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HomeMy WebLinkAbout11 - Seventh Amended and Restated Employment Agreement for City ClerkQ �EwPpRT c 9C/FOR TO: FROM CITY OF NEWPORT BEACH City Council Staff Report May 24, 2022 Agenda Item No. 11 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Grace K. Leung, City Manager - 949-644-3001, gleung@newportbeachca.gov PREPARED BY: Barbara J. Salvini, Human Resources Director, bsalvini@newportbeachca.gov PHONE: 949-644-3259 TITLE: Resolution No. 2022-33: Seventh Amended and Restated Employment Agreement for City Clerk ABSTRACT: Pursuant to the City Charter of the City of Newport Beach (City), Article VI, the City Clerk is appointed by and serves at the pleasure of the City Council. The terms and conditions of the current City Clerk's employment are defined by her Sixth Amended and Restated Employment Agreement. From time to time, the City Council and incumbents may renegotiate the employment terms, including adjustments to compensation and/or other benefits. During its Closed Sessions on November 30, 3021; March 8, 2022; March 22, 2022; April 12, 2022; and April 26, 2022, the City Council discussed the terms of the City Clerk's employment agreement. A Seventh Amended and Restated Employment Agreement (Employment Agreement) for the City Clerk is proposed for the City Council's consideration and approval. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve and authorize the Mayor to execute a Seventh Amended and Restated Employment Agreement between the City of Newport Beach and City Clerk Leilani I. Brown, subject to the terms and conditions approved by the City Council; c) Adopt Resolution No. 2022-33, A Resolution of the City Council of the City of Newport Beach, California, Modifying the Salary Range for the City Clerk; and d) Approve Budget Amendment No. 22-055 appropriating $1,776 from unappropriated General Fund balance to various salary and benefit accounts to implement the terms of the Agreement for the remainder of FY 2021-22. Resolution No. 2022-33: Seventh Amended and Restated Employment Agreement for City Clerk May 24, 2022 Page 2 DISCUSSION: Leilani I. Brown has served as the City Clerk since November 22, 2008. Her employment is currently governed by a Sixth Amended and Restated Employment Agreement which was approved by the City Council on January 26, 2021. It provided for an initial annual base pay adjustment of 2%; base pay adjustments beginning the pay period which included January 1, 2022, and annually thereafter, equal to the lesser of 2% or the "Cost of Living" as defined by Government Code Section 3511.1; a one-time, lump -sum bonus of $352; and, bi-weekly City -paid contributions to her City -sponsored 457 deferred compensation account equal to 1 % of Ms. Brown's base salary which increased to 1.5% effective the pay period which included January 1, 2022. The proposed revisions to the Seventh Amended and Restated Employment Agreement (Attachment A) provide for the following: • Employment agreement through May 24, 2026 which is designed to ensure a smooth transition of Council appointees over a period of time; • Compensation o A merit adjustment of 5% in the first year, and cost -of -living adjustments tied to those received by executive management employees beginning on January 1, 2023, and each January thereafter, for the remaining term of the agreement. • Deferred Compensation o The proposed Seventh Amended and Restated Employment Agreement modifies the existing deferred compensation benefit in that it provides for an additional 1 % of City -paid deferred compensation into the City Clerk's 457 account in the first year of the agreement only for a total City -paid contribution of 2.5% of base salary paid bi-weekly. After the first year of the agreement, the bi-weekly City -paid contribution to the City Clerk's 457 account will equal 1.5% of base salary. Certain other benefits for the City Clerk, such as cafeteria allowances, paid leaves, retirement and supplemental retirement plans, disability, and life insurance benefits are tied to the terms and conditions outlined in the City's Key and Management Compensation Plan. Except as referenced above and specifically identified in her proposed Seventh Amended and Restated Employment Agreement, the language contained in the City Clerk's proposed Employment Agreement does not alter any of the previously established benefit relationships with the Key and Management Compensation Plan. Attached for the City Council's consideration is the Seventh Amended and Restated Employment Agreement for the City Clerk. If approved by the City Council, Human Resources and Finance staff will work together to implement the terms. Consistent with the City Council's stated goal of transparency, the Employment Agreement also will be published on the City's website and readily available for public review. 