 2
•Handwritten Page 11, correct the spelling of “judgment.”
•Handwritten Page 16, correct the spelling of “performing.”
•Handwritten Page 18, correct “Buena Park Holiday Inn.”
2.Patron CommentsMonthly review of evaluations of library services through suggestions and requestsreceived from patrons.
3.Library ActivitiesMonthly update of library events, services, and statistics.
4.Expenditure Status ReportMonthly expenditure status of the library's operating expenses, services, salaries,and benefits by department.
Chair Watkins noted that two-thirds into the Fiscal Year (FY) the Board of Library Trustees
(BLT) is 1.81% underbudget.
5.Board of Library Trustees Monitoring ListList of agenda items and dates for monthly review of projects by the Board ofLibrary Trustees.
Chair Watkins acknowledged that Secretary Glabman arrived at 5:03 p.m. He called for the public comment, but there was none. He then called for a Motion.
Motion made by Trustee Coulter, seconded by Trustee Ray, and carried (4-0-1-0) to approve the Consent Calendar with edits to the minutes of January 18, 2022.
AYES: Watkins, Glabman, Coulter, Ray NOES: ABSTENTIONS: Kost ABSENCES:
VI.CURRENT BUSINESS
A.Items for Review
6.Balboa Branch UpdateBranch Librarian Evelyn Rogers presents an overview of Balboa Branch’s activitiesand resources.
Library Services Director Tim Hetherton introduced Balboa Branch Librarian Evelyn Rogers.
Chair Watkins invited Branch Librarian Evelyn Rogers to give a report.
Branch Librarian Evelyn Rogers reported she had been the branch librarian since 2015.
The branch was the original Newport Beach library and was established in 1929. The
6
Board of Library Trustees Meeting Minutes March 21, 2022
Page 3 building was actually constructed around the existing public restrooms. She introduced
Balboa Branch Library Assistant Katrina Kading. Chair Watkins welcomed Balboa Branch Library Assistant Kading. Branch Librarian Evelyn Rogers continued to explain that the building had two expansions one in 1952 and a second in 1960. The second renovation expanded the facility to 6,000 square feet (sf) and added the fire station which shares a wall with the library. The library has dedicated patrons and summer is the busiest time of the year. The new wireless printing is expected to be in high demand. The past few years have not had as significant a spike in patronage, but she anticipated a spike this summer. She gave the branch hours and advised the BLT of its special collections and the Newport Beach Historical Society
Museum. They offer two story times per week and one special program a month for children. During the past two years they have used grab and go craft bags instead of live performers due to COVID restrictions. She explained the Branch’s staffing levels and
introduced the various employees. The facility is 93 years old and is the oldest operating City building. The facility is scheduled to be replaced at its current location in 2025. There are 27,892 items currently in the collection and staff strives to offer relevant materials in a
clean space that is easy to use. DVDs and Blu-rays do not circulate as much as they used to, but children's materials are high demand and circulation. The usual branch services were interrupted by the pandemic and the branch was closed to the public for most of the past two years while offering curbside pickup, telephone reference, and grab and go crafts. The service population is 11,621 which is generally City Council District 1 and includes the peninsula and Lido Isle, again the number is higher in the summer season. She provided information regarding material circulation, reference questions, curbside services, and children’s services. The fluctuation in numbers reflects waves of the pandemic and COVID restrictions. Story time numbers are lower than they were pre pandemic but are starting to pick up. Special programs have consisted of crafts done in person or via pickup while other activities like video story times and Beanstack reading
challenges are not reflected in branch statistics. The branch reopened to the public in June 2021. All grab and go craft bags were picked up and there were no leftovers. They also gave out 61 welcome bags and 29 prize books to children. Many patrons are asking
about the new branch facility and have turned in surveys. Most patrons seem in favor of the new facility and the response has been generally positive.
Vice Chair Kost inquired about negative responses. Branch Librarian Rogers indicated they only knew of two or three people who were opposed to the new facility. Chair Watkins asked when the branch would see the spike in patrons. Branch Librarian Rogers stated it went from Memorial Day to Labor Day with the Fourth of July being a major spike. Chair Watkins thanked her for her report and called for BLT questions and comments.
Secretary Glabman inquired about people from out of state that summer in Newport Beach and any potential costs they might pay for a library card.
7
Board of Library Trustees Meeting Minutes March 21, 2022
Page 4 Branch Librarian Rogers explained out-of-state library cards cost $10 per year. A guest
pass for the computer is available for free. Trustee Ray lives near the branch and has spoken with several people that were concerned about the branch permanently closing. She assured them that was not the case, but a question people want answered is if the branch closes if there would be a satellite location. The BLT should address that question. Branch Librarian Rogers indicated she did not know the answer to the question. Library Services Director Hetherton explained Marina Park has agreed to continue the concierge service when Balboa closes, and that the Library will send staff to conduct story
times and will bring browsing collections of children's books. When Balboa is closed and undergoing construction, its patrons will still be able to receive services.
Trustee Ray said patrons of Balboa love their library. Library Services Director Hetherton stated it would work the same way as Corona del Mar
(CdM) did during their construction. Trustee Coulter inquired how long it took to complete CdM. Library Services Director Hetherton stated it was approximately a year. Branch Librarian Rogers explained construction took a little bit longer due to all the rain in 2019. Chair Watkins thought there was $850,000 in design for FY 2022/2023.
Library Services Director Hetherton stated that the bid would go out for an architect. Once the architect was working with staff and the BLT the public would have the opportunity to give input. Construction should occur in 2025 and the facility would open in late 2025 or
2026. Chair Watkins called for further BLT comments or questions, but there were none. He
called for the public comment, but there was none. The BLT received and filed the report. 7. Balboa Branch Replacement Update Staff will present survey results for the Balboa Branch Replacement project. Chair Watkins called for any additional update from Trustee Ray. Trustee Ray indicated that Branch Librarian Rogers provided a complete update and she had nothing further to add. Chair Watkins asked Library Services Director Hetherton to discuss the survey results and
trends. Library Services Director Hetherton reported that the survey found most people felt things
were either excellent or good. Some people provided a narrative that could be used to
8
Board of Library Trustees Meeting Minutes March 21, 2022
Page 5 market the branch in the future. Others commented that libraries are valuable no matter
where they are located. The feedback was generally positive, and he was pleased to see it. The survey will remain available for a few months, and he will report back to the BLT. Chair Watkins asked when the City would start to expend the $850,000. Library Services Director Hetherton indicated the contract would go to Council when Public Works was ready. Assistant City Manager Tara Finnegan commented that she needed to review the CIP but believed it was funded in FY 2022/2023.
Chair Watkins indicated that was correct. Library Services Director Hetherton remembered that, with the CdM branch, once the
architect was selected, the process moved pretty quickly. It took about six months of working with the architect before the final design went to the BLT and the Fire Department.
Chair Watkins hoped that Assistant Fire Chief Justin Carr, Trustee Ray, and Secretary Glabman would be able to assist during the design process. Library Services Director Hetherton agreed that would happen and that there would be BLT presence at all the meetings. Trustee Ray inquired if the survey discussed the historical portion of the library. Library Services Director Hetherton did not believe the Historical Society, or the historical collections were specifically mentioned in the survey.
Trustee Ray stated she read through the comments and saw that a few people had mentioned it. If they added a question to the survey they may get more input. Personally, she saw the Historical Society and collections as a draw.
Chair Watkins confirmed that she was suggesting the historical archives for the library and the City reside in the new facility.
Trustee Ray was concerned that they were being maintained as well as possible. Library Services Director Hetherton stated that the City did not have a historical archive, but the Library had local historical collections. Trustee Ray thought the historical collections were fun. Secretary Glabman asked if the City was pleased with the architect who handled CdM. Library Services Director Hetherton said that they were very pleased. It was little late
opening but that was due to the contractor and not the architect. Secretary Glabman asked if that contractor would be up for the Balboa Branch as well.