11-2 Resolution No. 2022-33: Seventh Amended and Restated Employment Agreement for City Clerk May 24, 2022 Page 3 In order to implement the proposed salary adjustment for the City Clerk, the salary range needs to increase to provide sufficient movement for the incumbent. The proposed resolution (Attachment D, Resolution No. 2022-33), provides the necessary increase in the salary range for the City Clerk. If adopted, the annual salary range will be $111,202 to $166,789. FISCAL IMPACT: The detailed costing information included in Attachment C is provided on a calendar year basis. Because the effective date of the Employment Agreement is mid -fiscal year, the cost to implement the terms of the agreement for FY 2021-22 is less than the $11,542 shown in Attachment C. Additionally, certain pension and compensated absences costs are long term in nature and will not impact the current fiscal year's budget. Should the City Council approve the agreement, the budgetary impact is therefore reduced to $1,776 in FY 2021-22. Sufficient projected unappropriated General Fund balance is available to fund the required appropriations. Budget Amendment No. 22-055 appropriating $1,776 is included as Attachment B for your review. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A —Seventh Amended and Restated Employment Agreement between the City of Newport Beach and City Clerk Leilani I. Brown Attachment B — Budget Amendment No. 22-055 Attachment C — Estimate of Costs Associated with the Seventh Amended and Restated Employment Agreement for the City Clerk Attachment D — Resolution No. 2022-33 11-3 r_lar_T.1:I►VAIC1►1r_l CITY OF NEWPORT BEACH SEVENTH AMENDED AND RESTATED EMPLOYMENT AGREEMENT CITY CLERK This SEVENTH AMENDED AND RESTATED EMPLOYMENT AGREEMENT ("Agreement") is made effective as of May 24, 2022 and is entered into by and between the CITY OF NEWPORT BEACH, a California municipal corporation and Charter City ("Employer" or "City") and LEILANI I. BROWN ("Employee"), an individual (sometimes collectively referred to herein as "the Parties"). RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City. B. Employee has been continuously employed by City as City Clerk since November 22, 2008. Employee is currently employed under a Sixth Amended and Restated Employment Agreement approved January 26, 2021 ("Employment Agreement"). C. The Parties mutually agree that they intend for this Agreement to supersede all prior Employment Agreements, and that upon execution of this Agreement, any prior Employment Agreements shall have no force or effect. D. The Parties also mutually agree that this form of Agreement reflects the terms and conditions under which the Parties intend and desire to continue Employee's employment, and that there are no other Agreements between them; oral, written or implied. NOW, THEREFORE, it is mutually agreed by and between the undersigned Parties as follows: SECTION 1: Term A. This Agreement shall become effective May 24, 2022 ("Effective Date") and shall terminate on May 24, 2026 subject to the City's right to terminate Employee's employment at any time as provided for in this Agreement and Section 600 of the City Charter. B. City's election not to extend this Agreement shall not entitle Employee to Severance pursuant to Section 7 of this Agreement. Brown Employment Agreement Page 1 of 17 11-4 SECTION 2: Duties and Authority A. Employer agrees to continue to employ Employee as City Clerk, to exercise the powers and authority and to perform the functions and duties specified in the Newport Beach City Charter, the Newport Beach Municipal Code ("NBMC") and all relevant resolutions, rules, regulations, procedures, applicable job description(s) and state codes, as they currently or may in the future exist. Employee shall exercise such power and authority and perform such other functions and duties, not inconsistent with this Agreement, as Employer, by its City Council, may legally assign. SECTION 3: Compensation and Performance Evaluation A. Employer agrees to pay Employee an annual base salary of One Hundred, Sixty - Six Thousand, Seven Hundred and Eighty -Nine Dollars ($166,789) ("Base Salary"), effective on the first day of the pay period following approval of the Agreement. B. Effective the first day of the pay period after January 1, 2023, and each year thereafter, the Base Salary shall be adjusted in accordance with the percentage cost of living adjustment, if any, approved by the City Council for Key and Management Executive Management Employees, as set forth in the Key and Management Compensation Plan ("Compensation Plan"). C. The Base Salary shall be subject to deductions and withholdings of any and all sums required for federal or state income tax, pension contributions, and all other taxes, deductions or withholdings required by then current state, federal or local law, prorated and paid on Employer's normal paydays for the City Manager, City Attorney, City Clerk and any Department Directors not covered by collective bargaining agreements ("Executive Management Employees"). Employer shall also deduct sums Employee is obligated to pay because of participation in plans or programs described in Section 4 of this Agreement. The annual Base Salary of Employee is within the approved salary range adopted by resolution of the City Council and the City Council shall adjust the salary range, as needed, to ensure that the Base Salary remains within the approved salary range. D. Employer, by the City Council, and Employee may set mutually -agreed upon objectives for each year under this Agreement. Employer, by the City Council, may elect to conduct an evaluation of Employee's performance at any time or times during the period in which this Agreement remains in effect. Brown Employment Agreement Page 2 of 17 11-5 E. Employee's compensation as discussed under this Section is not tied to the compensation of any other City employee or group of City employees, except as expressly provided in this Agreement. SECTION 4: Employee Benefits A. Benefit Balances Carried Over. Employee shall not have a break in employment service between the prior Employment Agreement and this Agreement. All of Employee's accrued leave and other benefit balances shall carry over as agreed, and Employee's leave and benefit balances shall continue to accrue under the terms of applicable City policies and this Agreement. B. Flex Leave. Employee shall accumulate Flex Leave as provided in the City's Key and Management Compensation Plan ("Compensation Plan"), Executive Management category, at the rate designated for Employee's years of service (9.69 hours per Pay Period). Employee's maximum accrual for Flex Leave is limited to four hundred (400) hours. No Flex Leave shall further accrue beyond said maximum. The right to sell back accumulated Flex Leave shall be consistent with the Compensation Plan, LEAVES, Section H - Leave Sellback. C. Administrative Leave. Employee shall be entitled to eighty (80) hours of paid Administrative Leave and shall be credited with said leave the first pay period in January of each calendar year. Administrative Leave will not roll over from calendar year to calendar year and must be used each calendar year or no additional entitlement above eighty (80) hours shall arise or occur. Upon separation from employment, Employee shall be entitled to payment of any hours remaining of the eighty (80) entitled hours that were not used in the calendar year. Consistent with the Compensation Plan, there is no right to sell back any accumulated Administrative Leave. D. Additional Benefits. Unless otherwise provided in this Agreement, Employee shall receive the same benefits as are available to Executive Management Employees under the Compensation Plan and/or Employee Policy Manual ("EPM"), including, but not limited to, cafeteria benefits, LIUNA Supplemental Pension, IRS Section 125 Flexible Spending Accounts, short-term and long-term disability plans, life insurance plans, and deferred compensation plans. This Agreement shall be deemed amended whenever the City Council adopts a resolution or takes action changing these benefits under the Compensation Plan and/or EPM. Brown Employment Agreement Page 3 of 17 11-6 E. Annual Physical Exam. Employee may undergo an annual physical examination and City shall reimburse Employee for the actual cost of the examination up to a maximum of One Thousand Dollars ($1,000). F. Automobile Allowance. Employee's duties require Employee to be available and to respond to demands of City business outside of regular business hours, including weekends. Employer shall, therefore, pay to Employee an Automobile Allowance of Four Hundred Dollars ($400) per month to respond to these demands of City business. G. Phone Allowance. Employee shall be entitled to the same phone allowance as provided to any Executive Management Employee. H. Deferred Compensation. Employer shall contribute to Employee's City - sponsored 457 deferred compensation account as follows: Effective June 4, 2022, Employer shall contribute Two and One -Half Percent (2.5%) of Employee's Base Salary, biweekly, towards Employee's deferred compensation account. Effective June 3, 2023 and thereafter, Employer shall contribute a total of One and One -Half Percent (1.5%) of Employee's Base Salary, then in effect, biweekly, towards Employee's deferred compensation account. Under federal law, there is an annual maximum contribution which may be made to an employee's defined contribution plan account. If Employee's account contributions reach the annual maximum, the City will stop making contributions for the remainder of the calendar year and will not owe Employee any additional compensation related to this Section. City contributions to the deferred compensation account shall cease immediately upon Employee's separation from employment with the City. I. Amendment of Benefits. Except as expressly provided under this Section 4 of this Agreement, Employee's benefits are not tied to the compensation of any other City employee or group of City employees. J. Retirement - CalPERS. Employee contributes thirteen percent (13%) of compensation earnable towards Employee's retirement benefit, which is designated as follows: 8% of Employee/Member's total PERSable salary as the Employee/Member Contribution, and 2.42% and 2.58% as cost sharing of the Brown Employment Agreement Page 4 of 17 11-7 Employer Contribution Rate in accordance with Government Code sections 20516(a) and 20516(f) respectively. The Parties agree that the City will not report as special compensation the value of any Employer Paid Member Contribution. In the event the City Council adopts a Compensation Plan in which retirement contributions for non -safety members of the Key & Management Group exceeds 13%, this Agreement shall be deemed amended and Employee will be subject to the same formula or percentage contribution as it is applied to the non -safety members of the Key & Management Group covered under the Compensation Plan and for the same duration. In no event shall the Employee's retirement contribution be less than 13%. Employee retirement contributions that are in addition to the normal PERS Member Contribution shall be calculated on Base Salary, special