9
Board of Library Trustees Meeting Minutes March 21, 2022
Page 6 Library Services Director Hetherton stated that they would be considered if they placed a
bid. The architect was great and won two awards for the CdM Branch design. He was hopeful that the architect would bid on the new facility. Chair Watkins thought the historical issues should be on the survey. The City was organized in 1906 and he wanted to know if it had given up on maintaining archives. He indicated he had books related to the City's history at home. Library Services Director Hetherton stated there was a small wing at Central Library containing that information. The Balboa Branch has a collection of nautical history books. Chair Watkins asked if they should consolidate the collections.
Secretary Glabman indicated that this was the time to consider those issues.
Chair Watkins asked if the collection from Central should be moved to Balboa. Library Services Director Hetherton thought the Balboa Branch might be the appropriate
place due to its historic background. On the other hand, Central might be a more convenient place for people to do research. Chair Watkins suggested the ad hoc committee add the topic to its checklist. He called for further BLT comments and questions, but there were none. He then called the public comment. Rhonda Watkins, Newport Beach resident, thought that the Balboa Branch was not as centrally located and may be more difficult for people to get to in order to do historical research.
Chair Watkins found that to be a good point. Secretary Glabman said that it could also be seen as a draw for the Balboa Branch. 8. Lecture Hall Update Trustee Ray will report on activities related to the Library Lecture Hall project.
Chair Watkins called for Trustee Ray’s update. Trustee Ray reported that there was a meeting on March 9. The AV expert was there and discussed the acoustic details at length. They also reviewed chairs and are requesting a sample to review at the next meeting. Possible locations for the donor wall were discussed, but nothing was decided. The architect shuffled things around and was able to accommodate fixed seating of 299 in the hall. Movable seating is no longer possible. Chair Watkins asked if the 299 included handicapped seating.
Trustee Ray indicated that it did. The plans will go to the Building Department on May 1 for review. The process should take around three months although she was not optimistic about that. The fund-raising campaign was also discussed and is almost ready to
commence.
10
Board of Library Trustees Meeting Minutes March 21, 2022
Page 7
Jerry Kappel, Newport Beach Public Library Foundation CEO, reported that almost all the fund-raising documents were prepared and ready to be printed. They are not printing many to begin with so that they could be updated with donors and then reprinted. They have four naming opportunities to offer donors based on a $14 million building. Chair Watkins requested an explanation of the naming opportunities. Mr. Kappel explained they were related to the building for $5 million, the lobby at $1 million or $750,000, the Bamboo Courtyard at $1 million, and the Green Room at about $250,000. NBPLF will most likely return to the City Council to seek more naming opportunities. Everything will turn depending on which donor takes the naming opportunity for the
building. Chair Watkins inquired if the donation form or naming rights form has been approved by
the City Attorney. Mr. Kappel said that the naming rights form was still being reviewed by the City Attorney.
The regular pledge form did not have to go to the City Attorney and was available. Chair Watkins asked about the time frame path to the escrow and release of funds. Mr. Kappel stated that everything depended on getting a commitment for the naming rights of the building early on. Normally the campaign would take 18 months to 2 years but due to the terms of the Memorandum of Understanding (MOU) everything needed to be in escrow before the project breaks ground. Current construction costs are unpredictable. If all bids are in by September then the commitments should be in by the end of the year. The question was if the City would accept an irrevocable pledge agreement.
Chair Watkins asked why the City would not accept that. Trustee Coulter stated that they wanted cash.
Mr. Kappel agreed and explained that for seven figure donors that was rare.
Chair Watkins called for further BLT and public comment, but there was none. The BLT received and filed the report. 9. COVID-19 Update Staff will update the Trustees on the Library’s activities during COVID-19. Library Services Director Hetherton reported that all COVID restrictions were lifted, and the Library was back to regular operations with programs, in person meetings, and story times. The public is not required to wear masks as long as they are vaccinated and that is operating under self-attestation. Staff is back at work.
Chair Watkins stated that pending the April COVID-19 report he has asked Library Services Director Hetherton to consider removing the report from the monitoring list. He called for BLT and then public comment, but there was none. The BLT received and filed
the report.
11
Board of Library Trustees Meeting Minutes March 21, 2022
Page 8 10. Library Services Report of Library issues regarding services, patrons, and staff. Library Services Director Hetherton announced a busy Library schedule starting with the Annual National Library Week proclamation in Council Chambers on March 22. There would be Library Live on March 24. Chair Watkins announced that the author was Adin Dobkin, and the book was Sprinting Through No Man’s Land. Library Services Director Hetherton explained that annual National Library week would
commence on April 3 through April 9. He explained the library would host City guest readers that week as per tradition. Chair Watkins and his wife are one of the guest readers.
Chair Watkins noted that his wife had already selected a story. He called for BLT questions or comments on Library Services, but there were none. He called for further public comment, but there was none. The BLT received and filed the report.
B. Monthly Reports 11. Library Foundation Liaison Reports A. Library Foundation Board – Report on the most recently attended meeting. Vice Chair Kost reported that they met March 7 in person. Gifting is at 92% of goals. The average gift is up about 16%. The net operating income for the current fiscal year is positive $196,000. The Foundation approved its whistleblower policy and made Board Member Walter Stahr the compliance officer. The Foundation is working on spending additional money in the marketing and programming budgets in preparation for the capital campaign. There will be a new member event held on June 25. The spring Bookmark will focus on 25 years of the Witty Lecture Series and a segment on Library Services Director
Hetherton. Secretary Glabman requested an explanation of the whistleblower policy.
Mr. Kappel explained that nonprofits have a corporate wide whistleblower policy and how that worked. Nonprofits must comply and file a form with the Internal Revenue Service
(IRS), and it is also necessary to have a whistleblower policy under California law for the Board, employees, vendors, and volunteers. Chair Watkins called for BLT comment or questions, but there were none. He called for the public comment, but there was none. The BLT received and filed the report. B. Library Live Lectures Committee – Report on the most recently attended meeting. Chair Watkins stated that Page 70 contained a written report on the March 8 meeting. Programs and attendance are set forth in the report. The Committee also met its budget.
They added Board Member Adrian Windsor as a Library Live Committee Member. They
12
Board of Library Trustees Meeting Minutes March 21, 2022
Page 9 announced Library Services Director Hetherton’s retirement date. The next meeting is
scheduled for April 5. He called for BLT or public comment, but there was none. The BLT received and filed the report. C. Witte Lectures Committee – Report on the most recently attended meeting. Secretary Glabman attended the Witte Lectures Committee meeting which was held in person. They have started reaching out to the 2023 potential speakers regarding availability and pricing. The first Witte Lecture event of the year took place on March 18 and 19 featuring Suzanne Simard. She was fascinating, inspirational, and engaging about how the forests save people and deserve more respect. The program was outstanding.
Chair Watkins also praised the program. Secretary Glabman reported there would soon be a film, based on the book, with Amy
Adams. Trustee Ray agreed that the program was excellent, and that people were happy to be in
person. Trustee Coulter indicated that he attended the Saturday program and understood the critical need for the new lecture hall as in order to show slides Ms. Simard needed to give her lecture in the dark. A potential donor approached him after the program as well. Chair Watkins said that the PowerPoint was not in high definition, the stage was not elevated, and on Friday night the microphone did not work. He also noted that the view lines were not clear from where he and his wife stood. Mr. Kappel explained the technical difficulties were related to the age of the equipment.
Trustee Coulter asked who owned the equipment and learned it was the Library.
Chair Watkins called for BLT questions and comments, but there were none. He called for the public comment.
Rhonda Watkins, Newport Beach resident, indicated she would send the pictures she took at the Witte Lecture and send it to Mr. Kappel. Secretary Glabman suggested that they bring in professional audio and visual for the current lecture series. Mr. Kappel said that there was a professional and that it was the equipment. He was in the process of pricing out new video screens in order to eliminate the use of the projector. A projector costs approximately $10,000. Chair Watkins noted the BLT received and filed the report.