pays, and other pays normally reported as "PERSable" compensation, and will be made on a pre-tax basis through payroll deduction, to the extent allowable by the Government Code. SECTION 5: General Business Expenses A. Employer recognizes that Employee may incur expenses of a non -personal, job - related nature that are reasonably necessary to Employee's service to Employer. Employer agrees to either pay such expenses in advance or to reimburse the expenses, so long as the expenses are incurred and submitted according to Employer's normal expense reimbursement procedures or such other procedure as may be designated by the City Council. To be eligible for reimbursement, all expenses must be supported by documentation meeting Employer's normal requirements and must be submitted within time limits established by Employer. B. City shall reimburse Employee for expenses related to attending a reasonable number of League of Cities and other similar conferences relevant to the performance of Employee's duties. C. The expenses to be budgeted and paid in this Section 5, Paragraphs A and B above, are exclusive of reasonable expenses related to events, participation in organizations, or attendance at events or meetings on behalf of the City as required by the City Council. Employer will separately budget and pay for membership and participation in community, civic or other organizations or events in which Employer requires Employee to participate. Brown Employment Agreement Page 5 of 17 11-8 SECTION 6: At -Will Employment Relationship A. Consistent with Article VI of the City Charter, Section 600, Employee is appointed by, and serves at the pleasure of, the City Council. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate this Agreement and the employment of Employee at any time, with or without Cause (as defined below), and with or without notice. Employer shall pay Employee for all services through the Effective Date of termination and Employee shall have no right to any additional compensation or payment, except as provided in Section 7, Severance and Benefit Payoff at Termination, and General Release Agreement, below. B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign from Employee's employment with Employer, subject only to Employee providing a minimum of forty-five (45) calendar days prior written notice to Employer of the effective date of Employee's resignation. Upon the effective date of resignation, Employee forfeits all compensation and benefits owing for the remainder of the term of this Agreement, as well as any potential "Severance" pay per Section 7 below. SECTION 7: Severance and Benefit Payoff at Termination, and General Release Agreement A. Termination Without Cause. If Employer terminates this Agreement (thereby terminating Employee's employment) without Cause, as determined by the affirmative votes of a majority of the members of the City Council at a meeting of the City Council, and if Employee signs, delivers to the City Council, and does not revoke the Agreement of Separation, Severance and General Release Agreement in substantially the same form attached hereto as Exhibit A, as approved by the City Attorney to ensure all potential claims are released, then Employer shall pay Employee beginning on the effective date of termination a lump sum benefit equal to six (6) months of Employee's then applicable Base Salary and shall provide six (6) months of medical coverage as provided under the Compensation Plan, as long as Employee is already enrolled in and receiving medical coverage through the City medical benefits plan at the time of termination. In accordance with Government Code Section 53260(a), in no event shall Employee receive a cash settlement that is greater than the monthly Base Salary of Employee multiplied by the number of months left on the unexpired term of the Agreement. Brown Employment Agreement Page 6 of 17 11_9 The lump sum payment described in this Section 7(A) shall be referred to herein as "Severance". B. Termination With Cause. If Employer terminates this Agreement (thereby terminating Employee's employment) with Cause, as determined by the affirmative votes of a majority of the members of the City Council at a meeting of the City Council, Employee shall not be entitled to any additional compensation or payment, including Severance. If the City Council intends to terminate with Cause, based on a reason or reasons set forth in subparts 5 or 6 immediately below, the Council shall first deliver to Employee a written Notice of Intent to Terminate, stating the reason or reasons for the proposed termination, and providing a thirty (30) day period for Employee to cure. If, in the City Council's independent judgment, Employee cures the identified reason or reasons for Cause termination, Employee shall not be terminated therefor. As used in this Agreement, Cause shall only mean any of the following: 1. Conviction of a felony; 2. Conviction of a misdemeanor arising out of Employee's duties under this Agreement and involving a willful or intentional violation of law; 3. Conviction of any crime involving an "abuse of office or position," as that term is defined in Government Code Section 53243.4; 4. Willful abandonment of duties; 5. Repeated failure to carry out a directive or directives of the City Council made by the City Council as a body; and 6. Any grossly negligent action or inaction by Employee that materially and adversely: (a) impedes or disrupts the operations of Employer or its organizational units; (b) is detrimental to employees or public safety; or (c) violates properly established rules or procedures of Employer. C. Municipal Elections. In no event may Employee be terminated under this Section within ninety (90) days after any municipal election for the selection or recall of one or more of the members of the City Council. D. Resignation. If Employee resigns or otherwise terminates this Agreement (thereby terminating Employee's employment), Employee shall not be entitled to any additional compensation or payment, including Severance. Brown Employment Agreement Page 7 of 17 11-10 E. Upon termination (regardless of reason), Employee shall be compensated for all accrued but unused Flex Leave and unused Administrative Leave. SECTION 8: Employee's Obligations and Hours of Work A. Employee shall devote Employee's full energies, interests, abilities and productive time to the performance of this Agreement and utilize Employee's best efforts to promote Employer's interests. Employee's duties may involve expenditures of time in excess of the regularly established workday or in excess of a forty (40) hour workweek and may also include time outside normal office hours (including attendance at City Council meetings). Employee's Base Salary includes compensation for all hours worked and Employee shall be classified as an exempt employee for purposes of overtime and shall not be entitled to any form of compensation for overtime. In recognition of the significant time Employee will need to devote outside normal office hours to business activities of Employer and the exempt salaried nature of the employment, Employee is permitted to exercise a flexible work schedule. However, consistent with this flexibility and Employee's participation in activities out of the office, Employee will generally be expected to keep office hours at City Hall during normal business hours, subject to paragraph B of this Section below. B. Employee is authorized to work the 9/80 schedule as defined in the City's EPM and referred to in the City's Compensation Plan. SECTION 9: Confidentiality A. Employee acknowledges that in the course of Employee's employment contemplated herein, Employee will be given or will have access to privileged, confidential and proprietary documents and information, relating to the City, its residents, businesses, employees, and customers ("Confidential Information"). Such Confidential Information may include, but is not limited to, all information given to or otherwise accessible to Employee that is not public information or would be exempt from public disclosure as confidential, protected, exempt or privileged information. Employee shall hold the Confidential Information in trust for City's benefit, and shall not disclose the Confidential Information to others without the express written consent of City. B. The obligations of Employer and Employee under this Section 9 shall survive the termination of this Agreement. Brown Employment Agreement Page 8 of 17 SECTION 10: Outside Activities A. Consistent with California Government Code Section 1126 et seq., Employee shall not engage in any employment, activity, consulting service or enterprise for compensation, or otherwise, which is, actually or potentially in conflict with, inconsistent, incompatible with, inimical to or which materially interferes with her duties, functionsand responsibilities to Employer. SECTION 11: Indemnification A. To the extent mandated by the California Government Code, the City shall defend, hold harmless, and indemnify Employee against any tort, professional liability, claim or demand, or other legal action arising out of an alleged act or omission occurring in the performance of employee's services under this Agreement. This section shall not apply to any intentional tort or crime committed by Employee, to any action outside the course and scope of the services provided by Employee under this Agreement, or any other intentional or malicious conduct or gross negligence of Employee. (California Government Code Sections 825, 995, et. seq.) B. Notwithstanding the foregoing, and consistent with Government Code Sections 53243 through 53243.3, Employee shall be required, if convicted of a crime involving an abuse of Employee's office or position, to fully reimburse the City for: (1) any paid leave salary offered by the City to the Employee; (2) any funds provided for the legal criminal defense of the Employee; (3) any cash settlement related to the termination that Employee may receive; and (4) any other payments received by Employee from City that in any way relate to the foregoing. SECTION 12: Other Terms and Conditions of Employment A. Employer may fix other terms and conditions of employment, as it may determine from time to time, relating to the performance of the Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement or applicable law. Brown Employment Agreement Page 9 of 17 11-12 SECTION 13: Notices A. Notice pursuant to this Agreement shall be given by depositing written notification in the custody of the United States Postal Service, postage prepaid, addressed as follows: (1) EMPLOYER: City of Newport Beach c/o City Manager 100 Civic Center Drive Newport Beach, California 92660 (2) EMPLOYEE: Leilani I. Brown at the home address then shown in Employer's files B. Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable in civil judicial practice. Notice shall be deemed given as of the date of personal service or five days after the date of mailing. SECTION 14: General Provisions A. Integration. This Agreement sets forth the final, complete and exclusive agreement between Employer and Employee relating to the employment of Employee by Employer. Any prior discussions or representations by or between the Parties are merged into this Agreement or are otherwise rendered null and void. The Parties, by mutual written agreement, may amend any provision of this Agreement during the life of the Agreement. Such amendments shall be incorporated and made a part of this Agreement. The foregoing notwithstanding, Employee acknowledges that, except as expressly provided in this Agreement, Employee's employment is subject to Employer's generally applicable rules and policies pertaining to employment matters, such as those addressing equal employment opportunity, sexual harassment and violence in the workplace, as they currently or may in the future exist, and Employee's employment is, and will continue to be, at the will of the City Council. B. Binding Effect. This Agreement shall be binding on the Employer and the Employee as well as their heirs, assigns, executors, personal representatives and successors in interest. C. Choice of Law. This Agreement shall be interpreted and construed pursuant to and in accordance with the laws of the State of California and all applicable City Charter provisions, Codes, Ordinances, Policies and Resolutions. Brown Employment Agreement Page 10 of 17 11-13 D. Severability. If any provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall nevertheless remain in full force and effect. If any provision is held invalid or unenforceable with respect to particular circumstances, it shall nevertheless remain in full force and effect in all other circumstances. E. Conflict with City Charter or Municipal Code. In the event of a conflict between the provisions of this Agreement and the City Charter, or this Agreement and the NBMC, the City Charter or the NBMC shall prevail over this Agreement. All other City personnel ordinances, resolutions, rules, and policies shall apply to Employee in the same manner as applied to other Executive Management Employees. F. Employee's Independent Review. Employee acknowledges that Employee has had the opportunity and has conducted an independent review of the financial and legal effects of this Agreement. Employee acknowledges that Employee has made an independent judgment upon the financial and legal effects of this Agreement and has not relied upon any representation of Employer, its officers, agents or employees other than those expressly set forth in this Agreement. Employee acknowledges that Employee has been advised to obtain and has availed oneself of legal advice with respect to the terms and provisions of this Agreement. [Signatures on Next Page.] Brown Employment Agreement Page 11 of 17 11-14 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates reflected below each signature. EMPLOYER CITY OF NEWPORT BEACH, A Municipal Corporation Kevin Muldoon, Mayor Date: APPROVED AS TO FORM: X By: C, Aaron' C. Harp, City Attorney ATTEST: Eric Bryan Deputy City Clerk Date: EMPLOYEE, An Individual By: Leilani I. Brown Date: Date: [End of Signatures] Attachment: Exhibit A — General Release Agreement Brown Employment Agreement Page 12 of 17 11-15 Exhibit A GENERAL RELEASE AGREEMENT This General Release Agreement ("Agreement") is entered into by and between LEILANI I. BROWN ("Employee") and CITY OF NEWPORT BEACH ("Employer"), in light of the following facts: A. Employee's employment with Employer concluded on B. Certain disputes have arisen between Employer and Employee. C. Employer and Employee each deny any liability whatsoever to the other. D. Employer and Employee wish to fully and finally resolve any and all disputes they may have with each other. E. Employee is hereby informed that Employee has twenty-one (21) days from receipt of this Agreement to consider it. Employer hereby advises Employee to consult with Employee's legal counsel before signing this Agreement. F. Employee acknowledges that for a period of seven (7) days following the signing of this Agreement ("Revocation Period"), Employee may revoke the Agreement.This Agreement shall not become effective or enforceable until the day the Revocation Period has expired. G. Employee acknowledges that the Salary Payment referenced b e I o w in paragraph 1 of this Agreement represents all compensation, including salary, accrued benefit balances and reimbursed expenses, due and payable to Employee through the date of employment termination. Employee also acknowledges that Employer has made this Salary Payment without regard to whether Employee signs this Agreement. The Salary Payment does not constitute consideration for this Agreement. Employee acknowledges that the Severance referenced below in Brown Employment Agreement Page 13 of 17 11-16 paragraph 2 of this Agreement is in excess of all amounts that are due and owing to Employee as a result of Employee's employment by Employer. 