12. Friends of the Library Liaison Report Trustee update on the most recently attended Friends of the Library Board
meeting.
13
Board of Library Trustees Meeting Minutes March 21, 2022
Page 10
Trustee Coulter reported that the February bookstore sales were $12,137, Amazon sales were $1,000, Membership funds were $610 for a total of $13,806. He announced the current sale and passed around the information. The next members only sale starts on Friday, April 1, and he provided the information. The Friends do a wonderful job. Chair Watkins called for BLT questions and comments, but there were none. He called for the public comment and hearing none the BLT received and filed the report. 13. Literacy Services Liaison Report Trustee update on the most recently attended Literacy Services Advisory Board meeting.
Trustee Ray reported that the February income was $5,250. There are 97 active learners with nine waiting to start. There are 72 active tutors and 4 waiting tutors. A Happy Hour
with T. Jefferson Parker on May 7 in the Bamboo Courtyard. The book is A Thousand
Steps. Bell bottoms are encouraged for the program. The Board continues to develop a strategy for branding and community outreach. They will be working with a marketing
company in the hopes of becoming more proactive post COVID. They are also looking at Key Performance Indicators (KPI) to make achievements more visual. The KPI will be included in the newsletters. There will be an impact report at the end of the year. Signups for classes since the Omicron COVID wave have been slow, but a new schedule is now being offered. The Project Adult Literacy (PAL) Certified Public Accountant (CPA) is retiring, and the group is looking for a new one. Chair Watkins suggested Dorothy Larson. Trustee Ray stated she would mention that to PAL. They did not hold their spring luncheon this year as they did not want to risk deposit money with ongoing COVID concerns. They
hope to have the luncheon this fall. Secretary Glabman stated that T. Jefferson Parker had a long history with the Library. He
was part of the Author’s Opening Night Panel. Chair Watkins called for further BLT or comments or questions, but there were none. Every
other month PAL publishes Literally Speaking and that they have a new President Jessica Bass. He called for the public comment, but there was none. The BLT received and filed the report. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Watkins announced the next meeting would be Monday, April 18, at 5:00 P.M. at Central Library. The National Library Week Proclamation would be read in Council Chambers at 4:00 P.M. the next evening and he planned to attend.
14
Board of Library Trustees Meeting Minutes March 21, 2022
Page 11
Trustee Coulter indicated he planned to attend as well. Chair Watkins encouraged the BLT to attend Library Live and Witte Lectures. The application period for the new Library Services Director concluded on March 14. Library Services Director Hetherton’s last day will be Friday, May 20, 2022. IX. ADJOURNMENT – 5:58 P.M.
15
MARCH 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 103/03/2022EmailMelissa HartsonLibrary Services Manager, Acting03/03/2022203/08/2022 & 03/12/2022EmailNadia DallstreamBranch Librarian03/09/2022 & 03/12/2022303/11/2022EmailRebecca LightfootAdult Services Coordinator03/11/2022403/13/2022EmailRebecca LightfootAdult Services Coordinator03/14/2022Please can you help me. We live in the UK and coming to Newport Beach for a family vacation. My son is in his final year at University (College). He is now doing his dissertation, but knows that he will have to work on this whilst we are in Newport Beach. We will be staying at Newport Coastal Villas, which has Wi-Fi. However, Alexander is worried that the Wi-Fi may not be okay for him. If that was the case, please could he come to your library and work there? Otherwise, I worry that he will decide that he will have to stay at home in England. Very many thanks, and look forward to hearing from you. Kind regards.Yes, visitors can certainly use the library’s Wi-Fi to connect to the internet. There is no username or password required. Please let me know if there is anything else I can help you with. Thank you.Sorry you are having trouble connecting with Udemy. I would be happy to help you via email or over the phone. Please reply to this email with your library card number or call the number below. Thank you...I hope you are having a nice morning. Unfortunately, Udemy is not accessible with a temporary card number. You will need to apply in-person for a Newport Beach Public Library Card. We are open today from 9 a.m. to 6 p.m. You can stop in to any of our locations to pick up a library card. Please bring your CA State ID or a picture ID and proof of residence in CA to complete the application. Let me know if you have any other questions. Thanks.I thought I came across something that are self paced lessons on music theory, piano, guitar, but I can't seem to locate it again. Can you please send me the link? I already spent time looking, but still can't find it. Yes, we subscribe to an online service called ArtistWorks, which offers self-paced lessons on music. You can find more information about how to use it here: https://www.newportbeachlibrary.org/ebranch/ArtistWorks. I hope that helps! Please let me know if you have any other questions. Thank you.I am unable to use the udemy with library service. Can you please help me with that?...Thank you for your response. Here is my card number…NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponseI am visiting Newport Beach in May 2022. Can a visitor use your computers? Is a reservation needed for the computers? How long does the reservation last, if needed? Also, do you have a public pay telephone on your premises? Thank you. Visitors may obtain a guest pass to use the computers. The guest pass allows for a 1-hour session plus 20-minute extensions until a waitlist forms. If a waitlist forms,you may use the guest pass to get in line on the waitlist. The pass is valid for theday. Staff will need to see your photo ID to issue you a computer guest pass. Thelibrary does not have a public pay phone at any of our facilities. Thank you for yourinquiry.16
MARCH 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse503/15/2022EmailNadia DallstreamBranch Librarian03/15/2022603/16/2022EmailRebecca LightfootAdult Services Coordinator03/17/2022703/16/2022EmailRebecca LightfootAdult Services Coordinator03/17/2022803/17/2022Comment CardRebecca LightfootAdult Services Coordinator03/18/2022903/18/2022EmailRebecca LightfootAdult Services Coordinator03/18/2022I just signed up for an electronic library ID, but it is not working in the database. Thank you for your email. Unfortunately, not all our library databases allow you to log in using a Temporary User Card. On our Databases page you will see a list of databases that are grouped by subject area. The databases that can be accessed with a Temporary Card number will have an asterisk to the right of their name and description. If you are trying to use a database that does have an asterisk and it is not working, please let me know. Otherwise, you are welcome to come into any of the NBPL Libraries to get a regular library card. We are open today from 9 a.m. to 6 p.m. You can stop in to any of our locations to pick up a library card. Please bring your CA State ID or a picture ID and proof of residence in CA to complete the application. Please let me know if you have any other questions. Thanks.Please add “Newport Coast Community Center” to the drop down menu for Pickup Locations on the App. It’s available on the website, but not on the App. Thanks. I do apologize for the inconvenience. We took those pick up locations off the mobile app when they were closed. I just added them back. You should be able to choose Newport Coast as a pickup location by tomorrow. Please let me know if you have any other questions. Thank you.Once in a while lucky day books come up in my account. I like this feature because I borrow a book read it and give it back in a week. It's usually a very pop book that requires long wait period. get. How do I check out the lucky day books? I cannot seem to find the portal or the section in the library where the lucky day books appear. I'm looking for E books only.You can see our Lucky Day collection on the homepage of our OverDrive website: https://scdl.overdrive.com/. Make sure to sign in with your Newport Beach Library card in order to see all the titles available to you. From there, you can just click on the book to check it out. I hope that helps! Please let me know if there is anything else I can help you with. Thank you.I'd like to sign up for the Storytellers Writing Workshop, but it's not giving me an option to do so on your site. Also, do you have author/writer open mic nights? Or would you be open to having them? Anaheim Public Library has them once a month, and they're fantastic. Thank you.The Storytellers Writing Workshop filled up very quickly, so we took the registration link down. I do apologize for the inconvenience. These programs have been very popular! If you have not done so already I would encourage you to sign up for the Library’s eNews, so you can hear about all our events: https://www. newportbeachlibrary.org/about/contact-us/subscribe. We do not currently have an open mic night, but I’ll pass your suggestion along to our Programming Library Assistant. We are always open to considering new programs. Thank you.Outstanding check out service, library catalog, and databases. Please extend hotspot check-out from one week to two weeks.Thank you for taking the time to leave a comment card at the Central Library. We appreciate your positive feedback regarding our checkout services, catalog, and databases. Thank you for your suggestion to have hotspots check out for two weeks instead of one. Due to the hotspots’ popularity we wanted to make sure they had a quicker turnover and give everyone a chance to check them out. Once their popularity dies down we can certainly consider changing the lending period.Please don’t hesitate to contact me with any other thoughts or suggestions. Thank you.17
MARCH 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse1003/18/2022EmailDebbie WalkerBranch & Youth Services Coordinator03/18/20221103/18/2022EmailTerry SanchezPrograms Specialist03/19/20221203/27/2022EmailRebecca LightfootAdult Services Coordinator03/28/20221303/30/2022EmailTerry SanchezPrograms Specialist04/02/2022I am copying Francine and Allison on this reply as they have information regarding available space at the Library and how it may be reserved and/or used. One or both of them may be reached on Monday after 9:00 am by calling the Administration Office at 949-717-3801. I am also including the link to our Study/Meeting Room policy to give you further information: https://www.newport beachlibrary.org/services/study-meeting-rooms. Hope this information will be helpful.Thank you so much for hosting the writing workshop. I so appreciate the opportunity and all you did to make us feel so welcome and comfortable. God bless.Thank you for your email. I'm glad you enjoyed the workshop! Hope to see you at future workshops. Kind regards.Can I send printing via tbs-newportbeachlib-bw@eprintitservice.com? And how? Thanks.Yes, you can forward any print job from your phone to that email address you have listed below. You will then be sent instructions on how to retrieve your print jobs. You can go to any of our four locations and log into the print release station to pick up your print jobs. I hope that helps! Please let me know if you have any other questions. Thank you.Thank you, Terry. I very much enjoyed the lecture and the knowledge of the speaker on the topic of genealogy. The information on her personal research and the resources she provided will be invaluable in my further quest to get to the United Kingdom, Europe and Scandinavia to find my earlier relatives. Much appreciated is your effort in bringing this type educational experience to Newport Beach. Best regards.Thank you for your email. I’m so happy to know that you enjoyed the genealogy presentation and that what you learned will be helpful in your genealogical research. I will pass your note along to our instructor as well. Kind regards.I am an assistant for a local resident in Newport Beach. I am contacting you regarding a space in your library that would be available to rent out. I am holding a small event for a parent/child science project (for the local children in the school district). We will not need a large area of space, but just something more private to host our project. Please let me know if there is a way to reserve any spots in the library. Thank you and have a great rest of your day.18
MARCH 2022Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse1403/31/2022EmailDebbie WalkerBranch & Youth Services Coordinator03/31/2022Do you still collect/accept books that are no longer wanted? Can I drop off books that I no longer want?...Thank you for you extra-prompt reply!Yes donations of used books are accepted by the Friends of the Library. I am including information from their webpage below explaining the donation process. Here is a link to their website also: https://www.newportbeachlibrary.org/about/friends-of-the-libraryBOOK DONATIONSPlease help by following these guidelines for donations:1. We prefer that donations be in small or medium size boxes.2. A maximum of 6 boxes may be dropped off at any one time. If you have a larger donation, please call the Bookstore at 949-759-9667 and leave a message for Paul or Amy to set up an appointment. We have a dolly available and can supply boxes if needed.3. All books need to be in good, resellable condition. Books should be clean with no tears, foxing (spotting around/on edges), broken spines, missing pages, etc.4. Fiction & non-fiction should preferably be from the last 6-10 years except for classics and history.5 We do take DVDs, CDs, DVD games, vinyl records, and jigsaw puzzles.6. We do not accept:•Encyclopedias unless they're 100 years old or older•Reader's Digest condensed books•Medical books, health books, law books, and travel books older than 8 years.•VHS or cassette tapes. If you have questions, email us at nblibfriend@gmail.com. A donation receipt will be provided if desired. Thank you for your support! We could not make our substantial gifts to the Library without your donations. We appreciate your interest in the Library.19
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Tim Hetherton, Library Services Director
Re: Report of Library Activities – April 18, 2022 Meeting
________________________________________________ _________________ _
TIM HETHERTON, LIBRARY SERVICES DIRECTOR
“If the fires of freedom and civil liberties burn low in other lands, they must be made brighter in our own.
If in other lands the press and books and literature of all kinds are censored, we must redouble our
efforts here to keep them free. If in other lands the eternal truths of the past are threatened by
intolerance, we must provide a safe place for their perpetuation.”
— Franklin D. Roosevelt
WHEELHOUSE LIST FOR LIBRARY TRUSTEES
Witte Lecture Series: Dr. Eddie Glaude Jr., Race and Democracy: America is Always Changing,
But America Never Changes
Friday, April 22, 7 p.m.
Saturday, April 23, 2 p.m.
Friends Room, Central Library
Library Live: Charles Yu, Interior Chinatown: Screenwriting, Representation, and Identity
Thursday, April 28
Friends Room, Central Library
7 p.m.
Witte Lecture Series: Ezra Klein, American Varieties: Reflecting on Democracy
Friday, April 29, 7 p.m.
Saturday, April 30, 2 p.m.
Friends Room, Central Library
Board of Library Trustees Meeting
Monday, May 16
Small Conference Room, Central Library
5 p.m.
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR
Branches
Storytime attendance continued to increase throughout the month. CdM and Mariners are still offering
their programs outside (on the Reading Porch and in Mariners Park, respectively) while Balboa events are
inside. Balboa also hosted St. Patrick’s Day crafts with drop-in crafting available at CdM. March 8 was the
last day for Shannon Pirus, the part-time Library Assistant at CdM. Shannon moved out of state with her
20
family and took a full-time Children’s Librarian position at the local library there. Shannon’s enthusiasm
and creativity will be missed. Until her position can be replaced, Central Children’s staff are filling in to
cover Shannon’s storytimes. For the first time in over two years, Balboa hosted the March Board of Library
Trustees meeting where Branch Librarian Evelyn Rogers gave her annual branch report.
Youth Services
On March 7, all locations launched the Children’s Spring Reading Challenge on Beanstack. This event ran
until April 9. For every 20 minutes of reading, participants earned digital badges. Participants who earned
all 10 reading badges were entered into a prize drawing. On March 19, Central hosted a Blooms &
Butterflies program. There were 225 craft kits which were all distributed beginning that day. A butterfly
mural was available as a backdrop for photos, and children had the chance to see the caterpillars in the
butterfly house located on the Children’s desk. This “house” will be available for viewing through all
phases of their development. On March 8, Tim, Annika Helmuth, and myself were part of a photo shoot
arranged by the Foundation to acknowledge the very generous donation of $25,000 by Joan Sullivan,
which will be used to purchase Children’s materials at Central. Ms. Sullivan and Elizabeth Stahr, another
long-time Library donor and supporter, came to the Library to meet staff and be thanked in person for the
gift. Using the donated funds, Children’s staff are purchasing biographies, books about national holidays
and the White House, in addition to other books that will fill the needs of our younger patrons.
Teen Services
The Young Adult Advisory Council (YAAC) members discussed the Summer Reading Program and had the
chance to enjoy some LEGO-building fun. YAAC, and other teen volunteers, were a great help throughout
the month making sure that craft kits were assembled and ready to go when needed.
Facilities
Central had a relatively quiet month regarding facilities, but during the week of March 14, work began on
the Children’s Garden at Central to replace the existing plants there. On March 10, a large crack appeared
on one of the front windows at Balboa. The outside wooden windowsill was coming loose and could not
support the weight of the glass. Public Works removed the broken glass and temporarily boarded up the
window. Later in the month, a Public Works supervisor and contractor came to assess the windows and
have made plans to replace the front windows and woodwork in the next few weeks. Mariners had the
sink in the staffroom repaired and a water line was installed to the refrigerator that was inherited from
the Recreation Department. Interface Systems, the alarm company, also reassessed the zone map at
Mariners and worked with Andy Kachaturian to update the areas.