1. Receipt of Salary Payment. Employee hereby acknowledges receipt of a check or checks for all compensation owing to Employee, including salary, accrued benefit balances and reimbursed expenses ("Salary Payment") from Employer. 2. Severance. Within ten (10) days following Employee's signing, delivering to the City Council, and not revoking this Agreement during the Revocation Period, City shall pay Employee the gross amount provided for in Section 7 of the Seventh Amended and Restated Employment Agreement effective May 24, 2022, less applicable deductions, and shall provide the months of medical benefits as provided in that same Section 7 ("Severance"). Employee acknowledges that the Severance is in excess of all amounts due and owing Employeeas a result of Employee's employment by Employer. 3. General Release. In consideration of the Severance to be paid and provided to Employee, and other good and valuable consideration, Employee hereby releases and discharges Employer and its past and present City Council Members, employees, representatives and agents, from all rights, claims, causes of action, and damages, bothknown and unknown, in law or in equity, concerning and/or arising out of Employee's employment with Employer which Employee now has, or ever had, including but not limited to any rights, claims, causes of action or damages arising under Title VII of the Civil Rights Act of 1964, the Vocational Rehabilitation Act of 1973, the Employee Retirement Income Security Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, the Older Workers Benefits Protection Act, the Family and Medical Leave Act of 1993, the Domestic Partners Act of 2003, the California Labor Code, the Private Attorneys General Act of 2004, the California Moore -Brown -Roberti Family Rights Act, the California Unruh Civil Rights Act, the California Fair Employmentand Housing Act, any other federal, state, or local employment practice legislation, or any federal or state common law, including wrongful discharge, breach of express or implied contract, or breach of public policy. Nothing in this Agreement shall affect the EEOC or DFEH rights and responsibilities to enforce Title VII of the Civil Rights Act of 1964, as amended, the Fair Employment and Housing Act, or any other applicable law, nor shall anything in this Agreement be Brown Employment Agreement Page 14 of 17 11-17 construed as a basis for interfering with Employee's protected right to file a charge with, or participate in an investigation or proceeding conducted by the EEOC or any other state, federal or local government entity; except that, if the EEOC or any other state, federal or local government entity pursues a lawful investigation or issues a complaint on Employee's behalf, Employee specifically waives and releases Employee's right, if any to recover any monetary or other benefits of any sort whatsoever arising from any such investigation, nor will Employee seek reinstatement to Employer employment. Employee hereby waives and relinquishes all rights and benefits afforded by Section 1542 of the Civil Code of California. Employee understands and acknowledges the significance and consequences of this specific waiver of Section 1542. Section 1542 of the Civil Code of California states as follows: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR OR RELEASED PARTY." Notwithstanding the provisions of Section 1542, and for the purpose of implementing a full and complete release and discharge of Employer and its past and present City Council Members, employees, representatives and agents, Employee expressly acknowledges that this General Release is intended to include in its effect, without limitation, all claims which Employee does not know or suspect to exist in Employee's favor. Employee further acknowledges that Employee has read this General Release and that Employee understands that this is a general release, and that Employee intends to be legally bound by the same. 4. Fees. Employee and Employer agree that in the event of litigation relating to this General Release Agreement, the prevailing party shall not be entitled to recover its reasonable attorneys' fees. 5. Older Workers' Benefits Protection Act. It is the intention of the parties that the releases contained in this Agreement apply to all claims of any kind against the Employer. In order to comply with the Older Workers' Benefits Protection Act (29 U.S.C. § 626(f)) and effectuate the release by Employee of any potential claims under Brown Employment Agreement Page 15 of 17 11-18 the federal Age Discrimination in Employment Act, Employee agrees as follows: (i) Employee has carefully reviewed the foregoing Agreement, and understands the terms and conditions it contains, (ii) by entering into this Agreement, Employee is giving up potentially valuable legal rights, and Employee intends to be bound by all the terms and conditions set forth above; (iii) Employee is entering into this Agreement freely, knowingly, and voluntarily, (iv) Employee has had 21 days to consider whether to agree to the terms and conditions set forth in this Agreement; and (v) for a seven (7) day period following Employee's execution of this Agreement, Employee may revoke this Agreement by delivering a written revocation to counsel for the Employer, and this Agreement shall not become effective nor enforceable until the revocation period has expired. [Signatures on Next Page] Brown Employment Agreement Page 16 of 17 11-19 CITY