MELISSA HARTSON, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR
Staff Vacancies
Full-time Library Clerk Autumn Durand gave her resignation notice this month. She has worked at the
Library for over seven years. Her knowledge, friendly demeanor, and service to the community will be
missed. I have submitted this full-time vacancy requisition to Human Resources. We continue to await
recruitment timelines for part-time Library Clerk and Library Page vacancies.
ILS Update
The ILS Team continues to meet monthly with our SirsiDynix Consultant. The staff team works to
implement minor changes and improvements to the system each month.
IT installed a software update to the Library’s test ILS environment. The team is currently reviewing the
release notes for this latest software version and evaluating its delivered enhancements and features.
21
REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR
Training
Reference and Children’s staff system wide trained on the World Book Encyclopedia database.
Media Lab
New Mac computers have been installed in the Media Lab and various pieces of software have been
upgraded. Library staff have given tours and provided information to several libraries who are looking to
build their own Media and Sound Labs.
Programming
In March, the popular Storytellers Writing Workshop with Chris Epting continued. A 3-class session that
began in February concluded at the beginning of the month and a new 3-class session ran for the
remainder of the month. The classes continue to be in high demand and receive much positive feedback
from its participants.
Also in March programming, the Library offered a beginning Genealogy overview in the Friends Meeting
Room, presented by Arlene O’Donnell. Ms. O’Donnell is the past VP of the South Orange County
Genealogical Society and has been conducting genealogical research for over 30 years. She offered a
wealth of experience, knowledge, and expertise to our community. The class was then followed up a week
later with a smaller group workshop for more specific research discussion, held in the staff conference
room. Both programs reached capacity.
March’s Sunday Musicale featured the Latsos Piano Duo. They gave an outstanding performance and were
very well received. There were 157 in attendance and the duo was given an enthusiastic standing ovation.
Many attenders stayed long after to take pictures with the duo. They are of Russian decent and opened
their performance with a heartfelt message of their heartbreak regarding the invasion of Ukraine.
22
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
2021 2021 2021 2021 2021 2021 2022 2022 2022 2022 2022 2022
Tracked by #searches
A to Z Databases 1456 1224 2805 1906 1492 1345 1441 2041 2435 16145
Ancestry 459 114 185 288 252 262 412 579 565 3116
AskART 63 55 15 13 11 17 24 11 34 243
Brainfuse JobNow/VetNow 21 90 348 149 368 184 104 192 151 1607
Britannica School Edition 22 14 93 64 27 2 16 16 68 322
Facts on File Ancient History 0 33 65 1 36 10 15 32 7 199
Gale Archives Unbound 219 1534 7687 3942 14030 11170 2409 438 657 42086
Gale Directory Library 7 14 14 21 39 4 3 1 5 108
Gale in Context: Biography 6 0 39 19 5 18 9 7 6 109
Gale in Context: Elementary 20347 9161310 64
Gale in Context: Opposing View 11 18 10 36 1170 94 102 45 12 1498
Gale Literature Resource Center 12 5 20 8 27 5 32 3 109 221
Gale Virtual Reference Library 23 66 151 44 97 67 27 14 74 563
HeritageQuest 1602 1895 935 1879 857 2165 3425 3098 2462 18318
Legal Information Ref Center 12 34 18 48 18 56 9 28 41 264
National Geographic 114 36 38 18 60 28 92 20 42 448
National Geographic Kids 57 20 21 10 35 14 63 27 47 294
NewsBank (OC Register)1060 1146 1188 1120 934 853 968 895 1639 9803
NoveList Plus 79 64 195 49 68 34 29 16 100 634
NoveList K-8 Plus 24 28 46 27 27 13 15 4 19 203
ProQuest 1858 2459 3029 5780 2884 3055 4288 3307 3343 30003
Proquest eLibrary 1 12 24 12 9 12 22 8 29 129
Reference Solutions Business 539 486 360 216 354 508 234 294 420 3411
Reference Solutions Residential 96 55 433 37 39 47 25 38 38 808
SIRS Discoverer 0 0 10 11 60 534 4576 8856 4541 18588
SIRS Issues Researcher 413 185 501 3188 3143 3776 3799 2563 7175 24743
World Book Online 7 22 25 67 53 18 19 1259 120 1590
Tracked by #page views
Artist Works 14 23 11 13 8 6 4 5 5 89
Consumer Reports 2054 2291 1714 1772 2185 2337 2866 2047 2218 19484
CultureGrams 0 21 171 132 28 265 102 153 285 1157
Morningstar 5070 5727 5600 5902 6254 5176 6110 5468 5175 50482
RealQuest 36 12581 8192 27 63 90 103 6140 140 27372
Tumblebooks 19 7 27 14 66 26 19 31 33 242
Value Line 14720 12441 14510 16072 17351 14037 18514 17098 16143 140886
Tracked by courses
Udemy 2316 1523 1266 2097 1925 1693 2416 2585 2506 18327
Tracked by Hours Used
ABC Mouse 26.25 39.43 33.65 25.15 27.02 19.53 60.85 83.16 124 439.0
Rosetta Stone 67.32 68.5 58.87 63.05 32.85 21.22 53.18 45.64 124.8 535.5
Notes: Reference USA changed name to Reference Solutions
Database FY Comparisons YTD
21/22
Proquest Articles Retrieved 2021-2022
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG.
Business Databases 758 1023 1108 1036 977 1424 2373 1254 1344 1255
Newspapers--Current 762 759 1060 867 1326 988 702 989 887 927
Newspapers--Historical 3015 2169 1776 1915 2472 2171 3124 3073 3815 2614
Magazines 17 36 53 2905 45 30 76 55 25 360
23
NBPL Website Usage 2021-2022
Metric July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Total Users 40325 40067 40500 39931 36865 36159 37666 31097 41528 38238 344138
New Users 35072 34955 35426 35046 31947 31967 33253 26830 36975 33497 301471
Sessions 73733 73195 72935 72310 66539 65075 71035 60578 74837 70026 630237
Pageviews 249347 242176 244237 248891 228139 213616 242666 211556 244018 236072 2124646
Sessions Per User 1.83 1.83 1.80 1.81 1.80 1.80 1.89 1.95 1.80 1.83 --
Pages Per Session 3.38 3.31 3.35 3.44 3.43 3.28 3.42 3.49 3.26 3.37 --
Avg. Session Dur. (min) 2.68 2.70 2.62 2.70 2.63 2.53 2.68 2.90 2.78 2.69 --
Bounce Rate (%)54.90 55.57 56.18 56.28 55.67 56.74 54.61 52.61 56.47 55.45 --
Cassie Wireless (Spot) Total Number of Sessions 2021-2022
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 225 256 224 241 269 266 295 325 263 2101
CdM 121 191 102 163 142 176 124 142 145 1161
Mariners 933 1229 1262 1040 1196 1081 959 958 1082 8658
Central 12055 11896 11283 11617 9990 10125 8971 10152 10761 86089
Total 13334 13572 12871 13061 11597 11648 10349 11577 12251 98009
Cassie Wireless (Spot) Total Length of Sessions (min) 2021-2022
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 18534 27214 21891 25375 30679 27122 38153 38441 28426 227409
CdM 9508 17717 9806 14939 13867 13443 9744 13554 12822 102578
Mariners 100962 142648 139271 114620 128143 120872 101285 107989 119474 955790
Central 1711361 1626605 1511287 1581285 1370595 1355008 1256379 1402910 1476929 11815430
Total 1840365 1814184 1682255 1736219 1543284 1516445 1405561 1562894 1637651 13101207
Cassie Wireless (Spot) Average Length Per Session (min) 2021-2022
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 82.37 106.30 97.73 105.29 114.05 101.96 129.33 118.28 108.24 --
CdM 78.58 92.76 96.14 91.65 97.65 76.38 78.58 95.45 88.35 --
Mariners 108.21 116.07 110.36 110.21 107.14 111.81 105.62 112.72 110.39 --
Central 141.96 136.74 133.94 136.12 137.20 133.83 140.05 138.19 137.25 --
Total 138.02 133.67 130.70 132.93 133.08 130.19 135.82 135.00 133.67 --
NBPL Wireless Total Data Transferred (GB) 2021-2022
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 96.35 96.35 96.35
CdM 37.08 37.08 37.08
Mariners 823.75 823.75 823.75
Central 7630.00 7630.00 7630.00
Total 8587.18 8587.18 8587.18
NBPL Wireless Total Unique Patrons 2021-2022
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 248 248 248
CdM 160 160 160
Mariners 820 820 820
Central 5928 5928 5928
Total 7156 7156 7156
NBPL Wireless Average Number of Patrons Per Day 2021-2022
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 20 20 20
CdM 999
Mariners 70 70 70
Central 419 419 419
Total 518 518 518
NBPL Wireless Average Usage Per Patron (MB) 2021-2022
Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total
Balboa 397.80 397.80 397.80
CdM 237.30 237.30 237.30
Mariners 1000.00 1000.00 1000.00
Central 1320.00 1320.00 1320.00
Total 2955.10 2955.10 2955.10
24
MAR 22 YTD 21/22 YTD 20/21
BALBOA 2,740 21,902 21,194
CdM 3,032 25,855 19,626
MARINERS 22,244 195,214 115,054
CENTRAL 56,043 520,326 431,074
eBooks 7,060 67,509 75,026
eMagazines 2,017 18,899 42,894
eAudiobooks 5,978 52,507 47,853
Streaming Films 735 6,554 6,883
TOTAL 99,849 908,766 759,604
APR 21 91,224
MAY 21 90,904
JUN 21 101,897
JUL 21 109,318
AUG 21 107,827
SEP 21 104,433
OCT 21 106,719
NOV 21 99,920
DEC 21 95,530
JAN 22 96,955
FEB 22 88,215
MAR 22 99,849
TOTAL 1,192,791
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - MARCH 2022
CIRCULATION
BALBOA
CdM
MARINERS
CENTRAL
eBooks
eMagazines
eAudiobooks
Streaming Films
85,000
90,000
95,000
100,000
105,000
110,000
APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22
1582953
1582914
1598265
1610818
1529391
1464640
1424594
1376041
1084526 1043629
1000000
1125000
1250000
1375000
1500000
1625000
1750000
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
CIRCULATION
25
MAR 22 YTD 21/22 YTD 20/21
BALBOA 315 2,883 2,467
CdM 542 3,989 2,105
MARINERS 1,835 15,569 13,994
CENTRAL 6,839 57,050 36,793
TOTAL 9,531 79,491 55,359
12 Month Comparison
APR 21 6,511
MAY 21 6,708
JUN 21 9,510
JUL 21 10,251
AUG 21 9,910
SEP 21 9,338
OCT 21 9,174
NOV 21 7,938
DEC 21 7,348
JAN 22 8,214
FEB 22 7,787
MAR 22 9,531
TOTAL 102,220
NEWPORT BEACH PUBLIC LIBRARY - MARCH 2022
REFERENCE
BALBOA
CdM
MARINERS
CENTRAL
6,000
7,000
8,000
9,000
10,000
11,000
APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22
191567 184260 190391 168496
162510
157149
156521
163392
131445
7808870000
90000
110000
130000
150000
170000
190000
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
REFERENCE
26
MAR 22 YTD 21/22 YTD 20/21
BALBOA 2,157 17,213 2,559
CdM 2,170 23,215 2,554
MARINERS *9,578 91,719 17,178
CENTRAL 32,532 255,529 45,814
TOTAL 46,437 387,676 68,105
12 Month Comparison
APR 21 26,041
MAY 21 19,580
JUN 21 31,737
JUL 21 44,368
AUG 21 45,926
SEP 21 48,097
OCT 21 46,551
NOV 21 41,730
DEC 21 39,222
JAN 22 37,033
FEB 22 38,312
MAR 22 46,437
TOTAL 465,034
* Mariners school gate count not available from 3/8/2022 - 3/31/2022.
NEWPORT BEACH PUBLIC LIBRARY - MARCH 2022
PATRONS SERVED
BALBOA
CdM
MARINERS *
CENTRAL
15,000
25,000
35,000
45,000
55,000
APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22
1131330
1074933
1399841
1256238
1209719
1102106
1158344
935953
636072
145463100000
300000
500000
700000
900000
1100000
1300000
1500000
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
PATRONS SERVED
27
MAR 22 YTD 21/22 YTD 20/21
BALBOA 114 663 245
CdM 254 2,130 220
MARINERS 712 3,925 1,028
CENTRAL 3,985 34,390 40,032
TOTAL 5,065 41,108 41,525
12 Month Comparison
APR 21 3,842
MAY 21 3,837
JUN 21 3,474
JUL 21 6,798
AUG 21 6,707
SEP 21 7,405
OCT 21 4,226
NOV 21 3,559
DEC 21 2,754
JAN 22 1,747
FEB 22 2,847
MAR 22 5,065
TOTAL 52,261
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - MARCH 2022
BALBOA
CdM
MARINERS
CENTRAL
1,500
2,500
3,500
4,500
5,500
6,500
7,500
APR 21 MAY 21 JUN 21 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22
51570
51894
49977
64473 67646
69922
70430
68241
68078
52678
40000
50000
60000
70000
80000
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21
PROGRAM ATTENDANCE
28
LIBRARY EXPENDITURES FY 2021-22
(April 4, 2022)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,954,186 2,822,057 2,035,808 219,548 786,249
SALARY PART-TIME 1,162,634 1,212,062 588,759 65,292 623,303
BENEFITS 2,143,211 2,325,706 1,655,543 80,352 670,163
SALARY & BENEFITS TOTAL 6,260,031 6,359,825 4,280,110 365,192 2,079,715
II MAINT & OPERATION
PROFESSIONAL SERVICE*164,393 198,621 157,045 48,335 41,576
UTILITIES 284,373 284,373 237,849 37,949 46,524
PROGRAMMING 5,500 5,000 1,724 302 3,276
SUPPLIES**81,970 66,807 49,047 5,719 17,760
LIBRARY MATERIALS 619,740 623,777 517,564 28,924 106,213
FACILITIES MAINTENANCE 184,686 181,764 107,775 15,043 73,989
TRAINING AND TRAVEL 10,681 9,581 568 0 9,013
GENERAL OPERATING EXPENSES***24,202 23,694 15,059 2,642 8,635
PERIPHERALS & SOFTWARE 5,000 27,891 27,891 27,096 0
INTERNAL SERVICE FUNDS 1,758,054 1,758,671 1,465,559 146,556 293,112
OFFICE EQUIPMENT 2,000 2,000 1,743 0 257
MAINT & OPERATION TOTAL 3,140,599 3,182,179 2,581,824 312,566 600,355
LIBRARY BUDGET TOTAL 9,400,630 9,542,004 6,861,935 677,758 2,680,069
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
29
QUARTERLY EXPENDITURES
FY 2021-22
As of Apr 4, 2022
Date Funded Amount Purpose
Amt Expended
YTD NotesSep 2021 Wish List
$165,000 New Materials $ 10,350 In Progress
$35,000 Programming $ - Spending to begin fourth quarter
Total $200,000 $10,350
FY 2021-22
As of Apr 4, 2022
Date Funded Amount Purpose
Amt Expended
YTD Notes
Mar 2022 Wish List
$25,000 Children's Materials $ - Spending to begin fourth quarter
Total $25,000 $0
FRIENDS
FOUNDATION
30
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Ongoing Ongoing
Ongoing Ongoing
Apr 19, 2021 Apr 18, 2022
Apr 19, 2021 Apr 18, 2022
May 24, 2021 May 16, 2022
May 24, 2021 May 16, 2022
Jun 21, 2021 Jun 20, 2022
Jun 21, 2021 Jun 20, 2022
Jul 19, 2021 Jul 18, 2022
Jul 19, 2021 Jul 18, 2022
Aug 23, 2021 Aug 15, 2022
Aug 23, 2021 Aug 15, 2022
Sep 20, 2021 Sep 19, 2022
Oct 18, 2021 Oct 17, 2022
Oct 18, 2021 Oct 17, 2022
Nov 15, 2021 Nov 21, 2022
Dec 20, 2021 Dec 19, 2022
Jan 18, 2022 Jan 17, 2023
Feb 22, 2022 Feb 21, 2023
Feb 22, 2022 Feb 21, 2023
Mar 21, 2022 Mar 20, 2023
LAST
REVIEWED POLICY REVIEW
Jun 15, 2020 NBPL 12 Circulation Policy Jun 20, 2022
Jul 20, 2020 CC I-1 Library Services Policy (Council Policy I -1)Jul 18, 2022
Aug 17, 2020 NBPL 2 Collection Development Policy Aug 15, 2022
Sep 21, 2020 NBPL 9 Expressive Use Areas Sep 19, 2022
Nov 16, 2020 NBPL 6 Media Lab Use Policy Nov 21, 2022