OF NEWPORT BEACH Dated , 20_ By: Newport Beach Mayor Dated: , 20_ By. - Leilani I. Brown APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: ATTEST: Newport Beach Deputy City Clerk Date: Brown Employment Agreement Page 17 of 17 11-20 City of Newport Beach BUDGET AMENDMENT Department: Human Resources Requestor: Barbara Salvini ❑ CITY MANAGER'S APPROVAL ONLY 0 COUNCIL APPROVAL REQUIRED 2021-22 ATTACHMENT B BA#: 22-055 ONETIME: ❑ Yes ❑ No Approvals Finance Director: Date 5/16/2022 Clerk: Date EXPLANATION FOR REQUEST: To increase salary & benefit appropriations to fund the new Agreement for the City Clerk. ❑ from existing budget appropriations ❑ from additional estimated revenues ❑� from unappropriated fund balance REVENUES Fund # Org Object Project Description Increase or (Decrease) $ Subtotall $ EXPENDITURES Fund # Org Object Project Description Increase or (Decrease) $ 010 01010005 711001 CITY CLERK ADMIN - SALARIES MISCELLANEOUS 1,390.62 010 01010005 722001 CITY CLERK ADMIN - PENSION EE NORMAL COST MISC 97.34 010 01010005 723002 CITY CLERK ADMIN - PENSION ER NORMAL COST MISC 141.45 010 01010005 724001 CITY CLERK ADMIN - PENSION EE CONTRIB MISC (180.78) 010 01010005 727016 CITY CLERK ADMIN - MEDICARE FRINGES 20.16 010 01010005 728003 CITY CLERK ADMIN - COMPENSATED ABSENCES 48.67 010 01010005 727020 CITY CLERK ADMIN - DEFERRED COMP CITY CONTRIB 258.29 Subtotall $ 1,775.76 FUND BALANCE Fund # Object Description Increase or (Decrease) $ 010 300000 GENERAL FUND - FUND BALANCE CONTROL (1,775.76) Subtotal $ (1,775.76) Fund Balance Change Required 11-21 ATTACHMENT C City of Newport Beach City Clerk Contract Negotiations April 19, 2022 Key Contract Terms Cost of Living Adjustment upon implementation Cost of Living Adjustment tied to K&M Other Proposals 457b Contribution 401a Contribution 1.50% 2.00% 5.00% 2.00% 2.50% 2.00% 2.00% 1.50% 1.50% No change, tied to Executive Management 2.00% 1.50% Summary of Proposal Cost Baseline Compensation Base Pay $158,847 $9,039 $11,278 $14,681 $18,151 $53,149 Supplemental Pays 4,800 - - - - - Pension Contribution 6,627 377 471 612 757 2,217 Cafeteria Plan 20,700 - - - - - Other City Paid Benefits' 12,701 447 558 727 898 2,631 SubTotal $203,675 $9,864 $12,307 $16,020 $19,807 $57,997 Other Proposals 457b Contribution 2,383 1,679 1,679 1,679 1,679 6,715 401a Contribution 3,177 - - - - - SubTotal 5,560 1,679 1,679 1,679 1,679 6,715 Total $ 209,235 $ 11,542 $ 13,986 $ 17,699 $ 21,486 $ 64,713 Cumulative Impact on Employee Compensation Base Salary Increase 5.69% 7.10% 9.24% 11.43% Total Compensation Increase z 5.52% 6.68% 8.46% 10.27% Notes 1 Includes Medicare, compensated absences, employee assistance program, phone allowances, life insurance, and retiree health savings. Z Measured based on the total of all pay and benefits. 3 Costs are based on the contract year, and not the fiscal year. Therefore the budget amendment required on approval will be of a lesser amount. 11-22 ATTACHMENT D RESOLUTION NO. 2022-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, MODIFYING THE SALARY RANGE FOR THE CITY CLERK WHEREAS, Newport Beach Municipal Code Section 2.28.010 authorizes the City Council of the City of Newport Beach ("City Council") to establish terms of employment, including compensation and benefits, for City of Newport Beach ("City") employees; WHEREAS, the City Council previously adopted Resolution No. 2021-8, which revised the salary range for the City Clerk; WHEREAS, the City Council has considered the City Clerk's employment agreement and wishes to enter into a multi -year employment agreement with the City Clerk, which will provide for annual base wage adjustments; and WHEREAS, the City Council wishes to modify the salary range for the City Clerk by the amount needed to provide enough movement to accommodate the base wage increases set forth in her employment agreement, as adjusted from year to year. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows.. Section 1: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. Section 2: The salary range for the City Clerk set forth in this resolution shall prevail over any previously adopted salary range for the City Clerk that conflicts herewith. Section 3: The salary range for the City Clerk shall be as reflected in Exhibit A, which is attached hereto and incorporated herein by this reference. Thereafter, the salary range for the City Clerk will be adjusted by two percent (2%) at the time of the City's annual budget adoption. Section 4: The City's Salary Schedule shall be modified as needed to be consistent with this resolution. 11-23 Resolution No. 2022- Page 2 of 2 Section 5: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 6: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 7: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 24th day of May, 2022. Kevin Muldoon Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE ..", �.•-�� Aaron C. Harp City Attorney Attachment: Exhibit A — Salary Schedule Adjustment 11-24 Exhibit A NEWPORT BEACH CITY COUNCIL APPOINTEE Annual Base Salary Range Effective June 4, 2022* City Clerk 01 $111,202 $166,789 *The effective date is dependent upon the City Council's adoption of this Resolution at the May 24, 2022 Regular Council Meeting. Note: This salary range will adjust 2% at the time of the City's annual budget adoption in accordance with Section 3 of this Resolution. 11-25