Nov 16, 2020 NBPL 7 Sound Lab Use Policy Nov 21, 2022
Jan 19, 2021 NBPL 5 Newport Beach Public Library Internet Use Policy Jan 17, 2023
Jan 19, 2021 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 17, 2023
Feb 16, 2021 NBPL 8 Display and Distribution of Materials Policy Feb 21, 2023
Mar 15, 2021 NBPL 1 Library Use Policy Mar 21, 2023
Apr 19, 2021 NBPL 13 Study Room Policy Apr 17, 2023
Jun 21, 2021 NBPL 4 Children in the Library Policy Jun 19, 2023
Aug 23, 2021 NBPL 14 Friends Meeting Room Aug 21, 2023
Nov 15, 2021 NBPL 15 Library Lecture Hall Nov 21, 2023
Branch Update - Mariners
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Annual Budget - Preliminary Review
Adult and Reference Services Update
Balboa Branch Replacement Update
Arts & Cultural Update
Newport Beach Public Library eBranch, Database and Downloadable Services Review
Library Material Selection
Media Lab Update
Proposed Library Closures for Winter Holidays 2021
Branch Update - CDM
Youth Services Update
Information Technology Update
Literacy Program Update
COVID-19 Update
Annual Budget - Approval
Branch Update - Balboa
Review Holidays / Meeting Schedule 2023
Performance Review of Library Services Director (Closed Session)
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Lecture Hall Update
Policy Review (See List Below)
Election of Board of Library Trustees Officers/Trustee Liaisons
Marketing Update & Social Networking Update
31
RECOMMENDATION:
Staff requests that the Board review and approve the FY 2022-23 operating budget for the Library.
DISCUSSION:
Section 708. Board of Library Trustees. Powers and Duties.
There shall be a Board of Library Trustees consisting of five members which shall have the power and duty
to:
(c)Consider the annual budget for library purposes during the process of its preparation and make
recommendations with respect thereto to the City Council and City Manager.
In accordance with the above statement, staff has prepared the FY 2022-23 operating budget for the
Library Services Department. The Library met with City Manager Grace Leung and Finance Budget Staff on
Thursday, February 10, 2022. As reported at the February 22, 2022, Board of Library Trustees Meeting,
two program enhancement requests were submitted to City Manager Leung. The Library asked for
additional funding of $50,000 for library materials and an increase of $3,000 for Corona del Mar’s building
and maintenance costs. City Manager Leung approved both program enhancement requests.
The Library’s staffing complement remains the same, however, the personnel budget will decrease in FY
2022-23 due to salary savings through staff retirements and vacancies. Other notable changes in the next
FY budget include an increase in professional services and utilities. The professional services increase is
attributed to the City’s new janitorial services contract set to open July 2022. Finance also adjusted the
Library’s budget to account for increasing utilities costs at all four locations.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
ATTACHMENT A - FY 2022-23 City Manager Approved Budget
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
(949)717-3810, thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Manager, Acting
TITLE: FY 2022-23 Library Services Budget
32
CITY MANAGER APPROVED FY 2022-23 BUDGET
ATTACHMENT A
LIBRARY SERVICES
ACCOUNT DESCRIPTION
FY 2022-23
CM APPROVED
BUDGET
FY 2021-22
ORIGINAL
APPROPRIATION
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,899,704 2,954,186
SALARY PART-TIME 1,014,280 1,162,634
BENEFITS 2,130,488 2,143,211
SALARY & BENEFITS TOTAL 6,044,471 6,260,031
II MAINT & OPERATION
PROFESSIONAL SERVICE*208,507 164,393
UTILITIES 309,753 284,373
PROGRAMMING 5,500 5,500
SUPPLIES**81,970 81,970
LIBRARY MATERIALS 669,740 619,740
FACILITIES MAINTENANCE 187,686 184,686
TRAINING AND TRAVEL 10,681 10,681
GENERAL OPERATING EXPENSES***24,202 24,202
PERIPHERALS 5,000 5,000
INTERNAL SERVICE FUNDS 1,638,367 1,758,054
OFFICE EQUIPMENT 2,000 2,000
MAINT & OPERATION TOTAL 3,143,406 3,140,599
LIBRARY BUDGET TOTAL 9,187,877 9,400,630
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
1
33
CITY MANAGER APPROVED FY 2022-23 BUDGET
CULTURAL ARTS
ACCOUNT DESCRIPTION
FY 2022-23
CM APPROVED
BUDGET
FY 2021-22
ORIGINAL
APPROPRIATION
PROFESSIONAL SERVICE 157,000 157,390
CITY GRANTS 30,000 30,000
PROGRAMMING 60,500 60,500
MAINTENANCE 4,248 4,248
GENERAL OPERATING EXPENSES 2,340 2,340
CULTURAL ARTS BUDGET TOTAL 254,088 254,478
2
34
ABSTRACT:
The goal of the Newport Beach Public Library is to provide a balanced, well-rounded collection on a wide
variety of topics of interest to our community, regardless of the medium. To achieve this goal, staff use
an assortment of different professional review journals, the American Library Association’s Library Bill of
Rights, and the Newport Beach Public Library’s Collection Development Policy to help guide purchasing
decisions.
OVERVIEW:
Patrons drive the library’s selection process. Selectors look at circulation statistics to determine which
subject matters are the most popular to ensure the library is up to date on the highest demand titles while
still maintaining items in every subject matter, ensuring a comprehensive collection with something for
everyone. Patrons make recommendations for purchase through the website and in person, and the
selectors evaluate and add these items on a weekly basis. Selectors also rely upon professional reviews,
publicity and advertising, current events, curriculum needs, and literary prizes to assist in selecting items
for the collection.
Collection HQ:
The library implemented Collection HQ in March of 2019. Collection HQ is a powerful tool that provides
rich data to help libraries better allocate funds. Collection HQ also makes suggestions for purchase based
on lending patterns and comparing the collection to similarly sized libraries. Collection HQ allows selectors
to see which areas of the collection are “understocked”, meaning selectors should concentrate on buying
more items for those collections.
Collection HQ recommends that less than ten percent of a library’s collection be in “collection check”,
meaning it has not circulated in more than four years. Newport Beach is well below that ten percent mark.
“Dead” items are items that have not circulated in over a year. While Newport Beach’s number of “dead”
items has grown over the past two years, factors such as the pandemic and library closure attributed to
this.
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
(949) 717-3810, thetherton@newportbeachca.gov
PREPARED BY: Rebecca Lightfoot, Adult Services Coordinator
TITLE: Library Materials Selection
35
“Dead on Arrival” refers to the number of times an item circulates the first year after it is added to the
collection. It is considered “dead on arrival” if it has circulated only once or not at all. The Newport Beach
Public Library has less than ten percent of “dead on arrival” items.
“Grubby” items have circulated more than forty times. Collection HQ recommends replacing these heavily
used items with newer and more current items. Selectors have been working on removing these grubby
items, which are usually in a state of disrepair, and have brought the percentage down to around 30%,
from a high in March of 2021 of 37%.
36
Collection HQ also offers an “outdated stock check” tool, which looks at the age of the collection and
makes recommendations on what needs to be updated with more current information.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
37
RECOMMENDATION:
Staff recommends the acceptance of a grant in the amount of $4,477 from the California Library Literacy
Services to support the Newport Beach Public Library's Project Adult Literacy program.
DISCUSSION:
The Library’s literacy program, Project Adult Literacy, offers one-on-one tutoring and small group classes
to customers with low literacy skills. The program is partially funded by the City’s general fund and
partially funded through grants, donations, and the fundraising efforts of Project Adult Literacy. One of
the major funding resources is through the California State Library Literacy Services annual grant program.
The Library received a check in the amount of $4,477 from the California State Library. It is the second
and final installment from this fiscal year’s California State Library Literacy Services Grant. The grant funds
will be used towards staffing for the program.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
TO:
FROM:
PREPARED BY:
TITLE:
BOARD OF LIBRARY TRUSTEES
Library Services Department
Tim Hetherton, Library Services Director
(949) 717-3810, thetherton@newportbeachca.gov
Melissa Hartson, Library Services Manager, Acting
Grant Acceptance from California Library
38
RECOMMENDATION:
Staff recommends the Board of Library Trustees approve the acceptance of multiple donations from a
Library supporter and the Newport Beach Public Library Foundation to enhance the Library’s materials
collection.
DISCUSSION:
The Library received the following donations:
•Donation from Caroline Rhodes, In Memory of Roger Passage - $50.00
•Foundation Gift from Vonnie Gibbons to augment the Large Print Collection - $500.00
Staff recommends the acceptance of these donations by the Library Board of Trustees. If accepted, the
donations will be allocated into Library Materials operating account.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
(949)717-3810, thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Library Services Manager, Acting
TITLE: Acceptance of Donations
39
BALBOA BRANCH REPLACEMENT SURVEY RESULTS ‐ MULTIPLE CHOICE
1. Do you have a library card?
Yes 228
No 6
2. On average, how often do you visit the Balboa Branch Library?
Less than once a month 79
Never 54
Weekly 49
Monthly 44
Daily 8
3. How would you rate each of the following library services at the Balboa Branch?
Collection (books, DVDs, music, newspapers, etc.)
Excellent 84
Not Selected 64
Good 53
Fair 15
N/A 17
Poor 1
Programs (classes, storytimes, etc.)
N/A or Not Selected 134
Excellent 47
Good 47
Fair 5
Poor 1
ILL (Inter‐library loan)
N/A or Not Selected 135
Excellent 73
Good 23
Fair 2
Poor 1
Library Policies
N/A or Not Selected 97
Excellent 90
Good 41
Fair 5
Poor 1
Computers and Printers
N/A or Not Selected 137
Excellent 48
Good 38
Fair 9
Poor 2 40
Internet Access
N/A or Not Selected 122
Excellent 60
Good 47
Fair 3
Poor 2
Facilities
N/A or Not Selected 89
Excellent 75
Good 50
Fair 19
Poor 2
Hours of Operation
N/A or Not Selected 79
Good 76
Excellent 57
Fair 21
Poor 1
Overall, how would you rate the library?
Excellent 103
N/A or Not Selected 69
Good 55
Fair 6
Poor 1
4. How important is each of the following library services to you?
Borrowing materials (books, DVDs, music, etc.)
Very Important 167
Not Selected 36
Important 22
Somewhat Important 8
Not Important 1
Reference (research assistance from librarians)
Very Important 63
N/A or Not Selected 61
Important 54
Somewhat Important 35
Not Important 21
Programs (classes, storytimes, etc.)
N/A or Not Selected 77
Very Important 54
Somewhat Important 46
Important 34
Not Important 23 41
Computers and printers
N/A or Not Selected 73
Very Important 54
Somewhat Important 38
Important 33
Not Important 35
Help using computers and printers
N/A or Not Selected 113
Very Important 38
Important 31
Somewhat Important 28
Not Important 24
Study rooms/reading areas
Very Important 65
Not Important 49
Important 47
N/A or Not Selected 44
Somewhat Important 29
Internet Access
Very Important 94
N/A or Not Selected 70
Important 33
Not Important 19
Somewhat Important 18
ILL (Inter‐library loan)
N/A or Not Selected 82
Very Important 81
Important 31
Somewhat Important 23
Not Important 17
Online services (website, catalog, research databases, etc.
Very Important 110
Not Important 41
Important 37
N/A or Not Selected 33
Somewhat Important 13
Photocopier
N/A or Not Selected 72
Very Important 46
Not Important 43
Important 38
Somewhat Important 35 42
Newspaper and magazines
N/A or Not Selected 66
Very Important 50
Important 50
Somewhat Important 42
Not Important 26
Overall, how important is the library to you and your family?
Very Important 147
N/A or Not Selected 36
Important 38
Somewhat Important 11
Not Important 2
43
DISCUSSION:
Since February, when City libraries resumed regular hours of operation and hosting in-person meetings,
programs, and story times, there has been very little impact from COVID-19. Library facilities are fully
staffed with no special restrictions. Still, the City continues to follow established protocol in response to
new cases and worksite exposures.
Masks are required inside all City facilities only for unvaccinated members of the public. The public is able
to self-attest regarding vaccination status. Signage has been posted at City facilities notifying the public
of the state mandate.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
(949)717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton, Library Services Director
TITLE: COVID-19 Update
44
Chair Watkins’ report: Library Live Committee Notes for
Tuesday, April 5, 2022 Meeting, 9:30 AM:
(1)Current 2022 speakers/dates/ticket sales are as follows:
(i)Walter Stahr, Thursday, February 24, 2022, 150 tickets sold, 110 attended;
(ii)Brit Bennett, Thursday, March 3, 2022, 180 tickets sold, 150 attended;
(iii)Adin Dobkin, Thursday, March 24, 2022, 110 tickets sold, 110 attended; and
(iv) Charles Yu, Thursday, April 28, 2022, 65 tickets sold.
Jerry, Kunga, and others will try to generate additional ticket sales in the near term.
(2)According to Kunga, here are three authors projected at present for the 2023 Library Live
Lineup: (i) Bill Plaschke, “Paradise Found: A High School Football Team’s Rise From the Ashes”,
(ii)Omar El Lakkad, “American War” and “What Strange Paradise”, and (iii) Susan Straight,
“MECCA”. Kunga is investigating fourth author possibilities.
(3)2023: Lauren Groff’s fee is $18,000 or best offer.
(4)We will not be pursuing Naomi Hirahara as she typically commits to mystery-themed talks.
(5)Marketing 2022 Library Live Season: Our remaining 2222 speaker (Mr. Charles Yu)---Jerry has
reached out to Chapman University Cinema Department and Cal State Fullerton, Frida Theatre,
and Newport Beach Film Festival since Mr. Yu is now a fulltime fiction and TV writer.
(6)Jerry would like author contracts signed as soon as possible for the 2023 lineup and in all events
by May or June, 2022. He would like to have two speakers in the Fall (2022) so that the speakers
could coattail off of the Library Lecture Hall fundraising campaign.
(7)The interview panels for Tim Hetherton’s successor as Director of Library Services will be
conducted on Thursday, April 14.
(8)The meeting concluded at 10:35 AM. The next Library Live Committee meeting will be on
Tuesday, May 3, 2022 at 9:30 AM via Zoom.
Thank you.
Paul Watkins, BLT Library Live Liaison
45